11 03 03 Agenda with IconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
LIBRARY AUDITORIUM
MONDAY, NOVEMBER 3, 2003
INVOCATION
Reverend David Solberg, Wartburg Theological Seminary
PROCLAMATIONS
Philanthropy Day (November 19, 2003)
Hospice Month (NOvember, 2003)
Youth Appreciation Month (November, 2003)
Philanthropy Day Hospice Honth Youth Appreciation
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
Minutes and Reports Submitted
City Council of 10/20; Civil Service Commission of 10/10; Five Flags Commission of
9/25; Historic Preservation Commission of 10/16; Housing Code Appeals Board of 9/16,
as amended; Housing Commission Trust Fund Committee of 10/17 and 10/21;
Investment Oversight Commission of 10/23
Proof of publication of City Council Proceedings of October 6, 2003
Printed Council Proceedings of September, 2003
Substance Abuse Services Center Fiscal Year 2004 First Quarter Report
Investment Oversight CommissiOn's 42nd Quarterly Report
Suggested Disposition: Receive and File; Approve as Printed
City Coundl Civil Service Five Hags HPC
Hsg Trust Fd - ~.0/17 Hsg Trust Fd - ~.0/2~.
Housing Code
Oversight
Proceedings SASC Report
Quarterly Report
Notice of Claims/Suits
Michael and Allison Lott; Agnes Vorwald for property damage
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporation Counsel recommending settlement of the claim of Agnes Vorwald for
property damage and directing the Finance Department to issue payment.
SuggeSted Disposition: Receive and File; Concur; Finance to Issue Payment
Ciaim I Settled
=
Citizen Communications
Communication from Jeff and Julie Chase requesting to purchase a portion of City-
owned property located next to Gay Park.
Communication from Steve and Judy Selchert, Steve's Ace Hardware, requesting to
purchase a portion of City-owned property abutting 3350 John F. Kennedy Road.
th
Communication from the residents on West 16 Street requesting establishment of a
Residential Parking Permit District in the 500 block of West 16th Street between Comell
and Catherine Streets.
Suggested Disposition: Receive and File; Refer to the City Manager
Chase Ltr Selchert Lb' RPPD Request
Request for Public Hearing - Eagle Point Bluff
Communication from Laurel Sprengelmeyer, General Manager of Teesri Duniya
Theatre, requesting that a public hearing be held regarding the condominium
development project at the end of Rhomberg Avenue.
Suggested Disposition: Receive and File
2
Sprengelmeyer Ltr
=
Environmental Stewardship Advisory Commission
Communication from Mary Rose Corrigan, Public Health Specialist, advising that
Environmental Stewardship Advisory Commissioner William Niemann has resigned and
Commissioner Mark Henning does not plan to renew his application for reappointment.
Suggested Disposition: Receive and File
ESAC Letter
=
Iowa Department of Transpo~ation
Communication from the Iowa Department of Transportation submitting a Notice of
Environmental Assessment Availability and Public Hearing concerning the proposed
capacity improvement of US 20 in Dubuque County from Peosta to just east of the
Northwest Arterial.
Suggested Disposition: Receive and File
IDOT LeLter
Brotherhood of Locomotive Engineers
Communication from the Brotherhood of Locomotive Engineers Iowa State Legislative
Board regarding the operation of remote controlled locomotives.
Suggested Disposition: Receive and File
P, ailroad Ltr
School Resource Officer (SRO) Agreement
City Manager recommending approval of an agreement between the City of Dubuque
Police Department and the DubUque Community School District regarding the duties
and responsibilities of the School Resource Officers.
Suggested Disposition: Receive and File; Approve
3
SRO I MVM Memo SRO - Staff Memo SRO Agreement
Woodward Museum - 2002 Renovations Project
City Manager recommending acceptance of the Woodward Museum - 2002
Renovations Project in the final contract amounts of $79,579.50 (Contract No. 1 -
Masonry Tuckpointing), $35,550 (Contract No. 4 - HVAC), $58,464 (Contract No. 5 -
Plumbing and Sprinkler), and $32,930 (Contract No. 6 - Electrical)
RESOLUTION Accepting improvement - Contract No. 1
RESOLUTION Approving final estimate of $79,579.50
RESOLUTION Accepting improvement- Contract No. 4
RESOLUTION Approving final estimate of $35,550
RESOLUTION Accepting improvement - Contract No. 5
RESOLUTION Approving final estimate of $58,464
RESOLUTION Accepting improvement- Contract No. 6
RESOLUTION Approving final estimate of $32,930
Suggested Disposition: Receive and File; Adopt Resolutions
Museum - MVH Mem Museum - Staff Museum - Woodward -
Memo Resolutions Complettion Ce~fica~
10. Railroad Depot Restoration Project
City Manager recommending acceptance of the completed construction contracts
associated with the Burlington Northern Railroad Depot Restoration Project, Contract
No.13 - HVAC and Contract No.14 - Plumbing.
