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Work Session Request: Carnegie-Stout Public Library Space Needs Assessment
City of Dubuque City Council Meeting ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description MVM Memo Copyrighted November 6, 2023 Action Items # 09. Work Session Request: Carnegie -Stout Public Library Space Needs Assessment City Manager recommending City Council schedule a work session for 5:30 p.m. on Tuesday, January 16, 2024, to learn about the current and future space and facilities assessment for the Carnegie -Stout Public Library prepared by FEH Design. Suggested Disposition: Receive and File; Council Work Session Request Conceptual Planning Booklet [FEH Design] Type City Manager Memo Staff Memo Supporting Documentation THE C Dubuque DUjIBQTE WAWca 914 Masterpiece on the Mississippi YP pp aoo�•o 13 zai7*20*�oi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Request Work Session: Carnegie -Stout Public Library Space Needs Assessment DATE: October 31, 2023 Carnegie -Stout Public Library Director Nick Rossman is recommending City Council schedule a work session for 5:30 p.m. on January 16, 2024, to learn about the current and future space and facilities assessment for the Carnegie -Stout Public Library prepared by FEH Design. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Nick Rossman, Carnegie -Stout Public Library Director THE CITY OF DUB TE Masterpiece on the Mississippi Carnegie -Stout Public Library 360 West 1 Ith Street Dubuque, Iowa 52001-4697 (563) 589-4225 office (563)589-4217 carnegiestout.org Dubuque All-Americl City ����`�""► _ Carnegie -Stout �I PUBLIC LIBRARY 2007-2012.2013 2017*2019 p TO: Michael C. Van Milligen, City Manager FROM: Nick Rossman, Carnegie -Stout Public Library Director SUBJECT: Request Work Session: Carnegie -Stout Public Library Space Needs Assessment DATE: November 1, 2023 INTRODUCTION The purpose of this memorandum is to request a City Council work session to share a current and future space and facilities assessment for the Carnegie -Stout Public Library prepared by FEH Design. BACKGROUND Working with FEH Design, community members, library staff, library Board of Trustees, and volunteers, the Carnegie -Stout Public Library has received a report from FEH Design which chronicles an assessment of our current space and facility needs and our future needs including recommendations from a community -focused Advisory Task Force with how to plan for the future and acquire more square footage. DISCUSSION The purpose of the work session would be to provide City Council with an opportunity to learn about the process, the findings, and review the plan and provide an opportunity to ask questions and provide feedback regarding the plan. REQUESTED ACTION This information is being provided to facilitate the work session on January 16, 2024, at 5.30 pm. Service People Integrity Responsibility Innovation Teamwork Car I L "t LIBETRY HWC 40- W'l 67LA TABLE OF CONTENTS 01 INTRODUCTION 02 ASSESSMENT 03 SPARK SESSION 04 NEXT STEPS 05 CONCLUSIONS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 3 FEH DESIGN INTRODUCTION CONTENTS EXECUTIVE SUMMARY GOALS FOR SUCCESS EXECUTIVE SUMMARY SUMMARY In 2023, the Carnegie -Stout Public Library Board of Trustees decided to look to the future to determine how to maximize the delivery of library services to the community. FEH Design was commissioned to study the Carnegie -Stout Public Library by conducting a facility assessment of the existing library and a space needs analysis and a study of conceptual options. The City of Dubuque has a total population of 59,667 and projections for the year 2043 are 61,200 persons. Library patrons who utilize the Carnegie -Stout Public Library reside in the City of Dubuque and surrounding communities that make up the total extended service population. The additional service population is 700 and projections for the year 2043 remain at 700 persons. This puts the total extended service population at 60,367 currently and 61,900 projected for 2043. As a result of the current census data, this is the ideal time to look at growth patterns and determine if the current library building is sized appropriately to best serve all community members. Answers to these important questions will provide the foundation to explore potential expansion concepts. INFORMATION Information was gathered from multiple sources relating to collections and current inventory of library resources. The long-term space need of the library was projected to grow from the library's current, undersized space allotment (±53,700 square feet) into the library's long-term space needs (72,000 square feet). The substantial delta between what the library has and what the library needs, space -wise, was based on the underlying service goals. Our recommendation is for a collection inventory of 166,400 items with additional meeting/ programming spaces. The differential between the space the library has today and the space it needs tomorrow is made up of three distinct categories: The library's current inventory of resources and services SHOULD occupy more space than is used to house the library today. Given the current service inventory and service population, the library's building should provide more than 53,700 square feet today. Like many libraries contemplating an expanded building, the Carnegie -Stout Public Library has managed to crowd more resources and services into its present building than that present building, by rights, should contain. The library is also restricted by the historic building and what that space can accommodate. A second kind of space need lies beyond this estimate of immediate space need. This second category of space needs includes services or resources or spaces that SHOULD be offered today, but don't because there isn't enough space in the present building. For example, the children's area today is smaller than it should be, with the collection taking up the majority of the space, so there is inadequate space to devote to creative play. The current -day space need of 72,000 square feet creates a modest creative play space that is not currently provided within the existing building. The current building also does not have many enclosed spaces for individuals or small groups. This is a community need that is not above to be offered in the current facility. FEH DESIGN EXECUTIVE SUMMARY Finally, the third category of space covers space to accommodate future resource and service inventory needs based on future population growth. As the community grows from today's population of 59,667+ to the year 2043 design population of 61,900, the collection will need to grow, the seating inventory will need to grow, and so on. Collections will round out to the 166,400 items projected, seating will round out to the projected 175. Based on the resource and service inventory the library should support to meet the library service needs of a community of 61,900, the library will need to be housed in a building of 72,000 square feet. FACILITY ASSESSMENT A critical element in evaluating library services includes understanding the potential and limitations of reusing the existing library building. Major building systems were analyzed as part of a facility assessment including: building envelope, structural systems, mechanical, electrical, information technology, and plumbing systems. The building was also reviewed for conformance to ADA guidelines. Items identified in the report are inputted into a spreadsheet and categorized into'Urgent, Required, and Recommended" 'Urgent'refers to items related to water intrusion or life safety. 'Required' refers to items that are code or accessibility (law) related (International Building Code or American with Disabilities Act items, respectively). 'Recommended' refers to items that are due for replacement or that need upgrades, as time allows. This work is instrumental in future work phases when evaluating potential design options. PUBLIC ENGAGEMENT An advisory task force committee was established from a cross section of community residents with the purpose of providing input and evaluating potential options. This group of more than 65 individuals met five times in 2023. They confirmed the recommended libraries service goals, developed project goals for success, established decision making criteria, prioritized and weighted the criteria to evaluate options. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 7 The Goals for Success that were identified for the project are creating a library that... 1. Welcoming to all and serves the needs of all, especially teens and underserved populations. 2. Is efficiently and functionally organized for staff, service, programming, patrons, and a curated collection. 3. Utilizes all existing and future spaces to the full extent of their capabilities with flexibility and multipurpose use in mind. 4. Maintains and respects the historic character of the building. 5. Allows for all types of uses, quiet and loud, without causing disruptions from one to another. 6. Is timeless in its design and use of low maintenance materials, finishes, furniture, and equipment. 7. Has updated infrastructure to support new and future technologies and building systems. 8. Creates awareness, enthusiasm, attracts more users and increases use. A process that... 1. Develops and evaluates a variety of solutions. 2. Gathers, considers, and utilizes input from staff, patrons, public, and planners. 3. Builds upon partnerships with local and regional organizations. 4. Identifies a long-term vision and prioritizes short-term steps that are implementable and fundable. The group also participated in a two-day onsite SPARK Session design workshop which was held in the auditorium at the library. The workshop is where advisory committee members and interested citizens shared their thoughts, ideas, and opinions on what should be studied. Some of those ideas include: - More efficient fit in existing site (shift collections and strategically access shrinking/growth areas) - Expansion of existing site (up and or out) - Build new, more efficiently at central location - Move into old DB&T building - Build a branch library - Add stacks to the mezzanine - Move makers space to the coffee bar area (or other use) - Tier by loudness levels (Loras was cited as an example) - Have clear barrier at rotunda floor opening and other spaces (to help with noise dampening) - Replace desktop computers with laptops - Libraries that are not staffed - How can we merge loud and quiet areas better - DVD vending machine (like Red Box) - Have a nearby annex location (Masonic Temple) - Repurpose the art gallery space The effort of the design workshop resulted in 16 possible library expansion options located on the current or alternate site. For budget comparison at minimum, an option of a new building on a new site was priced. Each option addressed the projected library space needs, to differing degrees. The community provided real-time feedback throughout both days and during evening presentations provided direction regarding which options they preferred. FEH DESIGN EXECUTIVE SUMMARY At the fourth public meeting, a survey was suggested to identify the top elements that should be included in the preferred design option. The public survey listed the following: Providing more access to parking within a city block Providing more meeting / study / tutor rooms - Providing a second elevator Providing a larger multifunction room (1,800 - 3,000 sq ft) Providing designated quiet reading spaces Creating a teen computer gaming / e-sports area At the final advisory task force meeting, each task force member and the public in attendance evaluated and ranked the expansion options against decision making criteria. They then voted for the option they preferred. The result of that tally was a preference first for option 13.1, second for options F.2, G and K, with a vote also cast for not making any changes. The total 2025 project cost for the preferred options were in the $13,000,000 to $38,000,000 cost range. This tally was the recommendation of the task force to the library board. They also recommended the following be considered in any library expansion: - More safe /free parking - Integrate preferred design elements into design option 131 - East entrance - Larger children's play area (differentiated creative, interactive space) - Partner with and include space for a social work / other resource people - Kitchen space - Outdoor green space (patio) / green roof (not necessarily as a patio) - Second elevator A description of the concepts are as follows: Option 13.1. 68,930 SF) Option B.1 includes building additions to the north of the east wing of the first floor as well as a third floor of the 1980s building. An east entrance and a north addition on the first floor would incorporate more collection space. The addition to the north of the newer building would provide space for quiet reading and a conference room. The addition of a third floor over the historic building mezzanine would create space for all purpose meeting rooms. The addition of an east wing on the third floor would serve as staff spaces as well as provide office, study, and meeting rooms. This concept includes a second elevator. I - T —7 fi_11Rf __ i[ �.......... — $EGaI-+D FR.O�R 7iiIRG FLlap�• tFU a D c:" �� Frresr �ao� DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 9 Option F.2. (69,010 SF) Option F.2 is a three-story library that includes building additions to the east wing of the first floor, as well as the third floor of the existing building. The north addition would provide additional restrooms as well as all-purpose meeting spaces that could easily be accessed from the east building entrance. The roof of this addition would serve as outdoor terrace space on the second floor. The expansion of the west wing of the third floor over the mezzanine would create space for staff as well as collections. The addition of a third floor east wing on the third floor would allow for a rearrangement of collection space, allocating the entire third floor for youth and young adult.allocating the entire third floor for youth and young adult. rd» u. :r � � Option G. (68,610 SF) Option G is a three-story library that includes an addition in the adjacent parking lot to the northwest and would connect to the library building at the third floor, over Bluff Street. The first floor would house the children's collection and the second floor would house offices and meeting spaces. The expanded third floor, over the historic building mezzanine and into the adjacent lot, would create space for the adult collection, seating, and technology. Option K. (71,060 SF) Option K is a three-story library that includes demolishing the 1980s addition (east wing) and rebuilding it to include three floors with library spaces. The new fa4ade could allow for pockets of outdoor space on the second floor as well as an indented east entrance on the ground floor. This option rethinks movement through the library, which is currently impacted by the existing stairs and elevator locations. FEH DESIGN Option H.I. (65,210 SF) Option H.1 is a three-story library that includes building additions on the mezzanine and third floor of the east existing building. This option creates an east entrance to the library main level. The mezzanine expansion would extend that level to the south wall, creating more collection floor space. The addition of an east wing on the third floor would create new space for the youth collection and program room. Option L. (71,830 SF) Option L is a three-story library that incorporates a building addition to the south of the east wing, by acquiring existing apartments, renovating their interior and connecting them to the existing floors. This addition would incorporate spaces for staff. The addition of an east wing on the third floor creates new space for storage and all-purpose meeting rooms. _ rrtuw �n riwc Option C. (70,000 SF) Option C is a new one-story library on a different site. The program would vacate the existing library building and move to a new location with ample space, including a parking lot and the potential for outdoor programming space. BOOKLET ORGANIZATION The following design process booklet layout follows the overall planning process structure: - Assessment - Assess the existing facility and determine the space needs based on the collection and space needs. SPARK Session - Conduct a design workshop to identify concepts and get feedback to assist the library with a design direction. Short -Term Steps - An interim solution for more efficient use of the current space since the overall building expansion project is slated for some time in the future. - Conclusions - Closing remarks. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 11 GOALS FOR SUCCESS F E H DESIGN 951 MAIN STREET DUBUO.UE, IOWA 52001 563 583 4900 Carnegie -Stout Public Library Goals for Success 14 July 2023 A Library that... • Is welcoming to all and serves the needs of all, especially teens and underserved populations. • Is efficiently and functionally organized for staff, service, programming, patrons, and a curated collection. • Utilizes all existing and future spaces to the full extent of their capabilities with flexibility and multipurpose use in mind. • Maintains and respects the historic character of the building. • Allows for all types of uses, quiet and loud, without causing disruptions from one to another. • Is timeless in its design and use of low maintenance materials, finishes, furniture, and equipment. • Has updated infrastructure to support new and future technologies and building systems. • Creates awareness, enthusiasm, attracts more users and Increases use. A process that... Page 1 of 1 • Develops and evaluates a variety of solutions. • Gathers, considers, and utilizes input from staff, patrons, public, and planners. • Builds upon partnerships with local and regional organizations. • Identifies a long-term vision and prioritizes short-term steps that are implementable and fundable. ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN ASSESSMENT CONTENTS CONDITION ASSESSMENT NARRATIVE FACILITY IMPROVEMENT MEASURES 21ST CENTURY LIBRARY SPACE NEEDS SPACE NEEDS COMPARISON BRANCH LIBRARY PROGRAM USAGE DATA CONDITION ASSESSMENT NARRATIVE SUMMARY The Dubuque Carnegie -Stout Public Library is an approximately 46,500 square foot building. Built in 1901, its most recent renovation was completed in 2011. While it is located next to a bluff, it is situated on a relatively level site. Metered parking is available along adjacent streets to the North, East and West of the building. The foundation walls are Indiana Limestone. The main structural system is comprised of steel I -beams and columns. The roof assembly is a membrane over sheathing attached to wood roof joists and batt insulation. The original facades along the West and North of the building are built of Indiana Bedford limestone. The North and East walls added as a later addition are made of large limestone blocks as the exterior material. The South facade is made of CMU and brick masonry. The interior is elaborated with classical plaster denticulation, ornate copper railing and light fixtures, marble flooring and varnished white oak woodwork. An elaborate central rotunda with a 13-foot diameter light well in the dome facilitates circulation in the building. The building's mechanical systems were partially upgraded in 1981 and partially modified in 2011. The library building is in relatively good shape but will require work to meet accessibility and code requirements, update finishes, reorganize the program and functional areas, and address maintenance issues due to efficiency and end of life expectancy on systems and equipment. The following is a report on the condition of the current building, along with estimated costs for corrections needed. * FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE APPLICABILITY This report is intended to identify and describe potential modifications to the library. Some items are required conformance with building codes as adopted by the State of Iowa. Recommendations and requirements in this report are based on the presumption that any alterations in the building may reach a level of altering over 50% of the spaces within the library. If the proposed changes are above this percentage, all code changes will be required. If, however, the proposed changes are less than the 50% threshold, as described in the International Existing Building Code, code -related items should be addressed only if they are in an area affected by the alterations to the building. Any requirements related to the Americans with Disabilities Act (ADA) must be incorporated to comply with federal law. Other items presented in the report that are recommended or urgent are for general care and maintenance of the facility. SITE The site on which the library building resides is on a gentle slope. There are stairs upwards to the main historic entrance that opens onto the second level as well as stairs downwards to the 1981 addition's main entrance on the first floor. The library building is surrounded to the East, West, and North with sidewalks and city streets, while the south is up against housing structures. Vegetation is present along the North and East facades with plantings of various nature. In several locations, the plantings are in very close proximity to the exterior walls of the building. On the East side, there is vegetation that is growing alongside the foundation wall. Generally, it appears that the site slopes away from the building, with the main entrance on the first floor being the exception. The sidewalk at the main entrance sloped towards the building entrance and a trench drain. The furnishings on site consist of a memorial bench, a statue, and a bike rack. There are also two monumental site signs located at the northeast and northwest corners of the site. All of these furnishings and decorative elements appeared to be in acceptable condition. There were no major site issues observed other than the water concerns at the main entrance. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 15 EXTERIOR The exterior of the building is in relatively good condition but shows normal signs of aging around openings and on the finishes. There was no sign of efflorescence on the exterior brick, but there were some stains on the surface of the exterior that should be cleaned. [1] There was water damage on the upper surface above a window on the East fagade [1]. There are a few places along the building where mortar has been washed away or is starting to fail [2]. It is presumed that this deterioration is the result of years' worth of salt, water, and cold weather. On the Southwest corner, the sealant along the base of the fagade has deteriorated and needs to be replaced [3]. Some of the openings around the perimeter have sealant that is cracked and pulling away from the building [4] or that is not sealed completely. It was also observed that the exterior windows are generally in good condition. The gasketing on the windows appears to be intact. Staff commented that there are issues with water pooling in front of the main entrance on the first floor due to the slope and trench drain in front of the entrance. [1] [2] [3] [4] FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE INTERIOR Overall, the interior of the building appears to be well maintained. It was noted by staff that the book drop room has insufficient air circulation which leads to excess moisture [5]. The door in the room is rusting and there appears to be water damage on the wall [6-7]. In the mechanical room on the 3rd floor, there is no sweep along the bottom of the door that leads out to the rooftop and leaves a significant light and air gap [8]. Some of the older restroom doors, including the Women's restroom on the 3rd floor, and 2nd floor do not shut all of the way on their own and need to be pressed closed and locked to remain in that position [9]. [8] [9] DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 17 CODE & ADA The original building was constructed in 1901 long before the adoption of the American Disabilities Act. However, the building was renovated in 2011, utilizing ADA regulations from 2003. The City of Dubuque also has provided input to the library in the past regarding accessibility issues. A few elements were found to be non -compliant with the current regulations, with some noted in the older portion of the building. The threshold into the maintenance room on the third floor is too high [10]. The clear width of the stairs on the west side of the building is 28" and the actual width is 34" [ll]. Due to historic preservation efforts, there is no sprinkler system on the 2nd and 3rd floors. Doorknobs should be replaced with levers on the doors near the tornado safety area [12] in the basement, when the space is able to be fully accessible. [10] 2] The FEH Design structural team reviewed the building and there were no significant items of note. EXECUTIVE MEP SUMMARY The Carnegie -Stout Library and FEH Design worked with Design Engineers to evaluate the mechanical and electrical systems at the existing library building, 360 W 1lth St, Dubuque, IA 52001. Design Engineers conducted a review of all existing building plans, on -site investigation and interviews with operations and maintenance personnel to develop a detailed understanding of the configuration and condition of existing mechanical and electrical systems. The findings and recommendations are contained within this report. FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE Mechanical, Heating, Ventilation, and Conditioning Systems Domestic Hot Water Domestic hot water for the building is provided by an 85 gallon electric hot water heater with a recirculation pump. The water heater was manufactured in 2003. The expected service life for a water heater is 15-20 years so this water heater is at the end of its useful life. Replacement of this water heater prior to it failing would be recommended. Domestic Cold Water Drinking fountains are not ADA compliant. Drinking fountains are required to have dual height for accessibility. Drinking fountains in hallways without adjacent walls require cane aprons to maintain code compliance. Where space allows noncompliant drinking fountains should be replaced with dual height fountains with cane aprons. Roof Drain The 1981 addition does not have secondary roof drains. In the event of primary roof drains clogging there is no emergency overflow ability and water would begin to pond on the roof. The building should be reviewed for the addition of a properly sized secondary roof drain to allow an overflow of rainwater to escape the roof. Cooling and Ventilation Cooling and ventilation for the building is provided by five York water cooled air handling units. The air handling units were manufactured in 2009 and appear to be in good operating condition. Chilled water for the building is produced by a Trane 120-ton water cooled chiller. Chiller was manufactured in 2009 and appears to be in good operating condition. Condenser water for the chiller is provided by an Evapco cooling tower mounted on the roof. The cooling tower has some water scaling visible on the intake guard. The fill media and water distribution system for the tower should be inspected and reviewed for replacement. Scaling on the fill media and water spray nozzles can reduce the effectiveness of the cooling tower. The machine room that houses the chiller has a refrigerant leak detection CHILLER DRINKING FOUNTAIN COOLING TOWER DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 19 system, but it does not have exhaust. The building should be reviewed for the option to add an exhaust system to the machine room to control the room's temperature as well as for evacuating any possible refrigerant leaks. Existing chilled water pumps are operating at maximum capacity with no redundancy. Pumps should be reviewed to ensure that they are properly sized to handle the demand that is placed on them during peaking cooling requirements. Replacement of the existing chilled water pumps with pumps adequately sized to handle the load on a single pump would allow for redundancy so one pump failure would not cause a loss of cooling. The existing condenser water system does not have a redundant pump. If the primary pump were to fail the system would be shut down until a replacement could be installed. Adding a redundant pump would allow for the building systems to continue normal operation until a repair has been made. Building Heating Building heating is provided by hot water fin tube radiators and terminal boxes with hot water coils. Two Bryan 1.2 Mbtu/h steam boilers manufactured in 2009 produce steam that is fed to a heat exchanger to produce the hot water that is used for building heating. Low pressure steam is routed up to the air handling units for humidification. There are ongoing maintenance items with the existing boilers. Heat exchanger coils have begun to fail and are being replaced as necessary. The existing system is undersized, when a call for humidification and heating occurs at the same time the humidification system is disabled to maintain building set point. Providing independent steam generation would allow for the use of higher efficiency boilers for each system. Building heating system hot water boiler and a steam boiler for humidification system. Replacing the aging boilers with new boilers will reduce ongoing maintenance costs. Providing independent steam boilers would remove the requirement to produce steam unless there is a call for humidification. Locating individual steam generators at each air handling unit will provide redundancy. 