Chestnut St Reconst Highl - CoxMEMORANDUM
October 29, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chestnut Street (Highland to Cox) Reconstruction Project
On Thursday, October 23, 2003, members of the Engineering Division met with the City
of Dubuque Historic Preservation Commission in regard to the Chestnut Street
reconstruction issues that were discussed at the Monday, October 20 Council meeting.
The Histodc Preservation Commission requests the installation of four bdck crosswalks
for $13,500. The Commission recommends that this cost increase the cost of the
project, which would mean that approximately 80% of this cost would be paid by the
City and 20% assessed to the homeowners. The Commission also recommends the
City allow property owners the opportunity to enter into a legal agreement with the City
assuming liability for street trees that were to be removed as part of the project.
Bethany Golombski has requested that the City install limestone curb and gutter in front
of her property along that portion of Chestnut Street at her expense. The cost quoted
by the City's contractor is $16,000. She is requesting permission to use an alternate
contractor.
Public Works Director Mike Koch recommends award of the Chestnut Street (Highland
to Cox) Reconstruction Project to WC Stewart Construction in the amount of
$471,823.04, and requests the City Council provide direction on the brick crosswalks
and limestone curb and gutter. Should the City Council incorporate these changes into
the project, under current City practice, a public headng would be required.
I concur with Public Works Director Mike Kochs' recommendation and respectfully
request Mayor and City Council approval, including offedng property owners the
opportunity to enter into a legal agreement with the City to assume liability for street
trees that were to be removed.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
October 28, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director/¢~. ~'/~_~
Chestnut Street (Highland to Cox) Reconstruction Project
On Thursday, October 23, 2003, members of the Engineering Division met with
the City of Dubuque Historic Preservation Committee in regard to the Chestnut
Street reconstruction issues that were discussed at the Monday, October 20
Council meeting.
Street Replacement
A packet was presented to the Committee on the cost estimates of brick street
replacements in other cities, recommendations of brick versus colored
crosswalks, and the installation factors of limestone versus buff-colored curb and
gutter.
Based on the provided research, the Committee recommended the installation of
four brick crosswalks---one at Highland Street, two at Prairie Street, and one at
Walnut Street--at an additional cost of $13,500. They have also asked that this
additional cost be incorporated into the project and to be part of the overall
assessment. Based on this recommendation, the City would assume
approximately 80 percent of the cost and the property owners would assume the
remaining 20 percent. Once a cost has been established between the City and
the contractor, an amendment to the assessments would be prepared and a
public hearing would need to be held for these additional assessment amounts.
Tree Preservation
The City of Dubuque Historic Preservation Committee asked that Engineering
Division contact the property owners that would be impacted by tree removal in
front of their properties. Since the trees have been determined to be in extremely
poor condition by the City Forester, the City will ask the property owners that
wish to retain the tree in front of their property to sign a lien waiver holding the
City harmless from any damage resulting from the continued existence of the
tree. If the tree ultimately falls, the City would remove and replace the tree.
Limestone Curb and Gutter at 1295 Prairie
Bethany Golombski has requested that the City install limestone curb and gutter
in front of her property along that portion of Chestnut Street at her expense. On
October 24, the City advised Ms. Golombski that the cost of the limestone curb
and gutter would be $16,000. She would like the City Council's consideration to
allow her to continue her efforts to have the limestone curb and gutter installed in
front of her property along Chestnut Street as part of the project, but to reserve
the right to use an alternate contractor.
The City Council's approval is necessary to change this item from the original
design of the reconstruction project. Once a cost has been established between
the property owner and the contractor, an amendment to this assessment would
be prepared and a public hearing would be held for this additional assessment.
ACTION TO BE TAKEN
I recommend that the City Council award the contract to WC Stewart
Construction in the original amount of $471,823.04 and request the City Council
to provide direction on the brick crosswalks and the limestone curb and gutter.
