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The Creation of a Neighborhood Association Toolkit Copyrighted September 5, 2023 City of Dubuque Consent Items # 013. City Council Meeting ITEM TITLE: The Creation of a Neighborhood Association Toolkit SUM MARY: City Manager sharing with City Council the Neighborhood Association Toolkit that serves as a guide to help passionate residents who live in proximity to one another come together to establish a neighborhood association. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Supporting Documentation - Toolkit Supporting Documentation Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� � � MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: The Creation of a Neighborhood Association Toolkit DATE: August 31, 2023 Director Office of Shared Prosperity and Neighborhood Support Anderson Sainci is sharing with City Council the Neighborhood Association Toolkit. The toolkit would serve as a guide to help passionate residents who live in proximity to one another come together to establish a neighborhood association. � Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Anderson Sainci, Director Office of Shared Prosperity and Neighborhood Support Dubuque THE CITY OF �� AII�Amerie�Cil� DUB E ,i ,, � ► I I 2007•2012•2D13 Masterpiece on tl�e Mississippi za1�*Zai9 TO: Michael C. Van Milligen, City Manager FROM: Anderson Sainci, Director of Office of Shared of Prosperity and Neighborhood Support SUBJECT: The Creation of a Neighborhood Association Toolkit DATE: August 30, 2023 DISCUSSION During the Dubuque 2022-2024 Goals & Priorities session, a request was made to city staff and approved by Council to create a toolkit to help residents throughout the city limits start a neighborhood association. The toolkit would serve as a guide to help passionate residents who live in proximity to one another come together to establish a neighborhood association. A neighborhood association is a group of residents that come together to improve neighborhood amenities, organize activities, and advocate for the neighbor's best interest. Neighborhood associations are formed by people who live near each other and want to take action to make their neighborhood a great place to work, live and play. Attached, you will find a copy of the toolkit that was created. This toolkit is currently being introduced to new groups who are interested in forming a neighborhood association and/or to those seeking to re-activate an existing one. This effort supports the Mayor and Council goal of Livable Neighborhoods & Housing. ACTION REQUIRED No action needs to be taken. This is informational only. CC: Temwa Phiri, Community Engagement Coordinator ��'� - ;� �-. _ `;�.. � . :. � � . • .� f��'i ,; � _ �.`• � �,R� �; . � - � +1�J i1�1r �" � ' � a� �" ��'pF� ���s '� �� '_ �'� �� � � �. ,. � x �=' - - � ys' �r� 47 �, � -' ,� ;c 3�. .i+ �� �� � +:: ."� 'x.='s�''ti� �� s �� �� � -� � ��' ��" ,} ���r�'_ •p :€ . � � � ,? ��_" � � � �y%. �r 'E.', i�' � ! %� Y��„^.� �_,�*, _ ` r=1: � n,., �• ! i+ , „� �.,�, �� s���~r�t��i.r t�� �/' �� � �� �r a' _ ��'C '!. *L'•' >1'' T' �,. '� - �.�.k�y -�Y r �y� � 1 f` � � � � � :cti � �i � � 1 �� � ��h x -�. - �� � ,_ � � � � 1 y , �- � :'M�'f, '� �':t i +F �:+,;-. � ��` ��` '� ,�' � .�.�:-� ` . 1 `. � � ``� �.�. 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'��g 4;_ ". ��yt��.'rar�' sy � '� a!r ��� _ 1 S_ } � ��,• ',,'�'�"+ / v y'` � �'` '�i _ I I ,fi� Y`.���_. �'�"��y_-�"���^',�.��y-+��.�� ����C q�_� •�'A T .. �� .r• .S:` _ vx� �5.. �;,,�t� r^ �Y ��'�,r�r ,i � � -.�"" - "� �.�„�c: + �� \ "�' �_J ,�.- �., �, ti ! {���°• . �.'� � :���"�7'�:..:� � � ��.� •1 :a� A: � . .�r .S - <,e . d' .. _ a'�s - ,�� " � � s.,`�_ . . . .. 