5 y BRYAN BOILER �� FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE Existing boilers have condensate return issues that cause the system to overfill periodically. Replacement of the boilers would allow for the piping to be reworked and remove the overflow issue. Space Control Existing fin tube heating located on the lower level is in a raised perimeter which is causing the space to stratify and does not permit proper circulation of warm air into the rest of the space. The windows wells are overheated, and the occupied space remains uncontrolled. Replacing the existing fin tube with a fan coil unit would allow for positive airflow thru the occupied area and allow better control of the space. The technical services area reports the space temperature is poorly controlled. The existing thermostat is mounted on an interior wall a long distance from the glazing and building envelope. The thermostat should be relocated closer to the building envelope where the cooling and heating load is being generated. The space should also be reviewed for proper balancing as some occupants' report that their office spaces are poorly controlled. The makers space area reports that its space temperature is poorly controlled. The makers space has many heating outputting pieces of equipment. The load profile of the makers space does not align with the adjacent library space that it shares a thermostat with. A dedicated VAV box for the makers space would allow it to have its own thermostat and control the space temperature independently of adjacent spaces. FIN TUBE HEATING AT PERIMETER DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 21 IT Room Conditioning The existing ceiling unit serving the IT room has failed. Maintenance has redirected air flow from an adjacent VAV box to provide cooling to the IT room. Replacement of the failed ceiling cassette unit with an appropriately sized replacement will provide the cooling required to the IT room. Providing two units sized to handle the IT load would provide backup ability to continue the operation of the IT infrastructure if one unit were to fail. Providing new equipment to handle the IT room load would allow the duct changes to be undone and the redirected air to be returned to the space it was previously serving. There is an existing wall mount FCU in the IT room. The FCU is a Sanyo KS1822 manufactured in 1994. This system is beyond its expected life span and should be considered for replacement. Book Drop Book Drop room has moisture and conditioning issues. Providing a transfer fan with electric heat would allow warm air to circulate through the space and improve space conditions. Existing stone walls should be reviewed for possible sealing to limit moisture infiltration. VAV BOX TAP SERVING IT ROOM FAILED COMPUTER ROOM UNIT 10 FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE Electrical, Communication and Electronic Security Systems Electrical Distribution The electrical service is provided by Alliant Energy. The utility pad mount transformer is located within an area well on the north side of the building. Access to the area well is from the north stair. The transformer secondary is routed through the bottom of the transformer and into the electrical room directly below. The electrical service to the building is 800 amp, 480y/277V, 3ph, 4 wire and terminates at a switch -fuse in the main switchboard. The feeder section of the switchboard is fusible type. There are no spares or future provisions for additional switch -fuses to be installed. The switchboard is Square D QMB type and was installed as part of the 1981 addition. The QMB products are still supported by Square D with parts readily available. There is a spare fuse cabinet installed adjacent to the switchboard with a good supply of spare fuses. The equipment is in good condition considering its age. Annual preventative maintenance of the switch -fuses should include exercising the mechanical switch open and closed. There is no immediate need to replace the switchboard. However, any future renovation projects should include replacement as reliable life expectancy for this equipment, based upon manufacturer's recommendations, is generally 25 years. The grounding electrode system, at a minimum, includes a connection to the water main. No other grounding electrodes were visible. There are two motor control center panels (MCC) installed in the building. MSP-A is located in the basement and MSP-B is located in the Level 3 mechanical room. The MCC are Square D QMB Saflex type and were installed as part of the 1981 addition. The switch -fuse component of the MCC is still supported by Square D with parts readily available. The motor starter buckets are obsolete and not available through Square D but can be sourced through third -party vendors with used products. There are power capacitors installed for most of the motor loads supplied from the MCC. The capacitors are assumed to have been installed with the 1981 addition to provide power factor 7C� MAIN SWITCHBOARD .. 4AL-t ALLIANT TRANSFORMER AND METER IN AREA WELL. TYPICAL MOTOR CONTROL CENTER DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 23 correction. The equipment is in good condition considering its age. Annual preventative maintenance of the switch -fuses should include exercising the mechanical switch open and closed. There is no immediate need to replace the equipment, however, any future renovation projects should include replacement as reliable life expectancy for this equipment, based upon manufacturer's recommendations, is generally 25 years. Low voltage transformers to reduce the service voltage to 208y/120V, 3ph, 4 wire distribution are in the Basement and Level 3 Mechanical Room. The transformers are Square D three- phase insulated type and were installed as part of the 1981 addition. The equipment is in good condition considering its age. There is no immediate need to replace the equipment, however, any future renovation projects should include replacement as reliable life expectancy for this equipment, based upon manufacturer's recommendations, is generally 25 years. There are also efficiency gains associated with newer transformers complying with DOE energy efficiency requirements. Branch circuit panelboards are located throughout the facility. Panels installed as part of the 1981 addition and named P-# provide 120/208V circuits. Panels named L-# provide 277/480V circuits. The condition of them varies depending on the time of installation. Equipment installed as part of the 1981 addition and newer, is in good condition. Equipment installed prior to the 1981 addition is average or poor condition. Original panel locations near the open stair are well beyond their reliable life expectancy and sourcing replacement parts for them is difficult. Most of the post-1981 addition branch circuit panelboards did have spare breakers or provisions for additional breakers to be added. There is no immediate need to replace any of the equipment, however, any future renovation projects should include replacement as reliable life expectancy for this equipment, based upon manufacturer's recommendations, is generally 25 years. The standby generator is located on the roof of the 1981 addition. The generator rating is 100kVA/80kW, 480y/277V, 3 phase, 4 wire. The production date on the generator is 2018 which aligns with the suggested installation date. The generator `1. d I � k 1981 ADDITION TYPICAL BRANCH CIRCUIT PANELS ROOF MOUNTED GENERATOR FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE is fueled by natural gas. The hours meter on the generator indicated 100 hours total run time. The run time averages approximately 25 minutes per week over the life of the generator. It is assumed that the generator tests weekly. The generator is in like -new condition and with proper maintenance, will continue to serve the building for an additional 20 years. The generator is connected to a single automatic transfer switch (ATS) located in the Level 3 Mechanical Room. The ATS is rated for 480V, 200A, 3 phase, 3 pole. A third party (EMON DMON) demand meter is installed on the load side of the ATS. The ATS was installed with the generator in 2018. The generator remote annunciator is installed on the ATS cover and therefore alarms associated with the generator could be difficult to hear. The generator is a 4-wire system and it is assumed that the neutral is extended to the ATS. The normal power source for the ATS is supplied from MSP-B which is 3-wire 480V. The load side of the ATS is tapped and supplies two transformers. Transformer T1 is 480V to 480y/277V and supplies panel H3A & Panel E. Transformer T2 is 480V to 208y/120V and supplies panel P3A. Panels P3A, P2A, PIA were installed with the generator and provide standby power to miscellaneous loads throughout the building. Panel H3A and E supplies 480V and 277V loads throughout the building. Some loads are emergency lighting. The ATS and associated distribution is in like -new condition and with proper maintenance, will continue to serve the building for an additional 20 years. Generally speaking, code violations were minimal as it related to equipment and working space clearances. The Level 3 electrical panel in the staff breakroom area is mounted behind a refrigerator which is not permitted per NEC. The single ATS arrangement with the generator does blend Emergency and Optional Standby Loads. During the 1981 addition, the building was constructed to use local batteries on designated light fixtures. As these products have failed, the battery has been removed and the fixture has been connected to the generator distribution system. Future improvements to the library should separate emergency (NEC700) and option standby (NEC 702) building loads onto separate transfer switches. Arc flash labeling was missing from all electrical equipment. The facility can benefit from an arc flash and short circuit study as r( ATS AND DISTRIBUTION ARRANGEMENT WIts0" r� BREAKROOM PANEL WORKING CLEARANCE ISSUE DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 25 they are directly associated with worker safety. It is recommended this be requested and completed ahead of any proposed renovations to the building. Brach circuit wiring appeared to be in good condition. The staff noted some challenges with overloading circuits in the Level 1 program room where cooking demonstrations are performed. The building manager has requested that additional receptacles with dedicated circuits be provided to these areas to resolve the issue. Lighting & Lighting Controls Interior lighting was replaced in the original building as part of the 1981 addition. Light fixtures throughout the building are incandescent, fluorescent, or compact fluorescent. The building manager noted that there are many lamp types to maintain. We believe there are more than 20 different types that are required to be inventoried by the library. Light fixture types vary from 2x2, 2x4, recessed downlights, concealed cove, decorative pendant, track lighting and historic replica type. Most of the lighting is in good condition. The building manager's office was one of the few areas where the lighting was in poor condition. Future renovation projects should consider replacement with LED source type fixtures. At a minimum, fixtures utilizing linear type T8 or T5 could easily be retrofitted with LED lamps as part of an energy efficiency project ahead of any major construction projects. Fixtures with historic significance can be retrofitted with LED lamps. Illumination levels throughout the interior seemed appropriate with no noticeable dark spots. Exterior lighting is a mixture of HID and LED and is isolated to building entrances. There are two decorative light poles at the original building entrance. Exterior lighting is in good condition. The LED light fixtures are installed on the 1981 addition at the main entrance to Level 1. It is assumed the street lighting provides illumination to the sidewalks however in most cases the city street lighting is on the other side of the street and there are mature trees along the library sidewalks which could compromise the sidewalk illumination. As part of this report, we did not study the illumination levels at night. EXAMPLES OF LUMINAIRES �� FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE Lighting controls in the building are a mixture of standalone and centrally controlled. Where appropriate, occupancy sensors are installed to automatically control the lighting. As part of the 1981 addition, a low voltage relay lighting control system was installed. The system has failed, and manual toggle switches were installed, within the relay enclosures, as direct replacements for the programmable relays. The open circulation and stack areas did not appear to have any means for automatic control. Exterior lighting and the building signs is controlled by an Intermatic astronomical timeclock located on Level 1 and Level 2. Wiring Devices Receptacles installed around the building are in good condition. Convenience receptacles for device charging at seating areas was OK but future projects may look to increase the density. GFCI type devices were installed in all places required by the National Electric Code. Structured Cabling System (voice/data) The building's structured cabling system is distributed from the main telecom room on Level 2 within the original building. The system utilizes CATS cabling and is configured as a universal cabling system. Available patch panel space for future cables is limited. Cable management within the room is good. A communications grounding system is installed with a ground bus bar installed behind the equipment racks. Equipment racks and cable management racks all appeared to be connected to the grounding system. MAIN TELECOM ROOM RACKS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 27 ISP fiber is provided to the Level 3 telecom room and terminated on ISP equipment. Building fiber is extended from the Level 3 ISP demarcation to the Level 2 main telecom room. The ISP fiber pathway from the exterior to Level 3 was unknown. As part of the 1981 addition, a coaxial TV cable system was installed. This cabling system does not appear to have ever been used. The amplifier and splitter still exist in the north wall but there are not video inputs to the system. Paging A paging system is installed throughout the facility. The system head end is in the Level 2 main telecom room. The paging system is interconnected with the telephone system. The system is 70V type by Bogen Communications. The condition of the system was not tested but it was our understanding the paging through the phone system was still being utilized. Audio Visual Systems AV systems are in the Level 3 Meeting Room and Boardroom. The Meeting Room utilizes an Extron control system to manage multiple inputs and outputs. The ceiling mounted projector and motorized projection screen are in working condition. There are multiple user input options throughout the room. Program and voice lift audio are provided from ceiling mounted speakers. A wireless microphone appears to be available. Assisted listening type system was not present. The system electronics are in either the room lectern/equipment enclosure or within the Level 3 telecom room. It was noted that the meeting room does not accommodate virtual meetings well due to the only microphone option being installed on the user's device. Future renovations to the room should consider assisted listening and room microphones to improve virtual meetings. LEVEL 3 ISP DEMARCATION UNUSED COAXIAL CABLE SYSTEM MEETING ROOM FEH DESIGN FACILITY ASSESSMENT / CONDITION ASSESSMENT NARRATIVE The Board Room utilizes a Crestron control system to manage user inputs. A wall mounted flat panel display is installed and in good condition. A video conferencing camera is installed above the display. There are multiple user inputs within the room including a wireless connectivity option through Clickshare devices. The wireless connectivity system was noted to work well. The system electronics are in either the room casework rack or within the Level 3 telecom room. A sound bar mounted above the flat panel display provides program audio for the room. All functions and features of the room are in good condition. Video Surveillance The video surveillance system appears to have been upgraded since the 1981 addition. The current system utilizes PoE cameras connected to the structured cabling system. The network video recorder (NVR) is in the Level 2 main telecom room. The cameras are primarily by Axis Communications and the NVR is an ExacgVision device. Capacity and storage were not discussed but the system was noted to be in working condition. All system components appeared to be in good condition. Interior camera coverage was good with many cameras placed throughout the facility. Exterior coverage was good and utilized multi -sensor cameras. Access Control & Intrusion Detection A combination access control and intrusion detection system is installed in the building. The system head end components are in the Level 2 main telecom room. Access control is limited to two doors. Intrusion detection is located throughout utilizing motion, door position and glass break devices. The system was noted to be in working condition. RACK MOUNT NVR � r t i 1 SYSTEM CONTROL PANELS AND POWER SUPPLIES DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 29 Fire Alarm An addressable, horn -based, fire alarm system is installed throughout the building. Automatic detectors (smoke, heat, projected beam) are installed within the original building but not the 1981 addition. It is assumed that this was done to provide a level of protection in the original building since it is not sprinklered. The 1981 addition is sprinklered and therefore automatic detectors in open areas are not installed. The main fire alarm control panel is installed within the north stairwell of the addition at Level 1. It is atypical to have this equipment installed in a stair well. Additionally, the stairwell has significant overheating issues. It is likely the backup batteries for the control panel are being operated well beyond the acceptable temperature limits of the batteries. Future projects should move the main control panel to a more controlled space. A remote annunciator is installed in the Level 1 main entry of the building addition. The fire alarm system is by Notifier and other than the temperature issues, is in good condition. MAIN FIRE ALARM CONTROL PANEL �� FEH DESIGN FACILITY IMPROVEMENT MEASURES CODE/BUILDING ..COSTS AREA ITEM CORRECT LEVEL Second and Third Building not fully sprinklered Consider providing sprinklers in the Recommended To Be Floor building for full coverage Determined Upper Level Water issue in Children's Provide waterproofing at building Recommended $5,000 Program Room exterior, below grade Upper Level Door sweep missing at roof Provide door sweep Urgent $150 access door Lower Level Raised floor slab into third Provide threshold at door frame Required $150 floor mechanical room Lower Level Drive up book drop return Provide air circulation in the room, Urgent See Line 23 room has moisture issues and provide perimeter waterproofing to freezing in the winter prevent water infiltration Lower Level Water infiltration noted at Provide perimeter waterproofing to Urgent $15,000 exterior wall finish in children's prevent water infiltration through area, adjacent to book drop foundation wall Interior After-hours movable, security Replace movable, security partitions Recommended $65,000 partitions are at their end of with new units that are serviceable. life and no longer have parts available SUBTOTAL $85,300 Historic Building Exterior masonry corbels and Conduct annual review of the exterior Recommended $1,000 detail elements have periodic masonry elements to evaluate for failures due to age loose elements Building Addition No roof overflow drains Provide overflow scuppers Required See Line 28 Building Addition Water drainage concerns at Consider rework of the sidewalk slope Recommended $27,000 main entrance with trench at this entrance and overall drainage drain, water directed towards strategies building Perimeter Deterioration at stone mortar Repair mortar and seal around pipe Urgent $1,500 and gaps in mortar at pipe penetrations penetrations East Fa4ade Soffit finish deterioration Repair paint finish Recommended $300 SUBTOTAL $29,800 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 31 BUILDING •.E/ MAINTENANCE RECOMMENDATION T• URGENCY COSTS AREA ITEM CORRECT LEVEL Interior Drinking fountains are not Where possible, install dual -height Required $2,500 and dual -height and do not have drinking fountains. At all locations, line item 27 detectable aprons install detectable aprons under the drinking fountains to meet ADA requirements Upper Level Basement space is not ADA When updates are made to the Recommended, $50,000 compliant and still has door basement equipment, consider Staff -Only Space knobs providing ADA compliant spaces. This is currently a staff -only space and, as such, is not required to be compliant SUBTOTAL $50,000 Boilers Capacity and maintenance De -couple heating and humidification Recommended $200,000 to separate systems, improve capacity requirements, increase redundancy. Revise boilers to be hot water and remove steam to hot water heat exchanger to simplify Chilled Water Capacity Increase capacity to have improved Recommended $50,000 Pumps redundancy Condenser Water Redundancy Add 2nd pump to provide redundancy Recommended $60,000 Pump Humidifiers Maintenance and redundancy Provide separate dedicated Recommended $100,000 humidifiers(steam generator) for each AHU to improve redundancy and remove from boilers. (qty=5) Heat Stratification Space Comfort Revise space heating equipment to Recommended $50,000 reduce stratification where current heating components are high in the space and trap the heat. (qty=4) Temperature Space Comfort Revise thermostat locations and add Recommended $6,000 control space heating equipment at exterior envelope load (qty=1) IT Equipment Failure and Redundancy Install new cooling equipment and add Recommended $25,000 cooling redundancy Mechanical Room Refrigerant leak exhaust Install exhaust for temperature relief Required $10,000 Exhaust and refrigerant leak exhaust. Book Drop Temperature and Moisture Add ventilation and heat source at Urgent $5,000 Issues book drop area. Maker's Space Ventilation Add ventilation to