The URL can be used to link to this page

Awarding Public Improvement Construction Contract for the Chaplain Schmitt Island Trail Connection Project Copyrighted October 2, 2023 City of Dubuque Action Items # 05. City Council Meeting ITEM TITLE: Awarding Public Improvement Construction Contractforthe Chaplain Schmitt Island Trail Connection Project SUM MARY: City Manager recommending City Council adopt the resolution to award the public improvement contract for the Chaplain Schmitt I sland Trail Connection Project to Midwest Concrete, I nc., of Peosta, IA, in the amount of$696,632.33, subject to lowa DOT concurrence and approval of award. RESOLUTIONAwarding Public ImprovementConstruction Contractfor the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. E D P-2100 (704)--7Y 31 SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chaplain Schmitt Island Trail Connection Project Award Public Improvement Construction Contract lowa DOT Project No. EDP-2100 (704)--7Y-31 DATE: September 27, 2023 Assistant City Engineer Bob Schiesl is recommending City Council adopt the attached resolution to award the public improvement contract for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100 (704)--7Y-31 to Midwest Concrete, Inc., of Peosta, IA, in the amount of$696,632.33, subject to lowa DOT concurrence and approval of award. In October of 2022 the City Council approved a funding agreement with the lowa Department of Transportation to construct a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16th street to the Veteran's Memorial on Chaplain Schmitt Island. The funding agreement allows the City of Dubuque to use $615,000 in a Community Project Funding Grant resulting from the work of Congresswoman Ashley Hinson. The trail project will complement the design elements incorporated as part of the Veteran's Memorial and the Chaplain Schmitt Island Development Master Plan. Engineering staff coordinated with Leisure Services, and the DRA Chaplain Schmitt Island Development team on the design of the trail and trailhead. The Engineering Department completed the construction document development and will be responsible for construction administration and inspection. The Chaplain Schmitt Island Trail Connection will provide installation of a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16t" street to the Veteran's Memorial on Chaplain Schmitt Island and would include the following elements: • Excavation to allow for the installation of the trail • Installation of base stone for the trail • Installation of a 10 foot-wide 6-inch thick concrete trail • Installation of retaining walls where needed due to topography to accommodate the trail. This includes decorative railing matching what is used at the Veteran's Memorial. • Installation of a 6-inch thick decorative concrete trail head plaza • Installation of parking to accommodate ADA parking near the trail and trailhead. • Installation of decorative lighting to illuminate the trail and trailhead. • Installation of an emergency phone tower • Restoration of disturbed area with topsoil and seed. The schedule for the Chaplain Schmitt Island Trail Connection Project is scheduled to start construction no later than May 15, 2024, and the estimated completion date is August, 2024. Bids were received on the project by the lowa Department of Transportation on September 19, 2023, in Ames. Midwest Concrete Inc. submitted the low bid in the amount of $696,632.33. This bid amount is 15.4% below the estimate of probable cost. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer Jon Dienst, Civil Engineer II Marie Ware, Leisure Services Director Alex Dixon, President and CEO Dubuque Racing Association 2 Dubuque THE CITY OF �+ All•p�eriea Ci� DuB E Wv��a��M�� 1IIII�r MAste 22CE OYl t�1e M1S&1SS1 1 zoo�•zoiz*zois � pp zoi�*zot9 TO: Michael C. Van Milligen, City Manager FROM: Bob Schiesl, Assistant City Engineer DATE: September 26, 2023 RE: Chaplain Schmitt Island Trail Connection Project Award Public Improvement Construction Contract lowa DOT Project No. EDP-2100 (704)--7Y-31 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the recommendation to award the public improvement construction contract for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP- 2100(704)--7Y-31. BACKGROUND In October of 2022 the City Council approved a funding agreement with the lowa Department of Transportation to construct a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16th street to the Veteran's Memorial on Chaplain Schmitt Island. The funding agreement allows the City of Dubuque to use $615,000 in a Community Project Funding Grant resulting from the work of Congresswoman Ashley Hinson. The project construction documents follow the lowa DOT Standard Specifications. The trail project will complement the design elements incorporated as part of the Veteran's Memorial and the Chaplain Schmitt Island Development Master Plan. Engineering staff coordinated with Leisure Services, and the DRA Chaplain Schmitt Island Development team on the design of the trail and trailhead. The Engineering Department completed the construction document development and will be responsible for construction administration and inspection. DISCUSSION The Chaplain Schmitt Island Trail Connection will provide installation of a 10-foot-wide multi-use trail