Signed Contracts_Ring & Lids-Metal Supply Copyrighted
August 7, 2023
City of Dubuque Consent Items # 026.
City Council Meeting
ITEM TITLE: Signed Contract(s)
SUMMARY: American Queen Steamboat Operating Company, LLC forthe Docking
Services Agreement; Celebration Belle for the 2023 Docking
Agreement; Dubuqueland Door Company for the Municipal Services
Center Salt Shed Door Replacement Project; Graymont Western Lime
forthe Eagle Point Water Plant High Calcium Quicklime; lowa Based
Milling for the 2023 Asphalt Milling Project; J&R Supply, I nc for the Ring
& Lids - Metal Supply; Landmark Turf Services, LLC for the Weed
Control Flood Control System Spraying 2023; McDermott Excavating for
the Radford Road Concrete Pavement Repair Project; WHKS & Co. for
the Burlington St. Water Main I mprovement Project.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Docking Services Agreement-American Queen Supporting Documentation
2023 Docking Agreement- Celebration Belle Supporting Documentation
Municipal Services Center Salt Shed Door Supporting Documentation
Replacement Project
Eagle Point Water Plant High Calcium Quicklime Supporting Documentation
Project
2023 Asphalt Milling Project Supporting Documentation
Ring & Lids- Metal Supply Supporting Documentation
Weed Control Flood Control System Spraying 2023 Supporting Documentation
Radford Road Concrete Pavement Repair Project Supporting Documentation
W HKS - Burlington Street Contract Supporting Documentation
r[-[e c[Tv or• City of Dubuque
DT ' T � Public Works Department
u l; 925 Kerper Court �
Dubuque, lA 52001
Masterpiece on Nie Mississippi (563) 589-4250
CITY OF DUBUQUE , IOWA j
SHORT FORM
VENDOR SERVICE AGREEMENT �
I
THIS VENDOR SERVICE AGREEMENT (the Contract) , made in triplicate , between the City �I
of Dubuque , lowa (City) , by its City Manager, through authority conferred upon the City Manager
by its City Council and J & R SUPPLY, INC of i
(VendorName)
220 FENTRESS LAKE RD , EAST DUBUQUE , IL 61025
(Vendor Address - Ciry and State)
PROJECT TITLE : RWG & LIDS — METAL SUPPLY
For and in consideration of the mutual covenants herein contained , the parties hereto agree as
follows :
VENDOR AGREES :
1 . To furnish all material and equipment and to perform all labor necessary for (the Project) :
Providing manhole ring and lids for maintenance projects and asphalt overlay project.
Materials should be delivered to : 925 Kerper Ct , Dubuque , IA 52001 �
The Project shall be completed in strict accordance with the terms as described in this Contract;
in strict accordance with the requirements of the laws of the State of lowa and ordinances of the
City of Dubuque , and in accordance with the Request For Proposal ( RFP) Documents which
provisions and documents are each and all hereby referred to and made a part of this Contract
just as much as if the detailed statements thereof were repeated herein .
�
Page 1 of 4
2 . Contract Documents shall mean and include the following : This Contract; all ordinances and
resolutions heretofore adopted by the City Council having to do with this Project; the Vendor's
Proposal ; and any, Plans and Specifications and General Requirements as adopted by the City
Council for the Project which are listed in the Special Conditions section of this Contract . '
3 . Ail materials used by the Vendor on this Project shall be of the quality required by the Contract
Documents and shall be put in place in accordance with the Contract Documents .
4 . The Vendor shall remove any materials rejected by the City Manager as defective or improper,
or any of said work condemned as unsuitable or defective , and the same shall be replaced or
done anew to the satisfaction of the City Manager at the cost and expense of the Vendor.
5 . The Vendor has read and understands the Contract Documents and has examined and
understands the project description described in Section 1 of this Agreement and any attached
Special Conditions herein referred to and agrees not to plead misunderstanding or deception
because of estimates of quantity , character, location or other conditions surrounding the same .
6 . The Vendor shall fully complete the Project under this Contract on or before
12/01 /2023 .