improve space Recommended $5,000 conditions. SUBTOTAL $511,000 FEH DESIGN FACILITY ASSESSMENT / FACILITY IMPROVEMENT MEASURES BUILDING CODE/• • TO URGENCY COSTS ITEM CORRECTAREA Domestic Water Build up Replace domestic water piping due Recommended $75,000 Piping to build-up inside pipes, provide allowance Domestic Water Age Replace domestic water heater due to Recommended $5,000 Heater age. Electric Water Non-ADA compliant Install ADA compliant water coolers Required $30,000 Coolers Roof Drainage No overflow drains/scuppers on Add overflow roof drains. Required $10,000 low roof (east) SUBTOTAL $120,000 Circuit Breakers Recommended Maintenance Exercise breakers per manufacturer's Required $1,000 recommendations. If not already done ANNUALLY annually, thermally scan bus and cable connections or consider de -energizing the switchboard for a brief period to allow the mechanical connections to be retorqued to ensure no loose connections exist which can lead to arcing and premature equipment failure Arc Flash Labeling Recommended Safety Have an arc flash and short circuit Recommended $10,000.00 Improvement current study performed and label equipment with working hazards. Generator Code Requirement Separate emergency and standby loads Recommended $10,000.00 Distribution onto dedicated transfer switches. Panelboard Code Requirement Future renovations should remove Recommended $5,000.00 Working original panel in staff breaker area on Clearances Level 3. It is behind a refrigerator. Lighting Energy upgrade As fixtures fail, replace with LED Recommended $250 per versions location SUBTOTAL $25,000.00 ANTICIPATED $821,100 TOTAL Total Cost Expectation (includes General Conditions, Overhead and Profit & 1 year inflation, excludes design fees, $985,320 FF&E) DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 33 /215T CENTURY LIBRARIES TWENTY FIRST CENTURY LIBRARY DESIGN Public libraries continue to evolve as services, media, and our culture changes. A well -planned library anticipates these changes and is flexible enough to accommodate current and future paradigm shifts. We believe there are 5 key areas of focus in a 21st century library: People Focused, Flexibility in Space and Furnishings, Tech -Rich in Services and Building Design, Community Centers and Sustainable in Design and Operation. The design of any library is always a unique process with each client. This is increasingly true with advanced integration of technology, collaboration opportunities and flexibility needs. These elements also have different needs based on the user. These needs are careful- ly evaluated and discussed throughout the design process to help guide the development of each space within the building and beyond the four walls of a traditional structure. At the conclusion of the design process, each library is given a book with specific library -fo- cused solutions to address these needs in their project(s). This book helps ensure the design process incorporates these solutions into a new or renovated facility that is prepared for the future. FEH DESIGN People Focused 1 • Self -directed user services • Creating spaces for all users to call their own, from active to contemplative • Spaces for user engagement and learning • Areas for business and career minded individuals Flexibility In Space And Furnishing • Design for maximum flexibility and environments that allow for continuous change • Multi -use spaces, maker spaces, community event spaces • Provide a variety of furnishings to allow for user prefer- ences Tech -Rich In Services And Building Design • Allow for collaboration spaces that easily integrate technology • Technology infusion throughout the library and furnishings • Electronic publishing and e-books • Spaces for user engagement and learning Community Centered • Through community relationships and partnerships • Design to be a reflection of the community • Spaces for community use Sustainable In Design And Operations • Design to minimize operating costs • Green design and environmental sustainability • Lower height collection shelving and displays for increased visibility and daylighting In is Y 0 SPACE NEEDS SUMMARY OF ESTIMATED SPACE NEEDS - FEH DESIGN BASIC INFORMATION Library Name Year Space Needs Analysis Performed Space Needs Calculation Target Year Design Population Applied COLLECTION SPACES Square Footage Adult Collection Space Required Children's Collection Space Required Young Adult Collection Space Required TOTAL COLLECTION SPACE REQUIRED 17,74- SEATING SPACES Aw User Seats Square Footage Recommended Total User Seating Base (not including computer or meeting room seating). NOTE: Total number of seats may differ from sum of counts for individual areas due to rounding. 175 CASUAL AND STUDY SEATING Adult Casual and Study Seating Suggested Based on Population Served 105 Children's Casual and Study Seating Suggested Based on Population Served 52 Young Adult Casual and Study Seating Suggested Based on Population Served 17 REQUIRED 1 6,459 COMPUTER/ TECHNOLOGY SEATING I Computer Seats I Square Footage Adult Desktop Computer Workstations 16 Children's Desktop/ Early Literacy/ Educational Game Workstations 10 Young Adult Desktop Computer Workstations 5 Laptop Bar Stations 0 Wr TOTAL COMPUTER/ TECHNOLOGY SPACE REQUIRED 1,395 OTAL USER SEATING SPACE REQUIRED 7,854 STAFF SPACES SqugFootage Director's Office Other Enclosed Offices Circulation Workstations Reference/ Information Desk Workstation(s) Children's Service Desk Workstation(s) Young Adult Service Desk Workstation(s) Other Service Desks General Staff Workspace Staff Lunch/ Break Room TOTAL STAFF WORKSPACE REQUIRED 11,180 RUNNING TOTAL 71,975 GSF RUNNING TOTAL 71,975 GSF FEH DESIGN FACILITY ASSESSMENT / SPACE NEEDS MEETING AND GATHERING SPACES I Occupancy I Square Footage Conference Room #1 20 Conference Room #2 30 All -Purpose Room #1 120 All -Purpose Room #2 80 Children's Program Area 65 Children's Craft Area 40 Children's Creative Play Space 12 Maker Space 20 Computer Lab 4 r Tutoring Space(s) 16 Group StudySpace(s) 12 r Other Meeting Space #1 0 Other Meeting Space #2 0 TOTAL MEETING & GATHERING SPACE 8,280 SPECIAL USE SPACES I Square Footage Coffee Bar Art Gallery Friends' Book Sale Area Friends' Gift Shop Friends' Office/ Book Sorting Area Co -Working Space Office for another organization/ agency AMH (RFID) sorting equipment TOTAL SPECIAL USE SPACES 5,363 MISCELLANEOUS SPACES Space for areas such as restrooms, mechanical rooms, janitorial storage are included in the percentage that is applied in the Structural Space/ Non -Assignable Space category. However, there are some some important spaces that are not included in the functional categories above that are important to library operations. These are broken out below. Square Footage Self Checkout Unit(s) Copy Machine(s) r Dictionary Stand(s) Atlas Stand(s) Map Case(s) Microform Cabinet(s) • r Vertical File Cabinet(s) Lateral File Cabinet(s) r TOTAL MISCELLANEOUS SPACES 559 RUNNING TOTAL 71,975 GSF RUNNING TOTAL 71,975 GSF DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 37 UNCATEGORIZED SPACE Square Footage Storage I Storage Entrance Lobby(ies) Service/ Loading Entrance TOTAL UNCATEGORIZED SPACE 3,999 TOTAL FUNCTIONAL SPACE 54,980 STRUCTURAL SPACE/ NON -ASSIGNABLE SPACE PERCENTAGE APPLIED J 28 % GRAND TOTAL ESTIMATED TOTAL SPACE NEED (GROSS SQUARE FEET) 71,975 GSF FEH DESIGN SPACE NEEDS COMPARISON FUNCTIONAL AREA Minimum Acceptable User- Friendliness Moderate User- Friendliness Ample User- Friendliness Hyper User - Friendliness Program SF Difference COLLECTION SPACES Adult Collections (108,000 vol.) 5,678 7,762 11,949 15,416 11,779 (4,328) Children's Collections (52,600 vol.) 2,764 3,627 5,346 6,761 5,323 (2,314) Young Adult Collections (5,800 vol.) 369 525 649 1,093 644 (269) SEATING SPACES Adult Casual & Study (105 seats) 3,142 3,666 4,189 4,713 4,189 (776) Children's Casual & Study (52 seats) 1,309 1,571 1,833 1,571 (1,162) Young Adult Casual & Study (17 seats) 524 611 698 786 698 (59) Adult Computer/Technology (16 seats) 560 640 720 800 720 (64) Children's Computer/Technology (10 seats) 300 350 400 450 450 (105) Young Adult Computer/Technology (5 seats) 200 225 250 225 (90) STAFFSPACES Director's Office (1 office) 180 190 210 220 219 Other Enclosed Offices (8 offices) 1,280 1,360 1,440 1,520 1,520 (113) Circulation Workstations (3 Checkout Positions) 480 510 540 540 (350) Reference/Information Desk (2 Positions) 240 260 280 300 300 (26) Children's Service Desk (2 positions) 290 310 330 330 (203) Young Adult Service Desk (1 position) 100 110 120 120 (46) Other Service Desks (2 positions) 270 290 310 310 (73) General Staff Workspaces (Distributed Among Departments) 5,400 5,940 6,480 6,480 (3,113) Staff Lunch/Break Room 1,360 1,360 1,360 1,360 (839) MEETING & GATHERING SPACES Conference Room #1 (20 seats) 660 660 660 660 (79) Conference Room #2 (30 seats) 960 960 960 660 (660) All -Purpose Room #1 (120 seats) 1,800 1,800 1,800 1,800 (320) All -Purpose Room #2 (80 seats) 1,200 1,200 1,200 1,200 (1,200) Children's Program Area (65 seats) 880 880 880 880 (183) Children's Craft Area (40 seats) 540 540 540 540 (540) Children's Creative Play Space (occupancy 12) 240 240 240 240 199 Maker Space (20 seats) 700 700 700 700 (208) Teen Gaming (4 seats) 220 220 220 220 (220) Tutoring Spaces (16 seats distributed) 610 610 610 610 (610) Group Study Space (12 seats) 470 470 470 470 (352) Whisper Room 172 SPECIAL USE SPACES Art Gallery 1,467 1,779 2,062 1,802 (824) Friend's Book Sale Area 159 183 222 225 80 Friend's Office/Sorting Space 1,834 2,224 2,578 2,253 (1,872) Co -Working Spaces/Zoom Room (6 seats total) 600 600 600 600 (600) Automated Materials Handling 483 483 483 483 (483) MISCELLANEOUS SPACES Self Checkout Units (4) 240 240 240 240 (140) Public Copy Machines (3) 150 150 150 150 (112) Dictionary Stands (2) 50 50 50 50 (25) Atlas Stands (1) 35 35 35 35 (10) Genealogy/Microform Cabinets (4) 60 60 60 60 20 Genealogy/Vertical Files (2) 24 24 24 24 57 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 39 MISCELLANEOUS SPACES Self Checkout Units (4) 240 240 240 351111111 240 (140) Public Copy Machines(3) 150 150 150 150 (112) Dictionary Stands (2) 50 50 50 50 (25) Atlas Stands (1) 35 35 35 35 (10) Genealogy/Microform Cabinets (4) 60 60 60 : 60 20 Genealogy/Vertical Files (2) 24 24 24 24 57 UNCATEGORIZED FUNCTIONAL SPACE Supply Storage (Distributed Among Departments) 388 418 447 447 (410) General Storage (Distributed Throughout Building) 1,087 1,247 1,503 1,736 1,522 (417) Entrance Lobby/Lobbies 1,247 1,503 1,736 1,522 (998) Service/Loading Entrance 416 501 579 507 (507) TOTAL FUNCTIONAL SPACE 39,379 45,104 54,269 62,600 54,679 NET TO GROSS PERCENTAGE APPLIED 28% 28% 28% 28% 28% SQUARE FOOTAGE RESULTING FROM 28% 11,026 12,629 15,195 17,528 15,310 VERTICAL CIRCULATION (STAIRS & ELEVATOR) 2,500 2,500 2,500 2,500 2,500 STRUCTURAL/NON-ASSIGNABLE SPACE 13,526 15,129 17,695 20,028 17,810 TOTAL GROSS SQUARE FEET 52,905 60,233 71,964 82,628 72,489 (18,766) FEH DESIGN BRANCH LIBRARY PROGRAM' / BRANCH LIBRARY PROGRAM Space Needs Program - one story Dubuque, Iowa FEH DESIGN PUBLIC LIBRARY BRANCH Area/Room Name Space Needs Remarks No. of Seats/Rooms Room Size (sf) Total Area Collections - Adult 1 2401 2401 Seating - Adult 25 35 875 Quiet Reading area 1 300 300 seats 6 Computer/printer stations 4 40 160 3 seats plus a printer Collections - Young Adult/Teens 1 600 600 Seating - Young Adult 8 47 376 Computer/printer stations 4 40 160 3 seats Lap top bar 2 24 48 Collections - Childrens 1 2489 2489 Seating - Childrens 16 30 480 Children's computer stations 4 35 140 Children's toilet room 1 64 64 in children's area Periodicals 1 0 0 Included above Non -print 1 0 0 Included above Other collections 1 100 100 games, baking pans, puzzles, etc. Coffee bar 1 64 64 with sink Circulation Desk stations 1 240 240 Self Check stations 1 60 60 General Staff work area 1 880 880 Office supply storage 1 76 76 in work area Branch Director's Office 1 210 210 Children's Office 1 180 180 IT Equipment closet 1 36 36 Staff restroom 1 72 72 Staff lunch break area 1 300 300 Friends book sale area 1 62 62 Friends book sorting area 1 150 150 Maker/recording studio Space 1 900 900 seats 25 Tutoring room 3 90 270 seats 2 each Study room 2 140 280 seats 4 Conference/Board room 1 540 540 seats 16 Business Center copy/print/scan 1 100 100 Copy machine only, near computer stations Men's Restroom 1 195 195 on common lobby Women's Restroom 1 195 195 on common lobby Family Restroom 1 72 72 on common lobby Janitor's Closet 1 58 58 on common lobby Entry Vestibule 1 110 110 to common lobby Multi -purpose meeting room 1 1125 1125 accessed from common lobby, seats 75 Children's Program room 1 700 700 Next to meeting room with movable wall, seats 50 Common Lobby 1 300 300 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 41 Project Program 9/25/2023 A/V equipment closet 1 24 24 for meeting rooms Story Time room storage 1 72 72 off of children's program room Meeting room storage 1 72 72 off of multipurpose room Drinking fountain alcove 1 10 10 on common lobby meeting room coat closet 1 20 20 on common lobby Stroller parking 1 30 30 in children's area Book drop 1 32 32 at entrance or drive up Local History/Genealogy 0 540 0 In Board Room or Quiet Reading in Cases Art Display in Lobby 1 84 84 display cases Art Display in Library 1 84 84 display cases Art gallery Storage 1 12 12 closet General building Storage 2 125 250 Kitchenette 1 180 180 on common lobby, for serving large events Fire Sprinkler Entrance room 1 80 80 if sprinklers are required Receiving area 1 138 138 Staff entrance airlock 1 60 60 Recycling & trash room 1 80 80 Stair #1 0 280 0 Stair #2 0 280 0 Elevator 0 110 0 Mechanical & Electrical rooms 12 350 700 Total Net Square Footage 17296 Multiplier for Corridors, Chases, and Walls = +20% 3459.2 Gross Square Footage of above listed rooms 20755.2 40� FEH DESIGN USAGE DATA FACILITY ASSESSMENT / BRANCH LIBRARY PROGRAM GENERAL LIBRARY ACTIVITIES YTD YTD Jun 23 Jun 22 FY-23 FY-22 Total Library Circulation 47,860 46,058 450,653 433,532 Percentage Change 4% 4 Total Reference Inquiries 940 740 9,282 8,357 Percentage Change 27% 11 Library Registrations (New) 427 374 3,961 7,710 (5,498 School Library Cards Added 03/2022) Library Registrations (Total) 44,178 47,771 Visitor Count 19,534 18,881 184,852 162,178 Percentage Change 3% 14% Curbside Visits 70 108 1,067 1,300 Total Internet and Wireless Usage Total Number of Uses 11,231 8,684 97,310 83,152 Percentage Change 29% 17% Social Media Engagements YouTube 378 1,549 14,739 9,504 Facebook 835 1,932 18,631 20,427 Twitter 88 183 3,142 3,427 Instagram 142 148 1,657 2,540 Pinterest 27 10 308 420 Good Reads (Total # in Book Club & Friends) 350 327 New Adult e-Newsletter Registrations 3 4 37 30 New Children's e-Newsletter Registrations 0 0 8 520 New Teen e-Newsletter Registrations 0 0 4 96 Maker Space YTD YTD Jun 23 Jun 22 FY-23 FY-22 Patron Use Only: Number of Activities/Programs 9 7 107 87 Number of Attendees 189 73 2,345 1,236 Number of New Certified Makers 0 0 0 20 Number of Visitors 886 589 6,175 3,642 Number of Events Outside the Library 0 0 6 0 Interactions Outside the Library 0 0 1,252 0 Whisper Room Total Minutes Used 4,579 3,450 32,938 25,825 Number of Whisper Room Uses 39 27 284 212 Staff Use Only: Whisper Room Total Minutes Used 100 90 1,570 1,890 Number of Whisper Room Uses 2 2 29 33 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 43 FACILITY ASSESSMENT / USAGE DATA ADULT SERVICES Total Reference Questions Internet Use Total Number of Desktop Uses Total Number of Wireless Uses Programs Number Held in the Library Number of Attendees Percentage Change Number Held Outside of the Library Number of Attendees Bicycle Library Number of Stops Number of Interactions Number of Circulations, all materials YOUTH SERVICES Total Reference Questions Desk Top Internet Usage Children Total Number of Uses Desk Top Internet Usage Young Adult Total Number of Uses Children's Programs Number Held in the Library Number of Attendees Percentage Change Number Held Outside of the Library Number of Attendees Teen Programs Number Held in the Library Number of Attendees Percentage Change Number Held Outside of the Library Number of Attendees Jun 23 Jun 22 694 474 1,141 969 9,647 7,170 6 5 130 84 55 0 1 0 20 2 4 15 74 0 0 Jun 23 Jun 22 246 266 YTD YTD FY-23 FY-22 7,398 5,457 12,970 11,008 79,976 70,020 80 79 2,542 1,285 98 5 3 183 438 4 36 70 465 36 134 YTD YTD FY-23 FY-22 1,884 2,900 341 479 3,361 1,939 1 102 66 1,003 185 1 46 22 1,934 991 95 14 22 1,122 1,068 13 11 77 78 -1% 1 2 19 85 403 272 12,996 6,114 113% 198 180 7,405 4,059 106 90 942 658 43 47 37 2,232 400 FACILITY ASSESSMENT / FACILITY IMPROVEMENT MEASURES CIRCULATION SERVICES YTD YTD Jun 23 Jun 22 FY-23 FY-22 Library Circulation Dubuque Residents 41,018 38,173 389,942 370,581 Non-residents 6,842 7,885 60,711 62,951 TOTAL CIRCULATION 47,860 46,058 450,653 433,532 Adult Circulation Print Materials 9,666 9,787 100,432 101,033 Other Materials 1,268 1,406 13,875 15,759 Lap Tops 23 38 350 442 Digital Material 9,779 7,602 105,938 89,455 DVD-BIu-ray Materials 5,529 6,258 68,427 74,330 Total Adult Circulation 26,265 25,091 289,022 281,019 Percentage Change 5% 3% Teen Circulation Print Materials 1,214 1,212 8,081 8,189 Other Materials 8 9 79 93 Digital Material 679 619 6,818 5,809 Total Teen Circulations Percentage Change Children Circulation Print Materials Other Materials DVD-BIu-ray Materials Digital Material Total Children Circulation Percentage Change 1,901 1,840 14,978 14,091 3% 6% 17,080 16,392 122,478 111,718 180 127 1,451 1,327 1,672 1,857 15,435 17,670 762 751 7,289 7,707 19,694 19,127 146,653 138,422 3% 6% DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 45 FEH DESIGN SPARK SESSION CONTENTS DESIGN PROCESS ATF TIMELINE AERIAL OF SITES HEAT MAP SITE CONCEPTS & DESIGN OPTION SKETCHES COMMENTS ATF SURVEY VOTING RESULTS CRITERIA BUDGETS ATF MEETING MINUTES FEH DESIGN SPARK SESSION OUR DESIGNERS COME TO YOU A unique service offered by FEH Design is our well -refined Spark Session. FEH sets the standard for collaborative design with this intense and interactive design session. We engage large numbers of participants, listen to their ideas, study and evaluate options in a way that builds ownership by all those involved. The result is consensus building and clear design direction to move your project forward. We tailor the timeline to leverage other community events, issues and gatherings to maximize participation. The FEH team facili- tates and participates in a way that is most appropriate to the specific need or event. In today's digital world, we also can adapt this process online through virtual meetings, live website updates and online surveys. We customize the Spark process to best meets your project goals. A FAST -PACED, ENGAGING, HIGHLY -FOCUSED DESIGN SESSION FAST -PACED In a 1 - 2 day Spark session we create concept drawings based on your ideas. These concepts are then presented back to the partici- pating group to build consensus and gather feedback. Participants are able to come and go throughout the sessions. ENGAGING Input is gathered from your selected committee or from the collective thoughts of your entire community or business. Having a broad base of support reflects the needs and desires of the com- munity, school or business, and develops ownership in the project. HIGHLY -FOCUSED Our team of designers set up shop in your space with their design toolkits. There, we focus our attention on listening and responding to your suggestions. We bring our tools and our creativity but no preconceived notions as we work with you. DESIGN During the Spark Session, multiple design concepts are created. We continuously step back, reflect and refine the designs. The best concepts move forward and then continues toward more refined design. FEH DESIGN SPARK SESSION / DESIGN PROCESS WHAT DOES A SPARK SESSION LOOK LIKE? OUR TEAM STARTS AHEAD OF THE SPARK SESSION BY... • Evaluating needs and priorities • Defining the scope of the project • Developing a building program that charts ❑� ❑� the specifics of the project 1 • Developing space requirements • Conducting site visit(s) ❑� 'a THEN, WE PACK UP OUR DESIGN BAGS %� AND MOVE INTO YOUR SPACE! ,.7 IT V STEP ONE • Site Identification and Analyses • Circulation Issues • Square Footage Requirements • Site Development Concepts • Formal Review STEP TWO • Bubble Diagrams • Block Planning • Floor Plan/Site Plan Relationships • Formal Review DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 49 03 STEP THREE • Conceptual Floor Plans • Site Plan Refinements • Site Amenities • Building Massing Studies • Exterior Elevation Sketches • Capital Cost Comparisons • Formal Review STEP FOUR • Floor Plans • Site Plans • Elevations • Feature Sketches • Operating Cost Comparisons • Formal Review FEH DESIGN SPARK SESSION / DESIGN PROCESS WHAT PROJECTS ARE BEST FOR A SPARK SESSION? Spark is ideal for clients who are looking to create: • a master plan • public use projects • a condensed design timeline • visuals for capital campaigns • community support A Spark Session brings people together and ensures voices will be heard. Plus, the resulting artwork at the conclusion of the Session often times closely resembles the completed building... And you were an integral part of the creation! WEST DES MOINES PUBLIC SERVICES / WEST DES MOINES, IOWA OAK VIEW BRANCH LIBRARY / SIOUX FALLS, SOUTH DAKOTA Tfrl KEMIN INDUSTRIES WORLD WIDE HEADQUARTERS / DES MOINES, IOWA DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / S1 FEH DESIGN SPARK SESSION :;_o. 951 MAIN STREET FEH DESIGN DUBUQUE, IOWA 52001 ♦ ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 Carnegie -Stout Public Library Planning Timeline Dubuque, Iowa 2023.07.13 Kick-off meeting with the Core Planning Committee 11:OOAM Thurs 13 July 2023 Review Scope, Create Goals for Success, Review Timeline Board Room Core Planning Committee Meeting #2 9:OOAM Tues 18 July 2023 Space Needs Planning Begin, ATF List Board Room Review Building Issues with Staff and Facility Manager 8AM-12PM 26 July 2023 Space Needs Analysis with Director and Key Staff 2-51PM 2 August 2023 Inventory Library's services, programs, collections, staffing, parking Board Room Review service goals Core Planning Committee Meeting #3 10:30AM Wed 16 August 2023 Present an initial review of the library's updated space needs, the departmental level space analysis Review condition assessment, ATF recruitment and prep Recruitment of public Advisory Task Force (ATF) Ongoing August 2023 Public Meeting/Advisory Task Force (ATF) mtg #1 at Library 6:00 PM Wed 23 August 2023 Core Planning Committee meeting #4 7:30 PM Wed 23 August 2023 Library Board meeting (In Person and Virtual) 4:00 PM Thurs 24 August 2023 Present Preliminary Space Needs Assessment, Spark Update Public meeting/Advisory Task Force (ATF) mtg #2 at Library 6:00 PM Wed 6 September 2023 Core Planning Committee meeting #5 7:30 PM Mon 6 September 2023 Public Design SPARK Session DAY 1 Wed 13 September 2023 Explore Options with Community Auditorium Noon and Evening Presentations Public Meeting/Advisory Task Force (ATF) mtg #3 6:00 PM Wed 13 September 2023 Core Planning Committee meeting #6 (after workshop) 7:30 PM Wed 13 September 2023 Public Design SPARK Session DAY 2 Wed 20 September 2023 Explore Options with Community Auditorium Noon and Evening Presentations Develop Project Budgets Public Meeting/Advisory Task Force (ATF) mtg #4 6:00 PM Wed 20 September 2023 �� FEH DESIGN • F E H DESIGN 951 MAIN STREET DUBUQUE, 501 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 583 494900 Core Planning Committee meeting #7 (after workshop) 7:30 PM Wed 20 September 2023 Public meeting/Advisory Task Force (ATF) mtg #5 6:00 PM Tues 3 October 2023 Make recommendation of preferred design option(s) Core Planning Committee meeting #8 9:00 AM Wed 4 October 2023 Review ATF recommendation, Review survey, Refined solutions, budgets Design team to complete report & recommendations 16 October 2023 Send Digital Report to Library Director SPECIAL Library Board meeting Noon 19 October 2023 Review Results with Library Board DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 53 / AERIALS OF SITES Existing Library Site FEH DESIGN SPARK SESSION / EXISTING FACILITY Former Dubuque Bank & Trust Site Phillips b * �, .� l7u lauqu e. x MBank Trust i�9 [sus Ao ) 42 0 .10 29006\ f 'd c Iy 41 ,4 dp 4R d77UC71 � • 4 _ f } ow24418009 1 1 � • �'yrz e216001 1. 416 1024416013•.• 2441 01 i 1 U24416012 + ■� 1 430 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 55 HEAT MAP OF LIBRARY CARD HOLDERS 7� * FEH DESIGN SITE CONCEPTS & DESIGN OPTION SKETCHES irs-mmomms �r7 Pr lei �= Lew�k DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 57 FEH DESIGN SPARK SESSION / SITE CONCEPTS & DESIGN OPTION SKETCHES 7:4 1 fa t:> DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 59 rlpl, S'r F4.-�m * FEH DESIGN SPARK SESSION / SITE CONCEPTS & DESIGN OPTION SKETCHES 5focoNy 'Fl, o ps DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 61 i * FEH DESIGN SPARK SESSION / SITE CONCEPTS & DESIGN OPTION SKETCHES T W" F W.. . 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IOWA 52001 �♦ 553 5B3 4900 Dubuque Carnegie -Stout Public Library SPARK General Comments ho,�inc� room #"1�GS G-9oLlT c� C?[x,r v.]Ca n dux ", /ocT 1,,P .4 R e f e rferc.rt L .J� , a I m•S�� l�Jl a��,rall 1G+r� Akt Aldr ARCHITECTURE ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS 951 MAIN STREET F E H DESIGN °°B°°LI563 58 52001 � Sfi3 58 +3 4500 Dubuque Carnegie -Stout Public Library SPARK General Comments wo(A� �t _l� U Vk iN f Liu�{�c � L'�{�� Ic S wl�,� r c Lie A �NF CAW p C i �C t.k 1���� c LA S\A�1� die W1AS Cj'Q VV -cue r U s \ALkVA�Cv 44-N so A-L, U-p,_ -f 11 C (WA\f f_c )`1ot�� 0 VVl L A IVl_VIAI r� fy. 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S c, vv�� �J�a G•e -- V1 { e5 �o yr C S e-c -c a ��• n�-e r �e. rc S ►� .� . �,v C, k0 w- V', e x+ ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS 951. MAIN STREET ♦� F E H DESIGN DUBUQUE, IOWA 52001 ♦♦ 563 583 4900 Dubuque Carnegie -Stout Public Library SPARK Genera! Comments 44" Is o A L-cbtAA&4 '�A-- ���,�,1 t �� 0"o +OL'km 6(j,5pe'r, r d U v % a pe, d` +o rlqgS� ARCHITECTURE J ENGINEERING / INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 119 Carnegie -Stout Public Library Spark Session Q1 Please write any comments, positive and negative, ideas and or suggestions about the Options. The more feedback the Design Team gets, the better! Answered:12 Skipped:1 # RESPONSES DATE 1 Very impressed with the designs. Moving the bottom floor entrance to the Locust street and 9/26/2023 11:32 AM taking over the old entrance stairs and ramp for building expansion is genius! 2 Please keep the old metal stacks and glass floor in the original building. 9/22/2023 2:31 PM 3 Circulation needs a large workroom on first floor out of view of the public with the circulation 9/21/2023 3:47 PM manager office in the same area. Circulation is not a flashy department it has the smallest budget but it is the most basic function of the library getting the items out and back in. It requires a large staging space for carts of items waiting to go back to the shelves and a space for item inspection and a bedbug oven. The circulation manager shouldn't be separated from the area because this manager has more interactions with the public than others. The nature of circulation means patrons with have accounting issues that they want to speak with a manager about also staff often have policy and procedure question, circulation has the most policies and procedures that staff must follow to meet accreditation requirements. I didn't think most of the plans gave circulation the space they need on the first floor. 4 1 like having community spaces by the first floor corner windows - this meant many things on 9/21/2023 1:51 PM different designs, but play areas, quiet reading spaces or even the teen area. Makerspace needs a large, committed space. It is such a great value to our library and community and should be given more space than not to really spread it's wings. As a staff member (one who has worked in almost every department!) please give some true mindfulness to desk locations - how they serve patrons and staff. Direct sight lines are imperative for the safety of our staff and patrons, and so many of our desks are blocked from multiple sight lines. This also goes for placing communal sitting areas in places that staff can easily observe. 5 The most realistic option seems to be to reorganize the existing library spaces without any 9/21/2023 12:02 PM major renovations or construction. This could be done in a way that makes future additions possible, for example in stages or phases, but my concern is overly ambitious plans would just result in nothing happening for years. Space should be proportional to use. If print circulation is what most people use the library for, do not cut that space too deeply or move print collections to areas that may be more difficult to access, like the third floor. It'd be helpful if spaces were designed to be as flexible and easily re -configurable as possible, for example to display and highlight our newest and best materials rather than storing them on immovable, hard -to -browse shelves. Staff and administrative workspaces could be organized in a way to improve interdepartmental communication and collaboration. Departments and managers could share common spaces, and admin could be adjacent to staff rather than across the building, etc. Highlight the historical aspects of the library, and increase natural light and open spaces whenever possible. Patrons on a daily basis ask about the availability of library study spaces with large tables, chairs, charging outlets, and enclosed private rooms. The library could be a unique local destination if we offered more of these free public spaces. It's important to maintain a large, flexible space for community programs and events. So much good goes on in our current auditorium, but it's not easy to recognize this specific space in some of the Spark sketches. It would be a huge mistake to give this space up. Try to design spaces that discourage behavior issues like theft, sleeping and noise. 6 The glass floor is something really unique that we've already altered, so I'd like to see what is 9/21/2023 9:27 AM left of it remain. When I tell people I work at Carnegie -Stout, they almost, without fail, mention how they remember the glass floor from visiting as a child. 7 H. Seems the most practical, but Admin/Director should be on 1st or 2nd floor. I. DVD/CD 9/16/2023 2:25 PM vending sounds good in theory, but that is a very browsable collection and there would be a bottle neck at vending machine screens. Putting collections on the 3rd floor without multiple 1/19 * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session accessible ways to get to that floor would kill circulation. Admin/Director should not be on the 3rd floor, should be more visible. This is Mike Kerth. Love all three Fs with .1 and .2 being the best. Would only ask not to move 9/15/2023 11:33 AM the server room if possible especially not to an external wall. Cable runs can go 300 feet, that's not straight but as it bends and winds around the building. We could have an IDF with equipment to repeat the signal but it'd be better to keep it centrally. Also it will be a huge headache to move and re -run all the cables. I wouldn't put the maker space near an entrance. We are loud. Also would not put us near kids or teens. We are an adult focused space. We tried being a kids craft space for a few years and the space did terrible. Kids can craft at home and teens have always caused problems. Nothing wrong with teens being teens, except when they're around lasers and hot surfaces. Since 2020 we started moving to and adult focused space and we have never been busier. 9 1 feel strongly that the Children's area should be on the 1st floor. Ease of access is the main 9/14/2023 4:23 PM reason. Especially when dozens of kids might come for a program. 10 1 like the idea of an entrance on the East side of the building. I don'tthink that any of the 9/14/2023 10:12 AM collection should be on the third floor, it isn't accessible or practical from a patron stand point. People are shocked to find out there are books on the second floor, they would never go to the third. It would kill circulation. Staff spaces and meeting rooms make more sense on a third floor. 11 Website: I'm sure you have reasons for disabling this function, but the ability to right -click and 9/13/2023 10:24 PM open drawings in a new tab would make it much easier to compare different options than waiting for the main page to load all those images over and over. Overall thoughts: I wouldn't like having only one entrance. Assuming a plan that solves the accessibility issues with the main entrance, I still prefer having more than one entrance because it allows for multiple focus points. As it is now, walking into the 1st floor is a much different experience than walking into the 2nd floor. If we want the library to be many things to many people, I think that's something worth leaning into, rather than funneling everyone through one entrance/experience. If we do something different with the existing 1st floor entrance (build out, add green space, etc), an east -side entrance on Locust would be a great alternative. It also seems like a branding opportunity, since 11th St. doesn't get as much through traffic. I missed if this was addressed in the meeting, but since it's closer to existing parking, are there structural (or other) reasons an entrance on Bluff wouldn't work instead? 12 A couple designs move the server room. Please don't. Lots of cool ideas. 9/13/2023 6:01 PM 2/19 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 121 FEH DESIGN Dubuque Carnegie -Stout Public Libraq SPARK Pros and Cons Sheet Pros/Likes S-e�Yw O ke Abe r'oO 951 MAIN STREET 0UBUQUE. IOWA 52001 563 583 4900 Cons/Dislikes For Teen Zane - I wovid liKe Teen ServiCe QesVi fu be in Ae Peen zone, dctsed an eK per i eo ce, been s wovld pre rer han3 oof stuC1I area in l ecri 24ne V5. VA coilecfion he inj housed }here. 13hrnk V graphic coin sfaj -here hecuot>e +NJ l i hie read k n q them }hire, 1 wouI� lithe Co ire }o he -,Qvna Vilna 0� CA q1as5 WOM {-0 enclose i ke are(:A i ecausC 1_11�41 eY) jot d �ta�tn� un Conn POT e rs Gn SaCsgl�2e wiTh eCXC�7 o��r• HiSh Chas rs1 �(A h e�) [rare 5 }ate) way �d b� gfr?Gi ! TIA� 14sQ..l Ck-5 a;r� vn LSD- l►nx ARCHITECTUREp/ro IN ERING INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 S63 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and cons Sheet All Pros/Likes Cons/Dislikes is DROP IA'", BOOKS -A Exceptionai Service, Unconditionally Guaranteed A)0� loy f GJ�SS raa biat.(ceenS. VIAr Ji d�LT& C'matAr'ilCs� 5 ae .0, P i" a. r'e a A w I J�'�" � Skip a14 5eo— 6v0\A IVr its v 5 i7�51� n e s 1' b'L gala. µr t u 2 3 *r' Lo v�d e r- 802 N 41 St Street I PO Box 5051 Bethany, MO 64424 Toll Free:800.821.7199 ! Direct Tel: 660.425.7 7 7 7 Toll Free Fax: 866.321,71991 Fax:66OA25.3929 wecare@gumdropbookscom I www.9umdropbooks.eom ARCHITECTURE / ENGINEERING / INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 123 Carnegie -Stout Public Library Spark Session Q2 Please write any comments, positive and negative, ideas and or suggestions about Option A. The more feedback the Design Team gets, the better! Answered:4 Skipped:9 # RESPONSES 1 If we can't get funding A is a step in the right direction. 2 1 like the play area by the windows, but am unsure of a play area/open space by the computers. Our youth computers are typically used by older elementary kids, while play spaces are used by younger patrons. I really like the makerspace size and location on this one. Study stations along the back wall make me nervous - would staff be able to monitor? I like having the art gallery around the rotunda upstairs. 3 Like all of kids and teens on the first floor. Like all of adult on the 2nd floor, plus ref desk closer to entrance on 2nd. Like Makerspace close to 2nd floor entrance. Don't like Admin on the 3rd floor, Director and Admin should be on 2nd or 1st. 4 Maybe it's just because it was the first one presented, but once I saw the children/teen areas basically take over the entire first floor, nothing else could top that for me. (With the possible exception of including the maker space in close proximity to the teen area.) 3/19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/16/2023 2:25 PM 9/13/2023 10:24 PM * FEH DESIGN SPARK SESSION / COMMENTS 951 MAIN STREET F E H DESIGN Dl1B[14LI5 3 58 52001 0 4900 6583 490d Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet %Pop .,. Pros/Likes Cons/Dislikes �vs —4� � e feel A � lS p�PiY1 5p c 0,CUSSS W �5 + Li SS Lpt VL, + V� 1 � eideA .a6Q,L� i-h cc-)LQ can on tlzo.-A_ �� 6 �6 k a�vzh Ce . cc�j°u--� w-t [�o►�t� Q� a vs. t M Lt6L"Id ]� �g i� Lam, _ tl„•�r[� ARCHITECTURE / ENGINEERING / INTERIORS 3 A Qa r' is ►�5}.f-�,,,, J � kt�1 �S �' �`� w�"i � �'3d �� ly DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 125 951 MAIN STREET F E H DESIGN OUSEILIU5 3 S8 4 s906583 90 0 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet 15 Pros/Likes Cons/Dislikes ARCHITECTURE r ENGINEERING j INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session Q3 Please write any comments, positive and negative, ideas and or suggestions about Option B. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 # RESPONSES 1 Not sure that the desk locations here work, but I love the reading space and fiction side. Makerspace seems too small. I like the children and teens as one floor. Not crazy about the 4th floor all meeting spaces - again, staff monitoring? 2 Don't like Children on the 3rd floor. No collections on the 3rd floor. The 3rd and possible 4th floor should be meeting space and staff space. Would need a 2nd elevator to make getting up and down faster. 4/19 DATE 9/21/2023 1:51 PM 9/16/2023 2:25 PM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 127 FEH DESIGN 951 MAIN STREET ❑UBUOUE.IOWA 52001 563 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet IL. Pros/Likes Cons/Dislikes _r4yF 04��Uz A4,,k �-s ,,A zVA 40 5e pwi-tT z Irtam to . WV 40 0 4D 0 4D n u 0 ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS iq Cl Carnegie -Stout Public Library Spark Session Q4 Please write any comments, positive and negative, ideas and or suggestions about Option B.1. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 7�91i7�69�'? I think this is the best design/choice. Gives the library all the sqft it needs and really makes it an attractive building. I love the library but the look of it is very 'meh'. This would make it a destination and with the entrance on Locust it's very clear that this is the library as you drive by and notice/remember instead of another blase office building downtown. I like the location of the children's program space here. Not sure about the Makerspace size. Yay, fireplace! I like keeping the auditorium and adding multi -purpose areas on the back. Shelving on the Mezzanine freaks me out - this goes for any plan that has mezzanine shelving! #2 vote for 13.1', not the original 131 design from 9/13 meeting. I appreciate how the revamped design incorporated feedback and I love how the new entrance enhances the visual appeal on that Locust St side of the buildinq. 5/19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/21/2023 10:45 AM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 129 951 MAIN STREET F E H DESIGN DUBl1QUE, 501 563 S9 583 494404 Dubuque Carnegie -Stout Public Library isSPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes nSC-Lt+�.h�l�'' t ►�'J - c � �-54F- A W, o rea ,.i, [,� �. idea• o� � nc�.-a 5�.-�z..��� 5'��c� b� i -�.��. , � nccoQ 5 ARCHITECTURE I ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS 951 MAIN 5TREET ♦♦♦ F E H DESIGN DUBUQUE. IOWA 52001 563 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes ARCHITECTURE / ENGINEERING / INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 131 Carnegie -Stout Public Library Spark Session Q5 Please write any comments, positive and negative, ideas and or suggestions about Option C. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 # RESPONSES DATE 1 1 really don't think it would be good for the library to move. That feels like throwing the baby out 9/26/2023 11:32 AM with the bathwater just because people want more parking. 2 Not a complete plan? 9/21/2023 1:51 PM 3 Love the idea of starting from scratch & having meeting rooms that the public can use outside 9/16/2023 2:25 PM of library hours. Also love the idea of designing spaces with better work flow. 6/19 * FEH DESIGN SPARK SESSION / COMMENTS FEH DESIGN 9S1 MAIN STREET DUBUQUE. IOWA 52001 S63 593 4900 D�JDO"i�-�3 rD� I , v 12_� Dubuque Carnegie -Stout Public Libra SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes ice, k iL l y �� +i a r V� e e�A cw�'1r►fin 5 (1 -- orLX.J;:-� 5Y-S '00y-� �Kt S S�tcT l'� r �•��� P�[i�•'f' � If (2 -fb 5 Nv Lw dv vv: � 6�G 4-o rAvvG (J& l 1 n 1 u ! czm� ARCHITECTURE ENGINEERING INTERIORS ffL Lwe DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 133 ♦♦� FEH DESIGN Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet 951 MAIN STREET 0UBUQUE. IOWA 52001 563 583 4900 Pros/Likes Cons/Dislikes ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 135 Carnegie -Stout Public Library Spark Session Q7 Please write any comments, positive and negative, ideas and or suggestions about Option D. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 # RESPONSES 1 1 really don't think it would be good for the library to move. That feels like throwing the baby out with the bathwater just because people want more parking. 2 separate building seems unobtainable 3 The library does not need a coffee bar, or any space that sells food/drink. I like the parking availability and the possibility of green space. I like the 2nd floor outdoor patio. Collection shouldn't be on the third floor unless there are multiple ways to access that floor (I might have missed that in the drawing) 8/19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/16/2023 2:25 PM * FEH DESIGN SPARK SESSION / COMMENTS 951 MAIN STREET 4e-� °UBQOUA 5901 F E H DESIGN 563 5 4 ♦♦. Sfi3 83 900 4D 491. Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet 0 Pros/Likes Corps/Dislikes ARCHITECTURE / ENGINEERING I INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 137 Carnegie -Stout Public Library Spark Session Q8 Please write any comments, positive and negative, ideas and or suggestions about Option D.1. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 # RESPONSES DATE 1 1 really don't think it would be good for the library to move. That feels like throwing the baby out 9/26/2023 11:32 AM with the bathwater just because people want more parking. 2 separate building seems unobtainable 9/21/2023 1:51 PM 9/19 * FEH DESIGN SPARK SESSION / COMMENTS �♦ FEH DESIGN mil.. 951 MAIN STREET DUBUQUE. IOWA 52001 563 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cans/Dislikes ARCHITECTURE / ENGINEERING / INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 139 2 3 Carnegie -Stout Public Library Spark Session Q9 Please write any comments, positive and negative, ideas and or suggestions about Option F. The more feedback the Design Team gets, the better! Answered:4 Skipped:9 RESPONSES In the right direction, looks like in future iterations the idea was really nailed down. Instead of a giant ramp moving the lower entrance to Locus makes lots of sense. I do not like the idea of meeting rooms by the teen area. Seems very focused on being a community space but not enough space for materials? F2. Love the idea of an entrance off of Locust. Find a way to not have collection on 3rd floor, instead make that meeting room and staff area. 4 F.2 is great. Could f.2 first floor be mixed with f.1 second and third? 10 / 19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/16/2023 2:25 PM 9/15/2023 11:33 AM * FEH DESIGN SPARK SESSION / COMMENTS FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 0 5G3 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Pela-d-,u - �d`� r a )0-z� F� C60 Cons/Dis Noo �i�iin� Children-t, �10L� ureq be�no� nex o Ae Teen Zone 14 is O� PVJ LC> l wqi�. t0c)k 1iV_kv\t "Li �_ }lwr w► �l e,(ev4ae i3 n44'k S 1� L) r2Lr �-: i� �) ARCHITECTURE ENGINEERING INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 141 2 Carnegie -Stout Public Library Spark Session Q10 Please write any comments, positive and negative, ideas and or suggestions about Option F.1. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 RESPONSES More in the right direction, f.2 makes the missing leap to move the entrance to Locust and reclaim all that front space. Children's space seems too big on this one - how do we safely monitor the area? I do not like the staff offices and break room being together - they need to be separate spaces. I also do not think any staff offices or break room should be by the children's area. Unsure on this one for desk locations and what staffing would look like. 11 / 19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM * FEH DESIGN SPARK SESSION / COMMENTS ♦ 951 MAIN STREET ♦♦ F E H DESIGN DUSI1QEl56 501 563 58 583 49A900 Dubuque Carnegie -Stout Public Library 40 SPARK Pros and Cons Sheet ful Pros/Likes Cons/Dislikes D �,4L)"'/ _r 0 s �cr�►� 4D'� Ck�"� � r� u ARCHITECTURE / ENGINEERING / INTERIORS DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 143 951 MAIN 5TREET 4110, F E H DESIGN r� B°Q°563 58 54900 � 563 583 49°0 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Fx;L Pros/Likes Cons/Dislikes 4L V1 I�Vp_ OLCc �s .6 V4t� task eA N'� raj cx. ►r j4" ` (V i S hle- OAV44r L_'°'.4 64Z �' Ole Foe cromyierc 6� Fie e 14 t.e. &o Ades, L. p4lc 1( - & cK.� 0 Dole 10/10 INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session Q11 Please write any comments, positive and negative, ideas and or suggestions about Option F.2. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 # RESPONSES DATE 1 Best of the F designs. Great idea to move the entrance and reclaim all that space out front! If 9/26/2023 11:32 AM other designs didn't incorporate this idea F.2 would be the best. 2 1 like the Locust St. entrance, but the makerspace needs to be bigger. I do not like using the 9/21/2023 1:51 PM areas by the historic front doors at staff spaces and think they should be public spaces. 12/19 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 145 0 e FEH DESIG 951 MAIN STREET DUBUQUE. IO1YA 52001 563 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislike Tw(** �"IFWRI�- f-�U A3 f w-G O VET-- 3�U E:F ST: A �pa�_RL_ ARCA . 0_0�TvIZ VOAte - c-Ou --P Cc,, ,, 1;�A U F �b � �• br+a5ef c br i � %c, j;brG.r L� ?�,e�� +�? CA too )0" �d� ck-cv k� A,�) 4-o Vim' a 0 LA �e. �i ram--) i w J _AFHIiECTURE I ENGINEERING INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS 1 2 3 4 Carnegie -Stout Public Library Spark Session Q12 Please write any comments, positive and negative, ideas and or suggestions about Option G. The more feedback the Design Team gets, the better! Answered: 4 RESPONSES Cool, but seems unnecessary when a 3rd floor and moving the entrance accomplishes the needs without a over the road bridge. Again, children's seems to widespread and makes me concerned for safety and staffing. I do not like the placement of the makerspace by the teen zone. I love the idea of the pathway across Bluff. Would there be an elevator or accessible access from the parking garage into the library so that having a collection on the 3rd floor is accessible? I don't know how feasible this plan is, but extending the space over Bluff is a visually cool idea, and a practical way to section "quiet" and "loud" areas away from each other. I also like having the maker space adjacent to the teen section, but I'd try to move that quadrant of the second floor down to the ? area on the first floor (with minor finagling as required for fit) for something similar to the first floor of Option A. 13 / 19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/16/2023 2:25 PM 9/13/2023 10:24 PM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 147 0 0 0 0 010951 MAIN STREET F E H DESIGN !1l16UQU5 49 Iowa 501 ♦�. 63 583 49p0 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes FLb(--)�L 4 1/l.] Q 44 [M J G, Fvt�C r iaaV U) Tw �a wi 0 C�0 D� �r� � 0 �v U i o C+pr ►')O�D 0 L'� rt,,� 0 5L e )� C, M4_ L P t,� r' 7 pa }, bL �r ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS L Carnegie -Stout Public Library Spark Session Q13 Please write any comments, positive and negative, ideas and or suggestions about Option H. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 RESPONSES If we can get only a tiny bit of funding this would be the best choice. Lots of space is wasted in the historic side and this does a great job allocating it for more purposeful needs. Shelving on Mezzanine still freaks me out! 14 / 19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 149 951 MAIN STREET ♦.0♦ � flUBUQUS9U1FEH DESIGN 5e3 583 4900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS N j Carnegie -Stout Public Library Spark Session Q14 Please write any comments, positive and negative, ideas and or suggestions about Option H.1. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 RESPONSES Even better than H. Feel like no matter what happens we need to move the bottom entrance to Locust. LOVE. This is my favorite one. I like the Locust Street entrance and the sight lines for employees. Love the makerspace location. Teen zone seems like a hang out space which is great, but where are YA materials? Doesn't seem like enough space. (still, shelving on the mez - eeek) #1- favorite overall choice for layout, adding popular features like 2nd elevator and east entrance, as well as use of existing space with minimum disruption. I think teens would appreciate their space not being tied to children's, which is a common feature among the designs because they both tend to be noisier, it makes sense but I like that this design addresses the potential noise issue in a different way. 15/19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/21/2023 10:45 AM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 151 951 MAIN STREET FEH DESIGN °Us°QU5E. 6I 534901 563 8900 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes A 4", �f rti �1 Gr-C l 14 u � Ds, —O( ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session Q15 Please write any comments, positive and negative, ideas and or suggestions about Option I. The more feedback the Design Team gets, the better! Answered:2 Skipped:11 # RESPONSES DATE 1 no comments 9/26/2023 11:32 AM 2 1 don't like the front historic area being used as a staff area. Don't like new materials and 9/21/2023 1:51 PM friends of library together - FOL needs to have separate, dedicated shelving that is close to a desk with a register for purchases. Shelving areas should not be on the third floor - logistically, checking in materials on first, bringing them to third to sort and place onto carts... 16 / 19 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 153 951 MAIN STREET ♦♦' F E H DESIGN G�B�R�5 3 58 54900 S53 SB3 4400 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cons/Dislikes NA'OhV Goes vi 7 a OKVG�'Wp_ would pqrkryl? seems �Greal 7� (iYl2. ARCHITECTURE / ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session Q16 Please write any comments, positive and negative, ideas and or suggestions about Option J. The more feedback the Design Team gets, the better! Answered:1 Skipped:12 # RESPONSES DATE 1 Hard to tell when only looking at the designs. Was this a whole new building? If it's going to be 9/26/2023 11:32 AM a new building wouldn't it be better to get a location with a parking lot instead of sacrificing the 1st floor? 17 / 19 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 155 FEH DESIGN Dubuque Carnegie -Stout Public Library SPARK Pros and Cans Sheet 951 MAIN STREET DUBUQUE. IOWA 52001 563 503 4400 PraslLikns C0115IDI5I,F,�,2 Ne� 5 Ui� �4W � f�ee��� JaS F oY�SeYV9✓tp Pam'/ �I� 1�rt�mvrc, Fa code n dimwpl- �&te. 00 ARCHITECTURE r ENGINEERING / INTERIORS * FEH DESIGN SPARK SESSION / COMMENTS Carnegie -Stout Public Library Spark Session Q17 Please write any comments, positive and negative, ideas and or suggestions about Option K. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 # RESPONSES DATE 1 Awesome. love it! Great presence on Locust. 2nd best design! Only thing is the whisper room 9/26/2023 11:32 AM waste the view of the green roof. Maybe move it elsewhere? 2 Love the green roof! Confused on the entrance here - who is staffing adult/popular? Children's 9/21/2023 1:51 PM area spills too close to the entrance Too much YA/Teen Zone space - the space we currently have is underutilized as it is. 3 1 honestly love the idea of starting from scratch from a design and planning -for -the -future 9/21/2023 10:45 AM perspective, but I'm not rating this one because it seems prohibitively expensive and disruptive to operations. 18 / 19 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 1S7 9SZ MAIN STREET F E H DESIGN pUBUQU5 3 58 54001 6583 49009p0 Dubuque Carnegie -Stout Public Library SPARK Pros and Cons Sheet Pros/Likes Cans/Dislikes �wj dI m y y il'y town kwa cormd %Q- a (e- wacy fv aAl c ewce . f J vG(9 Get � �� � VYYLr � lip Y"� in{� � 1 .Q -8 ✓4 3 � � t N �i 1�1'Vt� �� �t C of r tl� C n� 0 V kA C_"' ARCHITECTURE ENGINEERING I INTERIORS .+ f 4 __" el I'U i9 i U4� - _ * FEH DESIGN SPARK SESSION / COMMENTS ►1 9 Carnegie -Stout Public Library Spark Session Q18 Please write any comments, positive and negative, ideas and or suggestions about Option L. The more feedback the Design Team gets, the better! Answered:3 Skipped:10 RESPONSES That's buying one of the apartments behind the library right? Looked it up on beacon and they look inexpensive. If we could get funds to buy and renovate I think this is a great mid -way option. Better than minimal change, but not quite the full beautiful renovations like B1 or K. I really like L - I like the teen zone placement, and the changes to the children's area. I like the Makerspace location, and the conference rooms on the second floor. Still not sure about study spaces along back wall and safety. I like all of the adult materials on one floor and like the non fiction side on the historical side - of course, mez shelving makes me nervous. #3 - I like the creative inclusion of the townhouse for extra staff space, as well as adult services all on one floor. It's my favorite of the options that don't require adding a third floor of staffing. 19 / 19 DATE 9/26/2023 11:32 AM 9/21/2023 1:51 PM 9/21/2023 10:45 AM DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 159 ATF SURVEY Q1 Are you a Dubuque Carnegie Stout Public Library employee? Answered:24 Skipped:0 Yes ■ No 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 12.50% 3 No 87.50% 21 TOTAL 24 1/5 * FEH DESIGN SPARK SESSION / SURVEY Carnegie -Stout Public Library Community Survey Q2 Please select each of the following aspects of the library you believe are important to include in the new design. Answered:24 Skipped:0 - Bookmobile Changing the exterior to... Garage space for library van - East entrance off... -Second elevator More meeting / study / tu... -Separate after-hours... -Separate young adult... - Larger multifunctio... - Larger maker's space - Designated spaces to ta... - Designated quiet readin... - Only one main public... - More play space for... - Enclose children's... - More private study spaces -Space for hands-on... More outdoor green space 2/5 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 161 Carnegie -Stout Public Library Community Survey - Book nooks in children'... - Having social worke... - Children's craft area - Childrens sensory room - Mothers / Nursing room - More parking within a cit... -Separate adult and... - Storytelling space in... - Solar panels on roof with... -Enhanced `business'... - Enlarged `Friends of ... - Teen computer gam... - Bring Grant Wood works b... - Art exhibit space Other (please specify) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 3/5 * FEH DESIGN SPARK SESSION / SURVEY Carnegie -Stout Public Library Community Survey ANSWER CHOICES Bookmobile Changing the exterior to make it visually more pronounced, appealing and welcoming. Garage space for library van East entrance off Locust Street Second elevator More meeting / study / tutor rooms Separate after-hours entrance Separate young adult collection from teen space Larger multifunction room (1,800 - 3000 sq. ft.) Larger maker's space Designated spaces to talk at a normal volume Designated quiet reading spaces Only one main public entrance More play space for children Enclose children's space to dampen noise More private study spaces Space for hands-on computer assistance More outdoor green space Book nooks in children's area Having social worker office space in the library Children's craft area Childrens sensory room Mothers / Nursing room More parking within a city block Separate adult and children's collection spaces (keep them on separate floors) Storytelling space in children's area Solar panels on roof with demonstration / learning station Enhanced 'business' center Enlarged 'Friends of the Library' book sale area Teen computer gaming / e-sports area Bring Grant Wood works back to the library Art exhibit space 4/5 RESPONSES 29.17% 7 29.17% 7 25.00% 6 37.50% 9 45.83% 11 50.00% 12 20.83% 25.00% 33.33% 41.67% 33.33% 41.67% 4.17% 16.67% 25.00% 41.67% 25.00% 20.83% 16.67% 25.00% 16.67% 20.83% 29.17% 54.17% 25.00% 33.33% 29.17% 5 6 8 10 8 10 1 4 6 10 6 5 4 6 4 5 7 13 6 8 7 20.83% 5 12.50% 3 37.50% 9 4.17% 29.17% 1 7 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 163 Other (please specify) Total espondents: 4 1 2 3 4 5 6 7 8 9 Carnegie -Stout Public Library Community Survey OTHER (PLEASE SPECIFY) Accessible Staff only restrooms Main entrance on 1st floor (so whole community has point of contact/interaction) AND children/play area/fun space on third floor with lots of natural light. Monorail connecting C-SPL with 9th St. parking structure; parking floor reserved for library; additional floors added as needed (by library); library monorail entry/platform off 3rd floor. I would like to rank these because they are all important. Seperate teen area to dampen the noise Keeping historic entrance while providing accessible entrance on locust with elevator No books on bottom shelves or over 48" ( eye level), especially in adult areas. I do not like moving the building to within 6 feet of the street! Also a Covered entrance, recessed if needed, for inclement weather. The building itself is meeting the community needs in every way. Enlarged 'Friends of the Library' work space - green roof in addition to solar panels 5/5 37.50% 9 DATE 9/30/2023 8:00 PM 9/29/2023 9:25 AM 9/29/2023 8:59 AM 9/28/2023 2:06 PM 9/28/2023 12:19 PM 9/28/2023 11:26 AM 9/28/2023 12:00 AM 9/27/2023 11:39 PM 9/27/2023 8:40 PM * FEH DESIGN VOTING RESULTS SPARK SESSION / COMMENTS COMMUNITY VOTING RESULTS During the two days of the Spark Session, participants were asked to vote on their favorite concepts. Some of these concepts were created during day one, others on day two. These are the results. OPTION SPARK 1STCHOICE DAY 1 VOTING RESULTS 2ND CHOICE 3RD CHOICE WEIGHTED TOTAL A 1 0 2 5 B 4 3 2 20 13.1 0 0 0 0 C 0 1 0 2 D 2 0 2 8 D.1 2 0 1 7 E 0 0 0 0 F 1 0 1 4 F.1 0 2 1 5 F.2 6 7 2 34 G 1 2 4 11 H 3 4 3 20 1 0 0 0 0 SPARK �• DAY 2 VOTING RESULTS 6 11 sas DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 165 CRITERIA CHART CRITERIA CHART FEH Design with the library staff, core planning committee, and members of the advisory task force created two lists of criteria based on the Goals for Success. One list for the library branch and another for the post office. The lists are as follows: • Short -Term Inexpensive: Cost/Time A 1 B 0 B.1 1 C 0 D 0 D.1 0 DESIGN E F 1 OPTIONS F.1 1 F.2 0 G 1 H 1 H.1 1 I 1 J 0 K 0 L 0 Level of Disruption 1 0 0 1 1 1 0 0 0 1 0 0 0 1 0 0 Phasing and Bonding Requirements Level of Flexibility 0 0 0 1 0 0 0 0 1 1 0 0 0 1 0 0 Provide that Third Place 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Long -Term Finiancial Sustainability 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 1 Improve Parking Access 0 0 0 1 1 1 0 0 0 1 0 0 0 1 0 0 Environmental Impact (land use, sprawl, construction, resource use, etc.) 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 1 Welcoming 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Efficient and Functional 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 Respects Historic Character 1 0 1 0 0 0 0 1 1 1 1 1 1 0 0 0 Allows for All Uses, Quiet to Loud 1 1 1 1 1 1 1 1 0 1 1 1 1 1 1 1 Updated Infrastructure 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Library as Attraction 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Timeless and Low -Maintenance 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 Total Score 10 7 9 10 9 9 0 8 9 8 12 9 9 9 11 5 7 A B B.1 C D D.1 E F F.1 F.2 G H H.1 I J K L FEH DESIGN BUDGET SUMMARY & INDIVIDUAL BUDGETS BUDGETS Cost summaries were created on day two of the Spark Session. These are high level budgets to aide in decision making. 2025 Bid Total Design Options Project Budget Option BT !�13,108,151.62 Option C !�37,991,827.42 Option F2 $16,070,174.69 Option G !�14,608,039.09 Option H1 !�16,888,624.64 Option K $26,913,225.57 Option L !�13,614,335.39 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 167 CONCEPT B.1 OPINION OF PROBABLE COST Owner: Camegie-Stout Public Library Project No.: 2023341 Date : 9/26/23 Project: Expansion & Renovation Phase: Concept Design Estimator : KE Renovation and Expansion - BY DESCRIPTION QTY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Addition of third floor on 1981 addition 9,406 SF $325 $3,056,950 2 Reinforce the 1981 addition structure 15,360 SF $10 $153,600 3 Infill of third floor at south of original building 46'x72' 3,312 SF $250 $828,000 4 Extend south stairwell into mechanical space 1 LS $45,000 $45,000 5 Modify HVAC equipemnt intake and exhast through roof 1 LS $50,000 $50,000 6 Addition of second floor north space 1,600 SF $400 $640,000 7 Addition of first floor north space 690 SF $400 $276,000 8 Addition of glass bay window boxes 80 SF $500 $40,000 9 New East Entrance 140 SF $200 $28,000 10 Renovation of first floor east, 80'x128' 10,240 SF $110 $1,126,400 11 Renovation of children's area program spaces, 72'x44' 3,168 SF $85 $269,280 12 Renovation of second floor southeast, 80'x42' 3,400 SF $120 $408,000 13 Add Elevator 3 stop 1 LS $145,000 $145,000 SubTotal 7,066,230 Design / Bid Contingency 15% 1,059,935 Building Construction Costs SubTotal 8,126,165 Construction Contingency 5% 406,308 BLDG CONSTRUCTION COST TOTAL $8,532,473 Site Work Construction Costs 11 Decorative bollards structures 3 EA 1200 3,600 12 Remove/Relocate trees 3 EA 1000 3,000 13 Remove ramped sidewalsk and elements 1 LS 3000 3,000 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 8,000 SF 3 24,000 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 0 SF 9.00 0 17 Improve existing street - at new curb cut, utilities 0 LS 3,000.00 0 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 0 LF 24.00 0 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 0 LF 32 0 22 Domestic Water 0 LF 30 0 23 Sanitary Sewer 0 LF 40 0 24 Electrical service, transformer, switch gear 0 LS 32,000 0 24.5 Natural Gas 0 LF 45 0 25 Relocate power lines & poles 0 LS 10,000 0 26 Fill material - 2' at full site 180 CY 27 4,860 27 Retaining Walls 0 LF 120 0 28 Pedestrian Paving 260 SF 8.00 2,080 29 Lawns & Landscaping 1,000 SF 2 2,000 30 Benches and site furniture, donated 0 LS 4,000 0 31 Roof canopy 0 SF 40 0 32 Flag pole 0 LS 8,000 0 33 Directional & Informational Signage - signage, electronic site sign and building 1 LS 30,000 30,000 34 Electric Car charging station 0 EA 8500.00 0 35 Parking lot lighting 0 EA 2,200 0 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 195,540 Design / Bid Contingency 15% 29,331 Site Work Constr. Costs SubTotal 224,871 Construction Contingency 5% 11,244 SITE WORK CONSTRUCTION COST TOTAL $236,115 * FEH DESIGN CONCEPT B.1 CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 0 42 Legal Fees 1 LS 5,000 43 Architectural & Engineering Design Fees 1 LS 745,330 44 Information & Technology Design Fees 1 LS 7,680 45 Civil Engineering & landscape design Fees 1 LS 15,000 46 Furnishing Design, selection, bidding Fees 1 LS 54,600 47 Gec Thermal Horizontal Test Well 1 LS 0 48 Site Survey (utilize existing facility documents) 1 LS 2,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 25,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 15,000 SF 28.00 420,000 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 4,000 SF 13.00 52,000 56 Technology & Computer Equipment Allowance 16,000 SF 6.00 96,000 58 Geotechnical subsurface investigation borings 1 LS 2,000.00 2,000 59 Moving 1 LS 20,000.00 20,000 60 Ground breaking and dedication ceremonies 2 LS 1,000.00 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 MN 4,000.00 0 62 Donor Recognition 1 LS 3,500 63 Commissioning 1 LS 16,000 64 Reimbursable expenses by the Design team 1 LS 6,000 65 Owner's Soft Cost Contingency 1 LS 60,000 66 Referendum or other informational Campaign Facilitation 1 LS 25,000 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 1 LS 15,000 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing 1 1 LS 1 80,000 Soft Cost SubTotal 1,679,110 Site Work Construction Cost Total 236,115 Building Construction Cost Total 8,532,473 2023 bid dollars PROJECT TOTAL COST $10,447,697 2025 bid dollars (Inflation 4 % per year) $11,300,229 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 169 CONCEPTC OPINION OF PROBABLE COST Owner: Camegie-Stout Public Library Project No.: 2023341 Date : 9/26/23 Project : Expansion & Renovation Phase: Concept Design Estimator : KE Renovation and Expansion - C DESCRIPTION CITY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 New 70,000 SF one-story Building 70,000 SF $325 $22,750,000 SubTotal 22,750,000 Design / Bid Contingency 15 % 3,412,500 Building Construction Costs SubTotal 26,162,500 Construction Contingency 5% 1,308,125 BLDG CONSTRUCTION COST TOTAL $27,470,625 Site Work Construction Costs 11 Decorative bollards structures 2 EA 1200 2,400 12 Remove/Relocate trees 0 EA 1000 0 13 Remove ramped sidewalsk and elements 0 LS 3000 0 14 Hazard Material survey, sample, test 0 LS 3000 0 15 Hazardous material abatement 0 SF 3 0 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 50,000 SF 9.00 450,000 17 Improve existing street - at new curb cut, utilities 1 LS 3,000.00 3,000 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 800 LF 24.00 19,200 19 Children's Outdoor Program area, and story garden 2,400 SF 15.00 36,000 21 Storm Sewer 400 LF 32 12,800 22 Domestic Water 100 LF 30 3,000 23 Sanitary Sewer 100 LF 40 4,000 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 200 LF 45 9,000 25 Relocate power lines & poles 1 LS 10,000 10,000 26 Fill material - 2' at full site 7,400 CY 27 199,800 27 Retaining Walls 400 LF 120 48,000 28 Pedestrian Paving 12,000 SF 7.00 84,000 29 Lawns & Landscaping 200,000 SF 2 400,000 30 Benches and site furniture, donated 10 EA 2,400 24,000 31 Roofcanopy 1,200 SF 70 84,000 32 Flag pole 1 LS 8,000 8,000 33 Directional & Informational Signage - signage, electronic site sign and building 1 LS 45,000 45,000 34 Electric Car charging station 2 EA 8500.00 17,000 35 Parking lot lighting 8 EA 2,200 17,600 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 1,628,800 Design / Bid Contingency 15 % 244,320 Site Work Constr. Costs SubTotal 1,873,120 Construction Contingency 5% 93,656 SITE WORK CONSTRUCTION COST TOTAL $1,966,776 * FEH DESIGN CONCEPT C CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 750,000 42 Legal Fees 1 LS 10,000 43 Architectural & Engineering Design Fees 1 LS 2,502,179 44 Information & Technology Design Fees 1 LS 28,800 45 Civil Engineering & landscape design Fees 1 LS 70,000 46 Furnishing Design, selection, bidding Fees 1 LS 109,200 47 Geo Thermal Horizontal Test Well 1 LS 12,000 48 Site Survey (utilize existing facility documents) 1 LS 9,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 35,000 53 During Construction Utility costs by Owner 1 LS 12,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 30,000 SF 28.00 840,000 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 40,000 SF 13.00 520,000 56 Technology & Computer Equipment Allowance 60,000 SF 6.00 360,000 58 Geotechnical subsurface investigation borings 10 LS 2,000.00 20,000 59 Moving 1 LS 40,000.00 40,000 60 Ground breaking and dedication ceremonies 2 LS 1,000.00 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 MN 4,000.00 0 62 Donor Recognition 1 LS 10,000 63 Commissioning 1 LS 30,000 64 Reimbursable expenses by the Design team 1 LS 12,000 65 Owner's Soft Cost Contingency 1 LS 100,000 66 Referendum or other informational Campaign Facilitation 1 LS 50,000 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 1 LS 25,000 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing 1 1 LS 120,000 Soft Cost SubTotal 5,688,179 Site Work Construction Cost Total 1,966,776 Building Construction Cost Total 27,470,625 2023 bid dollars PROJECT TOTAL COST $35,125,580 2U2b bid dollars (Inflation 4% per year) Wf,9911621 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 171 CONCEPT F.2 OPINION OF PROBABLE COST Owner: Camegie-Stout Public Library Project No.: 2023341 Date: 9/28/23 Project : Expansion & Renovation Phase: Concept Design Estimator: KE Renovation and Expansion - F2 DESCRIPTION QTY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Addition of third floor on 1981 addition 7,680 SF $325 $2,496,000 2 Reinforce the 1981 addition structure 15,360 SF $10 $153,600 3 Infill of third floor at south of original building 46'x72' 3,312 SF $250 $828,000 4 Extend south stairwell into mechanical space 1 LS $45,000 $45,000 5 Move third floor mechanical room to addition 1 LS $100,000 $100,000 6 Open up the east wall of historic building 3rd floor 50 LF $1,500 $75,000 7 Raised clerestory 4,800 SF $75 $360,000 8 Addition of second floor north terrace 2,080 SF $95 $197,600 9 Open up the east wall of historic building 2nd floor 50 LF $1,500 $75,000 10 Renovation of second floor and removal of mezzanine, 10,032 SF & 10,240 SF 20,272 SF $135 $2,736,720 11 Addition of first floor north space 2,240 SF $400 $896,000 12 New East Entrance 140 SF $200 $28,000 13 Renovation of first floor east, 80'x128. 10,240 SF $135 $1,382,400 14 Add Elevator 3 stop 0 LS $145,000 $0 SubTotal 9,373,320 Design / Bid Contingency 15 % 1,405,998 Building Construction Costs SubTotal 10,779,318 Construction Contingency 5% 538,966 BLDG CONSTRUCTION COST TOTAL $11,318,284 Site Work Construction Costs 11 Decorative bollards structures 5 EA 1200 6,000 12 Remove/Relocate trees 5 EA 1000 5,000 13 Remove ramped sidewalsk and elements 1 LS 3000 3,000 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 8,000 SF 3 24,000 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 0 SF 9.00 0 17 Improve existing street - at new curb cut, utilities 1 LS 3,000.00 3,000 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 48 LF 24.00 1,152 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 140 LF 32 4,480 22 Domestic Water 0 LF 30 0 23 Sanitary Sewer 100 LF 40 4,000 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 0 LF 45 0 25 Relocate power lines & poles 1 LS 10,000 10,000 26 Fill material - 2' at full site 180 CY 27 4,860 27 Retaining Walls 0 LF 120 0 28 Pedestrian Paving 260 SF 8.00 2,080 29 Lawns & Landscaping 1,000 SF 2 2,000 30 Benches and site furniture, donated 0 LS 4,000 0 31 Roof canopy 0 SF 40 0 32 Flag pole 0 LS 8,000 0 33 Directional & Informational Signage - sgnage, electronic site sign and building 1 LS 30,000 30,000 34 Electric Car charging station 0 EA 8500.00 0 35 Parking lot lighting 0 EA 2,200 0 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 254,572 Design / Bid Contingency 15 % 38,186 Site Work Constr. Costs SubTotal 292,758 Construction Contingency 5% 14,638 SITE WORK CONSTRUCTION COST TOTAL $307,396 * FEH DESIGN CONCEPT F.2 CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 0 42 Legal Fees 1 LS 5,000 43 Architectural & Engineering Design Fees 1 LS 988,183 44 Information & Technology Design Fees 1 LS 7,680 45 Civil Engineering & landscape design Fees 1 LS 15,000 46 Furnishing Design, selection, bidding Fees 1 LS 54,600 47 Geo Thermal Horizontal Test Well 1 LS 0 48 Site Survey (utilize existing facility documents) 1 LS 2,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 25,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 15,000 SF 28.00 420,000 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 4,000 SF 13.00 52,000 56 Technology & Computer Equipment Allowance 16,000 SF 6.00 96,000 58 Geotechnical subsurface investigation borings 1 LS 2,000.00 2,000 59 Moving 1 2 0 1 1 1 1 1 1 1 1 LS LS MN LS LS LS LS LS LS 1 LS 20,000.00 1,000.00 4,000.00 1 20,000 60 Ground breaking and dedication ceremonies 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 3,500 16,000 6,000 60,000 25,000 15,000 1 80,000 62 Donor Recognition 63 Commissioning 64 Reimbursable expenses by the Design team 65 Owner's Soft Cost Contingency 66 Referendum or other informational Campaign Facilitation 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing Soft Cost SubTotal 1,921,963 Site Work Construction Cost Total 307,396 Building Construction Cost Total 11,318,284 2023 bid dollars PROJECT TOTAL COST $13,547,642 2025 bid dollars (Inflation 4% per year) $14,653,130 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 173 CONCEPTG OPINION OF PROBABLE COST Owner: Camegie-Stout Public Library Project No.: 2023341 Date : 9/26/23 Project : Expansion & Renovation Phase: Concept Design Estimator : KE Renovation and Expansion - G DESCRIPTION CITY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Addition of third floor above parking to the west, 100'x96' & link to library, 40'x50' 11,600 SF $325 $3,770,000 2 Structure for support above the parking level 9,600 SF $75 $720,000 3 Infill of third floor at south of original building 46'x72' 3,312 SF $250 $828,000 4 Renovation of third floor from meeting rooms to open collection, 40'x72' 2,880 SF $120 $345,600 5 Remove the mezzanine area, 72'x24' 1,728 SF $15 $25,920 6 Renovation of second floor west, 24'x39, 24'x46', 72'x46' 5,400 SF $120 $648,000 7 Renovation of second floor northeast for teens, 74'x68' 5,000 SF $120 $600,000 8 Minor Renovation of first floor 5,000 SF $60 $300,000 SubTotal 7,237,520 Design / Bid Contingency 15% 1,085,628 Building Construction Costs SubTotal 8,323,148 Construction Contingency 5% 416,157 BLDG CONSTRUCTION COST TOTAL $8,739,305 Site Work Construction Costs 11 Decorative bollards structures 20 EA 1200 24,000 12 Remove/Relocate trees 12 EA 1000 12,000 13 Remove ramped sidewalk and elements 1 LS 3000 3,000 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 0 SF 3 0 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 9,600 SF 9.00 86,400 17 Improve existing street - at new curb cut, utilities 2,000 SF 6.00 12,000 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 120 LF 24.00 2,880 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 200 LF 32 6,400 22 Domestic Water 0 LF 30 0 23 Sanitary Sewer 120 LF 40 4,800 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 0 LF 45 0 25 Relocate power lines & poles 1 LS 10,000 10,000 26 Fill material - excavation 1,400 CY 27 37,800 27 Retaining Walls 200 LF 240 48,000 27.5 Shoring the bluff 1 LS 100,000 100,000 28 Pedestrian Paving 1,200 SF 8.00 9,600 29 Lawns & Landscaping 1,000 SF 2 2,000 30 Benches and site furniture, donated 2 LS 4,000 8,000 31 Roof canopy 0 SF 40 0 32 Flag pole 0 LS 8,000 0 33 Directional & Informational Signage - signage, electronic site sign and building 1 LS 30,000 30,000 34 Electric Car charging station 2 EA 8500.00 17,000 35 Parking lot lighting 8 EA 2,200 17,600 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 586,480 Design / Bid Contingency 15 % 87,972 Site Work Constr. Costs SubTotal 674,452 Construction Contingency 5% 33,723 SITE WORK CONSTRUCTION COST TOTAL $708,175 * FEH DESIGN CONCEPT G CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 1,000,000 42 Legal Fees 1 LS 20,000 43 Architectural & Engineering Design Fees 1 LS 803,036 44 Information & Technology Design Fees 1 LS 7,200 45 Civil Engineering & landscape design Fees 1 LS 40,000 46 Furnishing Design, selection, bidding Fees 1 LS 54,600 47 Geo Thermal Horizontal Test Well 1 LS 10,000 48 Site Survey (utilize existing facility documents) 1 LS 6,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 9,000 52 Quality Control Material Testing & Inspections 1 LS 30,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 15,000 SF 28.00 420,000 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 0 SF 13.00 0 56 Technology & Computer Equipment Allowance 15,000 SF 6.00 90,000 58 Geotechnical subsurface investigation borings 5 LS 2,000.00 10,000 59 Moving 1 LS 20,000.00 20,000 60 Ground breaking and dedication ceremonies 2 LS 1,000.00 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 MN 4,000.00 0 62 Donor Recognition 1 LS 3,500 63 Commissioning 1 LS 16,000 64 Reimbursable expenses by the Design team 1 LS 6,000 65 Owner's Soft Cost Contingency 1 LS 60,000 66 Referendum or other informational Campaign Facilitation 1 LS 25,000 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 1 LS 15,000 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing 1 1 LS 80,000 Soft Cost SubTotal 2,748,336 Site Work Construction Cost Total 708,175 L202�3 Building Construction Cost Total 8,739,305 bid dollars PROJECT TOTAL COST $12,195,816 2025 bid dollars (Inflation 4% per year) $13,190,994 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 175 CONCEPT H.1 OPINION OF PROBABLE COST Owner: Carnegie -Stout Public Library Project No.: 2023341 Date : 9/28/23 Project : Expansion & Renovation Phase: Concept Design Estimator : KE Renovation and Expansion - H1 DESCRIPTION CITY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Addition of third floor on 1981 addition 9,406 SF $325 $3,056,950 2 Reinforce the 1981 addition structure 15,360 SF $10 $153,600 3 Renovation of third floor at north of original building 36'x72' 2,592 SF $150 $388,800 4 Extend south stairwell into mechanical