along Admiral Sheehy Drive from 16t" street to the Veteran's Memorial on Chaplain Schmitt Island and would include the following elements: • Excavation to allow for the installation of the trail • Installation of base stone for the trail • Installation of a 10 foot-wide 6-inch thick concrete trail 1 • Installation of retaining walls where needed due to topography to accommodate the trail. This includes decorative railing matching what is used at the Veteran's Memorial. • Installation of a 6-inch thick decorative concrete trail head plaza • Installation of parking to accommodate ADA parking near the trail and trailhead. • Installation of decorative lighting to illuminate the trail and trailhead. • Installation of an emergency phone tower • Restoration of disturbed area with topsoil and seed. PROJECT SCHEDULE The schedule for the Chaplain Schmitt Island Trail Connection Project is as follows: lowa DOT Advertisement for Bids August 15, 2023 City Initiate Concurrence in Public Bidding Process August 21, 2023 City Publish Public Hearing Notice on Plans & Specs August 25, 2022 City Public Hearing on Plans & Specifications September 5, 2023 lowa DOT Receipt of Bids Proposals (Bid Letting) September 19, 2023 City Award Construction Contract (Subject to IDOT Approval) October 2, 2023 Contract Late Start Date May 15, 2024 Contract Working Days 55 Working Days Contract Completion Date (Estimated) August 2024 The project was let by the lowa DOT and will be constructed on a working day contract and the number of working days was established by the Office of Contracts at the lowa DOT. BID RESULTS Bids were received on the project by the lowa Department of Transportation on September 19, 2023, in Ames. Midwest Concrete Inc., of Peosta, IA submitted the low bid in the amount of $696,632.33. This bid amount is 15.4% below the estimate of probable cost. A summary of the bid proposals received is as follows: Contractor Name Total Bid Midwest Concrete Inc. $ 696,632.33 Tschiggfrie Excavating Co. $ 699,639.58 Eastern lowa Excavating and Concrete, LLC $ 806,460.79 Portzen Construction, Inc. $ 862,978.50 RECOMMENDATION I recommend the public improvement contract for the Chaplain Schmitt Island Trail Connection Project be awarded to Midwest Concrete, Inc. of Peosta, lowa in the amount of $696,632.33, subject to lowa DOT concurrence and approval of award. 2 BUDGET IMPACT The estimate of probable cost for the Chaplain Schmitt Island Trail Connection Project is as follows: Description Estimate Award Construction Contract $ 823,253.00 $ 696,632.33 (1) Contingency 82,325.00 35,000.00 (1) Engineering Design Services 104,000.00 Contract Admin / Construction Engineering 135,837.00 55,000.00 Total Project Cost $ 1,041,415.00 $ 890,632.33 The current project funding summary is as follows: Project Code Funding Source Amount 5544000004 Community Project Funding Grant $ 585,305.86 (1) Schmitt Island Trail 275,000.00 5521000014 Trails, Sidewalks and Signs 30,326.47 Total Project Funding $ 890,632.33 (1) Construction cost only eligible for grant funding at 80% reimbursement $696,632.33 + $35,000 (contingency) x 80% _ $585,305.86 The City received $615,000 in Community Project Funding Grant from the USDOT which can only be used for eligible construction costs at a reimbursement rate of 80%. Based on the favorable bids received, the City may not utilize all the grant fund allocation. The City is responsible for providing the 20% local match funding requirement in addition to other non-participating costs such as design, construction administration, and inspection services. ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution to award the public improvement contract for the Chaplain Schmitt Island Trail Connection Project, lowa DOT Project No. EDP-2100 (704)--7Y-31 to Midwest Concrete, Inc., of Peosta, IA, in the amount of$696,632.33, subject to lowa DOT concurrence and approval of award. Prepared by Jon Dienst, P.E. cc: Marie Ware, Leisure Services Manager Adam Decker, Engineering Technician Steve Sampson-Brown, Project Manager 3 Prepared by Jon Dienst City of Dubuque Engineering 50 W 13'St Dubuque, Iowa 52001 (563)589-4270 Return to Adrienne N.Breitfe€der City of Dubuque City Clerk 50 W 13"St Dubuque, Iowa 52001 (563)589-4100 RESOLUTION NO. 332-23 AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE CHAPLAIN SCHMITT ISLAND TRAIL CONNECTION PROJECT, IOWA DOT PROJECT NO. EDP-2100 (704)--7Y-31 Whereas, said sealed proposals were opened and read by the Iowa Department of Transportation on the 19th day of September 2023 and it has been determined that Midwest Concrete, Inc. of Peosta, IA with a bid in the amount of $696,632.33 is the lowest responsive, responsible bidder for the project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1 . That a Public Improvement Construction Contract for the Chaplain Schmitt Island Trail Connection Project, Iowa DOT Project No. EDP-2100 (704)--7Y-31 , is hereby awarded to Midwest Concrete, Inc. subject to Iowa Department of Transportation concurrence and approval of award, and the City Manager is hereby directed to execute a Public Improvement Construction Contract on behalf of the City of Dubuque for the Project. Passed, adopted, and approved this 2nd day of October 2023. toad M. C g gh, Mayor Attest: Trish L. Gleason, Assistant City Clerk