Prepared by Michael Felderman, PE
Plmming Services Department
City Hall
50 West 13th Street
D~buque, Iowa 52001-~A~64
(563) 589~L210 office
(563) 5894221
(563) 690-6678 TDD
plm~a~an~cityofdubuque.or g
October 24, 2003
The Honorable Mayor and City Council Members
City of Dubuque
City Hall-50 W. 13t~ Street
Dubuque, IA 52001
RE: Chestnut Street Reconstruction Project
Dear Mayor and City Council Members:
Introduction
The City of Dubuque Historic Preservation Commission is requesting the City Council
reconsider the design of the proposed Chestnut Street Reconstruction Project. One of
the duties of the Historic Preservation Commission as stated in the City's Historic
Preservation Ordinance (Chapter 25 of the City Code) is: "To serve as an advisory
design review body to the City Council for review of public works projects which have
historic preservation implications in historic districts, or for alteration of landmarks,
landmark sites or structures, that would result in a matedal change in appearance or be
visible from the public right-of-way."
The Histodc Preservation Commission's role is to review the proposed plans for the
Chestnut Street Reconstruction Project and provide a recommendation to the City
Council.
Discussion
The Histodc Preservation Commission held a special meeting on October 23, 2003 to
review the Chestnut Street Reconstruction Project.
Public Works Director Mike Koch and Civil Engineer Mike Felderman discussed the cost
differences for installing a bdck street and limestone curb compared to installing a
concrete street and concrete curb. Mr. Felderman noted that he has contacted other
city departments as well as the contractors that were reference in the submitted
newspaper articles. He explained the cost of limestone curbs and if the property
owners along Prairie Street would like one to remain that they could pay for the increase
in cost to install limestone. He discussed the possibility of adding color concrete to the
curbs in order to give them a limestone appearance. He also noted costs for installing
color concrete and bdck crosswalks at Walnut, Praide, and Highland Streets. Mr.
Felderman noted that he has contacted the Legal Department about giving the property
owners the opportunity to assume liability for existing street trees located next to their
property.
Service People Integrity Responsib~ty Innovation Teamwork
The Honorable Mayor and City Council Members
October 24, 2003
Page 2
The Commission discussed the cost of installing brick streets and limestone curbs.
They noted that in future they would like to be aware of public works projects in the
public right-of-way early in the design phase. They noted that the City Engineering
Department should submit a list of public works projects located in histodc districts that
have been identified in the 5 year Capital Improvement Program to the Planning
Services Department to identify which projects need HPC design review. The
Commission discussed allowing property owners the ability to take responsibility of the
street trees. They indicated that they would like to see bdck crosswalks installed. They
indicated that they would like to work with the Engineering Department to save the
existing brick streets and to reseamh a cost effective way to install brick streets.
Recommendation
By a vote of 6 to 0, the Historic Preservation Commission recommends that the City
Council award the contract, allow property owners the opportunity to enter into a legal
agreement with City about liability for street trees, allow property owners along Prairie
Street to pay for installation of limestone curb, and increase the cost of the project to
include the installation of brick crosswalks at Walnut, Praide and Highland Streets.
Respectfully submitted,
~r~Wan ,~C'~hairperson
Histodc Preservation Commission
Attachments
CC:
Michael Van Milligen, City Manager
Mike Koch, Public Works Director
Mike Felderman, Civil Engineer
MEMORANDUM
October 14, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chestnut Street (Highland to Cox) Reconstruction Project
Sealed bids were received for the Chestnut Street (Highland to Cox) Reconstruction
Projec'~. Public Works Director Mike Koch recommends award of the contract to the Iow
bidder, WC Stewart Construction Co., in the amount of $471,823.09, which is 2.24%
under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C Van Mdhgen --
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
October 14, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Chestnut Street (Highland to Cox) Reconstruction Project
INTRODUCTION
The enclosed resolution provides for the award of the Chestnut Stree{ (Highland to Cox)
Recodstruction Project.
DISCUSSION
The Chestnut Street project will involve the complete reconstruction of the existing base
and pavement surface that is 29 foot in width, from back-of-curb to back-of-curb from
Highland to Walnut and 20 foot in width from Walnut to Cox. The pavement will be
concrete, with new curb and gutter and sidewalks on both sides from Highland to
Walnut. The City Council, however, at the public hearing on the project removed the
sidewalk on the southeast corner of Chestnut and Highland. The area from Walnut to
Cox will have sidewalks only on the north side due to the minimal width of the right-of-
way.
