Heritage Trail Ext Heron Pd JayMEMORANDUM
October 29, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Heritage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail
This portion of the Heritage Trail Extension Project will extend from 16th and Kerper
Boulevard at the end of the Dubuque Jaycees Trail to the Heron Pond Wetlands Nature
Trail located behind the Dubuque Greyhound Park. These two portions will link to
existing components of the Heritage Trail system and will provide for another section of
off-road connection between the two existing trails.
Public Works Director Mike Koch recommends initiation of the bidding process for the
Heritage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail, and further recommends that a public hearing be set for December 1,
2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MiChael C. Van Miliigen "-
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
MEMORANDUM
October 28, 2003
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Heritage Trail Extension Project from the Heron Pond Wetlands to
the Dubuque Jaycees Trail
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Heritage
Trail Extension Project from the Heron Pond Wetlands to the Dubuque Jaycees
Trail.
DISCUSSION
This portion of the Heritage Trail Extension Project will extend from 16th and
Kerper Boulevard at the end of the Dubuque Jaycees Trail to the Heron Pond
Wetlands Nature Trail located behind the Dubuque Greyhound Park. These two
portions will link to existing components of the Heritage Trail system and will
provide for another section of off-road connection between the two existing trails.
The Heron Ponds Wetlands Nature Trail that was completed in 2000
maneuvered around Miller Riverview Park, Heron Pond, and the back of
Greyhound Park. The segment along the ski road was included as a bid
alternate of the Heron Pond Wetlands Nature Trail; however, due to insufficient
funding, the Council delayed this portion.
The Dubuque Jaycees Trail widening is completed and is open to public use.
The Heritage Trail Extension, which is funded with the Iowa Department of
Transportation Enhancement Grant, includes the loops underneath both sides of
the 16th Street Bridge; and these loops allow access to the existing bridge
sidewalk without crossing 16th Street and the Greyhound Park. This portion of
the trail is along the proposed Pyatigorsk Park, a planned park at 16th and Kerper
Boulevard.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing on Plans and
Specifications
IDOT Receipt of Bids
Public Hearing
Award of Contract
Completion
RECOMMENDATION
November 7, 2003
November 21,2003
November 18, 2003
December 1,2003
December 1,2003
45 Working Days
I recommend that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Design
Inspection
$345,582.25
17,279.11
16,802.00
8,352.00
Total Project Cost
$388,015.36
The project will be funded as follows:
TEA-21 Grant (70%)
Fiscal Year 2004 City-Matching Grant
(30% IDOT Required Match)
Budget Shortfall
$233,000.00
100,000.00
55,015.36
Total Project Funding
$388,015.36
The 70% TEA-21 Grant of $233,000 requires a 30% local match of $100,000.
Leisure Services has recommended reallocation of $100,000 of the funds
budgeted in Fiscal Year 2002 for the Highway 20 landscape improvements as
the local match for this grant. The balance of the budget shortfall of $55,015.36
will be obtained by deferring the repaving of the Ski Club Road at an estimated
cost of $99,000. This project will also rebudgeted in a future year.
ACTION REQUESTED
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
Prepared by Michael Felderman
cc: Gil Spence, Leisure Services Manager
Laura Carstens, Planning Services Manager
Heritage Trail Riverfront Extension:
Connection Between Heron Pond Wetlands Nature Trail
and
Dubuque Jaycees Trail
Heron
Jaycees
Bddge
Heron Pond Wetlands Nature Trail &
Dubuque Jaycess Trail (Northern Levee Path)
Statewide Enhancement Project Funding Proposal
RESOLUTION NO. 441-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Heritage Trail Extension Project from the Heron Pond Wetlands to
the Dubuque Jaycees Trail, in the estimated amount $388,015.36 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 3rd
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, Clerk
__ day of N~
M.Dugg,~yor
RESOLUTION NO. 442-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Heritage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 1st day of December, 2003, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 3rd day of November, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
dayof November , 2003.
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Heritage Trail Extension Project from
the Heron Pond Wetlands to the Dubuque Jaycees Trail: Trail extension from
16th and Kerper Boulevard at the end of the Dubuque Jaycees Trail to the Heron
Pond Wetlands Nature Trail located behind the Dubuque Greyhound Park.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Heritage Trail Extension Project from the Heron Pond
Wetlands to the Dubuque Jaycees Trail, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m., on the 1st day of December, 2003,
in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting,
Published by order of the City Council given on the __
., 2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 29th day of October, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Heritage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of
., 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 443-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Heritage Trail Extension Project from the Heron Pond Wetlands
to the Dubuque Jaycees Trail is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 18~h day of November, 2003. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 1St day of December, 2003.
