2023 Pavement Marking Project: Acceptance of Public Improvement Construction Contract - Project Code: 5521000013City of Dubuque
City Council Meeting
Consent Items # 010.
Copyrighted
December 18, 2023
ITEM TITLE: 2023 Pavement Marking Project: Acceptance of Public Improvement
Construction Contract - Project Code: 5521000013
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the improvements and to authorize the payment of the contract
amount of $229,562.55 to Ostrom Painting and Sandblasting, I nc for the
2023 Pavement Marking Project.
RESOLUTION Accepting the 2023 Pavement Marking Project and
authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Engineer's Certificate of Completion Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2023 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code: 5521000013
DATE: December 14, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the improvements and to authorize the payment of the contract
amount of $229,562.55 to Ostrom Painting and Sandblasting, Inc for the 2023
Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justine Hull, Traffic Engineer
3
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: December 13, 2023
RE: 2023 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code: 5521000013
INTRODUCTION
Dubuque
AII•America City
IVMT10tW_(VC IINAll
2007-2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the 2023 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using waterborne paint with a service life of approximately one (1) to two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City includes portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
The 2023 Pavement Marking Project was completed by Ostrom Painting and
Sandblasting , Inc. of Rock Island, Illinois in the final contract amount of $229,562.40
which is a 6.6% increase from the original contract amount of $215,350.73. The contract
increase ($7,089.75) is primarily due to performing pavement marking work for the
parking stall metered spot locations downtown. The Transit Division will be funding that
additional cost.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $229,562.40 to Ostrom Painting and Sandblasting, Inc for the
2023 Pavement Marking Project.
BUDGETIMPACT
The project cost summary for the 2023 Pavement Marking Project is summarized
below:
Description
Cost
Estimate
Award
Final
Construction - City Pavement Markings
$ 203,739.00
$ 193,323.28
$ 200,445.36
Construction - Iowa DOT Pavement Markings
22,954.00
22,027.45
22,027.45
Construction - Metered Parking Spots
7,089.75
$ 226,693.00
$ 215,390.73
$ 229,562.55
Engineering Design and Administration
2,500.00
2,500.00
3,424.67
Total Construction Cost
$ 229,193.00
$ 217,850.73
$ 232,987.22
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund
Amount
5521000013-301-67990
Pavement Markings (FY23)
$ 36,198.51
Pavement Markings (FY24)
167,671.51
Iowa DOT Funding
22,027.45
-83-830-4604-00-01-63100
Parking Stalls - Meter Spots
7,089.75
Total Project Funding
$ 232,987.22
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $229,562.55 to
Ostrom Painting and Sandblasting, Inc for the 2023 Pavement Marking Project.
Prepared by: Justine Hull, Traffic Engineer
cc: Jenny Larson, Chief Financial Officer
Robert Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
Mitchell Wood, Janet Worrell, Iowa DOT
Prepared by Justine Hull City of Dubuque Engineering 50 W. 13`h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breltfelder City Clerk City of Dubuque, 50 W. 1VSt. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 404-23
ACCEPTING THE 2023 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2023 Pavement Marking
Project, (the Project) has been completed by the Contractor, Ostrom Painting and
Sandblasting, Inc. (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $229,562.50; and
WHEREAS, the Contractor has previously been paid $218,084.42, leaving a
balance of $11,478.13; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2, The Chief Financial Officer is hereby directed to pay to the Contractor
the balance of the retainage of $11,478.13 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 1 P day of December 2023.
1
Attest:
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2023 PAVEMENT
MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2023 Pavement Marking Project has been performed in compliance
with the terms of the Public Improvement Contract, and that the total cost of the completed
work is $232,987.22.
Dated this 13t" day of
December 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 13t" day of December 2023.
Adrienne N. Breitfelder, City Clerk