Old Highway Road Water Main Connection Loop 2023 Project Acceptance and ResolutionCity of Dubuque
City Council Meeting
Consent Items # 09.
Copyrighted
January 3, 2024
ITEM TITLE: Old Highway Road Water Main Connection Loop 2023 Project
Acceptance and Resolution
SUMMARY: City Manager recommending City Council adoption of the attached
resolution to accept the improvements and authorize the final payment for
the Old Highway Road Water Main Connection Loop 2023.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Accepting Public Improvement Contract for the Old
Highway Road Water Main Connection Loop Project 2023
Suggested Disposition: Receive and File; Adopt Resolution(s)
OHR Project Acceptance MVM Memo
OHR Project Acceptance Resolution
Type
City Manager Memo
Staff Memo
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Old Highway Rd Water Main Connection Loop 2023
Project Acceptance and Resolution
DATE: December 22, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Water Department Director Christopher Lester is recommending City Council adoption
of the attached resolution to accept the improvements and authorize the final payment
for the Old Highway Rd Water Main Connection Loop 2023.
The final project construction costs are $673,871.31 which is 3.4% less than the original
bid amount.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jenny Larson, Chief Financial Officer
Charlie Gau, Water Engineering Assistant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
DATE: December 21, 2023
RE: Old Highway Rd Water Main Connection Loop 2023
Project Acceptance and Resolution
Dubuque
All-Anerin City
Ntl kAM1L I. Nt: I � /j.l •i
2007.2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request adoption of the attached resolution to
accept the improvements and authorize the final payment for the Old Highway Rd Water
Main Connection Loop 2023.
BACKGROUND
The FY23 CIP (#4281000014) Budget included funding for Old Highway Rd Water Main
Connection Loop 2023. The Old Highway Road water main was planned in three
phases. The first phase, completed in 2022, extended water from Radford Road west
approximately 1550 lineal feet to a location near 5520 Old Highway Road. The second
phase, completed in 2023, extended water main east of Seippel Road to 4,650 feet
immediately past the Dubuque County Fairgrounds entrance. The third and final phase
of the project will complete the connection loop between the two previously phased
projects in the 4th pressure zone.
DISCUSSION
Sealed bids for the Old Highway Rd Water Main Connection Loop 2023 were received and
publicly opened on June 13, 2023. Top Grade Excavating of Farley, Iowa submitted the
apparent low bid in the amount of $697,604.00.
Approximately 4,650 feet of 12-inch water main was installed in the southern ditch line
along Old Highway Road near the Dubuque County Fairgrounds entrance heading west
and crossing into the north side of ditch line east of Sieppel Road to make final
connection and complete a 4th pressure zone loop. Additionally, as part of this project,
a water main was stubbed to Cousins Road and Pine View Drive for future expansion.
BUDGETIMPACT
Funding for the project comes from CIP #4281000014 Old Highway Road water main
installation project with a starting balance of $853,750.00.
The final costs for the Old Highway Rd Water Main Connection Loop 2023 are:
Description
Award
Final
Construction Cost Estimate
$697,604.00
$673,871.31
Contingency
$32,640.00
$0.00
Engineering Design (Preliminary and Final)
$47,200.00
$47,200.00
Bidding and Award
$5,300.00
$5,300.00
Construction Engineering, inc. Inspection
$19,800.00
$25,292.50
Total Estimate Project Cost
$80Z544.00
$751,663.81
The construction administration and construction engineering (inspection) were completed
by Origin Design of Dubuque, Iowa under a separate task order. The Task Order
Adjustment is recorded under Amendment No. 1 and was approved separately to this
communication.
The final project construction costs are $673,871.31 which is 3.4% less than the original
bid amount.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the improvements
and authorize the final payment for the Old Highway Rd Water Main Connection Loop
2023.
cc: Jenny Larson, Chief Financial Officer
Charlie Gau, Water Engineering Assistant
F.\Users\Water\ENGINEERING\ProjectsCityProjects\ProjectsACTIVE(City)\Orchard Dr.WaterSystemlmprovements_CIP7401405(2021)\Council\Acceptanceoflmprovements\Orchard
DrW MExtension-MVMCouncilAcceptancel2-27-2021.docx
2
Prepared by: Christopher Lester, Water Department Manager, 901 Hawthorn 5t., Dubuque, IA 52001 (563) 589-4290
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 3-24
ACCEPTING PUBLIC IMPROVEMENT CONTRACT FOR THE OLD HIGHWAY ROAD
WATER MAIN CONNECTION LOOP PROJECT 2023
WHEREAS, the public improvement contract for the Old Highway Road Water
Main Connection Loop Project 2023 (the Project) has been completed by the Contractor,
Top Grade Excavating of Farley, Iowa, (Contractor), the Water Department Director has
examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount is $673,871.31 of which retainage in the
amount $33,693.57 shall be held for 30 days after acceptance and approval, and paid at
that time provided no claims from others are filed; and
WHEREAS, the City Council finds that the recommendation of the Water
Department Manager should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Director is approved,
and the Project is hereby accepted.
Section 2. The Chief Financial Officer is hereby directed to pay to the Contractor
the balance of the final payment of $33,693.57 as provided in Iowa Code chapter 573.13.
Passed, adopted, and approved this 3rd day of January, 2024.
Brad '; Mayor
Attest:
Adrienne Breitfelder, City Clerk