Minutes Airport C. 5 21 01 DUBUQUE REGIONAL AIRPORT
COMMISSION MEETING
Monday, May 21, 2001
4:00 p.m.
Dubuque Regional Airport
Dubuque Air Service Conference Room
PRESENT:
ABSENT:
STAFF:
GUESTS:
MEDI~
Doug Brotherton, John Markham, Jim O'Neill, Ted Goodmann, and Rick
Goodin
Ken Kraemer, Airport Manager (did not call in from New Orleans)
Peggy Dickson, Bob Boleyn, and Gordy Vetsch
Cindy Kohlmann (District Representative for Congressman Nussle)
Erin Coyle (Telegraph Herald)
John Markham arrived at the meeting approximately 4:50 p.m. and was not present for any
of the motions.
Jim O'Neill made a motion to approve the minutes of the 043/23/01 Airport
Commission meeting. This motion was seconded by Rick Goodin. AYES: All.
NAYS: None.
01 - APPROVAL OF MINUTES
Jim O'Neill made a motion to approve the minutes of the 4/23/01 Airport Commissinmeeting.
This motion was seconded by Rick Goodin. AYES: All.Nays: None
02, RESOLUTION TO ENDORSE THE VERTICAL INFRASTRUCTURE APPLICATION
ob Boleyn discussed with the Commission the two projects that staff
recommends for the IDOT Vertical Infrastructure program. The first being the
airline terminal building study/design and the second to rehabilitate/renovate
existing hangars. These projects would correspond with the Terminal Study
programmed for FY2001 by the FAA and could provide supplemental funding if
needed. The study will determine the projected usage of the airport and
passenger related services, and secondly the size and location
recommendations of the terminal building. The Commission discussed the
scope of the study and asked who would be providing input and determining
what the study would include. The Commission was asked to review a draft of
the scope of services for the study and to get back to staff with their ideas as
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soon as possible. The Commission asked if the terminal and design were
adequate would the study show there wes no need. The answer is yes,
however, two Commissioners who do a lot of traveling said the terminal was too
crowded in the baggage claim area; airline check in area and the bathrooms are
too small. Commission asked what wes included in the scope of services, and
who wes allowed input into the scope of services wes important. The
Commission agreed the current IDOT projects programmed in the City budget
will need to be pushed back until this project determines the focus of terminal
needs. Rick Goodin made a motion to approve Resolution No A400-1-01
Endorsement of the Dubuque Airport Commission for the Vertical Infrastructure
Application. This motion wes seconded by Jim O'Neill. AYES: All. NAYS:
None.
03. RESOLUTIONS FOR THE ADDITIONAL FUEL STORAGE TANK PROJECT
The bids for the additional fuel storage tank project have been received the project is
approximately $25,000 higher than the approved budget. The Commission asked
about the fuel inventory turnover time to see if this project could be put on hold until
FY 2003, at this point it would be feasible. They asked staff to investigate any cost
savings on the existing project, and secondly to explore purchasing the smaller used
fuel tank that Crescent Electdc has in Maquoketa. Ted Goodmann made a motion
to approve Resolutions No. A500-1-01, A500-2-01, and A500-3-01 for the project,
but noted this did not authorize the awerd of the bid. This motion wes seconded by
Jim O'Neill. AYES: All. NAYS: None, The project will not go forth until it is brought
back to the Commission. Ted Goodmann asked the Commission be given a
breakdown of the costs that were incurred up to this point for the project.
04. APPROVAL FOR CHAIRMAN TO SIGN A MEMORANDUM OF AGREEMENT
WITH THE FAA FOR RUNWAY 18/36 INSTRUMENTATION PROJECT
Bob explained the instrumentation project was being done by the FAA; their
engineering department planned and took the project out to bid. The contract has
been awerded to a company called 5-D from Tennessee. There is to be a
preconstruction meeting on May 29 and the Notice to Proceed will be given to the
contractor five days later. This memorandum decreases the cost of the engineering
by $65,000, but increases the cost of construction by $305,000. The project still has
an approximately $100,000 positive balance. Jim O'Neill made a motion to
authorize the Chairman to sign the Memorandum of Agreements. This motion was
seconded by Rick Goodin. AYES: All. NAYS: None.