The project will include: storm sewer improvements; sanitary manhole replacement;
sanitary sewer main repairs; water valve improvements; replacement of 15 lead water
services; and 21 sanitary sewer lateral replacements.
Sealed bids were received on the project on October 9, 2003. WC Stewart Construction
Co. of Dubuque, Iowa, submitted the Iow bid in the amount of $471,823.09. This
amount is 2.24% under the engineer's estimate. A summary of the bids received is as
follows:
WC Stewart Construction Co.
Tschiggfrie Excavating Co.
Portzen Construction, Inc.
Horsfield Construction. Inc.
Connolly Construction, Inc.
$471,823.09
$530,662.45
$569;992.43
$595,790.90
$632,434.90
RECOMMENDATION
I recommend that the contract be awarded to WC Stewart Construction Co. in the
amount of $471,823.09.
BUDGET IMPACT
The summary of the project costs is as follows:
Estimate Bid Award
Construction Contract
Contingency
Engineering
$482,611.70
48,261.17
79,630.93
¢471,823.09
48,261.17
79,630.93
Total Project Estimate
$610,503.80 8599,715.19
The project will be funded as follows:
Estimate Bid Award
Street Construction Fund
Local Option Sales Tax Fund
Special Assessment to Private Properties
Special Assessment to Water Services
Special Assessment for Sewer Laterals
Special Assessment for Sidewalk
City Paid Deficiency
Watermain Depreciation Fund
Sanitary Sewer Construction Fund
$ 91,559184 $108,166.42
231,907.78 231,383.35
77,302.59 77,127.79
16,343.80 14,440.80
45,820.83 38,534.33
2,201.10 0
0 0
88,128.51 90,887.15
57,239.35 39,175.35
Total Project Funding
$610,503.80
$599,715.19
The project will be funded through the Fiscal Year 2004 ClP appropriation of City funds
in the amount of $600,000. The project, as outlined, will require City funds in the
amount of $339,549.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the contract for
the Chestnut Street (Highland to Cox) Reconstruction Project to WC Stewart
Construction Co.
Prepared by Michael Felderman
cc: Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
Michael Felderman, PE
RESOLUTION NO. 449-03
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Chestnut Street (Highland to Cox) Reconstruction Project pursuant to Resolution
No. 340-03and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 19th day of September, 2003.
Whereas, said sealed proposals were opened and read on the 9th day of
October, 2003, and it has been determined that the bid of WC Stewart
Construction Co. of Dubuque, Iowa, in the amount of $471,823.09 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to WC Stewart
Construction Co. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BElT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 3rd day of November, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
day of November ,2003.
Chestnut Street Reconstruction
wC Steward Const. I Tschiggfrie Excavating Co Portzen Constr
Total Bid = $ $471,823.09 F ii Total Bid = $ $530,662.45]1 Total Bid = $ $569,992.4
F
I'rEM UNIT QUANTITY UNITCOST TOTALCOST UNITCOST TOTALCOST UNITCOST TOTALCOST UNITCOST TOTALCOST
1 Clearing & Grabbing 9" to 12' Each 1 $250.00 $250.00 $250.00 $250.00 0.00% $205.00 $205.00 $300.00 $300.00
2 Clearing & Grabbing 18" to 24' Each 2 $450.00 $900.00 44.44%
3 Cleadng & Grabbing 30" lo 36' Each I $878,00 $878.00 48.06%
4 Excavation, Uttelas sifieg CY 373I $5.00 $18,655.00 -27.00%
5 Excavation, Rock CY 100 $50.00 $5,000.00 -86.00%
6 Backfill Limeston~ Ton 9238 $5.90 $54,504.20 -19.83%
7 Backfi0 Topsoil SY 800 $3.00 $2,400,00 200.00%
$ Graded StoneBase Ton 2210 $9.00 $19~890.00 -5.56%
9 Gram0ar Subbase Ton 2040 $9.00 $18,360.00 2.56%
10 3" Crushed Stone Base Ton 4950 $&50 $42~075.00 0.00%
Il Removal of Paveruem SY 4977 $2.00 $9~954.00 25.00%
12 ACC Surface Course (l-Ieaders) Ton 90 $90.00 $8,100.00 -3.44%
13 PCConcretePaveruent,(7")w/IniegmlCurb, Class"C" SY 4817 $24.00 $115~008.00 6.25%
14 Adjustment of Fixture in Concrete Paveruen Each 17 $125.00 $2~125.00 40.00%
211 $15.00 $3,165.00 -13.33%
SF 125 $8.00 $1,000.00 -19.38%
SY 270 $27B0 $7,290.00 20.37%
SF 8950 $3.00 $26,850.00 16,67%
LF 747 $25.50 $19,048.50 -7.84%
Eae0 6 SI,g00,00 $10,800.00 -30.56%
Each 21 $250.00 $5,250.00 -70.00%
LF 542 $18.50~ $10,027.00 5.41%
LF 26 $32.00 $832.00 -7.81%
Each 2 $1,300.00 $2,600.00 -7,69%
Each 5 $80.00 $400,00 -1.50%
LF 1545 $25.00 $38,625.00 7.88%
Each I $250.00 $250.00 -47.20%
Each 6 $175.00 $I,050.00 -34.00%
Each 4 $150.00 $600.00 -52.33%
Eac0 I $I80.00 $180.00 -66.39%
Each I $175.00 $175.00 -87.43%
Eat0 7 $70.00 $490.00 -68.57%
Each I I $550.00 $6,050.00 -24.20%
Each 12 $110.00 $1,320.00 0.00%
Each 3 $800.00 $2,400.00 51.25%
Each 12 $130.00 $1,560.00 34.62%
Each I $70.00 $70.00 39.86%
Each 7 $90.00 $630.00 21.00%
LF 346 $20.00 $6,920.00 -27.50%
Each 15 $400.00 $6,000.00 6.25%
Each 6 $500.00 $3~000.00 ~70.00%
SY 800 $3.50 $2,800.00 42.86%
LF 2140 $8.00 $17,120,00 -6.25%
LF 60 $3.00 $180.00 8.33%
LF 240 $2.00 $480.00 -12.50%
LS 1 $7,000.00 $7,000.00 -26.86%
$0.00
Construction Contracl $482,611.70
16 PCC Handicapped Ramp, 6"
17 PCC Driveway, 6", Reruove and Constme~
18 PCC Sidewalk, 4", Remove and Cmlstmcl
19 Sanitary Sewer Pipe, 8" PVC SDR 26 w/Bedding
20 Sanitary Sewer Manhole Complete
21 Sanitary Seweg Wye 8" x 4"
22 Sanitary Sewer, 4" PVC SRD 26
23 REP Storm Sewer 15"
29 Bend 6" (45 dog) MJ
35 Hydrants MI
$650,00 $1~300.00 $595.00 $1,190.00 $550.00 $l~100,00
$1~300.00 $1,300.00 $881.00 $881,00 $750.00 $750,00
$3.65 $13,618.15 $4,35 $16,229,85 $5.00 $18,655,00
$7,00 ' $700.00 $52.00 $5,200.00 $50.00 $5,000,00
$4.73 $43~695.74 $5.40 $49~885.20 $6.41 $59~215.58
$9.00 $7,200.00 $4,35 $3,480,00 $4.00 $3~200.00
$8.50 $1 g~785.00 $9.70 $21~437.00 $9.85 $21~768.50
$9.23 $18,829,20 $10.50 $211420.00 $10.70 $21,828.00
$8,50 $42,075.00 $9.85 $48~757.50 $9.75 $48,262.50
$2.50 $12,442.50 $2.35 $11~695.95 $3.50 $17,419.50
$86.90 $7,821.00 $79.00 $7,110.00 $90.00 $8,100.00
$25.50 $122,833.50 $26. I0 $125,723.70 $25,80 $124,278.60
$175.00 $2,975.00 $260.00 $4,420.00 $125.00 $2,125.00
$13.00 $2,743.00 $18.20 $3,g40.20 $20.00 $4,220.00
$6.45 $806.25 $6.80 $850.00 $8,00 $1,000.00
$32.50 $8,775.00 $31.25 $8,437.50 $33,75 $9,112.50
$3.50 $31,325.00 $3.05 $27,297.50 $4.00 $35,800.00
$23.50 $17,554.50 $26.45 $19,758.15 $39.25 $29,319.75
