Minutes_Arts and Cultural Affairs Commission 07.25.23 Copyrighted
October 2, 2023
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: City Council Proceedings of 9/18/23;Arts and Cultural Affairs
Commission Minutes of 7/25/23; Civil Service Commission minutes of
6/29/23, 7/12/23, 8/9/23, 8/28/23; Transit Advisory Board minutes of
9/14/23; Proof of Publication of City Council Proceedings of 8/18/23,
8/21/23, 8/22/23, 8/23/23, 8/24/23
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
9 18 23 Minutes Supporting Documentation
Arts and Cultural Affairs Commission Minutes Supporting Documentation
07.25.2023- Signed
23_06_29 Civil Service Minutes Supporting Documentation
23_07_12 Civil Service Minutes Supporting Documentation
23_08_09 Civil Service Minutes Supporting Documentation
23_08_28 Civil Service Minutes Supporting Documentation
2023-09-14 TAB Minutes Supporting Documentation
Proof Proceedings August 18 Supporting Documentation
Proof Proceedings August 21 Supporting Documentation
Proof Proceedings August 22 Supporting Documentation
Proof Proceedings August 23 Supporting Documentation
Proof Proceedings August 24 Supporting Documentation
Dubuque
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ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES
DATE: Tuesday, July 25, 2023
TIME: 3:30 PM
LOCATION: Multicultural Family Center, 1157 Central Ave, Dubuque, IA 52001
Reqular Meetinq
Commissioners Present: Nicholas HALDER (chair); Tom ROBBINS (vice-chair); Doug
DONALD; Sue RIEDEL; Paula NEUHAUS; Noelle CHESNEY; Shirley DAVIS-ORWOLL
(recorder)
Commissioners Absent: None
Staff Present: Bonnie SPURLING (Arts and Cultural Affairs Manager); Jill CONNORS
(Economic Development Director); Laura MERRICK (Communications and Grant
Administration Assistant)
Public Present: None
HALDER called the meeting to order following staff assurance of lowa Open Meeting
compliance at 3:39 PM.
Roll Call & Review of Minutes
Roll call conducted followed by approval of 27 June 2023 minutes. HALDER moved to approve
with corrections seconded by RIEDEL. Vote: Unanimously affirmed. Motion carries.
Officer Appointments
REIDEL nominated HALDER to stay in the position as president for another year.
Vote: Unanimously affirmed. Motion carries.
NEUHAUS nominated CHESNEY as Vice Chair. CHESNEY accepted the nomination.
Vote: Unanimously affirmed. Motion carries.
CHESNEY nominated NEUHAUS as recorder.
Vote: Unanimously affirmed. Motion carries.
Status Reports Staff
SPURLING shared installation of the Art on the River is ongoing and will be ready for the
August 4th event.
Master Plan Workinq Group Updates
None to report.
Old Business
Strategic Plan Reporting — NEUHAUS shared the grant sub-committee has been working on
researching an assessment survey tool that will go to staff, peer reviewers, and grant
recipients to seek information on what they need for financial support. CONNORS
recommended the sub-committee give an update on this work at the City Council meeting on
August 21.
New Business
Reallocation of NEA-ARPA funds to Creative Empowerment Round 2 discussion: MERRICK
stated as of July 14 Round 2 had 7 submissions. All were eligible and asked for full funding.
Reviewers will wrap on August 8t". Round 1 has been fully funded with a $7,119 balance to
fund Round 2 applicants. MERRICK recommended the funds for Round 2. REIDEL moved to
take MERRICK's recommendation, seconded by NEUHAUS. Vote: Unanimously affirmed.
Motion carries.
Reallocation of declined FY24 Special Projects grant award: MERRICK shared one recipient
was unable to accept an award of$940.00 from Special Projects grant. REIDEL recommended
money be deferred until we can allocate it to something else. ROBBINS seconded the motion
to move funds to reserve. Vote: Unanimously affirmed. Motion carries.
DONALD shared that we may want to discuss a policy in the future on AI on how it affects
creativity when writing for grant opportunities.
Public Comment/Correspondence
MERRICK shared the Commission received a thank you from the Dubuque Arts Council for
receiving the Operating Support and Special Grants funding.
Events and Enqaqement Reportinq from Commissioners
ROBBINS shared a flier on the upcoming season at the University of Dubuque Heritage
Center.
CONNORS shared Art on the River event is August 4tn
Adjournment motioned by DONALD seconded by CHESNEY at 4:23 PM.
Next Regular Meeting: Tuesday, August 22, 2023, at 3:30 PM, Multicultural Family Center
Respectfully submitted:
Bonnie Spurling
Arts & Cultural Affairs Manager, City of Dubuque
These minutes were passed and approved on August 22 , 2023
Witnessed By: ���'r�'�� (Signature)
Nick Halder �Printed)
Chair (Officer Position)