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $110,021.67 (HVAC)
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $39,583 (Plumbing)
Suggested Disposition: Receive and File; Adopt Resolutions
4
11.
12.
i3.
Depot - MVM Memo Depot - Staff Memo Depot - Resolu'dons Railroad -
Certificates
Manson Road Bridge Reconstruction Project
City Manager recommending acceptance of the Manson Road Bridge Reconstruction
Project as completed by Taylor Construction, Inc., in the final contract amount of
$819,628.66.
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $819,628.66
Suggested Disposition: Receive and File; Adopt Resolutions
Bridge - MVM Memo Bddge- Staff Memo Bridge - Resolution Bridge - Resolution Bridge - Final Cos~
#1 #2
First and Main Street Historical Lighting Project
City Manager recommending acceptance of the First and Main Street Historical Lighting
Project as completed by A&G Electric Company of Dubuque, Iowa, in the final contract
amount of $118,247.05.
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $118,247.05
Suggested Disposition: Receive and File; Adopt Resolutions
Ughting - MVM Mem, Ughting - Staff Mem(
Lighting - Resolution Lighting - Resolution Lighting - Final Cost
#1 #2
Tanzanite Drive Paving Project
City Manager recommending acceptance of the Tanzanite Drive Paving Project as
completed by Flynn Company, Inc., in the final contract amount of $200,385.01.
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $200,385.01
Suggested Disposition: Receive and File; Adopt Resolutions
Tanzanite - MVM Tanzanite - Staff Tanzanite - Tanzanite - Tanzanita - Final
Memo Memo Resolution #1 Resolution #2 Cost
5
14.
15.
Mississippi River Discovery Center Wetland Site Package II, Interior Waikways
Project
City Manager recommending acceptance of the Mississippi River Discovery Center
Wetland Site Package Il, Interior Walkways Project - Contract No. 4 in the final contract
amount of $169,323.
RESOLUTION Accepting improvement
RESOLUTION Approving final estimate of $169,323
Suggested Disposition: Receive and File; Adopt Resolutions
MRDC - MVM Memo MRDC - Staff Memo
MRDC - Resolution
#1
MRDC - Resolution MRDC - Certificate
#2
Designation of Fiscal Officers - Electronic Investment Transactions
City Manager recommending approval of the designation of fiscal officers to sign checks
and drafts and to execute electronic investment transactions with Treasury Direct on
behalf of the City of Dubuque.
RESOLUTION Authorizing certain designated fiscal officers ff the City of Dubuque to
execute electronic investment transactions with Treasury Direct on behalf of the City of
Dubuque, Iowa
RESOLUTION Authorizing certain designated fiscal officers to sign checks and drafts
on behalf of the City of Dubuque
16.
RESOLUTION Authorizing certain designated fiscal officers to obtain information and
transfer money between City of Dubuque bank accounts with a banking institution
Suggested Disposition: Receive and File; Adopt Resolution
Officers - MVM Memo
Officers - Staff
Memo
Eleci~onic - C~ecks - Resolution Transfers -
Resolution Resolution
Lead Based Paint Hazard Reduction Program
City Manager recommending approval of the publication of a Notice of Intent to Request
Release of Funds for the Lead-Based Paint Hazard Reduction Grant Program.
RESOLUTION Authorizing publication 0f a Notice of Intent to Request Release of
Funds for Lead-Based Paint Hazard Reduction Grant Program
Suggested Disposition: Receive and File; Adopt Resolution
6
17.
18.
19.
Lead Paint - MVM
Memo
Lead Paint - Staff
Memo
Lead Paint - Lead Paint - Exhibit
Re. solution
Request to Demolish
Historic Preservation Commission recommending approval of a request to demolish a
second story catwalk at 1598 Central Avenue.
Suggested Disposition: Receive and File; Approve
Demolition - HPC Ltr Demolition - Staff
Report
Demolition - Bldg Dept Ltr Site Inventory Form Demolition - Photo
Application
Quarterly Investment Report
City Manager submitting the Quarterly Investment Report for the quarter ending
September 30, 2003.