space 1 LS $45,000 $45,000 5 Modify HVAC equipemnt intake and exhast through roof 1 LS $50,000 $50,000 6 Addition of second floor north space 720 SF $400 $288,000 7 Renovation of second floor areas 14,000 SF $160 $2,240,000 8 Extend the mezzanine to the south wall 864 SF $120 $103,680 9 Addition of first floor north space 440 SF $400 $176,000 10 Addition of glass bay window boxes 80 SF $500 $40,000 11 New East Entrance 140 SF $200 $28,000 12 Renovation of first floor 20,272 SF $160 $3,243,520 13 Add Elevator 3 stop 1 LS $145,000 $145,000 SubTotal 9,958,550 Design / Bid Contingency 15 % 1,493,783 Building Construction Costs SubTotal 11,452,333 Construction Contingency 5% 572,617 BLDG CONSTRUCTION COST TOTAL $12,024,949 Site Work Construction Costs 11 Decorative bollards structures 2 EA 1200 2,400 12 Remove/Relocate trees 0 EA 1000 0 13 Remove ramped sidewalk and elements 1 LS 3000 3,000 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 8,000 SF 3 24,000 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 0 SF 9.00 0 17 Improve existing street - at new curb cut, utilities 1 LS 3,000.00 3,000 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 48 LF 24.00 1,152 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 0 LF 32 0 22 Domestic Water 40 LF 30 1,200 23 Sanitary Sewer 0 LF 40 0 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 0 LF 45 0 25 Relocate power lines & poles 0 LS 10,000 0 26 Fill material - 2' at full site 120 CY 27 3,240 27 Retaining Walls 0 LF 120 0 28 Pedestrian Paving 260 SF 8.00 2,080 29 Lawns & Landscaping 1,000 SF 2 2,000 30 Benches and site furniture, donated 0 LS 4,000 0 31 Roof canopy 0 SF 40 0 32 Flag pole 0 LS 8,000 0 33 Directional & Informational Signage - signage, electronic site sign and building 1 LS 30,000 30,000 34 Electric Car charging station 0 EA 8500.00 0 35 Parking lot lighting 0 EA 2,200 0 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 227,072 Design / Bid Contingency 15 % 34,061 Site Work Constr. Costs SubTotal 261,133 Construction Contingency 5 % 13,057 SITE WORK CONSTRUCTION COST TOTAL $274,189 * FEH DESIGN CONCEPT H.1 CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 0 42 Legal Fees 1 LS 5,000 43 Architectural & Engineering Design Fees 1 LS 1,045,427 44 Information & Technology Design Fees 1 LS 7,680 45 Civil Engineering & landscape design Fees 1 LS 15,000 46 Furnishing Design, selection, bidding Fees 1 LS 54,600 47 Geo Thermal Horizontal Test Well 1 LS 0 48 Site Survey (utilize existing facility documents) 1 LS 2,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 25,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 15,000 SF 28.00 420,000 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 6,000 SF 13.00 78,000 56 Technology & Computer Equipment Allowance 16,000 SF 6.00 96,000 58 Geotechnical subsurface investigation borings 1 LS 2,000.00 2,000 59 Moving 1 2 0 1 1 1 1 1 1 1 LS LS MN LS LS LS LS LS LS 1 LS 20,000.00 1,000.00 4,000.00 20,000 60 Ground breaking and dedication ceremonies 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 3,500 16,000 6,000 60,000 25,000 15,000 80,000 62 Donor Recognition 63 Commissioning 64 Reimbursable expenses by the Design team 65 Owner's Soft Cost Contingency 66 Referendum or other informational Campaign Facilitation 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing Soft Cost SubTotal 2,005,207 Site Work Construction Cost Total 274,189 Building Construction Cost Total 12,024,949 2023 bid dollars PROJECT TOTAL COST $14,304,345 2U25 bid dollars (Inflation 4 / per year) $15,471,580 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 177 CONCEPT K OPINION OF PROBABLE COST Owner: Carnegie -Stout Public Library Project No.: 2023341 Date: 10/3/23 Project: Expansion & Renovation Phase: Concept Design Estimator: KE Renovation and Expansion - K DESCRIPTION CITY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Demolition of 1981 addition 21,900 SF $9 $197,100 2 Addition of three stories, 90'x148' 39,960 SF $325 $12,987,000 3 Renovation of third floor at north, 74'x48' 3,552 SF $250 $888,000 5 Roof terraces (4) one green 700 SF $140 $98,000 6 Renovation of Second Floor, 130'x76' 9,880 SF $180 $1,778,400 6 Renovation of first Floor, 130'x8' 1,040 SF $180 $187,200 SubTotal 16,135,700 Design / Bid Contingency 15 % 2,420,355 Building Construction Costs SubTotal 18,556,055 Construction Contingency 5% 927,803 BLDG CONSTRUCTION COST TOTAL $19,483,858 Site Work Construction Costs 11 Decorative bollards structures 0 EA 1200 0 12 Remove/Relocate trees 5 EA 1000 5,000 13 Remove ramped sidewalsk and elements 1 LS 3000 3,000 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 21,900 SF 3 65,700 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 0 SF 9.00 0 17 Improve existing street - at new curb cut, utilities 0 LS 3,000.00 0 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 0 LF 24.00 0 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 0 LF 32 0 22 Domestic Water 0 LF 30 0 23 Sanitary Sewer 100 LF 40 4,000 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 100 LF 45 4,500 25 Relocate power lines & poles 0 LS 10,000 0 26 Fill material - 2' at full site 40 CY 27 1,080 27 Retaining Walls 0 LF 120 0 28 Pedestrian Paving 1,700 SF 8.00 13,600 29 Lawns & Landscaping 0 SF 2 0 30 Benches and site furniture, donated 0 LS 4,000 0 31 Roofcanopy 0 SF 40 0 32 Flag pole 0 LS 8,000 0 33 Directional & Informational Signage - signage, electronic site sign and building 1 LS 30,000 30,000 34 Electric Car charging station 0 EA 8500.00 0 35 Parking lot lighting 0 EA 2,200 0 36 Solar Panels - 50 KW 50 KW 2,400 120,000 SubTotal 281,880 Design / Bid Contingency 15 % 42,282 Site Work Constr. Costs SubTotal 324,162 Construction Contingency 5% 16,208 SITE WORK CONSTRUCTION COST TOTAL $340,370 * FEH DESIGN CONCEPT K CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: $0,000 1 LS 0 42 Legal Fees 1 LS 5,000 43 Architectural & Engineering Design Fees 1 LS 1,685,059 44 Information & Technology Design Fees 1 LS 19,181 45 Civil Engineering & landscape design Fees 1 LS 15,000 46 Furnishing Design, selection, bidding Fees 1 LS 145,454 47 Geo Thermal Horizontal Test Well 1 LS 0 48 Site Survey (utilize existing facility documents) 1 LS 2,000 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 25,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 39,960 SF 28.00 1,118,880 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 13,430 SF 13.00 174,590 56 Technology & Computer Equipment Allowance 39,960 SF 6.00 239,760 58 Geotechnical subsurface investigation borings 2 LS 2,000.00 4,000 59 Moving 1 LS 20,000.00 20,000 60 Ground breaking and dedication ceremonies 2 LS 1,000.00 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 15 MN 4,000.00 60,000 62 Donor Recognition 1 LS 3,500 63 Commissioning 1 LS 16,000 64 Reimbursable expenses by the Design team 1 LS 6,000 65 Owner's Soft Cost Contingency 1 LS 60,000 66 Referendum or other informational Campaign Facilitation 1 LS 25,000 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 1 LS 15,000 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing 1 1 LS 80,000 Soft Cost SubTotal 3,748,425 Site Work Construction Cost Total 340,370 Building Construction Cost Total 19,483,858 2023 bid dollars PROJECT TOTAL COST $23,572,652 2025 bid dollars (Inflation 4 % per year) $25,496,181 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 179 CONCEPT L OPINION OF PROBABLE COST Owner: Carnegie -Stout Public Library Project No.: 2023341 Date : 9/28/23 Project: Expansion & Renovation Phase: Concept Design Estimator: KE Renovation and Expansion - L DESCRIPTION QTY UNIT COST/SF TOTALS Building Construction Costs: New construction 1 Addition of third floor on 1981 addition 9,406 SF $325 $3,056,950 2 Reinforce the 1981 addition structure 15,360 SF $10 $153,600 4 Extend south stairwell into mechanical space 1 LS $45,000 $45,000 5 Modify HVAC equipemnt intake and exhast through roof 1 LS $50,000 $50,000 6 Renovation of second floor 4,200 SF $160 $672,000 7 Infill of Mezzanine opening 324 SF $130 $42,120 8 Rebuild Mezzanine shelving 1 LS $22,000 $22,000 10 Renovation of first floor 6,800 SF $160 $1,088,000 11 Renovation of three floors, basement of townhouses, gut, reinforce wall, install new floors, tot 8,400 SF $225 $1,890,000 12 Construct Connection to the Townhouses with fire separation 3 EA $15,000 $45,000 13 Add Elevator 3 stop 1 LS $145,000 $145,000 SubTotal 7,209,670 Design / Bid Contingency 15 % 1,081,451 Building Construction Costs SubTotal 8,291,121 Construction Contingency 5% 414,556 BLDG CONSTRUCTION COST TOTAL $8,705,677 Site Work Construction Costs 11 Decorative bollards structures 2 EA 1200 2,400 12 Remove/Relocate trees 0 EA 1000 0 13 Remove ramped sidewalsk and elements 0 LS 3000 0 14 Hazard Material survey, sample, test 1 LS 3000 3,000 15 Hazardous material abatement 8,000 SF 3 24,000 16 New Parking Spaces to expand existing (asphalt with Concrete curbs) 0 SF 9.00 0 17 Improve existing street - at new curb cut, utilities 1 LS 3,000.00 3,000 18 Concrete Curb and Gutter at street at new entrance and patching old entrances 48 LF 24.00 1,152 19 Children's Outdoor Program area, and story garden 0 SF 15.00 0 21 Storm Sewer 160 LF 32 5,120 22 Domestic Water 100 LF 30 3,000 23 Sanitary Sewer 100 LF 40 4,000 24 Electrical service, transformer, switch gear 1 LS 32,000 32,000 24.5 Natural Gas 0 LF 45 0 25 Relocate power lines & poles 0 LS 10,000 0 26 Fill material - 2' at full site 0 CY 27 0 27 Retaining Walls 0 LF 120 0 28 Pedestrian Paving 180 SF 8.00 1,440 29 Lawns & Landscaping 2,000 SF 2 4,000 30 Benches and site furniture, donated 1 LS 4,000J1240','000000 31 Roofcanopy 0 SF 40 32 Flag pole 0 LS 8,000 33 Directional & Informational Signage - sgnage, electronic site sign and building 1 LS 30,000 34 Electric Car charging station 0 EA 8500.00 35 Parking lot lighting 0 EA 2,200 36 Solar Panels - 50 KW 50 KW 2,400 SubTotal 237,112 Design / Bid Contingency 15 % 35,567 Site Work Constr. Costs SubTotal 272,679 Construction Contingency 5% 13,634 SITE WORK CONSTRUCTION COST TOTAL $286,313 FEH DESIGN CONCEPT L CONT. SPARK SESSION / BUDGET SUMMARY Soft Non -Construction Costs 41 Land Acquisition: townhouses assessed value $300,000 1 LS 400,000 42 Legal Fees 1 LS 10,000 43 Architectural & Engineering Design Fees 1 LS 764,319 44 Information & Technology Design Fees 1 LS 7,488 45 Civil Engineering & landscape design Fees 1 LS 5,000 46 Furnishing Design, selection, bidding Fees 1 LS 56,784 47 Geo Thermal Horizontal Test Well 1 LS 0 48 Site Survey (utilize existing facility documents) 1 LS 0 49 Printing Costs & electronic plan room for Construction Documents 1 LS 10,000 50 Construction documents State AHJ review Fees 1 LS 5,000 51 Builders Risk Insurance 1 LS 6,000 52 Quality Control Material Testing & Inspections 1 LS 25,000 53 During Construction Utility costs by Owner 1 LS 6,000 54 Fixtures, Furnishings & Equipment Allowance $28/SF new 15,600 SF 28.00 436,800 55 Fixtures, Furnishings & Equipment Allowance $12/SF existing 6,000 SF 13.00 78,000 56 Technology & Computer Equipment Allowance 15,600 SF 6.00 93,600 58 Geotechnical subsurface investigation borings 0 LS 2,000.00 0 59 Moving 1 2 0 1 1 1 1 1 1 1 LS LS MN LS LS LS LS LS LS 1 LS 20,000.00 1,000.00 4,000.00 20,000 60 Ground breaking and dedication ceremonies 2,000 61 Temporary rental location for 4,000 SF, $12/SF for 15 months 0 3,500 16,000 6,000 60,000 25,000 15,000 80,000 62 Donor Recognition 63 Commissioning 64 Reimbursable expenses by the Design team 65 Owner's Soft Cost Contingency 66 Referendum or other informational Campaign Facilitation 67 If receiving federal funds or using USDA loans required environmental and archeological surveys 68 Fundraising Feasibility Committee, Fundrasing campaign facilitation, Consultanting, & grant writing Soft Cost SubTotal 2,131,491 Site Work Construction Cost Total 286,313 Building Construction Cost Total 8,705,677 2023 bid dollars PROJECT TOTAL COST 17,123,480 2025 bid dollars (Inflation 4 % per year) $12,031,156 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 181 FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 MEETING MINUTES MEETING INFORMATION MEETING NAME Carnegie -Stout Public Library MEETING LOCATION C-SPL Auditorium ATF Meeting #1 MEETING DATE August 23, 2023 MEETING TIME 6:00 PM — 7:30 PM PROJECT NAME Carnegie -Stout Public Library Conceptual Planning FEH PROJECT NUMBER 2023341 PROJECT ADDRESS 360 W. 11th Street, Dubuque, Iowa 52001 ATTENDEE NAME ORGANIZATION PHONE EMAIL ® Christy Monk FEH Design 563.583.4900 christym@fehdesign.com ® Kevin Eipperle FEH Design 563.583.4900 kevine@fehdesign.com ® Andrew McCready FEH Design 563.583.4900 Andrewm@fehdesign.com ® Ema Kuhlmann FEH Design 563.583.4900 emak@fehdesign.com ® CSP-L Core Committee ® CSP-L Public Advisory Task Force ® General Public DISCUSSION 1. Introduced FEH Design team. 2. Reviewed Agenda & today's goals. 3. Introduced the Advisory Task Force (ATF) and its role. 4. Reviewed the adopted Core Committee's Goals for Success. 5. Spoke about the relevance of a 215t Century Public Library a. Questions, comments and responses: i. Will we have copies of these slides? 1. Yes, we can send out a copy of these slides. ii. Does the library have fire safety blankets to protect the most valuable parts of the collection? 1. [I don't believe so] we will note this and take this into consideration. iii. Another library has a separate quiet space that houses the newspapers and periodicals with nice circulation space. 6. Reviewed space needs program. a. Questions, comments and responses: i. Are the ADA minimums plus extra space for extra wide wheelchairs included in the needed square footage for these spaces? 1. Yes, the minimum ADA pathways are built into these figures. We utilized an online calculator that projects the needed square footage according to user -friendliness. The desired user -friendliness can be changed for different parts of the library. The higher the user friendliness, the more square footage there will be in a particular area for circulation. ii. What spaces does the library have now? 7. Reviewed existing vs. recommended square footage for the space. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 Questions, comments and responses: i. What are you basing the recommended square footage off? Where did you get these figures? 1. We used an online calculator that uses compiled data from multiple libraries. ii. Why are we exploring expanding spaces if the building size doesn't allow for it? 1. We are exploring all of our options for different layouts to better utilize what space we have and potential building additions, etc. iii. How many seats in a space? [This individual was trying to understand how to convert square footage numbers to how many people could use or be in the space at one time]. 1. It depends on the space and its function. iv. Are teens part of this task force? 1. Teens were invited to participate and none attended the meeting to our knowledge. 8. Reviewed the condition assessment. a. Questions, comments and responses: i. My understanding is that LED lights are hard on the eyes especially for seniors. We should look into the health impacts or strain before spending money to put in all LED lights. 1. We will look into the most versatile and comfortable options. ii. How is the city budget for this? (Referring to how the city plans to budget for maintenace.) 1. This is new information and there is not currently a budget. The city is meeting this fall to outline their fiscal goals for next year. The intent is to get the project submitted in time so that it can be considered when planning for fiscal year 2025 begins. iii. Shouldn't we prioritize urgent matters first? We shouldn't put money into new landscaping before putting money towards plumbing maintenance. 1. Yes, urgent matters are going to take priority. There will be two separate budgets for building maintenance and space needs. Currently there are only rough numbers budgeted for building maintenance. 9. FEH opened the floor for concept ideas and feedback on what they would like us to study. a. Questions, comments and responses: i. Our lower income population are in greater need of our library and our location should stay downtown. ii. When we talk about teens at our library, we need to understand that they do not fit a general teen demographic but rather a more specific demographic. We should consider this when planning spaces for teens. iii. I have an attachment to this library, specifically when we talk about the use of space. iv. What is the relationship between the library and the county library? 1. [Fielded by the Director, Nick] The libraries are separate organizations, but there is a good working relationship between them and there is daily travel to drop off and pick up materials to help serve our population over a larger geographical area. v. Will we convert printed books to digital books to help free up space? 1. Data shows that the use of eBooks increased when they became popular, but have plateaued. The popularity of printed books has been increasing over time. The calculations account for more printed materials than the library currently has, to adjust to the growing population and the trends in popularity. vi. What is the library's relationship to other organizations such as the Boys and Girls Club and the Multicultural Family Center? 1. [Fielded by head of Childrens Services, Danielle] The library has programs with the Boys and Girls Club, St. Mark's Youth Enrichment, and the Multicultural Family Center. vii. Is it possible to build up and out and have a green space on the roof? We would love to see outdoor spaces. What land do we have access to? Can we convert 11'h street into green space? 1. It is feasible to build up anywhere, it comes down to price and practicality. If another level or location is built, there would be increased staffing needs and operating cost comparisons would need to be evaulated. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 183 FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 viii. A comment was provided for a prior question about converting printed books to eBooks. Three printed books can be purchased for the same price as one eBook. It does not make financial sense to replace the printed collection with a digital one. ix. Will we be able to see trendline data on usage in different functional areas? 1. Yes, the library collects that data. x. It was requested to allow online participants be able to voice comments next time. 1. It can be very distracting to have voices come over a speaker through zoom, so the chat is monitored and the questions are addressed. A. In regard to the lack of staff workspaces, when you calculate space needs, what staffing needs are being considered as the library is projected to grow in the future? xii. Do you collect patron user demographics? 1. We have demographics from library card holders, but the state is very specific about what information can be collected. The available information is limited. xiii. The flagship Dubuque Bank and Trust building is empty, maybe our library will close like they did someday. People love this library. Maybe we can build a second library, but it will be expensive. I want books to be available to people, that is why I donate to the Loras collection. 11 is tough in winter to park and walk on the sidewalks when I'm not sure how the ice will be. I like going to banks where they have a parking lot for this reason. I think the library will be vacant in 30 years because more things will become driven by technology and be available online. 10. Informed the public of the upcoming design workshops (SPARK) on September 13 & 20. 11. FEH asked the audience what other data they want to see that we could provide. a. Questions, comments and responses: i. Look at where and how we can expand when looking at the estimated needed square footage and where we are at currently with square footage. ii. The City owns 1025 Bluff Street, which could be an option for expansion. iii. I would like to advocate for the children's creative play space. Would like to see more space where kids can have more interaction and meet other kids. ACTION ITEMS 1) FEH will send out a copy of the slides and handouts to those who attended and provided their email address. 2) The Core Planning Committee will meet to discuss the meeting and what steps to take moving forward. For meeting minutes this is the author's understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. No response will indicate acceptance by all parties. WRITTEN BY Ema Kuhlmann NEXT MEETING September 6, 2023 from 6:00 PM — 7:30 PM ATTACHMENTS Sign -In Sheets, ATF Presentation Slides, Space Needs, Condition Assessment * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES � W m z n O O rn d �> Z3 m w O a � d m EI � In ul O � � U X U ? O Ln fL Q " O O W h€ •m ; W I ' z of c p iD C) pZ `a z I Lu ! r� z z �€ Lucm UJ W w,. co z o LL m A ® W M~ N N t LL1 w /i/� (n I El ® W 7 QJ.. Q �i E. a a Lu a U re� jl Z 11 ' Lu o z U �JI p' t7 (9 C9 F Q _ 4 m z z z w w p= w uj A} C V DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 185 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES � .. o Icl ❑ w o m ❑ N d � y7 Ln ❑ aim z W LR ❑ d o wD m w m In d a w z E o w a 0 Q� L V a U _❑ A N � J a LD � I d) o E o m U I1 z 0 H w SE } c z o a m U � 0 7 L a Ii � _ W � a W 3 z Q y D W rc . w V) ml ) a _ W m N U 2 Q U U N W zV. r LL a c f a � w W w o ~ a U A Z ? o z z W Q � m a LL z z Q DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 187 * FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS ATF MEETING #1 CARNEGIE-STOUT PUBLIC LIBRARY INTRODUCTION Continuous operation since 1898 Offices in Sioux City, Des Moines, Dubuque (Iowa) and Oconomowoc (Wisconsin) Extensive experience throughout the Midwest Region, over 150 library projects Outstanding record for cost and schedule control Design approach that focuses on the owner, staff and community involvement r':.. ` ,�!+ ilr FEH Design offers experience provided by our four offices including architecture, structural engineering, interior design, WELL and LEED accredited professionals. 3 03 / ADVISORY TASK FORCE ROLE The Advisory Task Force serves as a sounding board, providing guidance, advice, and feedback to the Board. Task Force members will gain knowledge of, or experience with, the facilities, and are capable of articulating the views of the community. They understand the Goals for Success for the Library, can evaluate possible implementation options, will consider the potential cost of proposed options, make advisory recommendations to the Board. 4 * FEH DESIGN 4/GOALS FOR SUCCESS A Library that... Is welcoming to all and serves the needs of all, especially teens and underserved populations. Is efficiently and functionally organized for staff, service, programming, patrons, and a curated collection. Utilizes all existing and future spaces to the full extent of their capabilities with flexibility and multipurpose use in mind. Maintains and respects the historic character of the building. Allows for all types of uses, quiet and loud, without causing disruptions from one to another. Is timeless in its design and use of low maintenance materials, finishes, furniture, and equipment. Has updated infrastructure to support new and future technologies and building systems. Creates awareness, enthusiasm, attracts more users and increases use. A Process that... • Develops and evaluates a variety of solutions. • Gathers, considers, and utilizes input from staff, patrons, public, and planners. • Builds upon partnerships with local and regional organizations. • Identifies a long-term vision and prioritizes short-term steps that are implementable and fundable. I ILA 05 21sT CENTURY LIBRARIES •L. Young adult, youth spacest Flexible spaces & furnishings Integrated technology Marketplace/neighborhood a Makerspaces Collaboration, gathering ! r L If 5 21sT CENTURY LIBRARIES f Young adult, youth spaces , Flexible spaces & furnishings Integrated technology �.—. t.L Marketplace/neighborhood- Makerspaces Collaboration, gathering SPARK SESSION / ATF MEETING MINUTES 9 I • Existing Square Footage — 53,723 GSF • Projected Square Footage — 71,975 GSF litiill] FEH DESIGN F- DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 193 11 Questions? FEH ❑ESIGN 12 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 13 14 I T-A Aw—+nu^T VN�n^e a"Mu..�e•ea mn n... �.. xaa .......... JIM rw �.wq eo�v nn. r.Y.f�u�N...wiYi�NnnY��I T•Yq�o•-a.. d r i...i nl apaoenna p.y. n _ sv na Iw ig6wsan maA.vine eawmwry c'�.W�'.m. aw�nna.s.����.r.w. inert SW,4.r�� mu wicm.. awmry ap.c. aw. x s.cn..a nm I r_lA rp e,n nwnw oa..w: �i.• nv.�u wn n eww •ems � Eba.�w.i.�cd.. Non.^R. mm W. wnW� [ari. pe in.im DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 195 I r-1A �FI,U.,..e$ewr HZ�.,� a..�.. Rneewevkn.n L—rcw [aee kowrcxm = axmLM ]e.nbViia•ti-.r.-.-���ve•+ iew cax [fp.�rNee II^�e.�pwYc�pnf.0+.�e.ew M�i+yfr menb�cpWOM Qw�If.L Rlry flHfYa 15 E LIBRARY NEEDS: URGENT = $21,650 REQUIRED = $51,150 RECOMMENDED = $749,300 TOTAL INVESTMENT = $985,320 mttm -9 - - ' Total Cost Expectation (includes General Conditions, Overhead and Profit & 1 year inflation, excludes design fees, FF&E) 16 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 17 Questions? FEH DESIGN DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 197 WHAT IS A SPARK :SSION? It is a cast -paced, Engaging, Highly -focused Desigi Session. s � � >f FAST -PACED �D ENGAGING __ 3JOI F HIGHLY -FOCUSED DESIGN In a 1 or 2 day session Input comes from your Our team of designers Through the Spark we create concept selected committee or set up shop in your Session, multiple design drawings in a short span from the collective space with their design concepts are created. of time based on your thoughts of your entire toolkits. There, we focus During the day we step ideas. These concepts community or business. all our attention on back, reflect and then are then presented Having a broad base of listening and responding refine the designs. The creating awareness and support, reflects the to your suggestions. We best move forward and a enthusiasm. needs and desires of the bring our tools, our concept moves to a community, school or creativity but no more refined design. business, and develops preconceived notions as built-in ownership. we work with you. 19 Pill * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 21 22 • Advisory Task Force (ATF) Meeting #1 — 6:OOPM Wed • Advisory Task Force (ATF) Meeting #2 — 6:OOPM Wed • Advisory Task Force (ATF) Meeting #3 — 6:OOPM Wed • All Day SPARK Design Workshop (9AM-5PM) • Advisory Task Force (ATF) Meeting #4 — 6:OOPM Wed • All Day SPARK Design Workshop (9AM-5PM) • Advisory Task Force (ATF) Meeting #5 — 6:OOPM Tues • To make recommendations of preferred option August 23, 2023 September 6, 2023 September 13, 2023 September 20, 2023 October 3, 2023 Questions? •!; FEH DESIGN DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 199 Next Meeting: Wednesday September 6, 2023 @ 6:00 PM THANK YOU 23 12 SPARK SESSION / ATF MEETING MINUTES FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS MEETING MINUTES MEETING INFORMATION 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 Carnegie -Stout Public Library MEETING NAME MEETING LOCATION C-SPL Auditorium ATF Meeting #2 MEETING DATE September 6, 2023 MEETING TIME 6:00 PM — 7:30 PM PROJECT NAME Carnegie -Stout Public Library Conceptual Planning FEH PROJECT NUMBER 2023341 PROJECT ADDRESS 360 W. 111h Street, Dubuque, Iowa 52001 ATTENDEE NAME ORGANIZATION PHONE EMAIL ® Christy Monk FEH Design 563.583.4900 christym@fehdesign.com ® Kevin Eipperle FEH Design 563.583.4900 kevine@fehdesign.com ® Andrew McCready FEH Design 563.583.4900 Andrewm@fehdesign.com ® Ema Kuhlmann FEH Design 563.583.4900 emak@fehdesign.com ® CSP-L Core Committee CSP-L Public Advisory ® Task Force ® General Public DISCUSSION 1. The meeting opened with introductions and presented a slideshow. 2. The Goals for Success were reviewed. 3. The role of the Advisory Task Force (ATF) was reviewed. 4. The relevance of a 21st Century Public Library was reviewed. 5. The space needs program was reviewed. a. The comparison of existing square footage to recommended square footage was reviewed. b. The library is smaller than it should be based on collection size and service population. c. Questions, comments and responses: i. I have a concern about preserving the historical elements inside of the building as well as on the exterior including the rotunda. Would like to see us keep the art and beauty of the space and not sacrifice it for utilitarian gain. ii. Could we put shelving up on the mezzanine to create more space? 1. We absolutely can, we would just need to plan accordingly and put in a lift to make it accessible. We can explore this more in the spark session. 6. The building condition assessment was reviewed. a. Questions, comments and responses: i. In the condition assessment recommendations, there area number of water infiltration issues that are not listed as required or urgent. This is a concern to me and I do not agree with the categorizations. 1. If you believe something should be recategorized, please come speak to a design team member after the meeting. 7. A heat map of library card holders in the area was reviewed. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 201 FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 a. It appears that the densest area of users is the downtown area, but it is fairly spread out across Dubuque. b. Questions, comments and responses: i. Is this map of library usage or card holders? 1. Card holders ii. It appears that the library is centrally located not geographically in Dubuque but in the population density of users. 1. It was pointed out that there may be a denser population of card holders because the library is downtown where housing is more tightly packed. iii. Have we considered a satellite location? 1. There have been considerations in the past for an additional branch but there were a lot of considerations and it ultimately did not move forward. 8. Library usage data was reviewed. a. Questions, comments and responses: i. It seems that teen programming is lower in usage than youth or adults, is this accurate and how do we plan on increasing teen usage? 1. This is accurate and a large barrier is noise. The library would like to create a space that teens can use and be noisy. 9. A comparison of the Carnegie -Stout library to other libraries in Iowa was reviewed. a. Questions, comments and responses: i. How many of these cities have multiple physical locations? 1. Cedar Rapids, Des Moines, West Des Moines, Ankeny, Ames, Sioux City all have multiple locations. 2. Some libraries consider book mobiles to be an additional physical location. ii. Dubuque is good about having resources for teens outside of the library. Can we partner with them and what data do those organizations have that they could share on usage? 1. The library partners with a number of organizations and wants to make sure not to replicate what others do with their programming. 10. A SPARK session was reviewed and how that will work. a. What would you like FEH to study? i. More efficient fit in existing site (shift collections and strategically access shrinking/growth areas) ii. Expansion of existing site (up and or out) iii. Build new, more efficiently at central location iv. Move into old DB&T building v. Build a branch library vi. Add stacks to the mezzanine vii. Move makers space to the coffee bar area (or other use) viii. Tier by loudness levels (Loras was cited as an example) ix. Have clear barrier at rotunda floor opening and other spaces (to help with noise dampening) x. Replace desktop computers with laptops xi. Libraries that are not staffed xii. How can we merge loud and quiet areas better xiii. DVD vending machine (like Red Box) xiv. Have a nearby annex location (Masonic Temple) xv. Repurpose the art gallery space b. Questions, comments and responses: i. Can we reduce the collection size? 1. Library staff responded that adult collection is aggressively being weeded and the old materials are being removed to make room for the new, but they need more space regardless. The bookshelves are too tall to reach and the collection is not close to being downsized. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 ii. Do we need all of the stairwells that we have? 1. We need the enclosed stairwells as a means of egress and there is really only one main public staircase. iii. How can we better merge loud and quiet areas? iv. What is the fire partition like in the building? 1. There are shutters that come down from overhead that separate the historic portion from the addition. v. Bottom shelves in other libraries are not used for permanent books and shouldn't be used. How many linear feet do we have to add to be able to achieve this? vi. Is the DVD usage still robust? Should we rip off the band aid and get rid of DVDs? 1. There is some downturn in DVD usage, same with audio books. Music CDs are still going strong. Something to consider. vii. Can people just check out laptops and find a place in the library to sit and work? viii. There are some non -staffed libraries where you can go in 24/7 with your library card and check out books. Could this keep costs down? ix. We are looking for more enclosed small spaces for zoom meetings, etc. 11. It was questioned what criteria will be used to judge which designs are favored. a. If there is delight or beauty in the plan b. Looking for inexpensive solutions in the short term and more costly solutions down the road (cost/time) c. Level of disruption during renovation or building d. Phasing and bonding requirements e. Long-term financial sustainability f. Improve parking / access g. Flexibility of the design so that the program can pivot in the future as needs change h. Something that is sellable to the public to be able to raise funds i. Criteria that is in line with the goals for success j. Environmental impact (urban sprawl, land usage, making the current systems more sustainable with less energy usage, emissions and resource use). 12. The next meetings — SPARK and ATF meeting Sept. 13, 2023, at 9:00 AM — 5:00 PM and 6:00 PM — 7:30 PM a. Attendees were invited to speak to the design team after the meeting for additional comments. b. The SPARK design concepts will be displayed on the website FEHDesignSparks.com. There will be a link to this on the library website For meeting minutes this is the author's understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. No response will indicate acceptance by all parties. WRITTEN BY Ema Kuhlmann NEXT MEETING September 13th, 2023; SPARK 9:00 AM — 5:00 PM and ATF #3 6:00 PM — 7:30 PM ATTACHMENTS Sign -In Sheets, ATF Presentation Slides, Space Needs, Condition Assessment DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 203 w v v W 4 � K N v f L1 N Q W Z o m Cf Cf �n an an a 0 8 W " z u W w W� L� a 0 a O a a J x E W 2 ® MMIE 0 LL Y m N Q a U) 1� YI m N N LU z w z W w aaI a LL ai z I I u F Z u W a m 7 O 1 N W Z z tn W } F V x a _0 VI * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES r ti v w p O w O O d' N •t 00 2 ry Vn a � m w �n co o a m 0 E Q J f7 p a' a in � atl0i � E rfl U a O Q sL i F J 2 2 - ! F 113 LLi c C jv U C C zp L 54_u to CL a W F _ rr} W N a m LJ i N 6 w 7 fA _x in w _LlLu Lt}� F f ] U [V curl W : z Q �. LL Cl o� E� z =4x aw I Wp2 "Z" LLOLL�, r, ft,u I 1 �lLi} 1 V Lu I! DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 205 S ATF MEETING #2 CARNEGIE-STOUT PUBLIC LIBRARY INTRODUCTION I Continuous operation since 1898 Offices in Sioux City, Des Moines, Dubuque :,.. . '. (Iowa) and Oconomowoc (Wisconsin) Extensive experience throughout the Midwest Region, over 150 library projects Outstanding record for cost and schedule control Design approach that focuses on the owner, FEH Design offers experience provided by our staff and community involvement four offices including architecture, structural engineering, interior design, WELL and LEED accredited professionals. 1 :1=NJ=1:a9=V_1lyi . Christy Monk, AIA, LEED AP Ema Kuhlmann Kevin Eipperle, AIA, LEED AP Andrew McCready BD+C Architectural Designer Principal in Charge Architect Principal FEH DESIGN D4/GOALS FOR SUCCESS Library that... Is welcoming to all and serves the needs of all, especially teens and underserved populations. • Is efficiently and functionally organized for staff, service, programming, patrons, and a curated collection. • Utilizes all existing and future spaces to the full extent of their capabilities with flexibility and multipurpose use in mind. Maintains and respects the historic character of the building. • Allows for all types of uses, quiet and loud, without causing disruptions from one to another. • Is timeless in its design and use of low maintenance materials, finishes, furniture, and equipment. • Has updated infrastructure to support new and future technologies and building systems. • Creates awareness, enthusiasm, attracts more users and increases use. A Process that... • Develops and evaluates a variety of solutions. • Gathers, considers, and utilizes input from staff, patrons, public, and planners. • Builds upon partnerships with local and regional organizations. • Identifies a long-term vision and prioritizes short-term steps that are implementable and fundable. 03 / ADVISORY TASK FORCE ROLE The Advisory Task Force serves as a sounding board, providing guidance, advice, and feedback to the Board. Task Force members will gain knowledge of , or experience with, the facilities, and are capable of articulating the views of the community. They understand the Goals for Success for the Library, can evaluate possible implementation options, will consider the potential cost of proposed options, make advisory recommendations to the Board. 5 * FEH DESIGN 5 21ST CENTURY LIBRARIES 71 �� - -A Young adulyouth spaces , Flexible spaces & furnishings Integrated technology Marketplace/neighborhood r Makerspaces Collaboration, gathering A )5 COMMUNITY MEETING SPACES -� �Y ` r -JAW I niloil a�n�yy i� eeting rooms '2+��i Gathering spaces rr......"�� ` li ■ Event spaces _ jelebration venues t _ uiet places ; A lassroom and training spaces ' I • Existing Square Footage — 53,723 GSF • Projected Square Footage — 71,975 GSF E KC 't FEH ❑ESIGN i * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 11 IWA Questions? FEH DESIGN I T_A ..a N. Im IN w W �l I. �...i � niapamn mnp�vc ad sv namor wizen�mm>: an __"_cuw e.umen y.pwr�i. iwwnne�mn mo bsb• Yw�6 HW umW.w.�. ire. vwn. • aIN.uM+ws. am. a s�vn. �. nm SW�A.r "ice•^ DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 211 13 I 14 +y.�.yMm A4•�rw.a r•i �.Md.ry �m..a,+.w•.. e.1�.+...��h.lah.� 4�mm�iw S,i:ii.,i: ow w.,:.in.me..a..n'.m r..ino .w�w�-•i Y em.�+,.tr.. nw way-+� a u.ax IT rm.P».v Fw..,. nwnw i.•n,,N w,n ww•e� ao..a�,ea�a n,a.� .e ss,ow E4s�n<w.i.� cd.. m� wm..W wnaMn� [wri.p S�.�m ,C is aur�aneofrn.a >.:+..o. r.wC..+e.a,.,.+i...I—... r„m d MI—..ffeEi nexasa sa.. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 15 IN I EIA LIBRARY NEEDS: URGENT = $21,650 REQUIRED = $51,150 RECOMMENDED = $749,300 TOTAL INVESTMENT = $985,320 * Total Cost Expectation (includes General Conditions, Overhead and Profit & 1 year inflation, excludes design fees, FF&E) Questions? FEH DESIGN DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 213 17 fi I II GEN LRAL LIBRARY ACT1V1T185 Yfo YM 1 I oral LrafarY CIrCU1a1r09 Percenrage Change Tolal Relererrce inquiries Pe enrage charge Library "sImbens j71wM -.5.498 $CYI001 Ll braN Cards Added 0372Q221 L rbrary Registrations ffnrg VrsrtorCmm Pe Cenrage C7larlge Cvrusrde VI sits fp1al In le filer and Wl reles5 Q5a0a Tolaf Number of Uses Pe7renrape Caange Screw Media tnpepements YOUTute Facebook Twrdw Instagram Pullefmst GGdO Reads 1ToW tl ABook troy 8 Fgerdpl NewAlt e•NeM Idler ReOrsbanons New Chddw's e44ewseeller Rwatrabons 01.1 a 7,850 4fi,058 450,653 d33,532 940 740 9.282 8,357 27% 11% 427 374 3,951 7.710 4g178 47,T71 19.534 IS-881 184.852 162,178 3% 14% 70 108 1.067 1.300 11.231 S-W 97.310 93.152 f 28% 17% 378 1,549 1g739 12 504 835 1,932 18,631 20,427 88. 183 3.142 3,427 142 148 1,657 2.540 27 10 3Q8 420 350 327 3 4 37 3Q 0 0 8 520 Maker Space YID YPO Number of AVIP4e5tRrogfam5 9 7 107 87 Number o(ABende95 169 73 2.345 1'36 Number 0New C ertAed Makers 0 0 0 20 Numov of Yisdora 886 589 6.175 1642 Number of Events outside 1he Library 0 0 6 0 U,tefa tws C3u1510e file Ll6rery a 0 1.252 Q WM6Per Roam Tolar Illnules Used 4.579 3,450 32,938 25.825 Number of Whisper Room Uses 39 27 284 212 Sm" U" bnq: Whi5per RHm T7tar 14lnules Used 100 90 1.570 1890 Numbvf of Wrnsper Room Uses 2 2 20 33 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES I T-A ADULT SERVICES Total Reference Onestlens Internet Use Total Number of DesMbp Uses Total Number of IYirele5s Uses Programs Number Hstd in the Library Number of Attendees Percentage Change Number Held Outside of the Library Numbe r of Affenoe e s &cycle Library Number of Stops Numbe r of Iriteradon s Number w Circulations. all mated als 19 IL CIRCULATION SERVICES Library Circulation Dutuque Residents Nonresidents TOTAL CIRCULATION Adult Circulation Print Materials Other Matenais Lap Toos Digital Maienal OVD-BluYay fAatenafs Total Adult Circulation PeRrrnrage C harrge P4111111 YTD YTD un 23 Jun 22 FY-23 FY-22 694 474 7.398 5 457 1.141 969 12.970 11-008 9, 647 7.170 79.976 70,020 5 5 80 79 13D 84 2.542 1.285 33% 98% 0 1 5 3 0 20 183 438 2 4 4 36 15 74 70 465 0 0 36 134 YTD YTD 41.018 38,173 389.942 370.581 8.842 7,985 60.711 62,951 47AW 46,058 450,853 431532 9.666 9 787 100,432 101.033 1.268 1.406 11875 15.759 23 38 350 442 9.779 7.602 105.938 89.455 5,529 6258 68,427 74.330 26,265 25,091 209,022 291,019 5% 3% YOUTH SERVICES Total Reference Questions Desk Top Internet Usage Children Total Number of rises Desk Top Intemet Usage Young Ad till Total Number olUses Children's Programs Number Held in the Library Number of Allen does Percentage Change Number Held Outside olt he Library Number ofAdendees Teen Programs Number Held In the Ubrary Number of Atlendees Perc"ge Change Number Held Outside dlthe Library Number of Ana noees Teen Circulation Prinl Materials Caner Materials Digital Nalenal Total Teen CinculaUans PeW,?fage Change ........................................................... Children Circulation Prins rd atenals Omer Materials DVD0u4ay Malerlals Digital Matenar Total ChWen Cirpea W Percentacs Cnanee YTD YTD f-23 FY-22 246 266 1.884 2900 1 341 479 3.361 1-939 1 102 fib 1.003 105 1 46 22 403 272 1.934 991 12,996 6.114 95% 113% 14 22 198 180 1.122 1,068 7,405 4,059 13 11 106 90 77 78 942 658 .1% 43% 1 2 47 37 19 85 2232 400 1.214 1.212 8,081 8.189 a 9 79 93 579 619 6.818 5.809 1,901 1,840 14,978 14,091 3% ...................................................... 5% 17,080 16,392 122.478 111.719 190 127 1,451 1,327 1.072 1,857 15.435 17.670 762 T51 7.289 7.707 19.594 19,U7 146.653 138,422 3°h 6% DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 215 21 Paa * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 24 WH A SPARK SESSION? It is a ast-paced, Engaging, Highly -focused Design Session. FAST -PACED ENGAGING HIGHLY -FOCUSED DESIGN In a 1 or 2 day session Input comes from your Our team of designers Through the Spark we create concept selected committee or set up shop in your Session, multiple design drawings in a short span from the collective space with their design concepts are created. of time based on your thoughts of your entire toolkits. There, we focus During the day we step ideas. These concepts community or business. all our attention on back, reflect and then are then presented Having a broad base of listening and responding refine the designs. The creating awareness and support, reflects the to your suggestions. We best move forward and a enthusiasm. needs and desires of the bring our tools, our concept moves to a community, school or creativity but no more refined design. business, and develops preconceived notions as built-in ownership. we work with you. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 217 I al b r r 4 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES 27 V • Advisory Task Force (ATF) Meeting #1 — 6:OOPM Wed • Advisory Task Force (ATF) Meeting #2 — 6:OOPM Wed • Advisory Task Force (ATF) Meeting #3 — 6:OOPM Wed • All Day SPARK Design Workshop (9AM-5PM) • Advisory Task Force (ATF) Meeting #4 — 6:OOPM Wed • All Day SPARK Design Workshop (9AM-5PM) • Advisory Task Force (ATF) Meeting #5 — 6:OOPM Tues • To make recommendations of preferred option August 23, 2023 September 6, 2023 September 13, 2023 September 20, 2023 October 3, 2023 Questions? FEH DESIGN DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 219 Next Meeting: Wednesday September 13, 2023 @ 6:00 PM THANK YOU 29 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 MEETING MINUTES MEETING INFORMATION MEETING NAME Carnegie -Stout Public Library MEETING LOCATION C-SPL Auditorium SPARK #1 ATF meeting MEETING DATE September 13, 2023 MEETING TIME Noon and 6 PM PROJECT NAME Carnegie -Stout Public Library Conceptual Planning FEH PROJECT NUMBER 2023341 PROJECT ADDRESS 360 W. 11th Street, Dubuque, Iowa 52001 ATTENDEE NAME ORGANIZATION PHONE EMAIL N Christy Monk FEH Design 563.583.4900 christym@fehdesign.com N Kevin Eipperle FEH Design 563.583.4900 kevine@fehdesign.com N Andrew McCready FEH Design 563.583.4900 Andrewm@fehdesign.com N Ema Kuhlmann FEH Design 563.583.4900 emak@fehdesign.com N Gregg Baum FEH Design 262.269.3458 greggb@fehdesign.com N Ellie Wigginton FEH Design 563.583.4900 elliew@fehdesign.com N Jennifer Maddux FEH Design 563.583.4900 jenniferm@fehdesign.com N CSP-L Core Committee ® CSP-L Public Advisory Task Force N General Public DISCUSSION 1. FEH Design Team sketched design concepts from 9 AM — Noon. a. Public comments and feedback: 1) Give the teen zone a place where it can be more separated from other patrons. 2) Have the maker's space and children's spaces more apparent right when you walk into the building. 2. FEH Design Team presented initial design concepts for feedback at Noon. a. Questions, comments and feedback: 1) Did not like the children's area near the front door as the kids might run away. 2) Have technical services on the first floor where they receive incoming books. 3) Would like sightlines between service desks. 4) There are too many public service desks now, it is confusing. 5) Don't have too many private hideaway spaces for teens to get up to shenanigans. 6) Not enough office space as it is. 7) Don't want to lose parking. 3. FEH Design Team sketched iterations of design concepts from 1:30 PM — 5:00 PM. 4. FEH Design Team presented iterations of design concepts for ATF meeting at 6 PM. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 221 F E H DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 a. The Goals for Success were reviewed. b. Option 'A' was presented; making a more efficient layout within the building that we have now. 1) Questions, comments and feedback: 1. Love this. Very impressive. 2. How much more sq ft would this design create? a. Roughly 3000 sq ft. 3. Would the mezzanine be taken out if we extend the third floor over the now mezzanine and second floor? a. Yes 4. Will the friends of the library get more square footage with this design? a. With this design no, but we can massage the plan and don't want to get too much into specifics. c. Options `B' and `113.1' were presented; expanding the building on the existing footprint. 1) Questions, comments and feedback: 1. B might be more welcoming if we switch the children & YA space with the adult space. 2. The variety of rooms offered in one space for the YA section in B was liked. Space for staff for that section should be closer to the room. 3. Can we blend some of these design options together? a. Absolutely, we want to take the best pieces of these designs and put them together to make an ideal design that you would like to see. 4. If the children's space could swap with the adult section it would be more welcoming. 5. If we build up, the exterior profile should become more visually appealing. d. Option `C' was presented; Create an entirely new building on a different site. 1) Is there a site this would be on? 1. There is not a specific site at this moment, we would have to search for a suitable one. e. Options `D' and `D.1' were presented; Move the library out of the Carnegie -Stout building into the DB&T building. 1) Questions, comments and feedback: 1. Does the sale of this building include their drive through? a. No. 2. Could we create a drive through? a. Yes we could! 3. Would we be moving the library from this building into the DB&T? a. With this design option, yes. 4. What would happen to the current library building? a. We are unsure at this time; this would need to be discussed further. 5. What is the cost savings of using the bank? a. At this point in time we do not have that information. 6. Could we keep both buildings the way they are and also have the DB&T building space? a. This is a possibility. 7. The DB&T building is beautiful and has a gorgeous vault in the basement. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 8. There was concern with moving into a building that was built to be a bank. These old buildings are sturdy and difficult to alter, they do not provide the flexibility we are looking for. Could not easily be adapted. Options `F', `FX and 7.2' were presented; Expanding the building to the North into IIth street. 1) Questions, comments and feedback: 1. Would there be an entrance on the first floor of F.1? a. Not in this design. 2. There is bad accessibility with only having one entrance. 3. The 1 st floor entrance is so much more convenient than back and forth ramps. 4. Are we losing staff workspace with this design? a. No, but the details can be massaged out down the line. 5. The idea of collections on the third floor was not liked. There was concern that patrons would not go up there and circulation will go down. 6. Multiple people like the idea of an East entrance if we are going to have two entrances. 7. Liked the design that opened up the floor plan. g. Option `G' was presented; Expanding to the parking lot to the West with a skywalk over Bluff Street. 1) Questions, comments and feedback: 1. I like the idea of having a skywalk across Bluff especially in the winter. h. Option `H' was presented; a layout proposed by a staff member. 1) Questions, comments and feedback: 1. Love the idea of an additional staff elevator on the south portion of the building. i. Option 'I' was presented; an amalgamation of option A and B. j. General comments or questions: 1) One of the biggest obstacles to making this space more inviting is that the exterior is imposing and intimidating. The exterior must be seriously considered if we want to invite people in. 2) The idea of an East entrance was liked; that was one of the reasons why the DB&T building was so compelling. Having an entrance on this fagade opens the library up to downtown in a whole new way. 3) What is the trajectory of this library? We can't just keep putting an addition on an addition forever. 1. There is a tipping point where the square footage needed would require getting a separate branch. We are close to that point as it is. 4) Why didn't they add another floor years ago when they did this addition? 1. It was not believed that it would be funded. 5) Would the city fund this addition? 1. A referendum may be proposed, where the public would decide what they wanted to fund. 6) Would like to explore the possibility of buying the Stout house next door and having that as an annex. 7) The plans that keep the children's area on the 1 st floor were liked. Not having to navigate stairs or an elevator while juggling multiple kids (often with a stroller) is a major plus. 8) It was suggested that the space needs could be mitigated with partnerships with organizations such as multicultural center, boys and girls club, St. Marks, senior housing, mall reading area, bookmobile etc. DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 223 •�" FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS k. 