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RR Depot Restoration Pro finalMEMORANDUM October 29, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)-8V-31 Public Works Director Mike Koch is recommending acceptance of the Burlington Northern Railroad Depot Restoration Project, Contract No. 13 - HVAC, as completed by Geisler Brothers Company, in the final contract amount of $110,021.67; and Contract No. 14 - Plumbing, as completed by Modem Piping, inc., in the final contract amount of $39,583.00. I concur with the recommendation and respectfully request Mayor and City Council approval. Mi(~hael C. Van Milligen -x MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director ": MEMORANDUM October 28, 2003 TO: FROM: Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director SUBJECT: Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)--8V-31 INTRODUCTION The enclosed resolutions provide for the acceptance of the completed construction contracts associated with the Burlington Northern Railroad Depot Restoration Project, Contract No.13 - HVAC and Contract No.14 - Plumbing. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act (TEA-21) Grant in the amount of $444,050 awarded by the iowa Department of Transportation (iowa DOT) for the Burlington Northern Railroad Depot Restoration Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local contractor participation if the project could be bid locally through the City of Dubuque. The Iowa DOT will allow local bidding of an TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the Burlington Northern Railroad Depot Restoration Project was separated into eight (8) individual projects. The Burlington Northern Railroad Depot Restoration Project, Contract No.13 - HVAC, included the heating, ventilation, and the air conditioning necessary for the building. Contract No.14 - Plumbing, included the piping and fixtures necessary for the plumbing within the building. DISCUSSION Contract No.13 - HVAC, has been completed by Geisler Brothers Company, of Dubuque, Iowa, in the final contract amount of $110,021.67. Contract No.14 - Plumbing, has been 'completed by Modern Piping, Inc. of Dubuque, Iowa, in the final contract amount of $39,583.00. RECOMMENDATION I would recommend that the City Council accept the improvements and recommend that the final contract amounts be established at $110,021.67 for Contract No.13 - HVAC and $39,583.00 for Contract No.14 - Plumbing, associated with the Burlington Northern Railroad Depot Restoration Project. BUDGET IMPACT The available funding for the Burlington Northern Railroad Depot Restoration Project is $555,062. The eight (8) individual contracts awarded for the project total $517,398 (including approved change orders). The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the amount of $444,050 for the project. The multiple contracts will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up to the maximum grant amount. The City is the sponsor of the TEA-21 Grant but will not have any funds contributed to the project. The following is a project cost summary of the completed construction contracts for the Burlington Northern Railroad Depot Restoration Project. Estimate Bid Final Contract No.13 - HVAC: Contract No.14 - Plumbing: $ 71,700 $110,732 $110,021.67 58,745 36,845 39,583.00 Total Renovation Cost: $130,445 $147,577 $149,604.67 The project funding for the Burlington Northern Railroad Depot Restoration Project is as follows: Dubuque County Historical Society (20% Match) Iowa DOT TEA-21 Grant (80%) $ 29,921 119,684 Total Renovation Project Funding $149,605 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement and establishing the final contract amount for Contract No.13 - HVAC and Contract No.14 - Plumbing, associated with the Burlington Northern Railroad Depot Restoration Project. Prepared by Robert Schiesl, P.E:, Civil Engineer cc: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hantelmann, Mississippi River Museum Kevin Eipperle, Durrant Group Gary Schulte, Durrant Group Paul Kalb, Conlon Construction Roger Walton, P.E., Local Systems Engineer, IDOT RESOLUTION NO. 421-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 13 - HVAC has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contract, plans and specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvement be and the same is hereby accepted. BE iT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor in the amount equal to the amount of his contract, less any retained percentage provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd day of November, 2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk CONSTRUCTION MANAGER [] SUBSTANTIAL COMPLETION SEP i 1 ;2003 ARCHITECT [] CONSTRUCTION MANAGER - ADVISER EDITION CONTRACTOR [] z, za DOCU sAr Czo4/CM - 1'he Durrant Group, inc. FmLD [] 0ubuque, 10wa OTHER PROJECT: (Name and