John F. Kennedy Road and West 32nd Street Intersection Improvement Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 02.
Copyrighted
July 17, 2023
ITEM TITLE: John F. Kennedy Road and West 32nd Street Intersection Improvement
Project
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approve the plans, specifications, form of contract and estimated cost of
$747,724.49 for the for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project through the adoption of the enclosed
resolution, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
DATE: July 11, 2023
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and estimated cost of $747,724.49 for the John F.
Kennedy Road and W. 32nd Street Intersection Improvement Project through the
adoption of the enclosed resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Duane Richter, Traffic Engineer
Justine Hull, Traffic Engineer
Nate Kieffer, PLS, PE
Luke Rupp, Engineering Technician
John Klostermann, Public Works Director
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 11, 2023
Dubuque
All•Merin City
2007-2012.2013
2017*2019
RE: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
INTRODUCTION
The attached resolution is in reference to the public hearing for the John F. Kennedy
Road and W. 32nd Street Intersection Improvement Project.
BACKGROUND
The project location is at John F. Kennedy Road and W. 32nd Street. The John F.
Kennedy Road and W. 32nd Street is currently a T intersection with W. 32nd Street a
STOP controlled intersection at Steve's Ace Hardware. Mr. Matt Mulligan has
purchased property on the west side of John F. Kennedy Road and is proposing to
develop the property.
As part of the conceptual site plan review process with the City Development Review
Team, a traffic impact study (TIS) was required. The developer hired Shive Hattery to
complete the TIS. The City met with Shive Hattery to discuss the study scoping and
Shive Hattery submitted a TIS to the City for review.
The results of the TIS show that traffic safety improvements will be required immediately
after development office/retail center site at the intersection of JFK Rd. and 32nd St.
The TIS recommended that traffic signals be installed at the intersection to provide an
acceptable level of service.
DISCUSSION
We understand that as a City we are trying to install roundabouts at intersections
whenever possible. However, we believe that in this particular situation and set of
circumstances, traffic signals should be installed for the following reasons:
1. Operationally, traffic signals will function better at this intersection as this will
allow the newly signalized intersection and the neighboring signalized
intersection at the NW Arterial to be coordinated and synchronized.
2. A roundabout was considered. In this situation traffic signals can adapt to
significantly different traffic patterns, like traffic letting out after a concert or
football game at a stadium. In other word's roundabouts are not suitable for
1
11platooned" traffic flow. Based on staff's observation of traffic in the area
between the two intersections, traffic frequently backs up from the NW Arterial to
the JFK and 32nd intersection after events at the Dubuque Soccer Complex. If
traffic would back up from the NW Arterial into a roundabout intersection at JFK
and 32nd, the roundabout might become inoperable/not function.
3. There may not be enough room to build the roundabout. The adjacent
developed properties, including the Kivlahan/Kwik Stop property
developer/owner, were originally told during their site plan review process that
the intersection would possibly be signalized in the future. The resulting site
plans and improvements were designed and built with this assumption. In 2015,
Kivlahan placed $62,500 in an escrow account to be used by the City when
signals are installed in the future. If a roundabout were to be installed at the
intersection, right of way would need to be purchased and improvements,
including the existing ground monument sign and electronic billboard, would
likely need to be relocated. The Steve's Ace Hardware site would likely be
similarly impacted, with relocation of landscaping, signage and parking areas.
Also, during discussions on the intersection improvement options with Mr.
Mulligan, he stated that the spatial impacts of the roundabout option would make
the project technically unfeasible.
The project provides for the construction of a new 4-legged intersection with traffic
signals at John F. Kennedy Road and W. 32nd Street. This intersection will include new
traffic signals and mastarms for improved visibility of the traffic signals, ADA pedestrian
access ramps, related sidewalk, turn lane, and pavement widening work. Additionally,
storm sewer intakes will be reconstructed. Traffic on John F. Kennedy Road and W.