Passed, adopted and approved this 3rd
day of November , 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE HERITAGE TRAIL EXTENSION PROJECT FROM THE
HERON POND WETLANDS TO THE DUBUQUE JAYCEES TRAIL
Sealed bids will be received by the Iowa Department of Transportation at the
Office of Contracts in Ames, Iowa, on the Heritage Trail Extension Project from
the Heron Pond Wetlands to the Dubuque Jaycees Trail at 10:00 AM Central
Time on the 18th day of November, 2003, at the Iowa DOT Office of Contracts.
Plans, specifications and proposal forms for the work may be seen and secured
at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way,
Ames, Iowa, until noon on the day previous to the letting.
Mailed bids are to be sent to the Iowa Department of Transportation, Office of
Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the
Office of Contracts the day previous to the letting and the day of the letting for the
dropping off of bids during regular business hours 7:30 a.m. to 4:30 p.m.
The Iowa Department of Transportation (DOT) uses the Bid Express website
(_www.bidx.com) as an official depository for electronic bid submittal. The Iowa
DOT will ensure that this electronic bid depository is available for a two-hour
period prior to the deadline for submission of bids.
In the case of disruption of national communications or loss of services by
www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline
for bid submission to ensure the ability of potential bidders to submit bids.
Instructions will be communicated to potential bidders.
Opening and reading of the bids will be performed at the Iowa Department of
Transportation, Ames, Iowa after 10:30 A.M on the same date such bids are
scheduled to be received, unless otherwise specified by the Iowa Department of
Transportation.
All proposals must be filed on the forms fumished by the Iowa Department of
Transportation, Contracts Office, sealed and plainly marked. Proposals
containing any reservations not provided for in the forms furnished will be
rejected. The Iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
A Proposal Guarantee not less than the amount as set forth in the proposal form
shall be filed with each proposal. The Proposal Guarantee shall be in the form of
a certified check or credit union certified shared draft, cashier's check, money
order or bank draft drawn on a solvent bank or credit union. Certified checks or
credit union certified share drafts shall bear an endorsement signed by a
responsible official of such bank or credit union as to the amount certified.
Cashier's checks, money orders or bank drafts shall be made payable either to
the Contracting Authority or to the bidder and, where made payable to the bidder,
shall contain an unqualified endorsement to the Contracting Authority signed by
the bidder or the bidder's authorized agent. A properly completed Contractor's
Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid
Bond (Form No. 650043), both available from the Iowa Department of
Transportation, Office of Contracts, may be used in lieu of that specified above.
Failure to execute a contract and file an acceptable Performance Bond and
Certificate of Insurance within 30 days of the date of the approval for awarding
the contract, as herein provided, will be just and sufficient cause for the denial of
the award and the forfeiture of the proposal guarantee.
The Iowa Department of Transportation (or other approved contracting authority)
hereby notifies all bidders that it will affirmatively ensure that in any contract
entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin
in consideration for an award.
On Federal Aid projects, where disadvantaged business enterprise goals have
been established, the bidder is required to complete and submit form 102115
with the bid documents. On all projects without goals, the contractor must show
that affirmative actions have been made to seek out and consider disadvantaged
business enterprises as potential sub-contractors.
The details of the project for which bids are to be taken will be available to
potential bidders and suppliers three (3) weeks prior to the letting dates at the
following locations:
Posted on the Internet at www.bidx.com/Iowa
Available in the Iowa Department of Transportation's "Weekly Letting
Report"
Available by calling the Office of Contracts of the Iowa Department of
Transportation at 515-239-1414.
Minimum wage rates for all Federal Aid projects have been predetermined by the
Secretary of Labor and are set forth in the specifications. However, this does not
apply to projects offthe Federal-Aid System.
All Federal Aid projects are subject to the Work Hours Act of 1962, P.L. 87-581
and implementing regulations.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa, and also, a resident
bidder shall be allowed a preference as against a non-resident bidder from a
state or foreign country which gives or requires a preference to bidders from that
state or foreign country both on projects in which there are no Federal Funds
involved.
Bids will be submitted to the City Council of the City of Dubuque for final action at
a meeting to be held in the Public Library Auditorium, 350 West 11th Street, at
said City at 6:30 P.M. on the 1st day of December, 2003. A contract will be
awarded, subject to the concurrence of Iowa Department of Transportation at
that time, or such subsequent time as the City Council may determine.
Published by order of the City Council of the City of Dubuque, Iowa, and dated
this of ,2003.
Jeanne F. Schneider, CMC, City Clerk