Accepting the 2023 Asphalt Overlay Ramp Project 3 Copyrighted
August 21, 2023
City of Dubuque Consent Items # 011.
City Council Meeting
ITEM TITLE: Accepting the 2023 Asphalt Overlay Ramp Project 3
SUM MARY: City Manager recommending City Council adopt a resolution accepting
the public improvements and authorize the payment of the final contract
amount of$158,465.49 to Valentine Construction, Co. LLC of Dubuque,
IA, for the 2023 Asphalt Overlay Curb Ramp Project 3.
RESOLUTION Accepting the 2023 Asphalt Overlay Curb Ramp Project
3 and Authorizing the Payment to the Contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2023 Asphalt Overlay Curb Ramp Project 3
DATE: August 15, 2023
City Engineer Gus Psihoyos is recommending City Council adopt a resolution accepting
the public improvements and authorize the payment of the final contract amount of
$158,465.49 to Valentine Construction, Co. LLC of Dubuque, IA, for the 2023 Asphalt
Overlay Curb Ramp Project 3.
The 2023 Asphalt Overlay Curb Ramp Project 3 provided for Replacement of forty-two
(42) access ramps at 18 intersections in conjunction with the Public Works Asphalt
Overlay program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Luke Steger, Engineering Tech
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: August 11, 2023
RE: 2023 Asphalt Overlay Curb Ramp Project 3
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2023 Asphalt Overlay Access Ramp Project 3.
BACKGROUND
The 2023 Asphalt Overlay Curb Ramp Project 3 provided for Replacement of forty-two
(42) access ramps at 18 intersections in conjunction with the Public Works Asphalt
Overlay program at the following locations:
Knob Hill Dr at Fremont Ave North intersection, two single directional ramps.
Knob Hill Dr at Oak Ridge Dr, two single directional ramps.
Knob Hill Dr at Beacon Hill Dr, two single and one double directional ramps.
Knob Hill Dr at Camilla Ct, two single directional ramps.
Knob Hill Dr at Council Hill Dr, two single directional ramps.
Knob Hill Dr at Freemont Ave South intersection, two single directional ramps.
Fremont Ave at Valentine Dr, two single directional ramps.
Beacon Hill Dr at Fremont Ave, two single directional ramps.
Beacon Hill at Council Hill Dr, two single directional ramps.
Carriage Hill Dr at Fremont Ave, two single directional ramps.
Carriage Hill Dr at Brookview Sq NW intersection, two single directional ramps.
Brookview Sq at Candlewick Ct, two single and one double directional ramps.
Brookview Sq at Rockwood Ct, two single directional ramps.
Carriage Hill Dr at Brookview Sq SE intersection, two single and one double
directional ramps.
Carriage Hill Dr at Carriage Hill Ct, two single directional ramps.
Carriage Hill Dr at Thornwood Dr, two single directional ramps.
Thornwood Dr at Thornwood Ct, two single directional ramps.
Thornwood Ct at Tanglewood Ct, two single ramps.
DISCUSSION
The 2023 Asphalt Curb Ramp Project 3 was completed by Valentine Construction, Co.
LLC of Dubuque, lowa in the final contract amount of $158,465.49, which is 4.45% above
the original contract price of$151,715.70. The increase was due to additional quantities.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $158,465.49 to Valentine Construction, Co. LLC for
the 2023 Asphalt Overlay Curb Ramp Project 3.
BUDGET IMPACT
The project cost for the 2023 Asphalt Overlay Curb Ramp Project 3 is summarized below:
Description Estimate Award Final
Construction Contract $176,521.45 $ 151,715.70 $ 158,465.49
Contingency 17,652.15 17,652.15 0.00
Construction Administration & Inspection 29,126.04 29,126.04 23,769.82
Total Construction Cost $ 223,299.63 $ 198,493.89 $ 182,235.31
The funding is as follows:
Project Fund Description Fund
Amount
5421000002 Curb Ramp Program $ 182,235.31
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions to accept the public
improvements and the authorize the payment of the final contract amount of $158,465.49
to Valentine Construction, Co. LLC of Dubuque, IA, for the 2023 Asphalt Overlay Curb
Ramp Project 3.
cc: Jon Dienst, Civil Engineer II
Luke Steger, Engineering Tech
2
Prepared by: Kerry Bradley, City of Dubuque Engineering,50 W. 13'h Street, Dubuque, IA 52001 (563)589-4270
Return to:Adreinne N. Breitfelder,City Clerk,50 W 13'h Street,Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 265-23
ACCEPTING THE 2023 ASPHALT OVERLAY CURB RAMP PROJECT 3 AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2023 Asphalt Overlay Curb
Ramp Project 3 (the Project) has been completed by the Contractor, Valentine
Construction Co. LLC, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $158,465.49; and
WHEREAS, the Contractor has previously been paid $150,542.21, leaving a
balance of $7,923.27; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $7,923.27 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved, and adopted this 21st day of August 2023.
rad M v , gh, Mayor
Attest:
Trish . Gleason, Assistant City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2023 ASPHALT
OVERLAY CURB RAMP PROJECT 3
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has
inspected the 2023 Asphalt Overlay Curb Ramp Project 3 has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $182,235.31.
Dated this 14t" day of August 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the day of 2023.
Trish L. Gleason, Assistant City Clerk