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Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project Copyrighted August 21, 2023 City of Dubuque Items to be set for Public Hearing # City Council Meeting 03. ITEM TITLE: Chaplain Schmitt Island Trail Connection Project, lowa DOT Project SUM MARY: City Manager recommending City Council adopt a resolution to initiate the public bidding procedure through the lowa DOT and set September 5, 2023, as the date for the public hearing on Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704�7Y- 31. RESOLUTION Chaplain Schmitt Island Trail Connection Project, lowa Dot Project No. EDP-2100(704�7Y-31 - PreliminaryApproval of Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing on Plans, Specifications, Form of Contract, and Estimated Cost SUGGESTED Receive and File;Adopt Resolution(s), Set Public Hearing for DISPOSITION: September 5, 2023Suggested Disposition: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Notice of Hearing Supporting Documentation Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 DATE: August 15, 2023 City Engineer Gus Psihoyos is recommending City Council adopt a resolution to initiate the public bidding procedure through the lowa DOT and set September 5, 2023, as the date for the public hearing on Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Alex Dixon, President and Chief Executive Officer Kathy Buhr, Director of Strategic Philanthropy & Schmitt Island Development Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, P.E. Marie Ware, Leisure Services Manager Bob Schiesl, Asst City Engineer Nate Kieffer, Land Surveyor Steve Sampson-Brown, Project Manager Dubuque THE CITY OF �+ All•p�eriea Ci� DuB E Wv��a��M�� 1IIII�r MAste 22CE OYl t�1e M1S&1SS1 1 zoo�•zoiz*zois � pp zoi�*zot9 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: August 14, 2023 RE: Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP- 2100(704)-7Y-31 and request concurrence to initiate the public bidding procedure and establish the date for the public hearing. BACKGROUND In October of 2022 the City Council approved a funding agreement with the lowa Department of Transportation to construct a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16th street to the Veteran's Memorial on Chaplain Schmitt Island. The funding agreement allows the City of Dubuque to use $615,000 in Community Project Funding submitted by US Congresswoman Ashley Hinson. The project construction documents will follow the lowa DOT Standard Specifications. The project will follow the elements of the improvements as part of the Veteran's Memorial on Chaplain Schmitt Island. Engineering staff coordinated with Leisure Services, DRA staff and Ryan Peterson with RDG on the design of the trail and trailhead. Engineering staff will do all construction document development, survey, and inspection. DISCUSSION The Chaplain Schmitt Island Trail Connection would provide installation of a 10-foot- wide multi-use trail along Admiral Sheehy Drive from 16t" street to the Veteran's Memorial on Chaplain Schmitt Island and would include the following elements: — Excavation to allow for the installation of the trail — Installation of base stone for the trail — Installation of a 10 foot-wide 6" thick PCC trail — Installation of retaining walls where needed due to topography to accommodate the trail. This includes decorative railing matching what is used at the Veteran's Memorial. — Installation of a 6" thick decorative concrete trail head plaza 1 - Installation of parking to accommodate ADA parking near the trail and trailhead - Restoration of disturbed area with topsoil and seed. PROJECT SCHEDULE The schedule for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 is as follows: lowa DOT Advertisement for Bids August 15, 2023 City Initiate Concurrence in Public Bidding Process August 21, 2023 City Publish Public Hearing Notice on Plans & Specs August 25, 2022 City Public Hearing on Plans & Specifications September 5, 2023 lowa DOT Receipt of Bids Proposals (Bid Letting) September 19, 2023 City Award Construction Contract (Subject to IDOT Approval) October 2, 2023 lowa DOT Late Start Date May 15, 2024 Contract Completion Date 55 Working Days The project will be let by the lowa DOT and will be constructed on a working day contract. The number of working days was defined by the Office of Contracts at the lowa DOT in Ames, IA. RECOMMENDATION I recommend City Council concurrence with initiating the public bidding procedure through the lowa DOT and set September 5, 2023, as the date for a public hearing on the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP- 2100(704)-7Y-31. BUDGET IMPACT The estimate for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 Project is as follows: Description Estimate Construction Contract $ 823,253 Contingency 82,325 Contract Admin / Construction Engineering 135,837 Total Project Cost $ 1,041,415 The current project funding summary is as follows: Proiect ID Fundinq Source Amount 5544000004 Schmitt Island Trail $ 426,415 5544000004 Community Project Funding - Federal 615,000 Total Project Funding $ 1,041,415 2 ACTION TO BE TAKEN The City Council is requested to concur with initiating the public bidding procedure through the lowa DOT and set the date for a public hearing on Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 through the adoption of the enclosed resolution. Prepared By Jon Dienst, P.E. cc: Marie Ware, Leisure Services Manager Bob Schiesl, Asst City Engineer Nate Kieffer, Land Surveyor Steve Sampson-Brown, Project Manager 3 Prepared by Jon Dienst, City of Dubuque, 50 W. 131h Street, Dubuque, IA 52001 (563)589-4270 Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 274-23 CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT, IOWA DOT PROJECT NO. EDP-2100(704)-7Y-31 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The proposed plans, specifications, form of contract and estimated cost for the Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP-2100(704)-7Y-31 in the estimated amount $1,041 ,415, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Section 2. A public hearing will be held on the 5th day of September, 2023, at 6:30 p.m. in the Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted, and approved this the 21 st day of August_2023. rad anaugh, Mayor Attest: Trish L. Gleason, Assistant City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT, IOWA DOT PROJECT NO. EDP-2100(704)-7Y-31 NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31, in accordance with the provisions of Chapter 26, Code of lowa, at 6:30 p.m., on the 5t" day of September 2023, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6t" Street, Dubuque, lowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Installation of 6" PCC trail from the Peosta Trail along Admiral Sheehy Drive to near the Veteran's Memorial on Chaplain Schmitt Island. The work includes a trail head area with decorative concrete, hike/bike trail, lighting, retaining walls and decorative railing. This work includes: - 1889 SY of 6" PCC Concrete Trail - 237.5 SY 6" PCC Pavement (Black) - 666 SF of Segmental Block Retaining Wall - 223 LF of Ornamental Metal Railing - 945 CY of Excavation, Class 13 - 1092 CY of Topsoil, Furnish and Spread - 15 Each of Trail Lighting - 1500 LF of 2 — 2" Together HDPE Conduit Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 21St day of Auqust 2023. Trish L. Gleason, Assistant City Clerk