Proposed Amendment to Master Co-location and Shared Services Agreement between the City of Dubuque and ImOn Communications LLC Data Center Copyrighted
October 16, 2023
City of Dubuque Consent Items # 012.
City Council Meeting
ITEM TITLE: Proposed Amendment to Master Co-location and Shared Services
Agreement between the City of Dubuque and I mOn Communications
LLC Data Center
SUM MARY: City Manager recommending City Council approval of an amendment to
an existing Master Co-location and Shared Services Agreement between
the City of Dubuque and ImOn Communications LLC.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Amendment to Master Co-location and Shared
Services Agreement between the City of Dubuque and Staff Memo
ImOn Communications LLC Data Center Memo to the
City manager
ImOn City of Dubuque - Data Center Project Supporting Documentation
Statement
City Data Center 7900 Chavenelle Rd Fiber Route map Supporting Documentation
Map
Dubuque
THE CITY QF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Master Co-location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC
Data Center
DATE: October 12, 2023
Civil Engineer II Dave Ness, Chief Information Officer Chris Kohlmann, Sustainable
Innovation Consultant David Lyons are recommending City Council approval of an
amendment to an existing Master Co-location and Shared Services Agreement between
the City of Dubuque and ImOn Communications LLC.
This amendment involves the licensing of conduit for ImOn to provide fiber service to
the City's data center to be located at 7900 Chavenelle. The City will allow ImOn access
to and use of certain presently unused conduit, for the purposes of providing fiber optic
and broadband communication services and support to the data center. Request to
complete this project now will safeguard building/installation can be completed within
the 2023 construction season. The City anticipates a move to the data center from 1300
Main in March 2024. The market value for the collaboration to the City is $100,841.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Chief Information Officer
David Lyons, Sustainable Innovation Consultant
Dubuque
THE CITY OF �
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Masterpiece on the Mississippi zoi�*Zoi9
TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
SUBJECT: Proposed Amendment to Master Co-location and Shared Services
Agreement between the City of Dubuque and ImOn Communications LLC Data Center
DATE: October 10, 2023
INTRODUCTION
The purpose of this memo is to request approval of an amendment to an existing
Master Co-location and Shared Services Agreement between the City of Dubuque and
ImOn Communications LLC.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of"Master Agreements", where an overall legal,
structural and financial relationship is established between the City and broadband
providers and approved by City Council. Project Statements carried out pursuant to that
Master Agreement can then be quickly considered and approved.
In 2017 the City of Dubuque and ImOn entered into a Master Co-location and Shared
Services Agreement to accelerate the deployment of new broadband capacity in
Dubuque. Since then, the City and ImOn have entered into numerous amendments and
project statements that have gone well and all anticipated value to the City has been
received.
DISCUSSION
This amendment involves the licensing of conduit for ImOn to provide fiber service to
the City's data center to be located at 7900 Chavenelle. The City will allow ImOn
access to and use of certain presently unused conduit, for the purposes of providing
fiber optic and broadband communication services and support to the data center.
Request to complete this project now will safeguard building/installation can be
completed within the 2023 construction season. The city anticipates a move to the data
center from 1300 Main in March 2024. The market value for the collaboration to the
City is $100,841.
BUDGET IMPACT
There is no negative budgetary impact to the approval of this amendment. The market
value project will be applied to calendar year 2024 collaborations as ImOn completes
their fiber to the home installation.
ACTION STEP
This amendment supports Dubuque's Broadband Acceleration Initiative and reduces the
cost to City of providing a state-of-the-art fiber optic infrastructure. We would
respectfully request your approval and recommendation to City Council.
c.c. Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Amendment#15 to Master Co-location and Shared Services Agreement between
ImOn Communications LLC and City of Dubuque
Pursuant to the Master Co-locations and Shared Services Agreement between City of Dubuque and
ImOn Communications, LLC, dated October 10, 2017 and attached hereto,the Parties hereby agree to
the following PROJECT STATEMENT:
Narrative description of co-location and service sharing:
- City will allow ImOn access to and use of certain presently unused conduit, for purposes of providing
broadband communication services and support to the community of Dubuque.