$1,250.00 $7,500.00 $1,854.00 $11,124.00 $3,3g0,00 $20,280.00
$75.00 $1~575.00 $186.00 $3,906.00 $175.00 $3,675.00
$19.50 $10,569.00 $23.85 $12,926,70 $28.00 $15~176.00
$29.50 $767.00 $27.85 $724.10 $27.00 $702.00
$1,200.00 $2,400.00 $1,791.00 $3,582.00 $1,575.00 $3t150.00
$78.80 $394.00 $135.00 $675.00 $95,00 $475.00
$26.97 $41~668,65 $32.70 $50,521.50 $26.50 $40,942.50
$132.00 $132.00 $262.00 $262.00 $310.00 $310.00
$115.50 $693.00 $246.00 $1,476.00 $187.00 $1,122.00
$71.50 $286.00 $175.00 $700.00 $245,00 $980.00
$60,50 $60.50 $164.00 $164.00 $260.00 $260.00
$22.00 $22.00 $99.00 $99,00 $300.00 $300,00
$22.00 $154.00 $99.00 $693.00 $60.00 $420.00
$416.90 $4,585.90 $603.00 $6~633.00 $550.00 $6,050.00
$110.00 $1,320.00 $134.00 $1,608.00 $100.00 $1,200.00
$1,210.00 $3,630.00 $1,765.00 $5,295.00 $1,730.00 $5~190.00
$175.00 $2,100.00 $336.00 $4,032.00 $475,00 $5,700,00
$97.90 $97.90 $183.00 $183.00 $145.00 $145,00
$108.90 $762.30 $193.00 $t~351.00 $155.00 $1,085,00
$14.50 $5,017.00 $19.10 $6,608.60 $20.00 $6,920.00
$425.00 $6,375.00 $520.00 $7,800.00 $475.00 $7,125.00
$150.00 $900.00 $414.00 $2,484.00 $350,00 $2,100,00
$5.00 $4,000.00 $8.00 $6,400.00 $10.50 $8~400.00
$7.50 $16~050.00 $8.30 $17,762.00 $7.50 $ I6,050.00
$3.25 $195.00 $2.70 $162.00 $3.00 $180.00
$1.75 $420.00 $2.30 $552.00 $2.00 $480.00
$5,120.00 $5~120.00 $5,120,00 $5,120.00 $10,120.00 $10,120.00
Total Estiruate $471,823.09 $530,662.45 $569,992.43
% Over / Under -2.24% 9.96% 18.11%
H~tOeid Consl
TotalBid=$ $595~790.90
UNIT COST TOTAL COST
$650.00 $650.00
$750.00 $1,500,00
$l,250.00 $1,250.00
$7.75 $28~915.25
$60.00 $6,000.00
$5.90 $54~504.20
$8.00 $6,400.00
$11.65 $25,746.50
$12.50 $25~500.00
$11.00 $54,450.00
$2.40 $11,944.80
$87.00 $7,830.00
$27.20 $131,022.40
$215.00 $3,655.00
$25,00 $5,275.00
$5.00 $625.00
$35.00 $9,450.00
$3.50 $31,325.00
$23.25 $17,367.75
52,292.00 $13,752.00
$463.00 $9,723.00
$20.00 $10~840.00
$47.00 $1,222.00
$1,475.00 $2,950.00
$100.00 $500,00
$26.60 $41,097.00
$229.00 $229.00
$213.00 $1,278.00
$120.00 $480.00
$160.00 $160,00
$50.00 $50.00
572.00 $504.00
$628.00 $6,908.00
$157.00 $1,884,00
$1,770.00 $5,310.00
$647,00 $7,764.00
$393.00 $393.00
$405.00 $2~835.00
$22.00 $7,612.00
$415.00 $6,225.00
$250.00 $1,500.00
$9.50 $7~600.00
$9.60 $20,544.00
$5.00 $300.00
$3.00 $720.00
$20,000.00 $20,000.00
$595,790.90
Bidder
~Connolly Consl
UNIT COST TOTAL COST
$1!400.00 $1!400.00
$1,900.00 $3!800.00
$2~300.00 $2~300.00
$7,00 $26,117.00
$99.10 $9~910.00
$7.00 $64~666.00
$2.65 $2~120.00
$11.90 $26~299.00
$12.45 $25~398.00
$12.00 $59,400.00
$1.60 $7~963.20
$92,00 $8,280.00
$26.10 $125,723.70
$127.00 $2,159.00
$22.00 $4,642.00
$9.20 $1,150,00
$49.00 $13,230,00
$5.60 $50,120.00
$34.00 $25~398.00
$1,640.00 $9,840.00
$110.00 $2,310.00
$18.20 $9,864.40
$1,740.00 $3,480.00
$210.00 $1,050.00
$36.00 $55,620.00
$195.00 $195.00
$198.00 $1,188.00
$130.00 $520.00
$130.00 $130.00
$80.00 $80.00
$80.00 $560,00
$730.00 $8~030.00
$230.00 $2,760.00
$2,090.00 $6~270.00
$300.00 $3,600.00
$95.00 $95.00
$170.00 $1,190.00
$14.60 $5,051,60
$505.00 $7,575.00
$420.00 $2,520.00
$11.95 $9,560,00
