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Town Clock Plaza Engrg. AwardCITY OF DUBUQUE, IOWA MEMORANDUM May 31, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Town Clock Plaza Request for Proposals were issued for the engineering services to design and bid the opening of the Town Clock Plaza. Public Works Director Mike Koch is recommending the selection of the Durrant Group to provide those services. I concur with the recommendation and respectfully request Mayor and City Council approval. MiChael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director CITY OF DUBUQUE, IOWA MEMORANDUM May 31, 2001 TO: FROM: SUBJECT: Michael C. Van Milligan, City Manager Michael A. Koch, Public Works Director RFP for Preparation of Construction Drawings for the Opening of Main Street from 5th to 9th Street BACKGROUND At the City meeting of January 17, 2000, the City Council directed staff to prepare a Request for Proposals (RFP) to architectural and engineering firms to study the opening of Main Street from 5th to 9th Street, through the Town Clock Plaza. Upon review of the proposals, which were received on July 14, 2000, the RFP staff committee selected the Durrant Group to prepare the conceptual drawings for the opening of Main Street. DISCUSSION At the City Council meeting of April 16, 2001, the City Council made a determination that Main Street should be open to traffic from 5th to 9th Street. They further directed staff to send a Request for Proposal to vadous consulting, engineering, and architectural firms to perform the actual design plans for the opening of the Plaza. Proposals were received until May 25, 2001. Only two proposals were received-one from The Durrant Group and the other from WHKS & Co. The review committee which consisted of Dan LoBianco, Dubuque Main Street, Ltd., Cindy Steinhauser, Assistant City Manager, Ken TeKippe, Finance Director, Michael Felderman, Civil Engineer, and myself have all reviewed both of the proposals and have ascertained that the better firm for the project design as requested would be The Durrant Group. The committee felt there was no need to interview the consultant firms because the scope of services was laid out with traditional design, incorporating the comments of the property owners and the general public that have been received from the public when the "open" plaza was discussed. The costs submitted with the proposals were opened and read as follows: The Durrant Group $181,000 - $221,000' WHKS & Co. $192,000'* * Range is based upon the level of inspection that the City may desire of the consulting firm. This work would be completed on an houdy basis. ** Inspections fees to be determined at a later date. RECOMMENDATION The review committee recommends that the City Council award the design contract to The Durrant Group. The Durrant Group has a detailed knowledge of the Plaza because they are tenants in the area and have a first-hand understanding of the needs of the downtown and how the Plaza currently functions; this was clear in the earlier preliminary design contract with Durrant. Both firms are very competent to do the work, but there was a slight leaning of the committee members for The Durrant Group as having a better understanding of the needs of the Plaza. The Durrant Group proposal is also $11,000 less than WHKS. Because there has been an overwhelming public participation to the process of studying both options for the mall to date, the public input sessions will be more limited than previous studies. The proposed contract with The Durrant Group provides for a public meeting at approximately 40 percent of the design being complete, with a second information meeting at approximately 90 percent completion of the plans. Meeting with the City Council would also be held at these times. The schedule is to have the final design plans, presentations, and cost estimates completed by November 1, 2001. The anticipated bid-letting for the project is December, 2001, with the award of a contract on December 17, 2001. ACTION TO BETAKEN The Committee recommends that the City Council award the contract for the preparation of construction drawings for the opening of Main Street from 5th to 9th Street to The Durrant Group. MAK/vjd cc: Dan LoBianco, Dubuque Main Street, Ltd. Cindy Steinhauser, Assistant City Manager Ken TeKippe, Finance Director Michael Felderman, Civil Engineer preoared by:. Michael A. Koch, Public Works Director Address: 50 W. 13~ Stree{, Dubuque. tA 52001-4864 RESOLUTION NO.250-01 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the preparation of construction drawings for the opening of Main Street from 5th to 9th Street. Whereas, said sealed proposals were opened and read on the preparation of construction drawings for the opening of Main Street from 5t~ to 9th Street and it has been determined that the bid of The Durrant Group of Dubuque, Iowa, was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to The Durrant Group and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: 2001. Passed, approved and adopted this 4th day of June, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schheider, City Clerk Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13t~ Street, Dubuque, IA 52001-4864 RESOLUTION NO. -01 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the preparation of construction drawings for the opening of Main Street from 5th to 9th Street pursuant to Resolution No. Whereas, said sealed proposals were opened and read on the preparation of construction drawings for the opening of Main Street from 5th to 9th Street and it has been determined that the bid of The Durrant Group of Dubuque, Iowa, was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to The Durrant Group and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: Passed, approved and adopted this 2001. day of Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk