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Contacting City Council and City Staff HandoutsCity of Dubuque City Council Meeting Action Items # 05. Copyrighted November 6, 2023 ITEM TITLE: Contacting City Council and City Staff Handouts SUMMARY: City Manager providing a copy of handouts detailing the contact information for City Council and City staff. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description Type City Government 101 Brochure Supporting Documentation City Council Contact Info & Ward Map Supporting Documentation Meet the Department Managers & City Council with Supporting Documentation Ward Map Your City Your Voice - Council Agenda Wrap Supporting Documentation THE CITY OF DUB E Masterpiece m the Mississippi Dubuque operates under the council-manager form of local government, which combines the political leadership of elected officials in the form of a city council, with the managerial experience of an appointed local government manager, the city manager (Mike Van Milligen, ctymgr@ cityofdubuque.org, 563.589.4110.) The council-manager form of government was adopted by citizen referendum in 1920. Mayor Brad Cavanagh and the Dubuque City Council members are the leaders and policy makers elected to represent the community and to concentrate on policy issues that are responsive to citizens' needs and wishes. The city manager is appointed by the city council to carry out policy. The city council also appoints the city attorney (Crenna Brumwell, cbrumwel@cityofdubuque.org, 563.589.4113) and city clerk (Adrienne Breitfelder, abreitfe@cityofdubuque.org, 563.589.4100.) The council is the legislative body; its members are the community's decision makers. Power is centralized in the elected council, which approves the budget and determines the city portion of the tax rate, for example. The council also focuses on the community's goals, major projects, and such long-term considerations as community growth, land use development, capital improvement plans, capital financing, and strategic planning. The council hires a professional manager to carry out the administrative responsibilities and supervises the manager's performance. The council-manager form of government MAYOR AND CITY COUNCIL (elected by voters) CITY CITY 1 CITY ATTORNEY MANAGER CLERK (appointed by council) (appointed by council) (appointed by council) CITY DEPARTMENTS AND DIVISIONS City manager ensures council decisions are being carried out MAYOR Brad M. Cavanagh 565 Fenelon Place Dubuque, Iowa 52001 Phone: (563) 690-6502 bcavanagh@cityofdubuque.org Term Expires: Dec. 31, 2025 16 AT -LARGE Ric W.Jones 1270 Dunleith Court Dubuque, Iowa 52003 Phone: (563) 690-6503 rjones@cityofdubuque.org Term Expires: Dec. 31, 2025 AT -LARGE David T. Resnick 2341 Coventry Park, #207 Dubuque, Iowa 52001 Phone: (563) 690-6504 dresnick@cityofdubuque.org Term Expires: Dec. 31, 2023 IF FIRST WARD Susan R. Farber 1755 Overview Court Dubuque, Iowa 52003 Phone: (563) 690-6505 sfarber@cityofdubuque.org Term Expires: Dec. 31, 2025 ItSECOND WARD Laura J. Roussell 3224 Bittersweet Lane Dubuque, Iowa 52001 Phone: (563) 690-6506 Iroussell@cityofdubuque.org Term Expires: Dec. 31, 2023 THIRD WARD Danny C. Sprank +� 2473 Jackson Street Dubuque, Iowa 52001 1 Phone: (563) 690-6507 dsprank@cityofdubuque.org Term Expires: Dec. 31, 2025 FOURTH WARD Katy A. Wethal 560 Fenelon Place Dubuque, Iowa 52001 Phone: (563) 690-6508 kwethal@cityofdubuque.org Term Expires: Dec. 31, 2023 • The Dubuque City Council consists of seven elected representatives: a mayor and two council members elected at large, and one council member elected from each of Dubuque's four wards. The mayor and other council members serve four- year staggered terms. City council positions are considered part-time positions. The mayor is a member of the city council and may vote on all matters before the council. Additional information, including city council goals and priorities, biographies, and a city ward map, is available at www.cityofdubuque.org/citycouncil. The Dubuque City Council meets on the first and third Monday of each month in the Council Chambers on the second floor of the Historic Federal Building at 350 West Sixth Street. The meetings begin at 6:30 p.m. and are broadcast live on CityChannel Dubuque, the local government access channel (Mediacom channel 8 or digital 117.2 and ImOn channel 5). Meetings are also streamed live and archived on the City website at www.cityofdubuque.org/media and on the City's Facebook page. Agendas and minutes from city council meetings are available from the city clerk and on the City website at www.cityofdubuque.org/agendas. Sign up to receive the agendas via email at www.cityofdubuque.org/notifyme. City council agenda items are due in the city clerk's office in City Hall by noon on the Wednesday preceding the council PUBLIC MEETINGS In accordance with the Iowa Public Meetings Law, the City of Dubuque posts public notices of all city council and City board and commission meetings at least 24 hours in advance of each meeting at City Hall. The City's legal notices and notices of public hearing are published in the Legal Notices section of the Telegraph Herald in accordance with state and local code. All these meetings are also listed on the City website and promoted on CityChannel Dubuque. Interested residents and stakeholders can also subscribe to be notified of meetings by email or text through the Public Meeting Notices Notify Me category on the City's website at www.cityofdubuque.org/notifyme. meeting. Copies of the agenda are available after 9:00 a.m. on the Friday preceding the meeting at www.cityofdubuque. org/agendas and in the city clerk's office. For more information on city council meetings, call the city clerk's office at 563.589.4100. Public Input at City Council Meetings The public can share input with the City Council within the Public Hearings and Public Input sections of City Council meetings in three ways: • In -Person: Attend a public meeting and approach the podium when public input is allowed. • Online: Join the virtual meeting (www.cityofdubuque.org/ virtualmeeting) through instructions on the agenda and provide input when prompted. • Ahead of Time: Submit written communication to City Council members via email, letter, or phone before the meeting. Please note that live public input is limited to 5 minutes per person and 30 minutes in total at City Council meetings. Members of the public who intend to provide in -person or virtual public input are encouraged to contact the City Clerk (ctyclerk@cityofdubuque.org or 563.589.4100) at least 24 hours prior to the meeting. DUBUQUE IOWA GGSIGG.1G GOING GUGINGGG ri6f �mk�Fe dGENG.�,NN,Es IGE,�F of �IGEN.� AM�,s GEPo �N��N Go�,� GG��G®Na,E, Dubuque's volunteer boards and commissions provide a valuable link to the community and to the various interests present in the city; assist in the development of policy recommendations to the city council; provide leadership and support to City staff; promote the City and its programs; and provide expertise in specialized areas. To apply, or for more information, visit www.cityofdubuque.org/boards or call 563.589.4100. Boards and Commissions • Airport Commission • Airport Zoning Board of Adjustment • Airport Zoning Commission • Arts and Cultural Affairs Advisory Commission • Building Code Advisory and Appeals Board • Cable TV Commission • City Board of Review • Civic Center Commission • Civil Service Commission • Community Development Advisory Commission • Historic Preservation Commission • Housing Appeals & Mediation Board • Housing Commission • Housing Trust Fund Advisory Committee • Human Rights Commission • Investment Oversight Commission Set goals, priorities, budget, policy and ordinances. • Library Board of Trustees • Long Range Planning Advisory Commission • Parks & Recreation Commission • Resilient Community Advisory Commission • Transit Advisory Board • Zoning Advisory Commission • Zoning Board of Adjustment --————— — — — — — � Record -keeping officer for City Council and City boards and commissions applications and appointments. Manages resources to implement council goals, priorities, policy and ordinance decisions. Advise City Council, City Manager and city staff; eyes and ears for the City Council. Provides legal counsel to the City Council and City staff and prosecutes on behalf of and defends the City in legal matters. Implement, monitor and assess the goals, priorities and other decisions shared by council and managed by the city manager. Decision making authority � � -0- Advisory role Dubuque residents and community stakeholders have numerous options to connect with their city government. They can, of course, contact city council members regarding city policies, city council meeting agenda items, or any other issue related to city government. Individual council members can be contacted directly by phone, email, or letter (information at www.cityofdubuque.org/citycouncil) or as a group through the "Contact Us" link on the City website, www.cityofdubuque.org. Residents with questions about city policies, services, and programs, are always welcome to visit a city facility or contact the city departments directly. The City website also features a service request module that allows residents to submit requests for a wide variety of city services or provide input and feedback on issues. Access a complete list of service requests at www. cityofdubuque.org/citizensupport. Agenda & Minutes cIry ca�nea Meeanq tgentlm 4u a rw.oe. m.. m.N.w... iii�ai.e a u. ta. aea Ob Oa..a ltleelbq Mlnules �In Gnnnn,I Heel na v,tle ro� eoertaantl CommWbns DUBUQUE IOWA GOVERNMENT RESIDENTS OOINGSUSINESS VISIT PUBLIC RECORDS Et REQUESTS In addition to the Agendas & Minutes quick link, the City website features a "Public Documents" page at www.cityofdubuque.org/ documents which provides access to public documents available in three categories: City Council Agendas & Proceedings, City Code, and City Ordinances - Use this tool to search city council agendas with related documents (2000 - present) and official proceedings (1908 - present), City ordinances, and the City Code online. These documents are maintained by the city clerk. Document Center - Access public documents including forms, applications, handouts, brochures, and other material from City departments and divisions. Archive Center - Access agendas and minutes for all City boards and commissions as well as archived documents from City departments and divisions including newsletters, reports, and other publications. Requests for other documents can be facilitated by the public information office, 563.589.4151 or publicinfo@cityofdubuque.org. QUESTIONS? For additional information on accessing information or becoming involved in city government, please contact the City of Dubuque Public Information Office at 563.589.4151 or publicinfo@cityofdubuque.org. P1005-110123 Brad M. Cavanagh 565 Fenelon Place Dubuque, Iowa 52001 Phone: (563) 690-6502 bcavanagh@cityofdubuque.org Term Expires: Dec. 31, 2025 Ric W. Jones 1270 Dunleith Court Dubuque, Iowa 52003 Phone: (563) 690-6503 rjones@cityofdubuque.org Term Expires: Dec. 31, 2025 Susan R. Farber 1755 Overview Court Dubuque, Iowa 52003 Phone: (563) 690-6505 sfarber@cityofdubuque.org Term Expires: Dec. 31, 2025 Danny C. Sprank 2473 Jackson Street Dubuque, Iowa 52001 Phone: (563) 690-6507 dsprank@cityofdubuque.org Term Expires: Dec. 31, 2025 DUBUQUE CITY COUNCIL Contact Information `t� of o0 THE CITY OF O 6 DUB E 0 PETITE ................. :. Masterpiece on the Mississippi s '0 4 David T. Resnick 2341 Coventry Park, #207 Dubuque, Iowa 52001 Phone: (563) 690-6504 dresnick@cityofdubuque.org Term Expires: Dec. 31, 2023 Laura J. Roussell 3224 Bittersweet Lane Dubuque, Iowa 52001 Phone: (563) 690-6506 Iroussell@cityofdubuque.org Term Expires: Dec. 31, 2023 Katy A. Wethal 560 Fenelon Place Dubuque, Iowa 52001 Phone: (563) 690-6508 kwethal@cityofdubuque.org Term Expires: Dec. 31, 2023 ki R Fu FA Rn 1 st Ward - Susan Farber -qr 2nd Ward - Laura Roussell 3rd Ward - Danny Sprank 4th Ward - Katy Wethal z For detailed maps of each ward, visit www.cityofdubuque.org/citycouncil P1002-033122 i 20 1 (►� 61 151 52 C e 0 C 0 p O o 0 0 O O o O O O O� _ O � Q0 w ( MEET THE DEPARTMENT MANAGERS Gisella Aitken-Shadle y Chief of Equity & Human Rights 563.589.4192 gaitken@cityofdubuque.org Gina Bell i Director of Sustainability 563.690.6038 gbell@cityofdubuque.org Adrienne Breitfelder City Clerk 563.589.4100 abreitfe@cityofdubuque.org Crenna Brumwell City Attorney 563.583.4113 cbrumwel@cityofdubuque.org = Cori Burbach Assistant City Manager 563.589.4110 ! cburbach@cityofdubuque.org Jill Connors Economic Development Director 563.589.4213 jiIconno@cityofdubuque.org Mary Rose Corrigan Public Health Director 563.589.4181 mcorriga@cityofdubuque.org Todd Dalsing Airport Director 563.589.4127 al-�, tdalsing@cityofdubuque.org - Randy Gehl Public Information Officer 563.589.4151 rgehl@cityofdubuque.org ,,. Jessica George-Rethwisch Emergency Communications Director 563.589.4415 jgeorge@cityofdubuque.org Teri Goodmann Director of Strategic Partnerships F 563.589.4110 tgoodman@cityofdubuque.org Jeremy Jensen Police Chief 563.589.4410 jjensen@cityofdubuque.org Ryan Knuckey Transportation Services Director 563.589.4341 rknuckey@cityofdubuque.org Chris Kohlmann Chief Information Officer 563.589.4280 ckohlman@cityofdubuque.org Jennifer Larson Chief Financial Officer 563.589.4398 jlarson@cityofdubuque.org Christopher Lester Water Department Director 563.589.4291 clester@cityofdubuque.org William O'Brien Water & Resource Recovery Center Director 563.589.4176 wobrien@cityofdubuque.org Gus Psihoyos City Engineer 563.589.4270 gpsihoyo@cityofdubuque.org Nick Rossman Library Director 563.589.4225 nrossman@carnegiestout.org Anderson Sainci Director of the Office of Shared Prosperity & Neighborhood Support 563.589.4326 asainci@cityofdubuque.org Amy Scheller Fire Chief 563.589.4160 aschelle@cityofdubuque.org Alexis Steger Housing & Community Development Director 563.589.4231 asteger@cityofdubuque.org Shelley Stickfort Chief Human Resources Officer 563.589.4125 sstickfo@cityofdubuque.org Arielle Swift Public Works Director 563.589.4250 aswift@cityofdubuque.org Mike Van Milligen City Manager 563.589.4110 ctymgr@cityofdubuque.org Marie Ware Leisure Services Director 563.589.4263 mware@cityofdubuque.org Wally Wernimont Planning Services Director 563.589.4210 .r-- wwernimo@cityofdubuque.org Questions or feedback for department managers can be sent via the "Contact Us" quick link on the City of Dubuque's website at www.cityofdubuque.org or call 563-589-4100. Jason Lehman Assistant City Attorney 563.589.4381 jlehman@cityofdubuque.org Barry Lindahl Senior Counsel 563.583.4113 balesq@cityofdubuque.org Trish Gleason Assistant City Clerk 563.589.4100 tgleason@cityofdubuque.org Stephanie Valentine Executive Assistant 563.589.4110 svalenti@cityofdubuque.org Dubuque CityCouncil MAYOR PETITE A Brad M. Cavanagh O "u'T� CONTACT INFORMATION�x° 565 Fenelon Place �b``- Dubuque, Iowa 52001 ds �����• d� Phone: (563) 690-6502 bcavanagh@cityofdubuque.org Term Expires: Dec. 31, 2025 AT -LARGE FIRST WARD SECOND WARD Ric W. Jones Susan R. Farber Laura J. Roussel 1270 Dunleith Ct. _ 1755 Overview Court 3224 Bittersweet Lane Dubuque, Iowa 52003 J Dubuque, Iowa 52003 Dubuque, Iowa 52001 is Phone: (563) 690-6503 Phone: (563) 690-6505 Phone: (563) 690-6506 rjones@cityofdubuque.org sfarber@cityofdubuque.org Iroussell@cityofdubuque.org Term Expires: Dec. 31, 2025 Term Expires: Dec. 31, 2025 al Term Expires: Dec. 31, 2023 AT -LARGE THIRD WARD FOURTH WARD David T. Resnick Danny C. Sprank Katy A. Wethal 2341 Coventry Park, #207 2473 Jackson Street 560 Fenelon Place Dubuque, Iowa 52001 Dubuque, Iowa 52001 Li Dubuque, Iowa 52001 Phone: (563) 690-6504 Phone: (563) 690-6507 Phone: (563) 690-6508 dresnick@cityofdubuque.org dsprank@cityofdubuque.org kwethal@cityofdubuque.org Term Expires: Dec. 31, 2023 Term Expires: Dec. 31, 2025 Term Expires: Dec. 31, 2023 www.cityofd u buq ue.orgkitycou nci PI007-102323 For detailed ward maps, visit www.cityofdubuque.org/wards SHARING PUBLIC INPUT WAYS TO SHARE EASY AS 1 - % 3 IN PERSON Come to a public meeting and approach the podium when public input is allowed. ONLINE Join the virtual meeting through the instructions on the agenda. AHEAD OF TIME Can't make the meeting? Submit written communication via letter or email ahead of time. The front page of the agenda lists how you can submit written communication. WHAT TO SHARE YOUR NAME State your name for the record. YOUR RESIDENCE Share your address so the council understands how matters may impact you and your neighborhood. YOUR INPUT Now is your chance to have your voice heard! Share what is on your mind. HOW TO SHARE 5 MINUTES PER PERSON Live public input is limited to 5 minutes per person and 30 minutes in total. Keep input concise RELATED AGENDA ITEM Make sure your input is related to the item on the agenda up for discussion (i.e. public hearings, etc.). ADDRESSING THE MAYOR & COUNCIL Please address the mayor and council by their title followed by their last name (i.e. Mayor Cavanagh) Public input is received one resident at a time. Please be considerate as we work together to share ideas and better our city. p p You can also share your thoughts regarding any topic, at any time, by contacting the city _ council. Scan the QR code or visit www.CityOfDubuque.org/CouncilContacts to submit a 0. form, send an email, or find phone numbers and addresses to submit public input. Thank e you for being active in city government and making a difference! 