$11.40 $24,396.00
$4.10 $246,00
$3.00 $720.00
$14,390.00 $14,390.00
$632,434.90
23.45% 31.04%
MEMORANDUM
September 9, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van M.illigen, City Manager
Chestnut Street (Highland to Cox) Reconstruction Project
Public Works Director Mike Koch recommends initiation of the bidding process for the
Chestnut Street (Highland to Cox) Reconstruction Project, and further recommends that
a public headng be set for October 6, 2003.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 8, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director,;.~'[;~
Chestnut Street (Highland to Cox) Reconstruction Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Chestnut
Street (Highland to Cox) Reconstruction Project.
DISCUSSION
Chestnut Street from Highland to Walnut was built in 1898 with macadam stone;
and in 1918, brick was placed over the stone. Chestnut Street from Walnut
Street to Cox was built in 1915 with macadam stone and replaced in 1935 with
concrete.
The Chestnut Street project involves a complete reconstruction of the existing
base and pavement surface that is 31 foot in width, from back-of-curb to back-of-
curb from Highland to Walnut and 20 foot in width from Walnut to Cox.
The pavement will be concrete, with new curb and gutter and sidewalks from
Highland to Walnut. The section from Walnut to Cox will be concrete with curb
and sidewalk on the north side. Since there is one property which does not have
a sidewalk, a new sidewalk will be installed at the property owner's expense.
The project will include: storm sewer improvements; sanitary manhole
replacement; sanitary sewer main repairs; water valve replacement; replacement
of 15 lead water services; and 21 sanitary sewer lateral replacements.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Mail Notice to Property Owners
Published Notices to Property Owners
Receipt of Bids
Public Hearing
Award of Contract
Completion
September 19, 2003
September 19, 2003
September 19, 2003
September 23, 2003
October 3, 2003
October 9, 2003
October 6, 2003
October 20, 2003
June 30, 2004
RECOMMENDATION
I would recommend that the City Council give preliminary approval to the
Resolution of Necessity and establish October 6, 2003 as the date of the public
hearing.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering
$482,611.70
48,261.17
79,630.93
Total Estimated Cost
$610,503.80
The project will be funded as follows:
Street Construction Fund
Local Option Sales Tax Fund
Special Assessment to Private Proper[les
Special Assessment to Water Services
Special Assessment for Sewer Laterals
Special Assessment for Sidewalk
City Paid Deficiency
Watermain Depreciation Fund
Sanitary Sewer Construction Fund
$ 91,559.84
231,907.78
77,302.59
16,343.80
45,820.83
2,201.10
0
88,128.51
57,239.35
Total Project Funding
$610,503.80
The project will be funded through the Fiscal Year 2004 CIP appropriation of City
funds in the amount of $600,000. The project, as outlined, will require Special
Assessments of $141,668.32, Local .Option Sales Tax Fund of $231,907.28, and
Road Use Funds of $91,559.84.
