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City Council Appointments to Boards and CommitteesCity of Dubuque City Council Meeting Action Items # 02. Copyrighted January 3, 2024 ITEM TITLE: City Council Appointments to Boards and Committees SUMMARY: City Clerk requesting Mayor and City Council review of board and committee appointments for any changes for the 2024 calendar year. SUGGESTED Suggested Disposition: Receive and File; Council DISPOSITION: ATTACHMENTS: Description Type Staff Memo Staff Memo City Council Boards and Committees - Spreadsheet Supporting Documentation View City Council Boards and Committees - Summary View Supporting Documentation Council Appointments by Name Supporting Documentation Dubuque THE COF City Clerk's Office City Hall -�erayDubuque, DtUBEI 50 W. 13th Street I 1 52001-4864 (563) 589-4100 office I Iftl (563) 589-0890 fax ctyclerk@cityofdubuque.org Masterpiece on the Mississippi 20077.2012.2013 www•cityofdubuque.org TO: Mayor Brad M. Cavanagh and City Council Members FROM: Adrienne N. Breitfelder, City Clerk DATE: December 21, 2023 SUBJECT: Mayor and City Council Appointments to Various Boards and Committees At the first regular City Council meeting of each year, the Mayor and City Council are requested to review their appointments to various boards and committees for any changes. The enclosed documents show the current Mayor and City Council board and committee appointments. After all board and committee appointments are confirmed, the City Clerk's Office will notify all board and committee administrative staff of any changes to appointments. Board/Commission Name Term Representatives Appointed By ce Board Cavanagh Length of Term IMayor and All Council Virtue of Position Per Meets W1.2 Meetings called by City Farber = Resnick Wethal Convention & Visitor's Bureau - Travel Cavanagh 1 year term - July to June Mayor City Council By -Laws 3rd Tuesday of each month at 4:00 Dubuque - Board of Directors pm except July and December Jones 1 Council member Van Milligen ICity Manager Virtue of Position Convention and Visitors Bureau - Travel Sprank 1 year term July to June 2 Council members City Council with Convention and By -Laws 4th Thursday of February, May, Dubuque - Advisory Board Visitor's Bureau Board of Directors August and November at 12:00 a roval Noon Roussell Convention & Visitors Bureau - Travel Farber 3 year term - January 2025 1 Council member City Council Contracted Services Monthly at 4:00 pm Dubuque - Sister City Committee A reement Adrienne Breitfelder, City Clerk 1 City staff representative IL County Resource Enhancement and Sprank 1 year term - August to July 1 Council member City Council Letter sent to Planning jAnnually on the 2nd Tuesday in Protection Act (REAP) Committee Services Manager each August at 3:00 p.m. year requesting appointment Dubuque County Early Childhood Board Wethal 3 year term - Jan 1, 2024 1 Council member City Council with DCEC board By -Laws and Iowa Code 4th Wednesday of each month at 12 approval 12561 p.m. (Except July and December) Dubuque County Emergency Management Amy Scheller, Fire 1 year term Jan. to Dec. Mayor or it's representative Mayor By -Laws Updated January 1st Tuesday of Feb., May, August Commission Chief 2018 and Iowa Code �29C.9 and November @ 6:30 pm at the Fire Training Center Dubuque Initiatives Cavanagh For Length of Term Mayor Virtue of Position By Laws 2nd and 4th Monday of each month at 12:00 Noon Dubuque Initiatives Resnick For Length of Term 2 Council members City Council Farber Van Milligen City Manager jVinue of Position Dubuque Main Street Board of Directors Roussell 1 year term Jan. to Dec. 1 Council member City Council By -Laws 4th Wednesday of Jan., Feb., March, April, May, June, Sept. and Oct. and the 1st Wednesday of Aug. and Dec. at 8:00 a.m. Jill Connors 1 City staff representative 1 member appointed by the City Manager Roussell 1 year term Jan. to Dec. 1 Council member City Council By -Laws 3rd Thursday of each month at Dubuque Main Street Executive Committee 11:30 am Jill Connors 1 City staff representative 1 member appointed by the City JIM Manager Dubuque Metropolitan Area Solid Waste Jones For Length of Term I2 Council members City Council 28E Agreement and 455B 3rd Wednesday of each month at Aaencv Iowa Code (Noon) 12:00 o.m. Resnick Dubuque Metropolitan Area Transportation Cavanagh For Length of Term Mayor - Chair Virtue of Position By -Laws and Articles of 2nd Thursday of each month at 12 Study (DMATS) Policy Committee Agreement Noon Sprank Roussell Jones Farber Resnick W ethal 6 Council members Dubuque Metropolitan Area Transportation Cavanagh For Length of Term Mayor Virtue of Position By -Laws and Articles of 2nd Thursday of each month at Study (DMATS) Technical Advisory Committee Agreement 10:30 Dubuque Racing Association - Board of Cavanagh 1 year term - May 1 to April 30 3 Council members City Council By -Laws 4th Tuesday of each month at 12 Directors Noon Jones Sprank Van Milligen nager or his designee nager Py Virtue of Position AA Dubuque Racing Association - Board By -Laws 3rd Tuesday of each month at 12 Dubuque Racing Association - Executive Van Milligen Committee of Directors Noon East Centeal Intergovernmental Association Cori Burbach, Asst. Length of Term Mayor or it's alternate Virtue of Association jurisdiction Articals of Agreement 3rd Wednesday of every other (ECIA) Council City Manager month at 5:00 p.m. East Central Intergovernmental Association on Burbach, Asst. Length of Term Mayor or it's alternate Membership of the ECIA Council Articals of Agreement and 3rd Wednesday of every other (ECIA) Executive Council City Manager B -Laws month at 4:30 .m. East Central Development Corporation (ECDC) Cori Burbach, Asst. Length of Term Mayor or it's alternate Open to all sitting ECIA Executive By -Laws 3rd Wednesday of every other City Manager Committee Members month at 4:00 p.m. Examining Board Barry Lindahl 6 year term - May 2027 One person who is a resident Each voting unit of the conference State code 701-72.14 Upon receipt of the report of the of the assessor jurisdiction board appoints a member to the (441.3) examining Board a written notice to examining board. Members of the call a meeting to appoint an Examining board shall not be a assessor member of the Conference Board, a body which selects a member of the conference board, or the local board of review Four Mounds Foundation Board of Trustees (Resnick Friends of the Mines of Spain Advisory Board 1 year term - Jan. to Dec. with 11 City representative (City Council 1 year term - Jan. to Dec. 11 person designated by the Cityl City Van Milligen - Project (City Manager - Project Virtue of Position Manaaer Manaoer By -Laws 1 3rd Monday of each month 28 E Agreement I No Less than one time a year. On Greater Dubuque Development Corp. (GDDC) Cavanagh 1 year term -July to June Mayor Virtue of Position By -Laws 4th Tuesday (March, June, Sept., Board of Directors Dec. at 8:30 a.m. Farber 2 Council members City Council Roussel) Van Milligen City Manager Virtue of Position Jill Connors Economic Development Virtue of Position Director Greater Dubuque Development Corp. (GDDC) Cavanagh 1 year term - July to June Mayor Virtue of Position By -Laws 4th Tuesday of each month at 8:30 Executive Committee a.m. (March, June, Sept. and Dec. are in conjunction with Board of Directors) Van Milligen City Manager Virtue of Position 5 year term - January 2024 Up to 2 Council members I I City Council FEMA requirements I Meets once every five years to Pre -Disaster Mitigation Plan Committee Sprank I (PDMP) update the PDMP and review River Valley Initiative Foundation Board of Sprank 3 year term - January 2025 I1 member from the City Council Iself-perpetuating, meaning the board By -Laws Meets quarterly 7:30 AM Directors not currently on the GDDC embers themselves recruit ne mw Board members Mayor and City Council Members Latest Listings Calendar Year 2024 Conference Board Meetings called by City Assessor Cavanagh Length of Term Sprank Length of Term Roussell Length of Term Jones Length of Term Farber Length of Term Resnick Length of Term Wethal Length of Term Convention & Visitor's Bureau - Travel Dubuque - Board of Directors 3rd Tuesday of each month at 4:00 pm except July and December Cavanagh 1 year term - July to June Jones 1 year term - July to June Van Milligen Virtue of Position Convention and Visitors Bureau - Travel Dubuque - Advisory Board Monthly at 4:00 pm Sprank 1 year term July to June Roussell 1 year term July to June Convention & Visitors Bureau - Travel Dubuque - Sister City Committee Sister City Relationship Advisory Commission Monthly at 4:00 pm Farber 1 year term - August to July County Resource Enhancement and Protection Act (REAP) Committee Annually on the 2nd Tuesday in August at 3:00 p.m. Sprank 1 1 year term - August to July Dubuque County Early Childhood Board 4th Wednesday of each month at 12 p.m. (Except July and December) Wethal 7 3 year term - Jan 1, 2024 Dubuque County Emergency Management Commission 1 st Tuesday of Feb., May, August and November @ 6:30 pm at the Fire Regional Emergency Response Training Facility, 14928 Public Safety Way Amy Scheller, Fire 1 1 year term Jan. to Dec. Dubuque Initiatives 2nd and 4th Monday of each month at 12:00 Noon Cavanagh For Length of Term Resnick For Length of Term Farber For Length of Term Van Milligen For Length of Term Dubuque Main Street Board of Directors 4th Wednesday of Jan., Feb., March, April, May, June, Sept. and Oct. and the 1st Wednesday of Aug. and Dec. at 8:00 a.m. Roussell 1 year term Jan. to Dec. Jill Connors 1 year term Jan. to Dec. Dubuque Main Street Executive Committee 3rd Thursday of each month at 11:30 am Roussell 1 year term Jan. to Dec. Jill Connors 1 year term Jan. to Dec. Dubuque Metropolitan Area Solid Waste