1 _------- -k'rlN C AGUIDE TO PROVIDING PUBLIC INPUT Important decisions that impact the future of our city are made every day. By sharing your ideas, thoughts, and opinions through public input, you can help inform these decisions by city staff, the various city boards and commissions, and the city council. Learn more about CITY GOVERNMENT these decisions and 101 your local government by kam picking up the City Government 101handout! NM .CITY COUNCIL MEETINGS The Dubuque City Council meets regularly on the first and third Monday of each month in the Council Chambers on the second floor of the Historic Federal Building at 350 W. 6th Street. The meetings begin at 6:30 p.m. and are also broadcast live on CityChannel Dubuque (Mediacom channels 8 and 117.2), and streamed live and archived on the City's website and Facebook. The council occasionally meets informally in work sessions to review programs and receive progress reports. Like city council meetings, all work sessions are open to the public. However, these sessions are meant to for council to receive in-depth information with no formal action to be taken, so public input is usually not allowed. BOARDS & COMMISSIONS MEETINGS Dubuque's boards and commissions play an important role in advising and providing expertise to the city council and city staff in specialized policy areas. The groups meet either monthly, bi-monthly, quarterly, or as needed to discuss specific issues facing the city. UPCOMING MEETINGS CAN BE FOUND AT Follow along with the agenda to participate in the meeting! All meetings begin and end with the strike of the gavel. PRESENTATIONS & PROCLAMATIONS After the Pledge of Allegiance, the meeting starts with timely presentations and proclamations. Proclamations are an opportunity to bring awareness to and recognize an important person or event. Individuals or organizations present to receive the proclamation have the opportunity to share a few brief thoughts and/or comments at the podium. The mayor then reads, signs, and presents the proclamation. CONSENT AGENDA The consent agenda is a group of items that is considered routine and is usually approved with one motion and a simple majority vote. When directed by the mayor, anyone from the public or any of the council members can ask to pull any item from the consent agenda for separate discussion prior to the vote. rEMS SET FOR PUBLIC HEARING Following the consent agenda are items to be set for public hearing. These items are to be scheduled and discussed in a public hearing at a later date. BOARDS & COMMISSIONS During this time, the city council will review and appoint applicants to city boards and commissions. Applicants being reviewed are invited to address the city council regarding their desire to serve. The council will also make appointments during this time for applications they have reviewed at a previous meeting. O MLJ TT LEARN EXACTLY HOW TO PROVIDE PUBLIC INPUT ON THE BACK PAGE! ACTION ITEMS PUBLIC HEARINGS Next are public hearings concerning certain items of business, including certain zoning issues, the sale or lease of city -owned property, and capital projects with an estimated cost exceeding $100,000. There is an opportunity to provide public input during each public hearing, before it is voted on by council. PUBLIC INPUT The mayor will then open the meeting up to public input. Anyone wishing to address the council on action items on the agenda or on matters under the control of the city council may do so. State law prohibits the city council from taking formal action on public input that does not relate to an action item on the agenda. After input, the council moves onto action items. These issues require separate discussion and action. Public input is only allowed at the discretion of the mayor or by a majority vote of the city council. It is during this part of the meeting that most ordinances are adopted. Ordinances are the laws under which the city operates. COUNCIL MEMBER REPORTS Council members can provide individual reports on matters of their ward or the city that they deem important. L"mCityOfflubuque.org/Agendas The city council will either adjourn the meeting or move to convene in a closed session. Closed sessions concern confidential matters, and are governed by state laws and are not open to the public.