4 • � Neighborhood associations are formed by people who live near each other and want to come together to . . . . . . . . improve neighborhood amenities, organize activities, and take action to make their neighborhood an even better place to live. Sound like you? THEN LET'S GET TO WORK! WHAT IS A � . A neighborhood association is a group of residents that come together to improve neighborhood amenities, organize activities, and advocate for the neighborhood's best interest. Neighborhood associations are formed by people who live near each other and want to take action to make their neighborhood a great place to live. WHY FORM A NEIGHBORHOOD ASSOCIATION? Creating a neighborhood association and getting to know your Wondering if there's already neighbors through meetings, projects, and events brings about many an association nearby? benefits: You make friends.Seeing familiar faces on your walk and chatting Go to www.cityofdubuque.org/ � neighborhoodsupport with a neighbor over the fence creates happiness and long-lasting to view a map of current/active friendships. neighborhood associations. • You have someone who has your back. vour neighbor may be able to lend you a tool for your yardwork, and you may be able to bring them some vegetables harvested from your garden. • You get access to information and resources.You can find out what's happening on your street and in your city. • Your neighborhood becomes safer. If a neighbor I<nows you and can get in contact with you, they can let you I<now if you left your garage door open or that someone was lurking around your car. Many times, neighbors are the first responders and the first to report incidents. • You get the neighborhood you want. Many hands make light work when planning a blocl< party or cleaning up trash in your neighborhood. Neighbors can have a shared interest in an idea you have to make the neighborhood even better. o ' o�o0o�o�p�p�'p�'pvpvpvp�'p� � ' o°o°o°o 0�0�0�0�0�0�0�0� � � o°o°o o�O�O�p�p�p�p�p�p� > � o'o°o�o O�O�O�p�p�p�0�0� . o 0 o O O O O O O O O C . o 0 o O O O O O O O O � e o o O O O O O O O O C 0 0 0 o O O O O O O O O • o 0 o O O O O O O O C . o o O O O O O O O O � . o o O O O O O O O G � • o o O O O O O O O Most neighborhood associations start with one small �oal in mind. Maybe you'd like to see more art in your neighborhood and are wondering about the possibility of painting a mural somewhere for everyone to enjoy. Chances are, someone else in your neighborhood would also love to see a mural �o up and is totally on board! Having a clear goal and getting others engaged are the first steps of startin� a neighborhood association. Stril<e up a conversation with the couple across the street, or chat with the neighbor you see on your evening walk to �et their input and agreement to join in. With a goal in mind and a small group of people ready to achieve it, the City of Dubuque's Office of Shared Prosperity &t Neighborhood Support can help you create a neighborhood association. � - �,� , _ E: r � � �� ^ � �� � � .'`w �`�� ;;r , . .a.. J �" __ v �, , '`\` }� � n�' ��... y,< �`�. \ . t i,r 'f - . �.�;-• '°�` �� . �' � '' 'I�r�1-� �. �5 � � "..n� ��� '`` � � - .,� � ,.�� � �+l1� \- : �� ` � � � '�.� - �;���_ "_- `=� ,� ,Y � � .y y �r.. a* '� -"'a�_. .� R a�" k�r r ,r"4 �+.h w�. `� � . '.��x�.4� t�7y� .. � +�'�'� K.y_ -: � t � tis �. 1 � ,�c�, '` "'`y $. �t �''° , � '�� `� ����,���L � ��` q��` { � � � � � � � u � �� } �y.�,,.�� �= v � W '�� � �,�'� � ���`� t � .r � ��; �. X .-a.�°�w. h�-��� �,`w., �'.6' . .� � ! , �. �-� � -� e � . � ,�� � � � "°��." ���-� a;��� :� ��+� � �` y�" � � ..a- �,` � »t �' r � �� `4` � ���' +� ,:� ���- 9° '�� .r �7 � ���� �� ���':` ., '�s��,��'r��•' �� '"��F��_, r.► 'r . _ ,��.� _. T ?Pr :.: ' R��. . ' . '� �4� �.�:. � `. � � � "�!�"'fr � ^�'� , �.= ��� I � r/1�� � ., - � � � � � � � � �, : , � � �� r�� :;: � � � � � � ` �, � � �f - ; '"_''�G� � � � � I�.. � � � � 1 1 � �'��. .�:-_. � - ., _ �_.i -�-a.��'� � � �� \ 1 � 1 � � � xs:����c F3�.lr. �'� ° �� j n.t.' � � � � � .�, S-,.i��'`,c� + ^,�r e: .S� .,�{r . � x � � � s � r �lK.a�^.` `� ��' ;s'yt .-_�a ��-��..' � q�"�'� �' �� ��� . , N .:= ..� :." -' _ _. _ . . .. ' ' ' ' ' ' ' .. ' ' ' ' ' � �.r�c� C� �. .. ..+�,�� � �;✓s'�• `�'r�°' � � 'Y.]a. ,.� ° r�� �° � �'"$ ��-�-� �'�l��.P'!�.}. . � ,�g�,. . F � r a .�. � <-w�F;,r t�"- M�S��_Ni 6- ai�.� �/r�.•.',Y� �+'' �i�__^,1.'w-0» ... .