City of Dubuque Park & Recreation Facility Naming Policy Review Copyrighted
September 5, 2023
City of Dubuque Action Items # 01.
City Council Meeting
ITEM TITLE: City of Dubuque Park& Recreation Facility Naming Policy Review
SUM MARY: Correspondence from Park and Recreation Advisory Commission
requesting City Council review and update the City of Dubuque Park and
Recreation Facility Naming Policy.
SUGGESTED Suggested Disposition: Receive and File; Council
DISPOSITION:
ATTACHMENTS:
Description Type
Park and Recreation Commission Signed Letter Supporting Documentation
MVM Memo of Park Re-naming Process for Supporting Documentation
Pyatigorsk Park 8-9-2022
Park Naming Policy 12-3-2018 Supporting Documentation
August 8, 2023
To The Mayor and City Council:
During our last Park and Recreation advisory meeting in May; we discussed the overruling of
our Park and Recreation commission naming of the park from Jaycee,to Sister city.
Even though we spent many commission meeting hours, listened to many passionate people and ',
careful consideration we chose the 7aycee Trail Park and the City chose to overrule us and call it '
Sister City Park. :
We completely understand,but we need your guidance for future park naming. ',
We have attached the following guidelines we used for park naming.
Can you review our guidelines and let us know if we should make changes to our guidelines. ',
This would benefit all of us at the Park and Recreation Advisory Commission and the City ,
Council with clarification especially with the upcoming three mini parks that will need naming. I
Respectfully,
Park and Recreation Advisory Commission
Chairperson Robin M.Kennicker !
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Former Pyatigorsk Park Renaming Process Proposal
DATE: August 9, 2022
INTRODUCTION
The purpose of this memo is to share with the City Council a renaming process
proposal for consideration and approval related to the former Pyatigorsk Park.
DISCUSSION
The City Council at their December 3, 2018 meeting approved a Parks and Recreation
Naming Policy. The policy prior to adoption was reviewed and recommended by the
Parks and Recreation Commission. It outlined guiding principles of naming and
renaming and procedures for both naming and renaming.
The City Council at their August 1, 2022 meeting determined it wishes to remove the
name of Pyatigorsk from the park. Using this policy as a guide the following is proposed
as the process for renaming the former Pyatigorsk Park.
1. Prepare an online submittal process the community can participate in. The
process will clearly share the policy guiding principles for naming
a. Submissions should fall into one of the following categories
i. Historic events, people, and places
ii. Individuals (living or non-living) or groups who have provided
exceptional service to the City of Dubuque's park system,
recreation facilities or the City as a whole;
iii. Major donations, including land or other contributions for the
improvement and/or expansion of the park or trails system.
iv. Geographic location, such as naming in relationship to an adjacent
street
b. A proposed name and the reasons for the proposed name as well as the
individual and/or organization submitting the request would be required.
c. The submission would allow any supporting documentation of community
support of the proposed naming, signed letters or petitions however it
would not be required.
d. The submission would allow any supporting documentation regarding the
historic event, people, places, individuals, geographic information, or other
information the nominator feels will assist in the review of their
submission.
2. The Leisure Services Department in cooperation with the Public Information
Office would release the information related to the submission process and
deadline for submission.
a. The deadline for submission would be 30 days from the announcement
release date.
b. All submissions would be received by the Leisure Services Manager.
3. The Leisure Services Manager will review all submissions for compliance with 1.
a. above.
4. All submissions meeting compliance will be forwarded to the parks and
recreation commission members. They will have 2 weeks to individually review
the submissions and submit their ranking of all submissions received individually.
5. The top 5-7 proposals based upon the Commission members ranking would then
be brought to the Commission at their next regularly scheduled meeting for
discussion, review and potential recommendation to the city council.
a. Individuals or organization submitting the top 5-7 would be invited to the
Commission meeting.
b. A listing of all submissions will be provided for the record. If additional
research, questions, or discussions are needed as an outcome of this
meeting they would be accommodated as a part of the next step.
6. Commission recommendation to the City Council.
ACTION REQUESTED
I respectfully request City Council approval of the above renaming process proposal
related to the former Pyatigorsk Park.
2
CITY OF DUBUQUE
PARK & RECREATION FACILITY NAMING POLICY
The City recognizes the importance of naming its parks and recreational facilities. The name of
a park, trail, recreational facility, or natural area carries context and meaning to members of the
community as well as providing a means of identifying and utilizing the City's many public spaces.
To that end, this policy provides a consistent, systematic approach to naming the City's parks,
trails, recreational facilities, and natural areas.
I. Guiding Principles
It is the City's right to reserve the naming or renaming of parks, trails, recreational facilities, or
natural areas to serve the best interests of the City and preserve a worthy and enduring legacy
for the City's parks and recreation system. Naming requests should generally fall within one
of the following broad categories:
a. Historic events, people, and places;
b. Individuals (living or non-living) or groups who have provided exceptional service
to the City of Dubuque's park system, recreation facilities or the City as a whole;
c. Major donations, including land or other contributions for the improvement and/or
expansion of the park or trails system.
d. Geographic location, such as naming in relationship to an adjacent street.
Naming/renaming is also meant to be a permanent act to minimize confusion, encourage a
thoughtful approach to naming, and to respect our City's history. Renaming current facilities
should only be undertaken when clearly warranted.
II. Procedures
These procedures are meant to ensure that naming is approached in a consistent manner.
a. Requests for naming or renaming of parks, trails, recreational facilities or natural
areas shall be submitted to the Leisure Services Manager in writing. The request
must contain at minimum the proposed name and reasons for the proposed name.
If the request is to replace a current name, the request must contain a justification
for renaming. In addition, requests should be accompanied by documentation
attesting to community support for the proposed name, including signed letters or
petitions.
b. Upon receipt of a request for naming or renaming, the Leisure Services Manager
shall evaluate whether the request complies with the guiding principles of this
policy, authenticate supporting documents, and prepare and forward the
information for the Commission's consideration.
c. The naming or renaming request should be presented to the Commission at a
public meeting within two months of receipt of the request by the Leisure Services
Manager. The Commission is responsible for developing their recommendation
concerning the request to be presented to the City Council.
Approved by City Council 12-3-18
d. The Commission will allow for public input and comment on naming or renaming
requests.
e. At a subsequent public meeting, the City Council may consider the
recommendation of the Commission and the Leisure Services Manager in reaching
a final decision concerning the request.
The City Council approved Fundraising and Naming Recognition Policy will be used with this
policy when and where applicable.
Approved by City Council 12-3-18