Low- to moderate-income property owners subject to street assessment will be
eligible for financial assistance ranging from 20 to 100 percent of the street
assessment for the owner-occupied resident property depending on family size
and income level, This financial assistance program is made available through
the One Percent Local Option Sales Tax.
ACTION TO BE TAKEN
The City Council is requested to give preliminary approval to the Resolution of
Necessity, approve the preliminary assessment schedule, and to establish the
date of the public headng.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
Michael Felderman, Civil Engineer
I
NOT TO SCALE NORTH
PURPOSE:
RECONSTRUCTION
tF
CHESTNUT STREET
s~o,~,i~g th~ spi~EXHIBIT __
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of. contract and estimated
cost for the Chestnut Street (Highland- to Cox) Reconstruction Project in the
estimated amount $610,503.80 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this day of
2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Chestnut Street (Highland to Cox) Reconstruction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 6t~ day of October, 2003, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form-
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such headng to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the headng, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this day of
,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider. CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public headng on proposed plans and specifications, proposed
form of contract and estimate of cost for the:
Chestnut Street (Highland to Cox) Reconstruction Project: The project
revolves a complete reconstruction of the existing base and pavement surface
that is 31 foot in width, from back-of-curb to back-of-curb from Highland to
Walnut and 20 feet in width from Walnut to Cox, The project will include: storm
sewer improvements; sanitary manhole replacement; sanitary sewer main
repairs; water valve replacement; replacement of 15 lead water services; and 21
sanitary sewer lateral replacements,
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Chestnut Street (Highland to Cox) Reconstruction
Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at
6:30 p.m., on the 6th day of October, 2003, in the Public Library Auditorium, 360
West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(5631 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION OF NECESSITY
Whereas proposed plans have been duly prepared and approved by the
City Council of the City of Dubuque and are now on file in the office of City Clerk
showin9 among other things the'plans, specifications, form of contract, estimated
cost and preliminary plat and schedule showing the amount proposed to be
assessed against each lot and the valuation of each lot as filed by the City
Council, for the Chestnut Street (Highland to Cox) Reconstruction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the City Council deems it advisable and necessary for the public
welfare to make the herein mentioned improvements, and unless property
owr~ers at the time of the final consideration of this proposed resolution have on
file with the City Clerk objections 'to the Resolution of Necessity, they shall be
deemed to have waived all objections pertaining to the regularity of the
proceeding and the legality of using the special assessment procedure.
Said mprovements shall be constrbcted and done in accerdarice with the
plans and specifications which have been approved by the City Council and now
on file with the City Clerk. That the cost and expense of making such
improvement will be assessed partially or totally against privately owned property
lying with the assessment limits, and in an amount not to exceed that provided by
law, and in proportion to the special benefitS conferred.
The portion of the cost which shall be borne by the City will be paid from
the: Street Construction Fund, Local Option Sales Tax Fund, Watermain
Depreciation Fund, Sanitary Sewer Construction Fund and special assessment
bonds may be issued in anticipation of deferred payments of assessments when
a contract has been performed and accepted, and the proceeds thereof used to
pay the contractor.
The above resolution was introduced, approved and ordered placed on file
with the City Clerk this day of ,2003.
Approved and placed on file for final action.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY
Whereas, the City Council of the City of Dubuque, Iowa, has given its
preliminary approval on the proposed plans, specifications and form of contract
and placed same on file in the office of the City Clerk for public inspection for the
Chestnut Street (Highland to Cox) Reconstruction Project; and
Whereas, the proposed Resolution of Necessity for said improvement has
been .introduced and is now on file in the City Clerk's office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 6~ day of October, 2003, a public hearing will be held at 6:30
p.m. in the Public Library Auditorium in the City of Dubuque at which time the
owners of property subject to assessment for the proposed improvement or any
other person having an interest in the matter may appear and be heard for or
against the making of the improvement, the boundaries of the district, the cost,
the assessment against any lot, or the final adoption of a Resolution of Necessity
and the City Clerk be and is hereby authorized and directed to cause a notice of
time and place of such headng to be published ina newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published once
each week for two consecutive weeks, the first publication of which shall be not
less than ten days prior to the day fixed for its consideration. Unless property
owners at the time of the final consideration of this proposed resolution have on
file with the City Clerk objections to the Resolution of Necessity they shall be
deemed to have waived all objections thereto.