Agency 3rd Wednesday of each month at (Noon) 12:00 p.m. Jones For Length of Term Resnick For Length of Term Dubuque Metropolitan Area Transportation Study (DMATS) Policy Committee 2nd Thursday of each month at 12 Noon Cavanagh For Length of Term Sprank For Length of Term Roussell For Length of Term Jones For Length of Term Farber For Length of Term Resnick For Length of Term Wethal For Length of Term Dubuque Metropolitan Area Transportation Study (DMATS) Technical Advisory Committee 2nd Thursday of each month at 10:30 Cavanagh I For Length of Term Dubuque Racing Association - Board of Directors 4th Tuesday of each month at 12 Noon Cavanagh 1 year term - May 1 to April 30 Jones 1 year term - May 1 to April 30 Sprank 1 year term - May 1 to April 30 Van Milligen Virtue of Position Examining Board Upon receipt of the report of the examining Board a written notice to call a meeting to appoint an assessor Barry Lindahl 1 6 year term - May 2027 Four Mounds Foundation Board of Trustees 3rd Monday of each month Resnick 1 year term - Jan. to Dec. with no limitations Friends of the Mines of Spain Advisory Board No Less than one time a year. On average meets quarterly. Wethal 1 year term - Jan. to Dec. Van Milligen - Project I Virtue of Position Greater Dubuque Development Corp. (GDDC) Board of Directors 4th Tuesday (March, June, Sept., Dec.) at 8:30 a.m. Cavanagh 1 year term - July to June Farber 1 year term - July to June Roussell 1 year term - July to June Van Milligen 1 year term - July to June Jill Connors 1 year term - July to June Greater Dubuque Development Corp. (GDDC) Executive Committee 4th Tuesday of each month at 8:30 a.m. (March, June, Sept. and Dec. are in conjunction with Board of Directors) Cavanagh Virtue of Position Van Milligen Virtue of Position Pre -Disaster Mitigation Plan Committee (PDMP) Meets once every five Sprank 5 year term - January 2024 Jones 5 year term - January 2024 River Valley Initiative Foundation Board of Directors Meets quarterly 7:30 AM Sprank 1 3 year term - January 2025 Name Board or Commission List by Name 2024 Meetinq January 3, 2024 Cavanagh Area Council of Governments Conference Board Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque County Emergency Management Commission Dubuque Initiatives Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Metropolitan Area Transportation System (DMATS) Technical Advisory Committee Dubuque Racing Association - Board of Directors Greater Dubuque Development Corp. (GDDC) Board of Directors Greater Dubuque Development Corp. (GDDC) Executive Committee Farber Conference Board Convention & Visitors Bureau - Travel Dubuque - Sister City Relationships Advisory Commission Dubuque Initiatives Dubuque Metro olitan Area Transportation System DMATS Policy Committee Greater Dubuque Development Corp.GDDC Board of Directors Jones Conference Board Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Metropolitan Area Solid Waste Agency Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Dubuque Racing Association - Board of Directors Pre -Disaster Mitigation Plan Committee (PDMP) Resnick Conference Board Dubuque Initiatives Dubuque Metropolitan Area Solid Waste Agency Dubuque Metro olitan Area Transportation System DMATS Policy Committee Four Mounds Foundation Board of Trustees Roussell Conference Board Convention and Visitors Bureau - Travel Dubuque - Advisory Board Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Greater Dubuque Development Corp. (GDDC) Board of Directors S rank Conference Board Convention and Visitors Bureau - Travel Dubuque - Advisory Board County Resource Enhancement and Protection Act REAP Committee Dubuque Metro olitan Area Transportation System DMATS Policy Committee Dubuque Racing Association Board of Directors Pre -Disaster Mitigation Plan Committee PDMP River Valley Initiative Foundation Board of Directors Wethal Conference Board Dubuque County Early Childhood Board Dubuque Metropolitan Area Transportation System (DMATS) Policy Committee Friends of the Mines of Spain Advisory Board City Manager Convention & Visitor's Bureau - Travel Dubuque - Board of Directors Dubuque Initiatives Dubuque Racing Association - Board of Directors Dubuque Racing Association - Executive Committee Greater Dubuque Development Corp.GDDC Board of Directors Greater Dubuque Development Corp.GDDC Executive Committee Friends of the Mines of Spain Advisory Board Asst. City Manager East Centeal Intergovernmental Association (ECIA) Council East Central Intergovernmental Association (ECIA) Executive Council East Central Development Corporation (ECDC) City Clerk Convention & Visitors Bureau - Travel Dubuque - Sister City Committee Barry Lindahl Examining Board Fire Chief Dubuque County Emergency Management Commission Econ. Dev. Director Dubuque Main Street Board of Directors Dubuque Main Street Executive Committee Greater Dubuque Development Corp. (GDDC) Board of Directors