Suggested Disposition: Receive and File
Report-MVM Memo
Report - Staff Memo
Cash Investments Investment Summar~
CeCdficates of Schedule of Funds
Deposit
Adams Company - Acceptance of Deed
Corporation Counsel recommending acceptance of the deed for certain real estate from
the Adams Company.
RESOLUTION Accepting the deed to certain real estate in Dubuque County, Iowa from
the Adams Company
Suggested Disposition: Receive and File; Adopt Resolution
Adams - BAL Ltr
Adams. Resolution
20.
Four Mounds Foundation
City Manager recommending approval of a letter of support for the Four Mounds
Foundation to fundraise to carry out their mission of preserving the Four Mounds Estate
and making it available to the public for educational purposes.
7
Suggested Disposition: Receive and File; Approve
Four Mounds Ltr Four Mound Request
21.
Gronen Adaptive Reuse
Communication from the Historic Preservation Commission reiterating their support for
applications for Iow-income housing ax credits as well as federal and state historic tax
credits for rehabilitation projects by Gronen Adaptive Reuse.
Suggested Disposition: Receive and File
Gronen - HPC Ltr
22.
Civil Service Commission
Civil Service Commission submitting the certified list for the position of Water Meter
Repairworker I.
Suggested Disposition: Receive and File; Make a Matter of Record
Civil Service Lb'
23.
Business License Refund
Request of Eagle Food Centers, Inc. (2050 John F. Kennedy Road) for a refund of their
cigarette license in the amount of $50.00.
Suggested Disposition: Receive and File; Approve
24.
Business Licenses
RESOLUTION Granting the issuance of a Class "B" Beer Permit to Happy Joe's Ice
Cream and Pizza and a Class "C' Beer Permit to IOCO Speede Shoppe #93, Big 10
Mart CarWash and Aldi #30
RESOLUTION Granting the issuance of a Class "C" Beer/Liquor License to Yen Ching
Restaurant and Bridge Restaurant; and a Class "E" Liquor License to Aldi #30
Suggested Disposition: Adopt Resolutions
8
Resolution #:[ Resolution #2
ITEMS TO BE SET FOR PUBLIC HEARING
Cooper Development Company, LLC - Tax Increment Financing
City Manager recommending approval of Cooper Development Company's application
.for Property Tax Rebates for Historic Properties and that a public hearing be set for
November 17, 2003.
Communication from the Historic Preservation Commission recommending approval of
Cooper Development Company's application for Property Tax Rebates for Historic
Properties.
RESOLUTION Fixing the date for a public hearing on the iSsuance of Urban Renewal
Tax Increment Revenue Obligations and a Property Tax Rebate Agreement relating
thereto with Cooper Development Company and providing for publication of notice
thereof
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/17~03
Cooper - MVM Memc Cooper - Staff Memo Cooper - Resolution Tax rebate
Agreement
Cooper - HPC Lb' Cooper - Staff Cooper - Application
Memos
Heritage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail
City Manager recommending initiation of the bidding process for the Heritage Trail
Extension Project from the Heron Pond Wetlands to the Dubuque Jaycees Trail and
setting a public hearing for December 1, 2003.
RESOLUTION Preliminary approval of plans and specifications
RESOLUTION Fixing date of heating on plans and specifications
RESOLUTION Ordering bids
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
12/1/03
9
Trail - MVM Memo Trail - Staff' Memo Trail - Resolutions Trail - Map
BOARDS/COMMISSIONS
Appointments to the following Boards/Commissions:
Environmental Stewardship Advisory Commission (One youth member for a one-year term
and two 3-year terms through 10/1/06):
Applicants: Stephanie Beecher (Youth); Andrea Bixler, Joseph D. Suarez
Historic Preservation Commission (One unexpired term through 7/1/05 for Old Main District;
two 3-year terms through 7/1/06 for At-Large)
Applicants: James E. Gibbs (At-Large); Matthew Lundh (At-Large); Angella Madatt (At-
Large); David C. Stuart (At-Large)
Overview Sheet Bd and Comm List ESAC Apps HPC Apps
PUBLIC HEARINGS
SUSPEND THE RULES
Sale of City Property - Medical Associates Subdivision
Proof of publication on notice of hearing to consider a request from Oak Park Place of
Dubuque, LLC, the developer of Lot 10 of Medical Associates Subdivision, to purchase
Lots 1,2 and 3 of Medical Associates Subdivision and City Manager recommending
approval.