�._ a1� DEFINE THE ASSOCIATION'S GOAL �x PURPOSE Having a defined goal for the neighborhood association helps guide what actions the group takes. With a small group of neighbors who are interested in founding a neighborhood association,you can brainstorm top priorities.Think about what would make your neighborhood a better place to live and what you love about your neighborhood that you want to keep up. From this list, summarize the goal of the neighborhood association into a couple sentences that can be explained to other neighbors. N OTES: PURPOSE: G OA LS: SETTHEASSOCIATION'S BOUNDARIES Having a neighborhood boundary helps determine where projects and events should take place and who is impacted. When setting boundaries,thinl<of public locations that neighbors gather and share together. Setting boundaries around a parl<or community business helps attract neighbors who use that area and want to see it thrive. If you start with an idea of where your neighbor association's boundaries could lie,the City of Dubuque's Office of Shared Prosperity & Neighborhood Support can help you solidify them. If you set your boundaries small and start with the neighbors you know on your block,you can always change or expand the boundaries to include new neighbors you meet and are interested in joining! N OTES: NORTH: SOUTH: EAST: W EST: DESIGNATE ROLES Leadership roles should be designated between the initial group of neighbors interested in starting the association.This helps I<eep the group organized by knowing who is doing what.At minimum, a president should be chosen to lead the group. If there is enough interest, and as the group expands, a vice president, secretary, and treasurer can be selected. Each role can contribute to the association by accepting certain tasks that are needed to be completed by the group. N OT ES: PRESIDENT: VICE PRESIDENT: TREASURER: SECRETARY: DETERMINE MEETING DETAILS In order to achieve your neighborhood associations goals, meetings should be held regularly to plan projects and events and update members. Determine a time, date, and location that is accommodating to all. Meetings can occur once a month, or as needed - especially more frequently if the association has planned an upcoming event. N OT ES: DATE: TIME: LOCATION: AG E N DA: ESTABLISH BYLAWS Having all the details of your neighborhood association determined, bylaws can be established to make the group an official neighborhood association. Bylaws detail the goals, boundaries, and rules of neighborhood association for record keeping. With the information you provide,the City of Dubuque's Office of Shared Prosperity & Neighborhood Support can help you create official bylaws for your neighborhood association to operate under. N OT ES: PROJ ECTS �x EVENTS Now that your neighborhood association is officially established, and your group is eligible for funding from the City of Dubuque's Office of Shared Prosperity & Neighborhood Support, projects and events are a great way to help achieve your association's goals. Beautifying a neighborhood park creates a sense of pride in the community. Hosting a block party allows you to meet other neighbors and feel connected to your neighborhood. Projects and events are also a great way to recruit members; when you see something great happening in your neighborhood, you want to be a part of it. The City of Dubuque's Office of Shared Prosperity & Neighborhood Support has compiled ideas and tips for neighborhood association projects and events and is here to help. � ����� *�. � � � ! � - � �'����-.,..,�.. �� .� � �- � � ,,.� � � . ` +�� i14 `� ''� , � "� �� , T �. _, . � � ` ,y . � . � , �. � � . � � � _ �,. � � � � ,r, �� � ,�"_�, �' ,,� � , � � �. �� y . .� � ��' �� .�� + � / �[+��•f ---- � ��t' �p ` i ' � � � 7�r `r ' F� . � �,� - "q'��^ t n . 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Ar �y�a+� y^" a-' r c 3'.�3. . - �t �_` .�i� � y�,� � h��� � � '� � _ . N EIGH BORHOOD - .���g�K��- � *' ' ur�f� r� >v��t"' 4� i� � �: �p .