Signed Contracts_Municipal Services Center Salt Shed Door Replacement Project Copyrighted
August 7, 2023
City of Dubuque Consent Items # 026.
City Council Meeting
ITEM TITLE: Signed Contract(s)
SUMMARY: American Queen Steamboat Operating Company, LLC forthe Docking
Services Agreement; Celebration Belle for the 2023 Docking
Agreement; Dubuqueland Door Company for the Municipal Services
Center Salt Shed Door Replacement Project; Graymont Western Lime
forthe Eagle Point Water Plant High Calcium Quicklime; lowa Based
Milling for the 2023 Asphalt Milling Project; J&R Supply, I nc for the Ring
& Lids - Metal Supply; Landmark Turf Services, LLC for the Weed
Control Flood Control System Spraying 2023; McDermott Excavating for
the Radford Road Concrete Pavement Repair Project; WHKS & Co. for
the Burlington St. Water Main I mprovement Project.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Docking Services Agreement-American Queen Supporting Documentation
2023 Docking Agreement- Celebration Belle Supporting Documentation
Municipal Services Center Salt Shed Door Supporting Documentation
Replacement Project
Eagle Point Water Plant High Calcium Quicklime Supporting Documentation
Project
2023 Asphalt Milling Project Supporting Documentation
Ring & Lids- Metal Supply Supporting Documentation
Weed Control Flood Control System Spraying 2023 Supporting Documentation
Radford Road Concrete Pavement Repair Project Supporting Documentation
W HKS - Burlington Street Contract Supporting Documentation
THE CIT OF
D � � City of Dubuque
Public Works Department
925 Kerper Court
Nlaster�iece o��a tlre Missis�i�a��i Dubuque, IA 52001
(563) 589-4250
CITY OF DUBUQUE, IOWA
SHORT FORM
VENDOR SERVICE AGREEMENT
T IS VENDOR SERVICE AGREEMENT (the Contract), made in triplicate, between the City
of Dubu ue, lowa (City), by its City Manager, through authority conferred upon the City Manager
by its Ci y Council and
Dubuq eland Door Company (Vendor) of
(V ndor Name)
14628 . Rid e Ln. Dubu ue lowa 52003
(V ndor Address-City and State)
PROJE T TITLE: MUNICIPAL SERVICES CENTER SALT SHED DOOR REPLACEMENT
PROJECT
For and in consideration of the mutual covenants herein contained, the parties hereto agree as
follows:
VENDO AGREES:
1. To furnish and install a Ra nor Rollin Steel Model FF 22 Duracoil, flat slat, 22 au e
wi h stainless Steel Finish(the Project): per the proposal dated 5/22/2023 # 26960.
D bu ue Overhead Door shall rovide all materials and labor necessa to com lete the
Pr 'ect.
T e work described above shall be com leted at the followin location s : Cit of Dubu ue
M nicipal Services Center, 925 Kerper Court, Dubuque lowa, 52001. The door being
re laced is on the salt deicer building dome building.
The P oject shall be completed in strict accordance with the terms as described in this Contract;
in stri t accordance with the requirements of the laws of the State of lowa and ordinances of the
City o Dubuque, and in accordance with the Request For Proposal (RFP) Documents which
provisi ns and documents are each and all hereby referred to and made a part of this Contract
just as much as if the detailed statements thereof were repeated herein.
Page 1 of 4
Z. Con ract Documents shail mean and include the following: This Contract; ail ordinances and
res lutions heretofore adopted by the City Council having to do with this Project; the Vendor's
Pro osal; and any, Plans and Specifications and General Requirements as adopted by the City
Cou cil for the Project which are listed in the Special Conditions section of this Contract.
3. All aterials used by the Vendor on this Project shall be of the quality required by the Contract
Doc ments and shal� be put in place in accordance with the Contract Documents.
4. The endor shall remove any materials rejected by the City Manager as defective or improper,
or a y of said work condemned as unsuitable or defective, and the same shall be replaced or
don anew to the satisfaction of the City Manager at the cost and expense of the Vendor.
5. The Vendor has read and understands the Contract Documents and has examined and
und rstands the project description described in Section 1 of this Agreement and any attached
Spe ial Conditions herein referred to and agrees not to plead misunderstanding or deception
beca se of estimates of quantity, character, location or other conditions surrounding the same.
6. The endor shall fully complete the Project under this Contract on or before
Nov mber 1 2023.
(DATE) �
7. INDE NIFICATION FROM THIRD PARTY CLAIMS. To the fullest extent permitted by law,
Vend r shall defend, indemnify and hold harmless City, its officers and employees, from and
agai st all claims, damages, losses and expenses claimed by third parties, but not including any
claim , damages, losses or expenses of the parties to this Contract, including but not limited to
attor eys' fees, arising out of or resulting from performance of this Contract, provided that such
claim damages, Ioss or expense is attributable to bodily injury, sickness, disease or death, or
injury to or destruction of property, including loss of use resulting therefrom, but only to the extent
caus d in whole or in part by negligent acts or omissions of Vendor, or anyone directly or indirectly
empl yed by Vendor or anyone for whose acts Vendor may be liable, regardless of whether or
not s ch claim, damage, loss or expense is caused in part by a party indemnified hereunder.
8. Unles otherwise specified in the Contract Documents, prior to the commencement of any work
on thi Project and at all times during the performance of this Contract, the Vendor shall provide
evide ce of insurance which meets the requirements of the City's Insurance Schedule attached
to thi Contract and listed in the Special Conditions section.
9. The V ndor agrees that no work under this Contract shall commence on the Project until the City
has is ued a written "Notice to Proceed"to the Vendor. Any work started by the Vendor prior the
issua ce of the Notice to Proceed shall be considered unauthorized and done at the sole risk to
the V ndor.
10. The Ci y of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.0 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitl A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of
the D partment of Transportation issued pursuant to such Act, hereby notifies afl bidders that it
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will ffirmatively insure that in any contract entered into pursuant to this advertisement, minority
busi ess enterprises will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disa ility in consideration for an award.
THE CI Y AGREES:
pon the completion of this Contract, and the acceptance of the Project by the City Manager,
the City grees to pay the Vendor as full compensation for the complete perFormance of this Contract,
the am unt determined for the total work completed at the prices stated in the Vendor's Proposal
and les any liquidated damages provided for in the Contract Documents. The work as stated in the
Contrac Documents is approximate only, and the final payment shall be made for the actual work
complet d as listed below in this Contract.
CONTRACT AMOUNT� 37,100.00
THE AXIMUM CONTRACT AMOUNT SHALL BE LIMITED TO AN INCREASE OF 10 % OF THE ABOVE
LISTED ESTIMATED AMOUNT
CITY OF DUBUQUE, IOWA VENDOR:
By� v 06/14/2023 ��,�, pt.vt� YppK- �70 ,
M ch el C. Van Mi ligen Date Company N e
City anager
By� � �1a3
ign ur Date
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Printed N me
_ �iq- `es �r�►�✓
Title
VENDOR ACKNOWLEDGEMENT OF
ATTACHED SPEC L NDITIONS:
By' o!� 07
ignat e Date
�q `Ps b y
Printed Na e
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Title
Page 3 of 4
The foll win Special Conditions shall a pi to this Pro'ect:
THE ONTRACTOR SHALL REMOVE AND REPLACE EXISTING DOORS AND DISPOSE OLD
DOO S, MOTORS, TRACKS OR OTHER EQUIPMENT NOT REQUIRED ON THE NEW
DOOR.
REV. 07/18
Page 4 of 4