- ImOn is responsible for obtaining all permits required from Federal,State or Local government
including but not limited to Department of Transportation, Corps of Engineers, Dept. of Natural
Resources and Railroads,for work on the conduit.
- City shall have the right of prior review and approval of any repairs, restoration, relocations,
improvements, enhancements and maintenance of the conduit and fiber contained therein
proposed by ImOn.
- Any additional conduit and fiber capacity available or added, other than that which is specifically
designated for ImOn, shall be considered City assets and its future use controlled by the City.
- During the term of this Project Statement ImOn will have the responsibility to manage and maintain
the conduit and fiber therein, including but not limited to the following:
■ ImOn shall provide physical assets and management services to City of Dubuque for its needs as
it relates to this conduit.
■ If ImOn incurs costs associated with future fiber repairs, fiber restoration or fiber Re-location
City will reimburse ImOn for a percent of such costs on a pro-rata basis based on the
proportionate amount of capacity being used by City.
■ Each party will notify the other if it detects any problems that may interrupt service. ImOn
contact is Matt Sevde, 319-533-2391; MattS@imon.net. City contact is Dave Ness, 563-589-
1722; dness@cityofdubuque.or�.
Scope of shared service to be provided by ImOn to CITY:
Table 1;ImOn to City
Route Description Desc. Contractor Shared Cost
City of Dubuque—Data Center: Build and Install labor/material ImOn $28,841
City of Dubuque—Data Center: 60 months of
1Gx1G Internet Service internet ImOn $72,000
Tota I $100,841
Scope of shared service to be provided by City to ImOn:
Table 2;City to ImOn
Route
Route Description Ftge Cost/Ft Route Cost
See Map
Charges and Payment Terms:
As estimated in table 1,the total costs to ImOn In implementing services to Dubuque and fulfilling Its
responsibilities under this Project Statement is$100,841.
As estimated In table 2,the total costs to City in implementing services to ImOn and fulfilling its
responsibilities under this Project Statement is$0.00.
Accrued construction, installation services and Internet services as agreed by the Parties ($100,841).This
amount is calculated based on current estimates and will be adjusted based on actual invoices at the
close of each project.
The market value provided to City of Dubuque by ImOn for this Project Statement is$100,841.
The market value provided to ImOn by the City of Dubuque for this Project Statement is$0.00.
There are no additional charges or payment terms required for the implementation of this Project
Statement.
Term of Project:
Estimated Start Date
60 months from the estimated start 1 year extensions at the current rate at the mutual agreement of
the parties.
Project Statement accepted:
1Dated: 0/1712023 Dated:
CITY OF DUBUQUE,f IIOWA/^ �] ImOn COMMUNICATIONS, LLC
By _%.�(rt/114 k:41114.-`^.
Mic ael Van Milligen, Dubuque City Manager Patrice Carroll, President
*Listed subcontractors must have on file a Certificate of Insurance meeting the City of Dubuque's
current insurance requirements. Preconstructlon meetings may be required depending upon project
scope. Permits will be issued to the contractor for the work in public right of way at the start of any
project statement work. As-builts must be supplied to the City in a format acceptable to the City for
inclusion in the City's GIS program.
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LEGEND CITY DATA CENTER 7900 CHAVENELLE RD
❑ Existing IMON HH
IMON Bore Route ImOn Communications, LLC N
� (8)24x36 HH Date: 10/3/23 �
---- �ity�uct ��1�1��' 101 3rd Ave SW, Suite 200 Engineer: Heeren �'�' E
❑ Existing City HH Cedar Rapids IA 52404
� ProprieLary and ConJidential S
Subject to Charzge Without Norice