(DATE)
7 . INDEMNIFICATION FROM THIRD PARTY CLAIMS . To the fullest extent permitted by law,
Vendor shall defend , indemnify and hold harmless City, its officers and employees , from and
against all claims , damages , losses and expenses claimed by third parties , but not including any
claims , damages , losses or expenses of the parties to this Contract, including but not limited to
attorneys' fees , arising out of or resulting from performance of this Contract, provided that such
claim , damages , loss or expense is attributable to bodily injury, sickness , disease or death , or
injury to or destruction of property, including loss of use resulting therefrom , but only to the extent
caused in whole or in part by negligent acts or omissions of Vendor, or anyone directly or indirectly
employed by Vendor or anyone for whose acts Vendor may be liable , regardless of whether or
not such claim , damage , loss or expense is caused in part by a party indemnified hereunder.
8 . Unless otherwise specified in the Contract Documents , prior to the commencement of any work
, on this Project and at all times during the performance of this Contract , the Vendor shall provide
evidence of insurance which meets the requirements of the City's Insurance Schedule attached
to this Contract and Iisted in the Special Conditions section .
9 . The Vendor agrees that no work under this Contract shall commence on the Project until the City
has issued a written "Notice to Proceed " to the Vendor. Any work started by the Vendor prior the
issuance of the Notice to Proceed shall be considered unauthorized and done at the sole risk to
the Vendor.
10 . The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964 , 78 Stat. 252 , 42
U . S . C . 2000d-2000d -4 and Title 49 , Code of Federal Regulations , Department of Transportation ,
Subtitle A, Office of the Secretary, Part 21 , Nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
Page 2 of 4
will affirmatively ir�sure that in any contract entered into pursuant to this advertisement, minority
�usiness enterprises will be afforded full apportunity to submit bids in res�ons� ta this invitation
and �rvill not b� discriminated against on the grounds of race, cofar, na�ianal origin, sex, age, or
disability in consideration fiar an �ward. �
THE C1TY AGR��S:
Upon the campletion af this Contract, and the �ccepta�c� af the Project �y t�e City Manager,
the City agrees to pay the Vendar as full compensation fortkte complete performance o�t�is Contract,
the amaunt determined for tf�e tatal work cornplefed at the prices slat�d in the Vendor's Pro�osal
and less any liquidated damages provided fio�in fhe Cantract Documents. The wark as stated in �he
Contract Dacuments is approximate on1y, and khe final p�yment shall be made for the acfual work
completed �s listed below in this Contract.
CONTRACT AMOIJNT: LfDSICOV�RS �50 (a} $270.00
RINGSIFRAMES 150 (c� $�75,00
70TAL; 66 75Q.0�
TFiE MAXIMUM C�NTRACT AMC3U[�lT SHAL� �� LIMITED TO AN INCREASE OF 10 °/a OF THE ABOVE LIST�17
ESTIMATED AMOUNT
CITY OF pU�UQUE, IOWA VENDOR:
gy; �,�� �/�,,,���,Q�_ 03/27/2023 7a�� SUP?LY._!�•
M�chael G, Van Milligen� Dat� Campany Name
City Manager
�Y: _���. T 3/r7/z.flt3
Signature �ate
CDwwtO G 0�5�cHrr?��
Prir�fed Name
v.P.
Tif�e
V�fVDOR ACKNOWLEDGEMEN7 O�
ATTACMEO S�ECIAL. CQNDITLONS:
By: , _ 3lnfzoz3
Signature Date
E]Gt,�A r�D C_E]It.x EtE�
Printed Name
�. �•
Title
�'age 3 of�}
The following Special Conditions shall appl to this Pro'ect:
PRICE WCLUDES UNLOADING AND RELOADING MATERIALS ON TO VENDOR'S FLAT
BED AND DELIVERY TO 925 KERPER CT, DUBUQUE , IA 52001
PUBLIC WORKS DEPARTMENT DOES NOT HAVE A LOADING DOC AT THE MUNICIPAL
SERVICES BUILDWG . VENDOR MUST MAKE ADJUSTMENTS TO DELIVERY TO WCLUDE
ALTERNATE DELIVERY IF NECESSARY , GIVEN THIS INFORMATION .
REV. 07/ 18
Page 4 of 4