St. Anne & Avalon Intersection Reconstruction Project Acceptance Copyrighted
August 7, 2023
City of Dubuque Consent Items # 018.
City Council Meeting
IT EM T IT LE: St. Anne &Avalon I ntersection Reconstruction Project Acceptance
SUM MARY: City Manager recommending City Council adopt the attached resolution
accepting the improvements and authorize the final payment of the
contract amount of$217,285.73 to Offset Construction, LLC, for the St
Anne &Avalon I ntersection Reconstruction Project.
RESOLUTION Accepting the St Anne &Avalon I ntersection
Reconstruction Project and Authorizing the Payment to the Contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: St Anne & Avalon Intersection Reconstruction Project
DATE: July 25, 2023
City Engineer Gus Psihoyos is recommending City Council adopt the attached resolution
accepting the improvements and authorize the final payment of the contract amount of
$217,285.73 to Offset Construction, LLC, for the St Anne & Avalon Intersection
Reconstruction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Max O'Brien, Civil Engineer II
Deron Muehring, Civil Engineer II
Jenny Larson, Chief Financial Officer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: St Anne & Avalon Intersection Reconstruction Project
DATE: July 24, 2023
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
St Anne & Avalon Intersection Reconstruction Project.
BACKGROUND
The St Anne & Avalon Intersection Reconstruction Project provided for the installation of
approximately 290 linear feet of 15" RCP and approximately 270 linear feet of each
perforated and non-perForated 6" drain tile. The project also included the replacement of
approximately 180 linear feet of sanitary sewer main and approximately 160 linear feet
of water main. The paved area of the intersection was removed, and a compacted
subbase installed for City Public Works personnel to install the final asphalt surface.
DISCUSSION
The St Anne & Avalon Intersection Reconstruction Project was completed by Offset
Construction, LLC, of Farley, IA in the final contract amount of $217,285.73. A 4.7%
increase to the original contract amount of $207,547.60 was due to unforeseen field
conditions that required additional quantities of materials under the contract unit prices.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the final contract amount of $217,285.73 to Offset Construction, LLC for the St Anne
& Avalon Intersection Reconstruction Project.
BUDGET IMPACT
The summary of project costs for the St Anne & Avalon Intersection Reconstruction
Project is as follows:
Description Estimate Award Final
Construction Contract $ 194,270.00 $ 207,547.60 $ 217,285.73
Contingency $ 19,427.00 $ 19,427.00 $ 0.00
Construction Administration & Inspection $ 32,054.55 $ 32,054.55 $ 32,592.86
Total Construction Cost $ 245,571.55 $ 259,029.15 $ 249,878.58
The project funding is summarized below:
Funding Code Fund Description Fund Amount
5581500020 Sanitary Manhole Replacement $ 42,156.87
5586500033 Storm Water $ 89,350.66
4281000022 Water $ 65,263.31
5421000002 ADA Ramps $ 29,743.93
5521000018 Pavement $ 23,363.81
Total Project Funding $ 249,878.58
REQUESTED ACTION
The City Council is requested to adopt the attached resolution accepting the
improvements and authorize the final payment of the contract amount of $217,285.73 to
Offset Construction, LLC, for the St Anne & Avalon Intersection Reconstruction Project.
MWO:kb
cc: Max O'Brien, Civil Engineer II
Deron Muehring, Civil Engineer II
Jenny Larson, Chief Financial Officer
2
Prepared by:Max O'Brien,City of Dubuque Engineering, 50 W. 13th Street,Dubuque,IA 52001 (563)589-4270
Return to:Adreinne N. Breitbelder,City Clerk,50W 13th Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 245-23
ACCEPTING THE ST ANNE & AVALON INTERSECTION RECONSTRUCTION
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
Whereas, the public improvement contract for the St Anne & Avalon Intersection
Reconstruction Project (the Project) has been completed by the Contractor, Offset
Construction, LLC, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
Whereas, the final contract amount for the Project is $217,285.73; and
Whereas, the Contractor has previously been paid $206,421 .44, leaving a balance
of $10,864.29; and
Whereas, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . The recommendation of the City Engineer is approved, and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of$10,864.29 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved, and adopted this 7th day of August 2023.
Brad M. G°aJJnagh, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF ST ANNE & AVALON
INTERSECTION RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has
inspected the St Anne & Avalon Intersection Reconstruction Project has been performed
in compliance with the terms of the Public Improvement Contract, and that the total cost
of the completed work is $249,878.58.
Dated this 24t" day of July 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 24t" day of July 2023.
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Adrienne N. BreitFelder, City Clerk