Passed, adopted and approved this __
day of ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO PROPERTY OWNERS
Notice is given that there is now on file for public inspection in the office of
the City Clerk of Dubuque, Iowa, a proposed Resolution of Necessity, an
estimate of cost, and a plat and schedule showing the amounts proposed to be
assessed against each lot and the valuation of each lot within a district approved
by the City Council of Dubuque, Iowa, for an improvement of the type(s) and in
the location(s) as follows:
Chestnut Street (Highland to Cox) Reconstruction Project
The project involves a complete reconstructi~)n of the existing base and
pavement surface that is 31 foot in width, from back-of-curb to back-of-curb from
Highland to Walnut and 20 feet in width from Walnut to Cox. The project will
include: storm sewer improvements; sanitary manhole replacement; sanitary
sewer main repairs; water valve replacement; replacement of 15 lead water
services; and 21 sanitary sewer lateral replacements.
That the proposed district to be benefited and subject to assessment for
the cost of such improvements is described as follows:
Chestnut Street (Highland to Cox)
All property included within the areas described so as to include one-half
of the privately-owned property between each such street to be improved and the
next street, whether such privately-owned property abuts upon the street to be
improved or not. In no case shall property situation more than 300 feet from the
street to be improved be assessed.
The City Council will meet at 6:30 p.m. on the 6~ day of October, 2003, at
the Public Library Auditorium, 360 West 11~ Street, at which time the owners of
property subject to assessment for the proposed improvement or any other
person having an interest in the matter may appear and be heard for or against
the making of the improvement, the beundades of the district, the cost, the
assessment against any lot, or the final adoption of a Resolution of Necessity. -A
property owner will be deemed to have waived all objections unless at the time of
headng he has filed objections with the City Clerk.
Any visual- or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(5631 589-4120 or TDD (563) 690-6678 at least 48 hours pdor to the meeting.
Published by order of the City Council given on the
,2003.
day of
Jeanne F. Schneider, CMC
City Clerk
RESOLUTION NO.
RESOLUTION APPROVING PRELIMINARY SCHEDULE OF
ASSESSMENTS
NOW THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF THE
CiTY OF DUBUQUE, IOWA:
That the attached sheets, 1 to 1 inclusive, are hereby determined to be the
schedule of proposed assessments for the Chestnut Street (Highland to Cox)
Reconstruction Project and the valuations set out herein are hereby approved.
Passed,'approved and adopted this day of ,2003.
Terrance M.-Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE
RESOLU~ON OF NECESSITY PROPOSED FOR THE
CHESTNUT STREET(HIGHLAND TO COX) RECONSTRUCTION
PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the
Chestnut Street (Highland to Cox) Reconstruction Project, has given notice of the
public hearing thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections
have been heard and consideration given to all objections and is pending before
this Council; and
Whereas, this is the time and place set as provided for the taking of action
on the propOsed Resolution. of Necessity.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
Adopted, without amendment, and all objections filed or made having
been duly considered are overruled.
Adopted as amended by the Schedule of Assessments attached hereto as
Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the
day of ,2003, next at 6:30 p.m. in the Public Library
Auditorium, with jurisdiction retained for further consideration and action at
the adjoumed meeting.
Abandoned.
Passed, adopted and approved this
2003.
day of
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 10th day of September, 2003, plans, specifications, form
of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Chestnut Street (Highland to Cox) Reconstruction Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of ,2003.
A~est
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE .CITY
OF DUBUQUE, IOWA:
That the Chestnut Street (Highland to Cox) Reconstruction Project is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the secudty to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 9m day of October, 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 20t~ day of October, 2003.
Passed, adopted and approved this day of
_,2003.
Terrance M. Duggan, Mayor
Atte~:
Jeanne F. Schneider, CMC, City Clerk