Request for Proposals for the Kerper Blvd Lift Station ProjectCity of Dubuque
City Council Meeting
Consent Items # 08.
Copyrighted
January 16, 2024
ITEM TITLE: Request for Proposals for the Kerper Blvd Lift Station Project
SUMMARY: City Manager recommending City Council authorize release of the
request for proposals (RFP) for a consultant to assist with the design of
the Kerper Boulevard Lift Station Project.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kerper Boulevard Lift Station Project
DATE: January 10, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council authorize release of the
request for proposals (RFP) for a consultant to assist with the design of the Kerper
Boulevard Lift Station Project.
The project will be funded with an appropriation in the amount of $259,011.00 for the
design of the Kerper Boulevard Lift Station Project, with revenue from an American
Rescue Plan Act (ARPA) grant.
In October of 2023, the City Council approved the disposal of 5.25 acres of City
property located at the corner of Kerper Boulevard and Hawthorne Street to Union at
the Marina, LP and approved a development agreement with same. Per the agreement,
Union at the Marina, LP will construct buildings with 201 residential units at an
aggregate cost of approximately $45.7 million. And that they will use reasonable efforts
to start construction of the improvements within six (6) months of the closing date.
The existing sanitary sewer lift station located on Kerper Boulevard near the property to
be developed by Union at the Marina, LP was constructed in 1957. While the pumps were
replaced in 2005, the facility has reached the end of its design life as reflected by the
increased maintenance costs. The existing lift station cannot be upgraded to
accommodate the additional flows from the proposed development, or to accommodate
existing and future flows within the service area limits, within the constraints of the existing
structure. Therefore, a new lift station is proposed near the existing facility. When
complete, the existing lift station would be decommissioned.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Maxwell O'Brien, Civil Engineer
Nathan Steffen, Civil Engineer
Todd Irwin, Engineering Technician
Deron Muehring, Water & Resource Recovery Center Director
William O'brien, Water & Resource Recovery Center Plant Manager
Wally Wernimont, Planning Services Director
Jason Duba, Assistant Planner
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: January 9, 2023
SUBJECT: Kerper Boulevard Lift Station Project
Dubuque
All•Merin City
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memo is to request authorization to release a request for proposals
(RFP) for the Kerper Boulevard Lift Station Project.
BACKGROUND
In October of 2023, the City Council approved the disposal of 5.25 acres of City
property located at the corner of Kerper Boulevard and Hawthorne Street to Union at
the Marina, LP and approved a development agreement with same. Per the agreement,
Union at the Marina, LP will construct buildings with 201 residential units at an
aggregate cost of approximately $45.7 million. And that they will use reasonable efforts
to start construction of the improvements within six (6) months of the closing date.
The existing sanitary sewer lift station located on Kerper Boulevard near the property to
be developed by Union at the Marina, LP was constructed in 1957. While the pumps
were replaced in 2005, the facility has reached the end of its design life as reflected by
the increased maintenance costs. The existing lift station cannot be upgraded to
accommodate the additional flows from the proposed development, or to accommodate
existing and future flows within the service area limits, within the constraints of the
existing structure. Therefore, a new lift station is proposed near the existing facility.
When complete, the existing lift station would be decommissioned.
DISCUSSION
Staff recommends that the City seek a professional service consultant to aid the City in
evaluating the existing collection and pumping systems that transport sanitary sewage
in the Kerper Boulevard Lift Station sewer service area, develop a facility plan with
phased improvements to address identified high risk infrastructure within the sewer
service area, and to design and construct the lift station replacement. The major scope
items to be included in the proposal listed below are further explained in Section 4 of
this document:
• Project Management
• Facility Plan Preparation
• Design & Project Document Preparation
• Bidding
• Construction Administration
• Construction Inspection
The RFP has been prepared and is being finalized with the input of the recommended
committee members. The following staff members are recommended to review the
submittals and formulate a recommendation:
1. Maxwell O'Brien, Engineering
2. Todd Irwin, Engineering
3. Nathan Steffen, Engineering
4. William O'brien, Water & Resource Recovery Center
5. Jason Duba, Planning
The desired project schedule is as follows:
RFP Issued:
Questions Due:
Response Addendum Due:
Proposals Due:
Committee Review & Shortlist:
Shortlist Interviews:
Recommendation to City Manager:
City Council Approval:
Executed Contract:
SRF Facility Plan Submittal Due:
Final Contract Documents Complete:
All Permits Acquired:
Council Initiate and set Public Hearing
Bid Advertisement:
Public Hearing:
Bid Opening:
Bid Award-
Construction/Contract Start:
Construction End:
January 17, 2024
February 2, 2024
February 6, 2024
February 8, 2024
February 12, 2024 thru February 13, 2024
February 19, 2024 thru February 20, 2024
February 23, 2024
March 4, 2024
March 18, 2024
June 1, 2024
October 1, 2024
October 1, 2024
October 7, 2024
October 9, 2024
October 21, 2024
November 7, 2024
November 18, 2024
December 2, 2024
September 1, 2025
RECOMMENDATION
I recommend releasing an RFP for the design of the Kerper Boulevard Lift Station
Project.
BUDGETIMPACT
The project will be funded with an appropriation in the amount of $259,011.00 for the
design of the Kerper Boulevard Lift Station Project, with revenue from an American
Rescue Plan Act (ARPA) grant.
ACTION TO BE TAKEN
I respectfully request approval of the recommended committee and authorization to
release an RFP for a consultant to assist with the design of the Kerper Boulevard Lift
Station Project.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Director of Finance and Budget
Maxwell O'Brien, Civil Engineer
Nathan Steffen, Civil Engineer
Todd Irwin, Engineering Technician
Deron Muehring, Water & Resource Recovery Center Director
William O'brien, Water & Resource Recovery Center Plant Manager
Wally Wernimont, Planning Services Director
Jason Duba, Assistant Planner
3