Accepting the 2023 Asphalt Overlay Ramp Project 4 Copyrighted
September 18, 2023
City of Dubuque Consent Items # 013.
City Council Meeting
ITEM TITLE: Accepting the 2023 Asphalt Overlay Ramp Project4
SUM MARY: City Manager recommending City Council adopt the attached resolution
to accept the public improvements and the authorize the payment of the
final contract amount of$75,838.62 to Valentine Construction, Co. LLC
of Dubuque, IA, for the 2023 Asphalt Overlay Curb Ramp Project 4.
RESOLUTION Accepting the 2023 Asphalt Overlay Curb Ramp Project
4 and Authorizing the Payment to the Contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2023 Asphalt Overlay Curb Ramp Project 4
DATE: September 12, 2023
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the public improvements and the authorize the payment of the final
contract amount of $75,838.62 to Valentine Construction, Co. LLC of Dubuque, IA, for
the 2023 Asphalt Overlay Curb Ramp Project 4.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Luke Steger, Engineering Tech
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 11, 2023
RE: 2023 Asphalt Overlay Curb Ramp Project 4
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2023 Asphalt Overlay Access Ramp Project 4.
BACKGROUND
The 2023 Asphalt Overlay Ramp Project Four will provide for the replacement of fourteen (14)
access ramps at 6 intersections in conjunction with the Public Works Asphalt Overlay program at
the following locations:
Judson Dr at Asbury Rd, two single directional ramps.
Judson Dr at Vail Trail Ct, two single and one double directional ramp.
Judson Dr at Powers Ct, two single directional ramps.
Judson Dr at Judson Ct, two single directional ramps.
Judson Dr at Sundown Ct, two single directional ramps.
Judson Dr at Hillcrest Rd, two single directional ramps.
DISCUSSION
The 2023 Asphalt Curb Ramp Project 4 was completed by Valentine Construction, Co.
LLC of Dubuque, lowa in the final contract amount of $75,838.62, which is 5.41% above
the original contract price of $71,949.35. The increase was due to additional quantities
encountered, including beam curb, manhole adjustments and 6" sidewalk.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $75,838.62 to Valentine Construction, Co. LLC for the
2023 Asphalt Overlay Curb Ramp Project 4.
BUDGETIMPACT
The project cost for the 2023 Asphalt Overlay Curb Ramp Project 4 is summarized below:
Description Cost Estimate Award Final
Construction $ 77,818.75 $ 71,949.35 $ 75,838.62
Contingency 7,781.88 7,781.88 0.00
Engineering Design and Administration 12,840.09 12,840.09 11,375.79
Total Construction Cost Estimate $ 98,440.72 $ 92,571.32 $87,214.41
The funding is as follows:
Project Fund Description Fund
Amount
5421000002 Curb Ramp Program $ 87,214.41
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and the authorize the payment of the final contract amount of $75,838.62
to Valentine Construction, Co. LLC of Dubuque, IA, for the 2023 Asphalt Overlay Curb
Ramp Project 4.
cc: Jon Dienst, Civil Engineer II
Luke Steger, Engineering Tech
2
Prepared by: Kerry Bradley,City of Dubuque Engineering,50 W. 13'Street, Dubuque, IA 52001 (563)589-4270
Return to:Adreinne N.Breitfelder, City Clerk, 50 W 13'h Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 308-23
ACCEPTING THE 2023 ASPHALT OVERLAY CURB RAMP PROJECT 4 AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2023 Asphalt Overlay Curb
Ramp Project 4 (the Project) has been completed by the Contractor, Valentine
Construction Co. LLC, (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $75,838.62; and
WHEREAS, the Contractor has previously been paid $72,046.69, leaving a
balance of$3,791.93; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of$3,791 .93 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 1891 day of September, 2023.
Brad M. Cavan , Mayor`-
Attest:
Trish L. Gleason, Assistant City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2023 ASPHALT
OVERLAY CURB RAMP PROJECT 4
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has
inspected the 2023 Asphalt Overlay Curb Ramp Project 4 has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $87,214.41.
Dated this 11t" day of September 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 11 th day of September 2023.
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Trish L. Gleason, Assistant City Clerk