RESOLUTION Disposing of City interest in Lots 1,2, and 3 of Medical Associates
Subdivision No. 3 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Oak Park - MVM Oak Park - Staff
Memo Memo
Material from October 20, 2003 Meeting
Sale - MVM Memo Sale - Staff. Memo Sale - Resolution
Sale - Maps
10
2003 Local Law Enforcement Block Grant Funds
Proof of publication on notice of hearing to consider acceptance of the 2003 Local Law
Enfomement Block Grant award and City Manager recommending approval.
Suggested Disposition: Receive and File; Approve
Block Grant - MVM
Memo
Material from October 20, 2003 Meeting
Block Grant - MVM Block Grant - Staff
Memo Memo
REINSTATE THE RULES
ACTION ITEMS
Special Election on Capital Improvements Reserve Fund and Levy
City Manager recommending that a special election on the establishment of a Capital
Improvement Reserve Fund and levy for a baseball stadium be approved for December
16, 2003.
RESOLUTION Calling for a special City election on the proposition of establishing a
Capital Improvements Reserve Fund and levying an annual tax for such fund
Suggested Disposition: Receive and File; Adopt Resolution
Referendum - MVM Referendum - Staff
Memo Memo
Levy-Noth Ur
Levy - Resolution
Vision Iowa Application
City Manager recommending approval of the submission of a Vision Iowa application n
the amount of $3.6 million for a baseball stadium.
RESOLUTION Authorizing the filing of a Vision Iowa Application and committing the
local match for the project
Suggested Disposition: Receive and File; Adopt Resolution
Vision Iowa - MVM Vision Iowa - Staff Vision Iowa - Vision Iowa -
Memo Memo Resolution Application
11
Library Board of Trustees
Communication from Thomas A. Tully, President of the Carnegie-Stout Public Library
Board of Trustees, requesting a work session with the City Council to discuss the
proposed Library renovation/restoration project.
Suggested Disposition: Receive and File; Council
Ubrary Bd Lb'
Chestnut Street (Highland to Cox) Reconstruction Project (Tabled on 10/20/03)
Communication from the Historic Preservation Commission regarding the Chestnut
Street Reconstruction Project.
City Manager recommending award of the contract for the Chestnut Street (Highland to
Cox) Reconstruction Project to WC Stewart Construction Co., in the amount of
$471,823.09, offedng to leave trees if a lien waiver is signed, and requesting Council
direction on brick crosswalks and the limestone curb and gutter.
RESOLUTION Awarding contract to WC Stewart Construction Co.
Suggested Disposition: Receive and File; Remove from Table; Council; Adopt
Resolution
Chestnut HPC Ltr Chestnut - Staff Staff Review Memo Chestnut - MVM Chestnut - Staff
Report Memo Memo
Material from October 20, 2003 Meeting
Chestnut - MVM Chestnut - Staff Chestnut - Chestnut - Bid Tab HPC Lb' - Chestnut
Memo Memo Resolution
Warehouse Demolition Districts
Communication from the Historic Preservation Commission requesting City Council
direction regarding Warehouse Demolition Districts.
Suggested Disposition: Receive and File; Council
Warehouse - HPC Lb'
12
=
Street Banners in Historic Districts
Communication from the Histodc Preservation Commission requesting that in the future
the Commission be allowed to serve as an advisory design review body to the City
Council on the design, size and composition of street banners located in the historic
districts.
Suggested Disposition: Receive and File; Council
Banners - HPC Lb'
Legislative Issues
City Manager recommending approval of the City of Dubuque's 2004 Legislative Issues.
Suggested Disposition: Receive and File; Approve
Legislative Issues Legislal~ve Issues
U.S. Department of Housing and Urban Development
Communication from the U.S. Department of Housing and Urban Development advising
that the City's overall progress for Program year 2002 was successful.
Suggested Disposition: Receive and File
HUD Letter
Awards
International Economic Development Council 2003 Honorable Mention Partnership
Award presented to the City of Dubuque in recognition of the America's River
Partnership.
Communication from the National League of Cities congratulating the City of Dubuque
on winning Honorable Mention in the Partnership category of the 2003 Economic
DeveloPment Awards presented by the International Economic Development Council.
Communication from the Iowa Ready Mixed Concrete Association advising that the
Mississippi Riverwa k Phase II project has been selected as the recipient of the
Recreational Trails/Golf Cart Paths Category Award for 2003.
Suggested Disposition: Receive and File
13
Award CerUficate NLC Letter Concrete Assoc Lb'
COUNCIL MEMBER REPORTS
PUBLICINPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation - Chapter 21.5(1)(c) 2003 Code of Iowa
Jeanne F. Schneider
October 30, 2003
14