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05. AIRPORT COMMISSION GOALS AND OBJECTIVES
Only several goals in each area were discussed due to time constraints. It was
suggested that since the General Aviation Taskforce has goals, the Marketing and
Promotion Taskforce should develop and adopt goals.
The General Aviation Goals.
· The General Aviation Task Force has been expanded to ten members.
The investment plan had the wording slightly modified.
· There was considerable discussion regarding services not being provided for
pilots since Chartaire is no longer giving flight instruction, check ddes, etc.
The University of Dubuque is offering flight instruction through the school
program, however, there is a need to investigate whether the Minimum
Standards should be temporarily waived for an independent contractor to do
check ddes and bi-annuals, should the airport collect a percentage of gross,
and what insurance liability issues surround this proposed change.
The Commercial Passenger Service Goals
Hold a special meeting on Thursday, June 7, 2001 at 7:00 a.m. to updete the
entire Commission on the Washington trip and other issues.
· Commercial leases need to be updated, namely the aidine leases that
expired since 1994. Ken is to report with an outline and timetable of
completion at the June 7~ Commission meeting.
· The Airport brochure is being produced.
· Ted will attend the May 30, 2001 the Marketing and Air Service to hear the
Hawkeye commercial issue.
06. AIRPORT MANAGER'S UPDATE
The second budget amendment adjusted several energy associated costs,
such as fuel and heating costs.
B. The Marketing and Promotion Task Force will meet May 30, 2001.
Doug, Ted Jim and Ken will be in Washington From June 3-5th to meet with
airlines, FAA, DOT and congressional delegates. Ted asked if they would be
visiting Northwest Airlines. It is currently scheduled.
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Ken will be attending only the second day of the City of Dubuque goal setting
sessions, because of the Washington DC trip.
Starting in June, the first two outbound flights from Dubuque will stop in
Waterloo before proceeding to Minneapolis, and the last two return flights
will make the stop in Waterloo. This will add an hour to the travel time for
Dubuque passengers. This should be discussed in Washington with
Northwest Airlines' government affairs office.
American Airlines invited Ken to the U.S. Congressional Economic
Leadership Institute in Montrea, Canada from July 6'~ to July 9th. The
Commission had some discussion regarding the amount of time that Ken was
out of the office though it is important to maintain a good relationship with
Amedcan Airlines. There wes talk about a Commissioner attending, It was
determined the time frame would be shortened up. Ken would fly up on one
day and back the next.
15. CORRESPONDENCE
Rick Goodin asked that the letter of recommendation written for Ken by the Chairman, be
placed in the correspondence of the next meeting.
Ted Goodmann discussed the good meeting she attended with American Airlines in Dallas
regarding the Americans River Project. They discussed the number of people anticipated
for meetings and conventions and air service partnerships. Amedcan inquired if the airport
had made preparations for additional rental cars and shuttle services that will be needed
when the project is underway. These should be addressed in the upcoming terminal study.
The Airport Manager wes asked to host quarterly meetings with the commercial tenants and
to publish the minutes of such meetings.
Jim O'Neill asked about the weeks it appeared there were no staff meetings. Doug will talk
with Ken regarding holding the meetings weekly.
As Ken is still looking at leaving Dubuque, the Chair and Vice Chair will meet within the
next several weeks to discuss the process of filling Ken's position to make a smooth
transition.
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Rick Goodin made a motion to adjourn the meeting. The motion was seconded by Ted
Goodmann. AYES: All. NAYS: None. The meeting adjourned at 5:30 p.m.
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