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 9) The art at your library program uses a current space since it was used as an entrance, but it can integrate into any plan. 10) Multiple welcoming, accessible entrances is important! FEH Design would like as much feedback as possible. 1) People are encouraged to write on the comment sheets up front near the designs. 2) Everyone present was given stickers labeled 1, 2 or 3 to vote for their favorite design options. 3) Below is a tally of the votes: OPTION 1ST CHOICE 2ND CHOICE 3RD CHOICE WEIGHTED TOTAL A 1 0 2 5 B 4 3 2 20 B.1 0 0 0 0 C 0 1 0 2 D 2 0 2 8 D.1 2 0 1 7 E 0 0 0 0 F 1 0 1 4 F.1 0 2 1 5 F.2 6 7 2 34 G 1 2 4 11 H 3 4 3 20 1 0 0 0 0 5. Online Voting: a. Those online were asked to go to our SPARK website and provide feedback. 1) https://fehdesignsparks.com/carnegie-stout-public-library/ 2) Scroll to the bottom of the page, under the title `PROVIDE COMMENTS" click the purple "Click the Link" button. This will redirect you to a survey where you can leave feedback. 3) Those online can also vote by leaving a #1, #2, or #3 comment on a design. ACTION ITEMS 1. Participants will provide feedback both in person and online regarding the design iterations. 2. FEH design will take this feedback into consideration going into the next SPARK design session. For meeting minutes this is the author's understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. No response will indicate acceptance by all parties. WRITTEN BY Ema Kuhlmann NEXT MEETING September 20, 2023 9 AM — 5 PM (SPARK) and 6 PM (ATF meeting) ATTACHMENTS Sign in Sheets * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES r�� E 7 'C 'O 7 Q u g � O 3 0 0 I � Q m 4 = O @ ai U I � r w U O r J z z w url W W c g g m a d c� U m CL • A t J U W Q W ZN C6 _oo 90 W Q U cn U Z o i= Z LL a a a cri Lu z z w zzz r F Www F � � -� a m W III W O= 2 a 22 &LLz I 6 _, . lr: MR r a DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 225 * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES w ego w o m b tt 3 In m A z g co 0 Q O m Z E ❑ w in v a ° m i w a � � � d I � 0 w z_ E a N Q � :3 3 SZ O I a a J a o � I � � w 2 a c p o of C) a wl a C P z z Im w w` ID z E a_ CL Z r 0 n � P o N [] C7 W S (V a 4 M J = LU W T u �} E n v sj ti _ LI _� Lu 5-a LLJ y J_ ❑ Cl z Li } LV c� c� c� ¢ o R J ` Z z 2 � m ~ W a x in w `—� Cyr WWw awa a �'�� Qc m LL Z a DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 227 FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 MEETING MINUTES MEETING INFORMATION Carnegie -Stout Public Library MEETING NAME MEETING LOCATION C-SPL Auditorium SPARK #2 and ATF meeting MEETING DATE September 20, 2023 MEETING TIME Noon and 6 PM PROJECT NAME Carnegie -Stout Public Library Conceptual Planning FEH PROJECT NUMBER 2023341 PROJECT ADDRESS 360 W. 11th Street, Dubuque, Iowa 52001 ATTENDEE NAME ORGANIZATION PHONE EMAIL ® Christy Monk FEH Design 563.583.4900 christym@fehdesign.com ® Kevin Eipperle FEH Design 563.583.4900 kevine@fehdesign.com ® Andrew McCready FEH Design 563.583.4900 Andrewm@fehdesign.com ® Ema Kuhlmann FEH Design 563.583.4900 emak@fehdesign.com ® Gregg Baum FEH Design 262.269.3458 greggb@fehdesign.com ® Ellie Wigginton FEH Design 563.583.4900 elliew@fehdesign.com ® Jennifer Maddux FEH Design 563.583.4900 jenniferm@fehdesign.com ® CSP-L Core Committee ® CSP-L Public Advisory Task Force ® General Public DISCUSSION 1. FEH Design Team sketched design concepts from 9 AM — Noon. a. Public comments and feedback: 1) Patron wanted to see a focus on the children's space. Suggested the children's space be away from the front door and general public. Make that area a destination with more space for play. 2. FEH Design Team presented initial design concepts for feedback at Noon. 3. FEH Design Team sketched iterations of design concepts from 1:30 PM — 5:00 PM. 4. FEH Design Team presented iterations of design concepts for ATF meeting at 6 PM. a. The Goals for Success were reviewed. b. Option 'A' from SPARK Day 1 was reviewed. c. Option 'B' from SPARK Day 1 was reviewed. d. Option 'B.1' was presented, expanding the building on the existing footprint. 1) Questions, comments and feedback: 1. Is that all glass walls in the third floor new office space? a. Yes, concept B1' has offices, storage, and conference rooms on the third floor of the glass addition. e. Option 'C' from SPARK Day 1 was reviewed. f. Options'D' and 'D.1' from SPARK Day 1 were reviewed. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES F E H DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE f ENGINEERING / INTERIORS 563 583 4900 g. Options `F' and `F.1' from SPARK Day 1 were reviewed. 1) Questions, comments and feedback: 1. The ramp access would also apply to anyone with a stroller. h. Option `F.2' from SPARK Day 1 was reviewed along with new drawn images of the concept. 1) Questions, comments and feedback: 1. How close is F.2 to meeting the square footage goals? a. The total sq ft would be 65,000, so about 7,000 sq ft short. 2. How long will this addition last before we would need to expand again? a. The 72,000 sq ft goal covers a 20 year growth projection. i. Option 'G' from SPARK Day 1 was reviewed along with new sketched images of the concept. j. Option `H' from SPARK Day 1 was reviewed. k. Option `HX was presented; this option is a reiteration of option H, including 3 floors on the east half of the building, a second elevator, and an East entrance. I. Option 'I' from SPARK Day 1 was reviewed. m. Option `J' was presented, a new library that takes up an entire city block in downtown Dubuque, no specific block in mind at this point. n. Option `K' was presented. This takes down the 1980s addition and adds a new building addition to the east and north edges of the property line. This includes an east entrance. o. Option `L' was presented, where the library builds into the row houses to the south of the building. 1) Questions, comments and feedback: 1. Are you planning to use the existing townhouse? Or tearing it down and building something new? a. We would most likely keep the historical exterior of the building intact but change the interior to suit the library's needs more readily. 2. If the floors in the house don't line up height wise with the floors in the library, can we maximize the number of floors in the row house to create more square footage? a. The floor heights do not align and if we added a second elevator where the house would connect to the library, there would be a way to access that space; we are able to have more floors in a smaller space this way. 3. Would option L meet the program square footage goal of 72,000 sqft? a. No, it would be short of the goal. p. General comments or questions 1) The second elevator is a great idea. 2) What goals are these options meeting? What is our best solution? 1. Soon we will be trying to narrow our options down to three based on the criteria given to us by the public at a previous meeting. 3) We feel very overwhelmed with options. Can we remove some for next time? 1. Yes. 4) Can we compile the best elements of each of these designs into one design? 1. Yes, we can. A general comment sheets was labeled 'Franken-Plan' where attendees were encouraged to write down their favorite components they would like to see present in the design. 5) Can we have an online survey of all of the components so we can vote on which ones we want to be part of the 'Franken-Plan'? DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 229 FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 1. Yes, we can make this happen. q. FEH Design would like as much feedback as possible. 1) Kevin reviewed the criteria for what to consider when choosing the best design. 2) People are encouraged to write on the comment sheets up front near the designs. 3) Everyone present was given red stickers labeled 1 or 2 to vote for their favorite design options. 4) Below is a tally of the total votes from the current SPARK session: OPTION 1ST CHOICE 2ND CHOICE WEIGHTED TOTAL A 0 1 1 B 0 0 0 B.1 11 3 25 C 0 0 0 D 0 0 0 D.1 0 0 0 E 0 0 0 F 0 0 0 FA 0 0 0 F.2 1 9 11 G 0 0 0 H 1 0 2 H.1 2 5 9 1 0 0 0 J 0 0 0 K 2 1 5 L 1 0 2 5. Online Voting: a. Those online were asked to go to our SPARK website and provide feedback. 1) https://fehdesicinsparks.com/carneciie-stout-public-library/ 2) Scroll to the bottom of the page, under the title "PROVIDE COMMENTS" click the purple "Click the Link" button. This will redirect you to a survey where you can leave feedback. 3) Those online can also vote by leaving a #1 or #2 comment on a design. ACTION ITEMS 1. FEH design will create conceptual cost estimates for preferred designs based on public feedback for the next meeting. For meeting minutes this is the author's understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. No response will indicate acceptance by all parties. WRITTEN BY Ema Kuhlmann NEXT MEETING October 3, 2023 at 6pm ATTACHMENTS Sign in Sheets * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES r.i o ui c a w p rn a Ln v r ui z a m _2 3 co ¢pm tD iw Ln m d to to a ❑ W LLI Z W H a z O Q W U r 0 z z Li w a L N Y N 7 N 7 Q� N 'y W 0 n t7 E; Y Z iw co D F � W W w a of x z z w w w w w w w z w v O ft! w a m W w � A. LL z J_ Q LLJ w z 0 0- u z U C] N w 2 'v a Lrk DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 231 w q m C worn acs+ia z 3: Ln ❑ a 0 m z u 7 ❑ ' w I m I O w z z E o Ln `a w Q Y _ H U n x J � I c] Q Q m d Q J O � C to I � � w iu z Z d N W 2 F- LU I g a- 4 a z Q CAW W N a N z W C, U) N l m w rcn a E, < E w IL E r� a V 2 i!] co CV W w z F LL a O W Lu w z zaz _� u A W F, 7 �} `r Z_ Z_ _Z � W a ru LU LU i� 4 1L 2 zi a FEH DESIGN SPARK SESSION / ATF MEETING MINUTES W O m F- ry v F N m v' am m kn Q 2 m z ti 7 to ,n 0 � w o d m I I 4 _ W 2 0 w i I � u x q J Q Lit LL Z O Z a � I z o, I W z VA 1 `ram "l LL L I � DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 233 FEH DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 MEETING MINUTES MEETING INFORMATION MEETING NAME Carnegie -Stout Public Library MEETING LOCATION C-SPL Auditorium ATF Meeting #5 MEETING DATE 3 October 2023 MEETING TIME 6:00 — 7:30 PM PROJECT NAME Carnegie -Stout Public Library Conceptual Planning FEH PROJECT NUMBER 2023341 PROJECT ADDRESS 360 W. 111h Street, Dubuque, Iowa 52001 ATTENDEE NAME ORGANIZATION PHONE EMAIL ® Christy Monk FEH Design 563.583.4900 christym@fehdesign.com ® Kevin Eipperle FEH Design 563.583.4900 kevine@fehdesign.com ❑ Andrew McCready FEH Design 563.583.4900 Andrewm@fehdesign.com ® Ema Kuhlmann FEH Design 563.583.4900 emak@fehdesign.com ® CSP-L Core Committee ® CSP-L Public Advisory Task Force ® General Public DISCUSSION 1. A Board of Trustees member called the meeting to order. 2. FEH Design began the meeting with a brief introduction of the design team present. 3. FEH Design reviewed the Goals for Success. 4. FEH Design reviewed the decision -making criteria chart. a. This chart is attached. b. Each design option created during the SPARK sessions was scored on fifteen different design criteria. 1) These criteria were previously identified by the public as being important to measure the desirability of a design concept. c. If FEH Design believes a criterion is met in a design option, it was scored '1'. If it is believed a criterion is NOT met in a design option, it was scored '0'. d. A brief explanation of how the scores were determined for each criterion was given. 5. FEH Design reviewed the SPARK session results from day 1 and day 2. a. Two tables showing the voting results were displayed. 1) The options that received the most votes were highlighted. 2) FEH showed images from the SPARK session as a reminder of the popular design options. 1. BY modifications and additions were reviewed. This option adds roughly 15,000 sq ft a. A patron commented that we need more parking space before we focus on expanding the interior space of the library. Needs to be able to safely access the building. * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES �♦♦ F E H DESIGN 951 MAIN STREET DUBUQUE, IOWA 52001 ♦ ARCHITECTURE / ENGINEERING / INTERIORS 563 583 4900 b. A response was provided by other patrons was that a safe crosswalk area is important, but more parking is not necessary and is part of the challenges of being downtown. If we can't add parking ,we should focus on safety. 2. F2 modifications and additions were reviewed. This option adds roughly 13,000 sq ft. 3. G modifications and additions were reviewed. This option adds roughly 14,300 sq ft. 4. H1 modifications and additions were reviewed. This option adds roughly 10,000 sq ft. 5. K modifications and additions were reviewed. This option adds roughly 9,000 sq ft. 6. L modifications and additions were reviewed. This option adds roughly 15,500 sq ft. b. FEH reviewed their created budget opinion for the following design options: 61', C, F2, G, H1, K, and L. 1) These figures include costs for things like land acquisition, construction, furniture, computers, etc. 2) Questions, comments and responses: 1. Does the budget include the cost of relocating staff and services during construction? a. Yes it does. Moving costs are also included, where applicable. 2. The row houses could be added to any of these design options to increase the square footage. How much would it cost to add this to a design? a. It is possible, but very expensive given all of the changes needed to align the floors with the library and rework the interior. It would cost somewhere around $2 million for renovations and about half a million dollars for land acquisition. 3. Could we buy the row houses but not connect them or do all of that renovation? a. That is a possibility, but they are not accessible and currently designed as apartments. Space with little to no renovations done would have limited functionality. c. FEH Design reviewed the preferred design elements survey results, where we asked for priorities related to library amenities. The top eight aspects are as follows: 1) More parking within a city block 2) More meeting / study / tutor rooms 3) Second elevator 4) Larger multifunction room (1,800 — 3,000 sq ft) 5) Designated quiet reading spaces 6) More private study spaces 7) Teen computer gaming / e-sports area d. Those present at the meeting voted on their preferred options out of the ones listed on the budget opinion. Each attendee got one vote. The results were as follows: 1) B.1' - 17 votes 2) C — 0 votes 3) F2 — 1 vote 4) G — 1 vote 5) H 1 — 0 votes 6) K — 1 vote 7) L — 0 votes 8) No change to the building — 1 vote DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 235 FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 951 MAIN STREET DUBUQUE, IOWA 52001 563 583 4900 6. Short Term Steps / Project a. FEH Design staff will meet with library staff to discuss short term steps that could be implemented to resolve some immediate issues, before a larger project would commence. 7. FEH Design asked attendees what aspects they would like to be part of the Recommendations list. a. More safe / free parking b. Integrate preferred design elements into design option B.1' c. East entrance d. Larger children's play area (differentiated creative, interactive space) e. Partner with and include space for a social work / other resource people f. Kitchen space g. Outdoor green space (patio) / green roof (not necessarily as a patio) h. Second elevator 8. FEH Design reviewed the next steps in the process. a. There is a library Board of Trustees meeting that is open for the public to attend on October 19th from 11:30 AM — 1:30 PM. b. City Officials Communications will be in a worksession that has not yet been scheduled. 9. A Board of Trustees member adjourned the meeting. For meeting minutes this is the author's understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. No response will indicate acceptance by all parties. WRITTEN BY Ema Kuhlmann NEXT MEETING Open Board of Directors Meeting on October 19, 2023 from 11:30 AM — 1:30 PM ATTACHMENTS Sign In Sheets, Criteria Sheet, Conceptual Budget Summary * FEH DESIGN SPARK SESSION / ATF MEETING MINUTES w v ❑ w v m ❑ z�in p a 4 m z � m 4 W N V 7 m w 5 � o i � m 7 u7 up z_ E o C Vl O I W a ❑ Q y � U � x .rl i 7 V i ❑ p i N 7 � a a � I a � w 1+ I ui N z o E O o _ 0 F LJ Q � U z z13) IIJ W W W W a i Lo 5 z y D ICA �_ C) C v UJ rn . �JJ W N 0 7 .2 LJJ lz ¢ i h V a o 0�] 1p Z a Q -Ty o z z wLu LU Lu w w w DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 237 woo i ❑ W�rvv W Lnm N }a m Z } N ❑ Cam z N � C] m w a � d In In LA W 2 N O w Ty 7 � � Q tl Li 9 X � 1 ❑ d Q d O ui LLl � � w I o ! Z , , o a F J s z U' 2 Z � � h LL � U m 2m o U o 0 .0CD �- LL N Q _ W 9 CO W I ^ N QJ �. W ' -y] ❑ ¢� f z V ! J n� m W o Z U U c ! 7 Lu 4 0 H L' � r Z p Z z wLU All J1 7 ' z z L)i a w w W w co w 0 20 let LLJ LLJ A Q a U.w z z * FEH DESIGN NEXT STEPS CONTENTS INTERM DESIGN SOLUTION INTERM DESIGN SOLUTION SHORT-TERM STEPS: The FEH Design team met with library staff to discuss how the existing library could be made more functional for patrons and staff in the immediate future. The rationale for this interim step was to solve very specific issues plaguing the library that could be implemented with a moderate level of effort and completed before a major building project would be done. This was conducted after the SPARK workshop so the interim design would not need to be re -done when the major project would be conducted. Most built-in short-term improvements will be able to be retained and some short-term improvements will not be able to be retained in a larger, future project. Investments in furniture and modular items like the study rooms can be retained and reused while other elements will most likely be redone due to the reconfiguration of collections and overall layout of the building. A meeting with library staff was held on 9 October 2023 to review needs and brainstorm options. One option was generated to meet the stated interim needs: • Wayfinding and staff visibility related to the number of desks visible from the first -floor entrance. • Teen space supervision and functionality. • Children's department amenities. • Noise issues due to circular wall configurations • Collection allocation and furniture placement to support library services. * FEH DESIGN NEXT STEPS / INTERM DESIGN SOLUTIONS Wmemo] 0 &FIIRST FLOOR FURNITURE PLAN up F-1 CHILDREN'$ ❑ PROGRAM ROOM UP BC DF SELF- CHE� UT m ® m OVD. CO. NEW ARRIVALS ".HE.K..1 0 0 CIRCULATION WORKROOM ME] DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 241 :11 L STUDY ROOM TUTOR ROOM m GENEALOGY LOUNGE 1-1 ❑ ❑ 2 SECOND FLOOR FURNITURE PLAN e. _ ,.-0.11 FEH DESIGN NEXT STEPS / INTERM DESIGN SOLUTIONS Carnegie -Stout Public Library Minor modification Plan, phase 1 aligned with long-term vision 10/13/2023 Item # Change Quantity Unit Unit Cost Cost First Floor Teen Area Chanaes 1 remove circle wall, booth and desk 1 LS 2,000 2,000 2 remove north wall 32 LF 24 768 3 remove southeast hidden booths 20 LF 24 480 4 remove flooring 2,000 SF 1 2,000 5 remove ceilings 2,400 SF 2 4,800 6 remove info desk 1 LS 300 300 7 build new west walls 50 LF 80 4,000 8 build storage room wall 20 LF 80 1,600 9 build new north wall, full glass 34 LF 220 7,480 10 new doors - glass 2 EA 3,000 6,000 11 new door storage - wood 1 EA 2,000 2,000 12 new flooring pieced in to match 2,000 SF 2 4,000 13 new wall base 300 LF 5 1,500 14 painting 4,000 SF 4 16,000 15 new ceiling constructed 2,400 SF 5 12,000 16 rework lighting 2,400 SF 5 12,000 17 rework power 2,400 SF 5 12,000 18 rework HVAC 2,400 SF 15 36,000 19 revise signage 1 LS 1,000 1,000 20 new staff casework 16 LF 300 4,800 21 new recommendations desk 16 LF 350 5,600 22 new teen desk 16 LF 350 5,600 Subtotal 141,928 contingency 20 % 28,386 Total construction 170,314 soft costs 25 % 42,578 Total Project Cost $212,892 Convert Conference Room to Staff Soace 1 remove door, frame, hardware 1 LS 1,200 1,200 2 cut opening and frame wall for door 1 LS 1,500 1,500 3 re -install door, frame, hardware 1 LS 1,400 1,400 4 patch in opening studs, gyp, plaster 1 LS 1,500 1,500 5 repair wall at new opening 1 LS 1,500 1,500 6 paint 700 SF 4 2,800 7 repair wall base 10 LF 10 100 8 move light switch 1 LS 2,200 $2,200 2.440 Subtotal contingency 20 % Total construction soft costs 25 % Total Project Cost 12,200 12,200 3,050 $15,250 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 243 North Circ Desk Changes 1 remove walls, doors, casework 1 LS 2,400 2,400 2 remove flooring 500 SF 1 500 3 remove ceilings 500 SF 2 1,000 4 remove info desk 1 LS 300 300 5 patch west walls 30 LF 40 1,200 6 build new north and infill east walls 12 LF 220 2,640 7 new flooring pieced in to match 500 SF 2 1,000 8 new wall base 60 LF 7 420 9 painting 600 SF 4 2,400 10 new ceiling constructed 500 SF 5 2,500 11 rework lighting 500 SF 5 2,500 12 rework power 500 SF 5 2,500 13 rework HVAC 500 SF 15 7,500 14 revise signage 1 LS 1,000 1,000 15 new staff casework 44 LF 300 13,200 16 Built in desk 4 LF 350 1,400 Subtotal 42,460 contingency 20 % 8,492 Total construction 50,952 soft costs 25 % 12,738 Total Project Cost $63,690 Activity Wall 1 purchase activity system wall 1 LS 3,500 3,500 2 remove circle display 1 LS 1,200 1,200 3 Install activity wall 1 LS 1,400 1,400 4 patch in opening studs, gyp, plaster 1 LS 1,500 1,500 5 paint 100 SF 4 400 6 Lighting of activity wall 1 LS 2,400 2,400 Subtotal 10,400 contingency 20 % 2,080 Total construction 12,480 soft costs 25 % 3,120 Total Project Cost $15,600 Early Learning and Discovery 1 purchase activity system walls 1 LS 7,000 7,000 2 remove shelving, repair walls, paint 200 SF 12 2,400 3 activity desk 1 LS 2,800 2,800 4 install wall base 20 LF 7 140 5 lighting of activity walls 1 LS 3,000 3,000 Subtotal contingency 20 % Total construction soft costs 25 % Total Project Cost Grand Total First Floor 15,340 3,068 18,408 4,602 $23,010 $330,442 FEH DESIGN NEXT STEPS / INTERM DESIGN SOLUTIONS Item # Change quantity Unit unit cost cost Second Floor Study Rooms 1 remove construction in opening 1 LS 2,000 2,000 2 remove railings 80 LF 20 1,600 3 remove electrical 400 SF 2 800 4 remove flooring 400 SF 2 800 5 Infill new mezz flooring 400 SF 22 8,800 6 build new walls 110 LF 82 9,020 7 new doors - wood & glass 3 EA 3,000 9,000 8 new flooring pieced in to match 400 SF 2 800 9 new wall base 200 LF 5 1,000 10 painting 2,200 SF 4 8,800 11 new ceiling constructed 400 SF 5 2,000 12 rework lighting 400 SF 5 2,000 13 rework power 400 SF 5 2,000 14 rework HVAC 400 SF 15 6,000 15 revise signage 1 LS 1,000 1,000 contingency Total construction soft costs Total Project Cost Furnishings 1 double faced Study Carrels 2 upholstered chairs 3 low tables 4 high top tables 5 high stools 6 Study room furniture - chairs 7 Study room furniture - tables Subtotal contingency Total construction soft costs Total Project Cost Grand Total Second Floor 20 % 25 % 55,620 11,124 66,744 16,686 $83,430 5 EA 14,000 70,000 12 EA 1,200 2 EA 1,000 5 EA 1,600 14 EA 600 8 EA 600 3 EA 1,200 20 % 25 % 14,400 2,000 8,000 8,400 4,800 Q Gnn LL,L'FV 133,440 33,360 toincz unn $250,230 DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 245 CONCLUSION CONTENTS RECOMMENDATIONS RECOMMENDATION -a PL piRsT F7 �oiL cl � lli a= a �11 1l�l4�U ➢� 2 by a.�.•av ._ RECOMMENDATION SUMMARY n' p PTI A SEC.aNO FL.O�I�. The Advisory Task Force Recommendation was a preference for option B.1 with the following additional considerations: - More safe / free parking - Integrate preferred design elements into design option 131 - East entrance - Larger children's play area (differentiated creative, interactive space) - Partner with and include space for a social work / other resource people - Kitchen space - Outdoor green space (patio) / green roof (not necessarily as a patio) - Second elevator The professional recommendation from FEH Design is to rely on the Advisory Task Force Recommendation and consider option B.1'. Option BX. (68,930 SF) Option BX includes building additions to the north of the east wing of the first floor as well as a third floor of the 1980s building. An east entrance and a north addition on the first floor would incorporate more collection space. The addition to the north of the newer building would provide space for quiet reading and a conference room. The addition of a third floor over the historic building mezzanine would create space for all purpose meeting rooms. The addition of an east wing on the third floor would serve as staff spaces as well as provide office, study, and meeting rooms. This concept includes a second elevator. Option BX has a 2025 conceptual cost of $13,200,000. The recommendation for option B.1'should be considered a masterplan for the library. The overall work required for this concept could be conducted in a phased manner. We would suggest the following sequence, as a starting point: • Historic Third Floor Expansion (above the mezzanine) with a conceptual cost of $1.2M • Renovation of existing building to prepare for third floor addition • Third floor addition and north addition and East Entrance FEH DESIGN An interim design has been coordinated with staff to rework existing spaces to resolve some immediate issues within the existing building. This has been developed with consideration towards effort that would be necessary in option B.1 and endeavors to limit required re -work with the larger project. The interim design could be conducted in steps or phases in the existing building to limit disruption. NEXT STEPS 1. Conduct a worksession with the library board and the City Council to review the design process and recommendations. 2. Post and publicize the results of this process to inform the public further and to continue to gather supporters and stakeholders. 3. Consider implementation of interim design solutions improve functionality and delivery of services within the existing building. 4. Conduct a fundraising feasibility study. 5. Identify and submit for grants for the schematic design work. 6. Determine the amount of funding that could be provided by governmental sources. 7. Assemble the fundraising and campaign planning committee to raise the funds. 8. Engage a bond consultant to determine what can be raised with a property tax increase, if that is being considered. 9. Work with the City to budget for funds required. Od j wf 1 I L'I ooanee.ae T4fllg❑ FL�aEx Ds DUBUQUE CARNEGIE-STOUT PUBLIC LIBRARY / 249