Acceptance Green Alley Retaining Wall Project for 2406, 2408, 2410 Queen Street Between Queen Street and Windsor Avenue CIP 5524000003 Copyrighted
September 5, 2023
City of Dubuque Consent Items # 022.
City Council Meeting
ITEM TITLE: Acceptance GreenAlley Retaining Wall Projectfor2406, 2408, 2410
Queen Street Between Queen Streetand WindsorAvenue CIP
5524000003
SUM MARY: City Manager recommending City Council adopt the attached resolution
to accept the public improvements and the authorize the payment of the
final contract amount of$70,379.25 to MDE, LLC DBA McDermott
Excavating of Dubuque, IA, for the Green Alley Retaining Wall — 2406,
2408, 2410 Queen Street between Queen Street and WindsorAvenue
P roject.
RESOLUTION Accepting the Green Alley Retaining Wall — 2406, 2408,
2410 Queen Street Between Queen Street and WindsorAvenue Project
and Authorizing the Payment to the Contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
THE CITY QF �
All-Meriea Ciry
DLT B E ; . � . �
�� � �
MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3
YP pp za��*zai�
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between
Queen Street and Windsor Avenue
CIP 5524000003
DATE: August 29, 2023
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the public improvements and the authorize the payment of the final
contract amount of $70,379.25 to MDE, LLC DBA McDermott Excavating of Dubuque,
IA, for the Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between
Queen Street and Windsor Avenue project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
Jon Dienst, P.E.
Luke Rupp, Engineering Technician
Dubuque
THE CITY OF �
All•pn�eriea Ci�
D y i/ L 4;I1�NWLQ�N:1 Fn.J.F
1 � I � I'
MAste 12CE 01Z t�1e MiS81SS1 1 zoo�•zoiz=zois
�P pp �oi�*zot9
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: August 24, 2023
RE: Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between
Queen Street and Windsor Avenue
CIP 5524000003
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between Queen Street and
Windsor Avenue project.
BACKGROUND
The Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between Queen Street
and Windsor Avenue project provided for the reconstruction of a severely deteriorated
retaining wall along a future green alley. The project included a modular block retaining wall
with chain link fence and pavement patching in the alley.
DISCUSSION
The Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between Queen Street
and Windsor Avenue project was completed by MDE, LLC DBA McDermott Excavating of
Dubuque, lowa in the final contract amount of $70,379.25, which is 13.1% above the
original contract price of $62,217.00. The increase was due to additional retaining wall
replacement needed.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $69,946.05 to MDE, LLC DBA McDermott Excavating
for the Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between Queen
Street and Windsor Avenue project.
BUDGET IMPACT
The project cost for the Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street
Between Queen Street and Windsor Avenue project is summarized below:
Description Estimate Award Final
Construction Contract $64,353.00 $ 62,217.00 $ 70,379.25
Contingency 6,435.30 6,221.70 0.00
Construction Administration & Inspection 10,618.25 10,265.81 6,994.61
Total Construction Cost $ 81,406.55 $ 78,704.51 $ 77,373.86
The funding is as follows:
CIP No. Fund Description Fund
Amount
5524000003 Stone Retaining Walls $ 77,373.86
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions to accept the public
improvements and the authorize the payment of the final contract amount of $70,379.25
to MDE, LLC DBA McDermott Excavating of Dubuque, IA, for the Green Alley Retaining
Wall — 2406, 2408, 2410 Queen Street Between Queen Street and Windsor Avenue
project.
Prepared By Jon Dienst, P.E.
cc: Bob Schiesl, Assistant City Engineer
Luke Rupp, Engineering Technician
2
Prepared by:Jon Dienst,City of Dubuque Engineering,50 W. 13th Street, Dubuque, IA 52001 (563)589-4270
Return to:Adreinne N. Breitbelder,City Clerk,50W 13th Street,Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 289-23
ACCEPTING THE GREEN ALLEY RETAINING WALL — 2406, 2408, 2410 QUEEN
STREET BETWEEN QUEEN STREET AND WINDSOR AVENUE PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Green Alley Retaining Wall —
2406, 2408, 2410 Queen Street Between Queen Street and Windsor Avenue Project (the
Project) has been completed by the Contractor, MDE, LLC DBA McDermott Excavating,
(Contractor), the City Engineer has examined the work and recommends that the Project
be accepted; and
WHEREAS, the final contract amount for the Project is $70,379.25; and
WHEREAS, the Contractor has previously been paid $66,448.75, leaving a
balance of$3,930.50; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $3,930.50 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved, and adopted this 5th day of September 2023.
Brad M. agfareg-6, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF GREEN ALLEY
RETAINING WALL — 2406, 2408, 2410 QUEEN STREET BETWEEN QUEEN STREET
AND WINDSOR AVENUE PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has
inspected the Green Alley Retaining Wall — 2406, 2408, 2410 Queen Street Between
Queen Street and Windsor Avenue Project has been perFormed in compliance with the
terms of the Public Improvement Contract, and that the total cost of the completed work
is $77,373.86.
Dated this 25th day of Auqust 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 25t" day of August 2023.
_ �
� ��
Trish L. Gleason, Assistant City Clerk