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Chaplain Schmitt Island Trail Connection Project Iowa DOT Project No. EDP-2100(704)-- 7Y-31_Hearing Copyrighted September 5, 2023 City of Dubuque Public Hearings # 03. City Council Meeting ITEM TITLE: Chaplain Schmitt Island Trail Connection Project lowa DOT Project No. E D P-2100(704)--7Y 31 SUM MARY: Proof of Publication on notice of public hearing to consider Chaplain Schmitt Island Trail Connection Project lowa DOT Project No. EDP- 2100(704)--7Y 31 and City Manager recommending approval. RESOLUTION Approval of Plans, Specifications, Form of Contract, and Estimated Cost for the Chaplain Schmitt I sland Trail Connection Project, lowa DOT Project No. EDP-2100(704�7Y31 SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� � � MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 DATE: August 29, 2023 City Engineer Gus Psihoyos is recommending City Council approve the plans, specifications, form of contract and estimated cost of $1,041,415.00 for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 through the adoption of the enclosed resolution. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, P.E. Marie Ware, Leisure Services Manager Bob Schiesl, Asst City Engineer Nate Kieffer, Land Surveyor Steve Sampson-Brown, Project Manager Bonnie Spurling <Bspurlin©cityofdubuque.org>; Aaron Rainey <arainey@fiveflagscenter.com>; Jason Duba <Jduba@cityofdubuque.org> Dubuque THE CITY OF kretri All-America City DUB E 1 �. ' 1 13 Masterpiece on the Mississippi 2017*2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP-2100(704)-7Y-31 DATE: August 29, 2023 City Engineer Gus Psihoyos is recommending City Council approve the plans, specifications, form of contract and estimated cost of$1,041,415.00 for the Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP-2100(704)-7Y-31 through the adoption of the enclosed resolution. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, P.E. Marie Ware, Leisure Services Manager Bob Schiesl, Asst City Engineer Nate Kieffer, Land Surveyor Steve Sampson-Brown, Project Manager Dubuque THE CITY OF �+ All•p�eriea Ci� DuB E Wv���a�����M�� 1IIII�r MAste 22CE OYl t�1e M1S&1SS1 1 zoo�•zoiz*zois � pp zoi�*zot9 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: August 25, 2023 RE: Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 INTRODUCTION The attached resolution is in reference to the public hearing for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31. BACKGROUND In October of 2022 the City Council approved a funding agreement with the lowa Department of Transportation to construct a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16th street to the Veteran's Memorial on Chaplain Schmitt Island. The funding agreement allows the City of Dubuque to use $615,000 in Community Project Funding submitted by US Congresswoman Ashley Hinson. The project construction documents will follow the lowa DOT Standard Specifications. The project will follow the elements of the improvements as part of the Veteran's Memorial on Chaplain Schmitt Island. Engineering staff coordinated with Leisure Services, DRA staff and Ryan Peterson with RDG on the design of the trail and trailhead. Engineering staff will do all construction document development, survey and inspection. DISCUSSION The Chaplain Schmitt Island Trail Connection would provide installation of a 10-foot- wide multi-use trail along Admiral Sheehy Drive from 16t" street to the Veteran's Memorial on Chaplain Schmitt Island and would include the following elements: - Excavation to allow for the installation of the trail - Installation of base stone for the trail - Installation of a 10 foot-wide 6" thick PCC trail - Installation of retaining walls where needed due to topography to accommodate the trail. This includes decorative railing matching what is used at the Veteran's Memorial. - Installation of a 6" thick decorative concrete trail head plaza - Installation of parking to accommodate ADA parking near the trail and trailhead - Restoration of disturbed area with topsoil and seed. 1 PROJECT SCHEDULE The schedule for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 is as follows: lowa DOT Advertisement for Bids August 15, 2023 City Initiate Concurrence in Public Bidding Process August 21, 2023 City Publish Public Hearing Notice on Plans & Specs August 25, 2022 City Public Hearing on Plans & Specifications September 5, 2023 lowa DOT Receipt of Bids Proposals (Bid Letting) September 19, 2023 City Award Construction Contract (Subject to IDOT Approval) October 2, 2023 lowa DOT Late Start Date May 15, 2024 Contract Completion Date 55 Working Days The project will be let by the lowa DOT and will be constructed on a working day contract. The number of working days was defined by the Office of Contracts at the lowa DOT in Ames, IA. RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and construction estimate in the amount of $823,253.00 for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31. BUDGET IMPACT The estimate for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 Project is as follows: Description Estimate Construction Contract $ 823,253 Contingency 82,325 Contract Admin / Construction Engineering 135,837 Total Project Cost $ 1,041,415 The current project funding summary is as follows: Project ID Fundinq Source Amount 5544000004 Schmitt Island Trail 426,415 5544000004 Community Project Funding - Federal 615,000 Total Project Funding � 1,041,415 2 ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost in the amount of $823,253.00 for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100(704)-7Y-31 through the adoption of the enclosed resolution. Prepared By Jon Dienst, P.E. cc: Marie Ware, Leisure Services Manager Bob Schiesl, Asst City Engineer Nate Kieffer, Land Surveyor Steve Sampson-Brown, Project Manager 3 Prepared by:Jon Dienst,City of Dubuque Engineering 50 W 13°h Street Dubuque, IA 52001 (5631589-4270 Return to:Adrienne N. Breitfelder,City Clerk 50 W 13"'Street Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 296-23 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT, IOWA DOT PROJECT NO. EDP-2100(704)-7Y-31 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached plans, specifications, form of contract and estimate of total cost for the Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP- 2100(704)-7Y-31, in the estimated amount of$1,041,415.00 are hereby approved. Passed, approved, and adopted this 5th day of September 2023. rad M. gh, Mayor Attest: '' ''r____ _a_e,,4e)Uf Trish L. Gleason, Assistant City Clerk STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: 08/25/2023 and for which the charge is 46.92 Subs6ribed to before mb, a Notary Public in and Dubuque County, Iowa, this 25th day of August, 2023 Notary lic in and for Dubuqur County, Iowa. JANET K. PAPE Commission Number 199659 My Commission Expires 12/11/2025 Ad text : CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING On Plans, Specifications, Form Of Contract, And Estimated Cost For The Chaplain Schmitt Island Trail Connection Project, Iowa Dot Project No. EDP-2100(704)-7Y-31 The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP-2100(704)-7Y-31, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 5th day of September 2023, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Installation of 6" PCC trail from the Peosta Trail along Admiral Sheehy Drive to near the Veterans Memorial on Chaplain Schmitt Island. The work includes a trail head area with decorative concrete, hike/bike trail, lighting, retaining walls and decorative railing. This work includes: -"1889 SY of 6" PCC Concrete Trail -"237.5 SY 6" PCC Pavement (Black) -"666 SF of Segmental Block Retaining Wall -"223 LF of Ornamental Metal Railing -"945 CY of Excavation, Class 13 -"1092 CY of Topsoil, Furnish and Spread -"15 Each of Trail Lighting -"1500 LF of 2 - 2" Together HDPE Conduit Copies of supporting documents for the public hearing are on file in the City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, Iowa, and may be viewed during normal working hours. Written comments regarding the above public hearing should be submitted to the City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before said time of public hearing. At said time and place of public hearings all interested citizens and parties will be given an opportunity to be heard for or against said proposal. Individuals with limited English proficiency, vision, hearing, or speech impairments requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf. or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 21st day of August 2023. /s/Trish L. Gleason, Assistant City Clerk 1t:8/25