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Miss Rvr Discover W Ctr II finaMEMORANDUM October 29, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Mississippi River Discovery Center Wetland Site Package II, Intedor Walkways Project Iowa DOT No. STP-E-2100 (629) -- 81-31 Public Works Director Mike Koch is recommending acceptance of the Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project, Contract No. 4 - Electrical, as completed by Paulson Electric Company, in the final contract amount of $24,238. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director MEMORANDUM October 28, 2003 TO: FROM: Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director SUBJECT: Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project Iowa DOT No. STP-E-2100 (629) - - 81- 31 INTRODUCTION The enclosed resolutions provide for the acceptance of the completed construction contract associated with the Mississippi River Discovery Center (MRDC) Wetland Site Package II, Interior Walkways Project, Contract No.4 - Electrical. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act (TEA-21) Grant in the amount of $169,323 awarded by the Iowa Department of Transportation (Iowa DOT) for the MRDC Wetland Site Package II, Interior Walkways Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local contractor participation if the project could be bid locally through the City of Dubuque. The Iowa Department of Transportation will allow local bidding of a TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the MRDC Wetland Site Package [I, Interior Walkways Project was separated into four (4) individual projects. The MRDC Wetland Site Package II, Interior Walkways Project, Contract No.4 - Electrical, included the Installation of lighting, convenience receptacles and rough-in of all power and control wiring for the interior walkways. DISCUSSION Contract No.4 - Electrical, has been completed by Paulson Electric Company of Dubuque, Iowa, in the final contract amount of $24,238.00. RECOMMENDATION I would recommend that the City Council accept the improvements and recommend that the final contract amounts be established at $24,238.00 for Contract No.4 - Electrical for the MRDC Wetland Site Package II, Interior Walkways Project. BUDGET IMPACT The available funds for the MRDC Wetland Site Package II, Interior Walkways Project is $211,654. The four (4) individual contracts awarded for the project total $192,680 (including approved change orders). The Dubuque County Historical Society has an TEA-21 Grant awarded by the Iowa Department of Transportation in the amount of $169,323 for the MRDC Wetland Site Package II, Interior Walkways Project. The projects will be funded with 20% Dubuque County HistOrical Society funds and 80% State/Federal funds up to the maximum grant amount. The City is the sponsor of the grant but will not have any funds contributed to the project. The following is a project cost summary of the completed construction contracts for the MRDC Wetland Site Package II, Intedor Walkways Project: Estimate Bid Final Contract No.4 - Electrical: $ 34,595 $ 24,238 $ 24,238 Total Project Cost: $ 34,595 $ 24,238 $ 24,238 The project funding for the MRDC Wetland Site Package II, Interior Walkways Project is as follows: Dubuque County Historical Society (20% Match) Iowa DOT TEA-21 Grant (80%) $ 4,848 19,390 Total Project Funding $ 24,238 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement and establishing the final contract amount for Contract No.4 - Electrical for the Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project. Prepared by Robert Schiesl, P.E., Civil Engineer cc: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hantelmann, Mississippi River Museum Kevin Eipperle, Durrant Group Mark Fassbinder, Durrant Group Roger R. Walton, P.E., Local Systems Engineer, IDOT RESOLUTION NO. 431-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project - Contract No. 4 - Electrical has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contracts, plans and specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvements be and the same are hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor in the amount equal to the amount of his contract, less any retained percentage provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk __ day of November , 2003. T/e ~u~, Mayor RESOLUTION NO. 432-03 FINAL ESTIMATE Whereas, the contract for the Mississippi River Discovery Center Wetland Site Package II, Interior Walkways Project - Contract No. 4 - Electrical has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $24,238.00 and the said improvement shall be paid by the City as provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Depar[ment of Transportation, TEA-21 Grant. Passed, approved and adopted this 3rd day of November ,2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk 2000 Edition - Electronic Format CertJ cate o£SubstantJ Corn£]etion PROJECT: MississiDoi River Discoverv Center Dubuque, Iowa (:V~rne ~d addre~) TO OWNER: Dubuoue County Historical Society P.O. Box 266 Dubuque~ IA 52004-266 (Nazne and address/ PROJECT NUMBER: 97186.05 CONTRACT FOR: All Work CONTRACT DATE:2.19.03 TO CONTRACTOR: Paulson Electric 685 Century Drive Dubuque~ IA 52002 (~©a~ne and address/ [fro Durrant Dubuque, ARCHITECT 'PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion designated above is the date of issuance established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract/Documents, except as stated below: J u ne 28,2003 ,~,~/~,~/~~/_/. ARCHITECT BY DATE OF I$':;UANCE Durrant Group: Kevin J, Eipperle~ AIA August 297 2003 inc. Managin~ Principal A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete ail Work in accordance with the Contract Documents. Unless othervdse agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment. Cost estimate of Work that is incomplete or defective: (Less than $500.00) The Contractor will complete or correct the Work on the List of items attached hereto within Ten ( 10 ) days from the above date of Substantial Completion. © 2C~ The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without viobtion until the date of expiration as noted below, expiration as noted below, expiration as noted below. User Document: G704 PAULSON *- 8129/2003. AIA License Number 1011107, which expires on 10131/2003. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED Ahz DOCUMENT MAY BE MADE B'- USING AIA DOCUMENT D401. © 2000 AIA® AIA DOCUMENT G704~2000 CERTIFICATE OF SUBSTANTIAL COMPLETION The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292