�. �'�''r:�'a�,yt�'�L�._,�-� SUPPORTGRANTS IDEASFORYOU NEXT PROJ ECT OR EVENT What could your neighborhood Neighborhood beautification day i nvest i n with $750? � • Community garden planting, tree planting, or The Office of Shared Prosperity& Neighborhood flower planting Support provides grants of up to$75o for • Leaf rake-a-thon for elderly neighbors neighborhood events, programs,and more! • Murals or neighborhood art project Visit www.cityofdubuque.org/neighborhoodsupport or scan the QR Code below to learn more about this ' Neighborhood cool<-out, picnic, or potluck grant opportunity. • Block party or festival �. . ��,-- . �.r��� "�; � �'� ,.: .� �■ �.5�■ • Holiday celebration . ��"— � ' �_`--.�� �� �� • . .� • Back-to-school party and school supply drive ,,�/ ' � ' � • Tool lending libraries � y �� ,;�?' ❑� . ' � � _ �/�' • Little free food pantry ' �� � T : � "F�:� • Little free book library � � r�-�i � � � � �^ ' �� Scan to watch a video from the Jachson Parh eeautification Project,funded by a Neighborhood Support Grant! ❑� � . �_^ :,� � � .. . �� �` Y -�.�� �iR . �.5��.'� ..- _ � � � � � � i � ���y y Q�1` \ I I � ,�—�+_ ,��� `� 4:.���" � J — ,, �-. � - � - � :� n �. � r� — — __� _ �. �_ — � EXECUTI NG YOU R PRO,� ECT OR EVENT • Select the date of the project or event. Then, • Gather materials needed to make your work backwards thinking what needs to be done project or event a success. Shovels will ahead of time. be needed for a parl< cleanup, food will be needed for a block party. Determine • Square away logistics of where you will what is needed and who will be complete the project or host the event such as responsible for getting the items needed reserving the location, obtaining any permits to mal<e your project or event a success. needed, or paying any associated fees. Consider what time the project and event will take place • Promote your project or event weel<s so as many people as possible can attend. in advance so people know how they can get involved. Create posters, post to • Recruitvolunteers to help organize the project social media, ask other neighbors if they or event, and help with efforts on the day of. want to join in. Makingthis happen is a collective effort! Need help making sure your � � � -� � , :, � ��� �` � first pro�ect or event is a ��• • - �" R ��, � '� , ' �'� � success? No problem! Contact � --- t the Office of Shared Prosperity � � ' � � = ��` � � -�� � '�* ,� �� ��� r i & Nei�hborhood Support, � �� � ' .,��`��' ��;s � __, , staff will be able to wallc ' ` >� "���'� � � � � � � � ! r.� � 4 ���. �. , � rt�,�, aLc's:� a you through the resources �' �� _ ,,��3' r�� A f �� �������. : available and the steps you -- t'�` 'ys� �,�� , �' ,� � � ';:���� ����,� , t , should talce. - `����`" �� - tl� � �. , - ���s��'�' ��` �� `5 � s: ' � �r�'.r .�,���C � � Y h � �;'� s+n �` �i.z� � _ �° i"��.�y'f�� ,ry ^�'.�` �'. s� � ��4�: �'« Pictured le t to ri ht:Anderson Sainci ,�`���*� '�'�"�,���`��'� f 9 , ;�,.:�- ��� ��:,�::� Liz Martin, and Temwa Phiri. RECRUITING � RETAINING MEMBERS Doing good has a ripple effect and the word on the street will be all about how awesome your project or event was. Now is your chance to invite neighbors who may be interested to the association and help mal<e even more good happen in the neighborhood. When you see something great happening in your neighborhood, you want to be a part of it. RECRUITMENT IDEAS • Social media is a great tool to use when recruiting potential members. You can send a friend request or message to that neighbor who lives down the street but you don't see often. Maybe there is already a Facebool<group that shares things happening on your blocl<that you can post to. One great option is Nextdoor, a social media platform designed specifically for networking with neighbors through entering your address. Building connections on-line can bring neighbors to your next project, event, or meeting off-line. • Invitations that invite neighbors to your next project, event, or meeting can be a great way to welcome potential new members. A flyer with the details of your next project or event, a letter explaining what the association does and inviting neighbors to get involved, or a 'welcome to the neighborhood' care package are all great ways to start the conversation and mal<e someone feel included. �,� � ��� � Going door-to-door sounds uncomfortable, but you're sure to end up with a rewarding - �_ ,; . . . . . . �� - -b- feeling. Knoclun,g on a,ne`ighbors door arat!stmply i�troducing yourself is�a great '- . ._ € :'` �'� `;: . wayto sparl< a c.onversa��n. You'll le�rn mQre abo,��your�r��ghbor and bu���reaC-`� ` , _ ` ���� - ��� �� �An�te-�t`ion Gettingto;i�now them,-you'll l.ikely:getto"krrQw:�ore about..thetr interes �-� ` , - -� .�.- ' t#at�wt[t spa� ideas of�iaw t�h�i��t�'t�ast��� �n�he ne� p�t�event, or-meet�n : - � � ` - . _ �-_ � t�,��1 starts�viil��a s�t�..p1 „H�ya�neigMbor,;, r,� --�' � y - � `' � ,�, , � Y �� +�,. — �= . - �„ - � � �^� ..�tF��� '' . i � � .&' . _ r -� _Sc t ,._ — '3��;:, ',.v .- a �-: � -�s� �� j �'� � - ��. � l�s�_. �� � � �a$ �"�#��rx�Y�`"� �� <�: '�'-�. � c �� � =-�--3 � i . ��� "�?'.,r � 3 3 K �". �.- �i �v�, �r , ss'"��'e .l' �.����V�3���'r.�,a.k- � . ,�,,. �����.€�_'_ �, �r � . F�s t . � rr�,x.:-�-� e a�. v .xa �, r_ .: ���" ��`�ts,., b�"z.ri��� ;.� \ - . � _'J�S� . � � ,�" �-��+- x= � ��'�. '� � �"7r! �`°__ �'�t t�. �� ' -, � - `� - �;� w �,e � � • � • 1�1'• , � ;.;~��� � s� 1 1 � � `� � `�- � � {_ � � � .� � � � ' ^�l � r � �P� �_ � _ • � � ' � � _ � � �, � r���` V h : � � � � � � � • ■ - �' - � > � � „ - �'� � � x �: �s; .. t k ty!i � :Y.s- ' � ,, " as '"[ yy�.'�' �`'.,� ' r ; +-�-' + � ,-- � � � az` _ .�+-. ''1-. ��_a _v�. Retainin Members � -- ��- �i g � � � � ♦ r � � • • Each neighbor will have a different reason for why they're interested in joining your neighborhood association.Some will be excited for the events and the opportunity to socialize with new neighbors.Some will be invested in the condition of the neighborhood and want to hold meetings regularly to devise a plan for improvement. No matter what their level of interest is,you can I<eep neighbors involved in a few different ways: • Offering social events or opportunities after meetings so everyone can really get to know their neighbors and feel like they have friends on their block. • Making sure you share information and resources so neighbors can find out what's happening on their block and feel welcomed. • Constantly communicating so neighbors feel like things are being accomplished and they are a part of the progress. • Holding projects and events that make a real impact in the neighborhood, bringing about pride. Above all remember to listen to your neighbors!Asl<them what they want to see when it comes to meetings, projects, and events. WE'RE HERE TO HELP You're not alone. The City of Dubuque's Office of Shared Prosperity & Neighborhood Support is here to help whether you're just getting started or need to bring new life back into your neighborhood association. LET'S GET I N CONTACT Office of Shared Prosperity & Neighborhood Support Engine House#1 1805 Central Ave., Dubuque, IA 52001 www.cityofdubuque.org/neighborhoodsupport tphiri@cityofdubuque.org 563-564-5644 � NOTES � ;_�,- � ' �- . x� : �,�J �� �- ' J= f 5. \' 'h'j�� . . .- � . �� . I . —— � . '��, .� '�{ � � � — fyl`' ' �i' � .� [ ^+�Co- � _ W_"`+'__ . . -�,A.,,F,'X� "�, I I �I'. ,:I -,�: ;(� U.. �p � � �kY� � +�. �, � -"� ��� h+Yy�F'+d# �, F-'�' � .-�.-' �� �.::'Y' }; ,.— -,-'"' _;.I ,,, �;�µ.: • i o�y��..��1� �"i T,gPFS ,h _, , ���t C.. '�'� � ��,FG ..c��. � I� ��-��`"'t'� ��`''�,E'' .'��.�9. ��_�_ _ �� .,x,• >:�. . -..ii- e ti -t,� Y,r�'_ '� : Y,x �.t���,�^g^�� � i &"r.+�. � T �� � � 3Ay-'--� �; �. _ ,•E .� m �",.5 1. - a ff : ,. { . . . .. ' � ' ' i : �` � _ �Y F �` "�aS�. .� � �5 � _ � :��•. ��� .�� � +. � �^� .. � W � ' .::, ' _ � ' � ' ' '�a7�1 ' ' �.. � _ _ ��t�' :��} - .� '-- . ., . _ �.°i .. -»�� � ry � ��_ �- � � _.., ...�. ` _ _ .. � . , , • � . � � • � - STAY I N TH E KNOW! Engaged residents are empowered residents. The City of Dubuque uses many communication methods to keep residents informed. Follow us on Facebook,Twitter, Instagram,YouTube, Linkedln, and Nextdoor � ► �nextdoor �R Watch CityChannel Dubuque on Mediacom cable channel 8 or 117.2 or stream live on our website at www.cityofdubuque.org/video Sign up for newsletters, calendar events, and bid notifications at www.cityofdubuque.org/notifyme OSP001-061323