Third Amendment to Community Development Block Grant (CDBG) Subrecipient Agreement- St. John's Almost Home Shelter Rehab Copyrighted
October 2, 2023
City of Dubuque Consent Items # 07.
City Council Meeting
ITEM TITLE: Third Amendment to Community Development Block Grant (CDBG)
SubrecipientAgreement- St. John's Almost Home Shelter Rehab
SUM MARY: City Manager recommending City Council approve the third amendment
to the CDBG-CV SubrecipientAgreement with Almost Home and
authorize the Mayor to execute the contract on behalf of the City.
RESOLUTION Authorizing the Third Amendment to the CDBG-CV
Subrecipient Agreement with Almost Home at St. John's
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Amendment#3 Almost Home Shelter Rehab- Memo Staff Memo
Amendment#3 Almost Home Shelter Rehab- Resolutions
Resolution
Amendment#3 Almost Home Shelter Rehab- Signed Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Third Amendment to CDBG-CV Subrecipient Agreement for Almost Home
Rehabilitation
DATE: September 27, 2023
Housing & Community Development Director Alexis Steger is recommending City
Council approve the third amendment to the CDBG-CV Subrecipient Agreement with
Almost Home and authorize the Mayor to execute the contract on behalf of the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
Mary Bridget Corken-Deutsch, Community Development Specialist
Dubuque
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To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing and Community Development Director
Subject: Third Amendment to CDBG-CV Subrecipient Agreement for Almost Home
Rehabilitation
Date: September 25, 2023
BACKGROUND
The City of Dubuque entered into a Community Development Block Grant CARES Act
(CDBG-CV) Subrecipient Agreement with Almost Home at St. John's on October 17,
2022 to assist with the rehab of the men's and children shelter. Unexpected change
orders and turnover in staff have necessitated an updated Scope of Work and Time and
Term of Performance to make this project viable. This memorandum transmits a
resolution to amend the Subrecipient Agreement to reflect the updated Scope of Work
and Time and Term of Performance.
DISSCUSSION
Almost Home is requesting an updated scope of work to include installing a security
system. The security system is necessary because Almost Home's new shelter model
is an overnight, 24 hour operation involving children and fathers. The security system
will enhance the safety of families and staff staying at the shelter. Almost Home is also
requesting an updated Time and Term of PerFormance until December 31, 2023 due to
turnover in staff. Almost Home is still acting without an Executive Director and the
volunteer Board of Directors have stepped in to take over the duties once assigned to a
full-time Executive Director. Due to this, along with unexpected changeovers, Almost
Home's Board of Directors is asking for an extension. The City of Dubuque also
received an extension from lowa Economic Development Authority (IEDA) to expend
our CDBG-CV dollars. Therefore, City of Dubuque staff can easily manage this
extension request from Almost Home.
RECOMMENDATION
I respectfully request the City Council approve the third amendment to the CDBG-CV
Subrecipient Agreement with Almost Home and authorize the Mayor to execute the
contract on behalf of the City.
Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist
RESOLUTION NO. 325-23
RESOLUTION AUTHORIZING THE THIRD AMENDMENT TO THE CDBG-CV
SUBRECIPIENT AGREEMENT WITH ALMOST HOME AT ST. JOHN'S
Whereas, the City of Dubuque and Almost Home at St. John's entered into a
CDBG-CV Subrecipient Agreement dated October 17, 2022 with respect to rehab the
shelter to respond to the COVID-19 pandemic; and
Whereas, the City Council approved the Iowa Economic Development Authority
CDBG-CV agreement with the City of Dubuque on December 21, 2020; and
Whereas, the parties desire to modify the Subrecipient Agreement as set out in
the Second Amendment to the Subrecipient Agreement attached hereto; and
Whereas, Almost Home at St. John's will provide services to a majority low to
moderate-income individuals and serve a group primarily presumed to be LMI such as
homeless persons.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1 . That the Third Amendment to the Subrecipient Agreement with
Almost Home at St. John's be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and
directed to execute said Agreement and related documents on behalf of the City of
Dubuque, Iowa.
Passed, approved, and adopted this 2nd day of October 2023.
ad M. C. a. .•h, Mayor
Attest
Trish L. Gleason, Assistant City Clerk
SECOND AMENDMENT
TO
SUBRECIPEINT AGREEMENT BETWEEN
, • THE,CITY OFDUBUQUE,, H .
AND .
ST.JOHN'S ALMOST HOME •
' This second Amendment to`Subrecipient Agreement,dated for reference purposes the 2nd day
of October ,2023,is made an'd entered into by the City of Dubuque, lo`nta,a Responsible Entity
administering Community Development Block Grant funds(City),and the St.John's Almost Home
(Subrecipient).
WHEREAS,City and Subrecipient entered into a Subrecipient Agreement dated October 17,
2022(the Subrecipient Agreement); and
WHEREAS,City and Subrecipient.desire to amend the Subrecipient Agreement as set forth
herein.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL TERMS AND COVENANTS CONTAINED
HEREIN, CITY AND SUBRECIPIENT AGREE AS FOLLOWS:
Section 1.Section A.1 of the Subrecipient Agreement is hereby amended to read as follows:
A.1 Activities
The Subrecipient will be responsible for administering a CDBG-CV Shelter Rehabilitation Project,
detailed in Exhibit A, in a manner satisfactory to the City and consistent with any standards
required as a condition of providing these funds. The scope of activities to be rendered by the
Subrecipient as a condition of receiving funds for the Project/Activity pursuant to this Contract is
attached as Exhibit A hereto and made a part of this Contract.
EXHIBIT A
STATEMENT OF WORK
• The Almost Home will be responsible for the improvement of a public facility by
performing:
• Interior renovations for the space in the parsonage to be done under permit, as
applicable,to include:
• New electrical service and other brought up to 2018 codes
• New plumbing per code
• New HVAC to the area being renovated
• Drywall, insulation, and finish carpentry
• Painting and cabinetry
• New run on fire sprinkler system for full coverage to area
• Repair Fire Escape
• Install a security system
1
Section 2.Section A.6 of the Subreeipient Agreement is hereby amended to read as follows:
A.6 Time and Term of Performance
Services of the Subrecipient shall start on October 17, 2022 and end on December 31, 2023. All
the required activities and services,except for audit,will be completed by or before this date. The
City may grant extensions at its sole discretion., Only a valid written Amendment to the
Agreement shell alter this completion date. The term of this Agreement and the provisions herein
shall:be extended to cover any additional time period during AyhIch the Subrecipient remains In
control of CDBG funds or other assets, including program.income.
Section 3. Except as modifies herein,the Subrecipient Agreement shall remain in full force and
effect.
CITY OF DUBUQUE, IOWA St.John's Almost Home
By„.:
BrCrIv(.Cavanag ..yor ;Board President, Interim past.r