32nd Street will be maintained through the intersection during construction as much as
possible.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process July 5, 2023
Publish Notice to Bidders, Advertise for Bids July 11, 2023
Publish Public Hearing Notice on Plans & Specs July 7, 2023
Public Hearing on Plans & Specs July 17, 2023
Receipt of Bid Proposals (Bid -Letting) July 27, 2023
Award Construction Contract August 7, 2023
Project Completion Date November 30, 2023
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and construction estimate for the for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project.
BUDGETIMPACT
A Development Agreement has been entered into between the City and Mr. Matt
Mulligan, portions of the Development Agreement that pertain to the intersection
improvements include the following:
1. City agrees to design and construct the required John F. Kennedy Road and W.
32nd Street intersection improvements. The original estimated cost of the required
improvements is six hundred ten thousand dollars ($600,000). The estimate was
prepared based on a conceptual design of the intersection. The final design of
the project and current bidding climate the estimate for the project has increased
to an estimated amount of $747,724.49. Requirements for the intersection
improvements include but are not limited to turning lanes, lane widening, median
modifications, traffic signals and controls, underground utilities, crosswalks, and
curb ramps.
2. Developer agrees to place $400,000 in escrow to be utilized for the construction
of the required intersection improvements, including but not limited to
engineering, right of way acquisition and construction.
3. City agrees to make a good faith effort to construct the required intersection
improvements so that they are operational by November 30, 2023.
4. Developer agrees to pay one-third (1/3) not to exceed $200,000 of the actual
costs of the required intersection improvements, including but not limited to
engineering, right of way acquisition, and construction.
5. Developer agrees to pay for 100% of the two private water main extensions to
their property.
The current estimate of probable cost for John F. Kennedy Road and W. 3211 Street
Intersection Improvement Project is as follows:
Description
Cost Estimate
Construction Contract
$ 537,537.15
Contingency
53,753.72
Construction Engineering & Inspection
88,693.62
Pre -ordered Construction Materials
67,740.00
Total Construction Cost Estimate
$ 747,724.49
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
Developer Share
$ 400,000.00
Developer Water Main Extension
27,825.00
5521000048
City Share*
1 319,899.49
Total Project Funding
$ 747,724.49
*$62,500 of this will be funded from a 2015 agreement between the City of Dubuque
and Kivlahan Farms, LC. that was placed in an escrow account for the benefit of the
City to be available to the City at the time that traffic signal construction is warranted.
3
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the for the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project through the adoption of the enclosed resolution.
cc: Duane Richter, Traffic Engineer
Justine Hull, Traffic Engineer
Nate Kieffer, PLS, PE
Luke Rupp, Engineering Technician
John Klostermann, Public Works Director
12
Prepared by: Kerry Bradley, City of Dubuque Engineering 50 W 1 V Street Dubuque, IA 52001 (563)589-4270
Return to: Adrienne N. Breitfelder, City Clerk 50 W 131h Street Dubuque, 1A 52001 (563)589-4100
RESOLUTION NO. 234-23
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE JOHN F. KENNEDY ROAD AND W. 32ND STREET
INTERSECTION IMPROVEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the John F. Kennedy Road and W. 32nd Street Intersection Improvement Project, in
the estimated amount of $537,537.15 are hereby approved.
Passed, approved and adopted this 171h day of July 2023.
rad M. av x� h, Mayor
Attest:
Adrienne Breitfelder, WC City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/11/2023
and for which the charge is 50.23
Subscribed to before me, a Notary Public in nd for
Dubuque County, Iowa,
this llth day of July, 2023
Notary Pu • n and for Dubuque County, Iowa.
At JANET K. PAPE
Commission Number 199659
My, Commission Expires
'owis 12/11/2025
i
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE JOHN F. KENNEDY ROAD AND
W. 32ND STREET INTERSECTION IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 17th day of
July 2023, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
- The project provides for the construction of a new
4-legged intersection with traffic signals at John F. Kennedy
Road and W. 32nd Street. This intersection will include new
traffic signals and mastarms for improved visibility of the
traffic signals, ADA pedestrian access ramps, related
sidewalk, turn lane, and pavement widening work. Additionally,
storm sewer intakes will be reconstructed.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 5th day
of July 2023.
Adrienne N. Breitfelder,
CMC, City Clerk
It 7/11