Burlington Street Water Main Improvement Project -Initiate Public Bidding and Set the Public Hearing Date_InitiateCity of Dubuque
City Council Meeting
Copyrighted
July 17, 2023
Items to be set for Public Hearing #
02.
ITEM TITLE: Burlington Street Water Main Improvement Project- Initiate Public
Bidding and Set the Public Hearing Date
SUMMARY: City Manager recommending City Council adopt the resolution granting
preliminary approval of the plans, specifications, form of contract, and
estimated cost of $440,300 for the Burlington Street Water Main
Improvement project, and establish August 7, 2023, as the date of the
public hearing.
RESOLUTION The Burlington Street Water Main Improvement Project
2023: preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for
bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for August 7,
DISPOSITION: 2023Suggested Disposition:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Burlington Street Water Main Project MVM Memo Staff Memo
Burlington Street Water Main Project Resolution Resolutions
Burlington Street Water Main Project Notice of Public Supporting Documentation
Hearing
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Burlington Street Water Main Improvement Project
Initiate Public Bidding and Set the Public Hearing Date
DATE: July 11, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Water Department Manager Christopher Lester is recommending City Council adopt the
resolution granting preliminary approval of the plans, specifications, form of contract,
and estimated cost of $440,300 for the Burlington Street Water Main Improvement
project, and establish August 7, 2023, as the date of the public hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
SUBJECT: Burlington Street Water Main Improvement Project
Initiate Public Bidding and Set the Public Hearing Date
DATE: July 11, 2023
Dubuque
kzlftd
All -America city
2007 - 2012 - 20I3 - 2017
INTRODUCTION
The purpose of this memorandum is to establish the date for the public hearing and to
authorize the public bidding procedure for the replacement of approximately 820 feet of 6-
inch water main as part of the Burlington Street Water Main Improvement Project.
BACKGROUND
Since 2004, the area in and around Burlington Street and National Street has been subject
to eleven water main breaks, with six of those events occurring in the last three years. Not
only are the residents inconvenienced with unplanned water outages, but also the water
that comes to the surface during the main breaks has resulted in some localized flooding of
adjacent properties including property damage.
The water main in Burlington Street is 1937 era 6" cast iron pipe and was installed with lead
joints and at some locations buried deeper than normal to a depth of 9' 6". The street is
unimproved with no storm sewer with an asphalt curb -line where it has been requested by
the residents. The water main is heavily tuberculated and is fatigued due to internal
corrosion resulting from the tuberculation which has resulted in a reduction of the pipe wall
thickness and increased main breaks in recent years. The area is pressurized from the Park
Hill Pumping Station which creates instantaneous pressure spikes leading to many of the
main breaks experienced.
In 2019, a capital improvement project was drafted to start the process of replacing fatigued
pipe in the area in and around Burlington and National Streets, and to evaluate the
performance of the Park Hill Pump Station.
DISCUSSION
While the initial scope focused on Burlington and National Streets, due to further main
breaks in the adjacent streets including Muscatine, it was important to address the order in
which mains would be replaced.
To further our understanding of the impact of the pumping station and under what
conditions cause the main breaks in the Burlington and National Street area, the Water
Department purchased pressure recorders which were installed on hydrants. In September
of 2021, the Water Department installed a pressure monitor on a hydrant at the intersection
of Muscatine Street and Primrose Street which is near the proposed Burlington -National
water main project site. The results of the collected data showed rapid pressure spikes as
high as 115 psi and dips as low as 70 psi when the pumps at the Park Hill Pump Station
were turned on and off creating water hammer in the pipes.
The proposed project scope based on the data received from the pressure monitoring
exercise is to replace approximately 820 feet of 6-inch water main along Burlington Street
from Stoltz Street to National Street, to approximately 300-foot east of Primrose Street; and
the installation of two air -release structures, one on Burlington Street and the second on
Primrose Street. Additional capital improvements will be requested in future budget cycles
for the continued replacement of water main along Muscatine Street. Park Hill Pumping
Station improvement will be completed by in-house staff and are therefore not part of this
scope.
PROJECT SCHEDULE
The proposed schedule is as follows:
Initiate Public Bidding & Set Public Hearing Date July 17, 2023
Publish Public Hearing Notice on Plans & Specs July 21, 2023
Distribute and Post Notice to Bidders, Advertise for Bids July 21, 2023
Public Hearing on Plans & Specifications
August 7, 2023
Receipt of Bid Proposals (Bid Letting)
August 10, 2023 2 PM
Bid Tab and Award Recommendation
August 11, 2023
Award Construction Contract
August 21,2023
Construction Commencing
September 1, 2023
Project Completion Date
November 15, 2023
BUDGET IMPACT
Funding for the project will be from CIP #4281000014 Burlington Water Main with a balance
of $440,300.14. The estimate of probable cost for the Burlington Street Water Main
Improvement project:
Description
Cost Estimate
Construction Cost Estimate
$353,120
Contingency
$22,180
Engineering Design Preliminary and Final
$50,000
Construction Engineering (Part Time Inspection)
$15,000
Total Estimate Project Cost
$440,300
REQUEST
I respectfully request that the City Council adopt the resolution granting preliminary approval
of the plans, specifications, form of contract, and estimated cost for the Burlington Street
Water Main Improvement project, and establish August 7, 2023, as the date of the public
hearing.
cc: Jenny Larson, Director of Finance and Budget
Gus Psihoyos, City Engineer
Prepared by_Chris Lester, City of Dubuque Water Department,1902 Hawthorne St. Dubuque IA 52001 (563)589-4291
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, A 52001 (563)589-4100
RESOLUTION NO. 230-23
THE BURLINGTON STREET WATER MAIN IMPROVEMENT PROJECT 2023
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Burlington Street Water Main Installation Project 2023 in the amount of
$353,120, are hereby preliminarily approved and ordered filed in the office of the
City Clerk for public inspection.
A public hearing will be held on the 7th day of August, 2023, at 6:30 p.m.
in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost
of said Project, and the City Clerk be and is hereby directed to cause the attached
notice of the time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be published
not less than four days nor more than twenty days prior to the date of such hearing.
At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The Burlington Street Water Main Improvement Project is hereby ordered
to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The Water Department Manager is hereby directed to advertise for sealed
bids for the construction of the improvements herein provided, by publishing the
Notice to Bidders to be published on the City of Dubuque website and a contractor
plan room service with statewide circulation, which notice shall be published not
less than thirteen but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 10th day of August, 2023. Bids shall be opened and read
by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 215t day of August 2023, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this 17tr' day of July, 2021
Attest:
" 1 h,
Adrienne Breitfelder, City Clerk
NO
��1
�� W-i!• •g
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BURLINGTON STREET WATER
MAIN IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Burlington Street Water Main Improvement Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30p.m., on the 7th day of August 2023, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk, 50 W. 13th Street, Dubuque. Written
comments regarding the above public hearings may be submitted to the City Clerk's
Office, 50 W. 13th St., Dubuque, Iowa 52001, on or before said time of public hearing.
At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Replacement of approximately 820 feet of 6-inch water main along Burlington
Street from Stoltz Street to National Street, to approximately 300-foot east of
Primrose Street. Installation of an of air -release valve and vault approximately
55-feet southeast of Primrose St. on Burlington St. and installation of an of air -
release valve and vault approximately 100-feet northeast of Burlington St. on
Primrose St.
Individuals with limited English proficiency, vision, hearing, or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing
individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the day of 2023.
Adrienne N. Breitfelder, City Clerk