address) C B & N RAILROAD DEPOT SHELL RESTORATION Ice Harbor Distdct Dubu~ TO OWNEI~_Cit? of Dubuque 50 West 13th Street Dubuque~ Iowa 52001 (Nam~ and address) PROJECT NOS:. CONTRACT FOR: HVAO Contract#13 CONTRACT DATE: ~ TO CONTRACTOR: Geisler Brothers Co. 340 E: 12th Street Dubui:me. Iowa 52001 (Name and address) DATE OF ISSUANCE: Se tember 5 2003 PROJECT OR DESIGNATED PORT[ON SHALL INCLUDE: Furnish and install Heatin{~. Ventilation and Air CondRionina at the Railroad DePot Restoration Project The Work performed under this Contract has been reviewed and found, to the Constmetion Manager's and Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficienlly complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion thereof designated above is hereby established as which is also the date of commencement of applicable warranties required by the Contract Documents, except as etated below: A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Conlon Construction Co. BY Paul Kalb DATE CONSTRUCTION MANAGER Durrant Group ARCHITECT BY Kevin EiDnerl¢ ' ' The Contractor w;.]l complete or correct the Work on the list of items attached hereto Compietion: ~er~ ¢ Geisler Brothers Co. CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at (time) on (date). OWNER BY Bob Schiesl DATE DATE days from the above date of Substantial photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. RESOLUTION NO. 422-03 FINAL ESTIMATE Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 13 - HVAC has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all. miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $110,021.67 and the said improvement shall be paid by the City as provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd __day of November ,2003. Terrance M. Duggan, Mayor Attest:.. Jeanne F. Schneider, CMC, City RESOLUTION NO. 423-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 14 - Plumbing has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contract, plans and specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvement be and the same is hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor in the amount equal to the amount of his contract, less any retained percentage provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd day of November, 2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk CERTIFICATE OF SUBSTANTIAL COMPLETION CONSTRUCTION MANAGER - ADVISER EDITION AZ,4 DOCENT GTO4/CMa - ELECTRONIO FORMAT SEP 0 8 2003 The Durrant Group, Inc. Dubuque, iowa OWNER [] CONSTRUCTION MANAGER [] ARCHITECT [] CONTRACTOR [] FTngLD [] OTHER [--] COivLPLETION OR DOCUMENT D4oz, MODIFICATION. AU~CATION OF THIS ELECTRONICALLY DRAFTED AIA DOCLDelENT MAy BE MADE BY USING AI~ PROIECT: (Name o.~d address) C B & N RAILROAD DEPOT SHELL RESTORATION Ice Harbor Di~rict Dubuoue. Iowa 52001 TO OWNEk_Oit~ of Dubuque 50 West 13th Stre~ Dubuque, Iowa 52001 and oddr~ss) PROIECT NOS:. CONTRACT FOR: Plumbin Contract #14 CONTRACT DATE: ~ TO CONTRACTOR: Modem PiDina. Inc. P. O. Box 128 Cedar RaDids. IA 5240R (Nart~ and o~klr~s) DATE OF ISSUANCE: Se tember 4 2003 PROfECT OR DESIGNATED PORTION SHALL INCLUDE: Furnish and inst~ll Dlumbina for Railro~:l De~ot Restoration project The Work performed trader this Contract has been reviewed and found, to the Construction Manager's and Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress o£ the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion thereof designated above is hereby established as whmh ~s als° the date o f commencement of applicable warranl, es reqmred by the Contract Documents, e×cept as s/ated below: A list of items to be completed or corrected is at/ached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. CONSTRUCTION MANAGER BY Paul Kal~b DATE ARCHITECT B~ ~ // DATE The Contractor will complete or correct the Work on the list of items at/ached hereto within days fi.om the above date of Substantial Completion. Modem PiDina. Inc. ,~-e,.~- ~ CONTRACTOR :BY Dave Brown DATE The Owner accepts the Work or designeted portion thereof as substantially complete and will assume f~ll possessinn thereof at (time) on (date). OWNgR BY Bob Schiesl DATE © 1992 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AIA DOCUMENT G704/CMa - CERTIFICATION OF SUBSTANTIAL COMPLETION - CONSTRUCTION MANAGER-ADVISER EDITION - 1992 EDITION - AIA® - WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. expiration as noted below, expiration as noted below. User Document: g704cma - cb&n rnodem.aia - 9/4/2003. AIA License Number 1002891, which expire~ on 7/29/2004. Elecfronic Format G704/CMa - 1992 I RESOLUTION NO. 424-03 FINAL ESTIMATE Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 14 - Plumbing has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $39,583.00 and the said improvement shale be paid by the City as provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk