Bee Branch Blum Site Brownfield Clean Up & On-Call Environmental Engineering RFQ - Request to Distribute RFQ and Create an RFQ Review CommitteeCity of Dubuque
City Council Meeting
Consent Items # 013.
Copyrighted
February 5, 2024
ITEM TITLE: Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental
Engineering RFQ -Request to Distribute RFQ and Create an RFQ
Review Committee - Project Code 5586500013-303
SUMMARY: City Manager recommending City Council approval to distribute a
Request for Qualifications (RFQ) for professional services for the Bee
Branch Blum Site Brownfield Clean Up & On -Call Environmental
Engineering Project and that the City Manager be authorized to negotiate
an agreement with the recommended consultant.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental
Engineering RFQ -
Request to Distribute RFQ and Create an RFQ Review Committee
Project Code 5586500013-303
DATE: February 1, 2024
Project Manager Steve Sampson Brown is recommending City Council approval to
distribute a Request for Qualifications (RFQ) for professional services for the Bee
Branch Blum Site Brownfield Clean Up & On -Call Environmental Engineering Project
and that the City Manager be authorized to negotiate an agreement with the
recommended consultant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Deron Muehring, Water & Resource Recovery Center Director
Wally Wernimont, Planning Services Director
Jill Connors, Economic Development Director
Temwa Phiri, Community Engagement Coordinator
Jared Charland, Project & Facilities Manager
THE CI
DUUB_'*-_TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen - City Manager
FROM: Steve Sampson Brown - Project Manage
Dubuque
All -America CIO
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2007-2012.2013
2017*2019
SUBJECT: Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental
Engineering RFQ -
Request to Distribute RFQ and Create an RFQ Review Committee
Project Code 5586500013-303
DATE: January 30, 2024
INTRODUCTION
The purpose of this memorandum is to request City Council approval to distribute a
Request for Qualifications (RFQ) for environmental engineering services and brownfield
redevelopment planning at the Blum site. This RFQ will also provide for city-wide
environmental engineering on -call professional services for a term of three to five years
related to: capital improvement projects, environmental site assessments in support of
property acquisitions, contaminated soil and groundwater management, environmental
health and safety planning, hazardous materials emergency response, and site -specific
hazardous materials handling education for city staff and contractors.
BACKGROUND
As part of the City's Bee Branch Watershed Flood Mitigation Project the Blum Site has
been identified as future public space adjacent to the Lower Bee Branch Creek. In
support of this phase of the project, the City has acquired the the Blum site which is the
former location of a scrap yard and recycling facility.
In December 2023 the City of Dubuque was notified by the USEPA that it had fully met
the obligations of the two previously on -going USEPA Brownfields Clean-up Grants at
this location. As a requirement of receiving the grants, the West Blum Site was required
to be enrolled in the Iowa Department of Natural Resource's Land Recycling Program.
While a significant portion of the Blum Site was remediated under the USEPA grants
some work still remains.
DISCUSSION
Under this RFP's scope of work for the Blum Site the selected consultant will prepare
construction bid documents as needed for the remediation of contaminated building
materials or on -site soils to ensure they are handled in accordance with applicable
federal and state laws. Additional work at the Blum Site will involve helping the city
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move this project location through the completion of the IDNR Land Recycling Program
as funding allows. Since the Land Recycling Program evaluation process focuses on
the intended future use of the site, brownfield redevelopment planning is also included
in the scope of work.
Beyond the Blum Site work, the City's environmental engineering services on -call
contract which started in 2018 is past its five-year contract term and new proposals
need to be solicited. Having this on -call contract in place has proved to be valuable to
the City. It has allowed Phase 1 and Phase 2 environmental assessments to be
completed more rapidly which has help to expedite the time it takes to complete
property acquisitions. Cost savings on capital projects have also been realized due to
the ability of having one consulting firm be able to mobilize staff and testing equipment
to multiple project sites during one site visit to Dubuque. This RFQ proposes an initial
three-year contract for on -call services, with the City having the option for two additional
one-year extensions.
The schedule for the RFQ distribution and consultant selection is as follows:
RFQ Release to Public
February 7, 2024
Response Due Date
March 1, 2024
Consultant Interviews
March 18-22, 2024
Recommendation to City Manager
April 4, 2024
The recommend review committee for the submitted proposals is as follows:
• Deron Muehring - Water & Resource Recovery Center Director
• Wally Wernimont - Planning Services Manager
• Jill Connors - Economic Development Project Coordinator
• Temwa Phiri — Community Engagement Coordinator
• Jared Charland — Project & Facilities Manager
• Steve Sampson Brown - Project Manager
RECOMMENDATION
It is recommended that the City distribute the Bee Branch Blum Site Brownfield Clean Up
& On -Call Environmental Engineering RFQ and solicit proposals from qualified
consultants to provide the stated professional services.
BUDGETIMPACT
Consulting services associated with the West Blum Brownfield Clean Up Project and
on -call consulting service work performed on individual capital projects will be
recharged to those projects, with the scope and fee to be negotiated for each project, as
funding becomes available.
ACTION TO BE TAKEN
I respectfully request authorization to release the RFQ for professional services for the
Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental Engineering
Project and that the City Manager be authorized to negotiate an agreement with the
recommended consultant.
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TES/ssb
cc: Gus Psihoyos, City Engineer
Deron Muehring - Water & Resource Recovery Center Director
Wally Wernimont - Planning Services Manager
Jill Connors - Economic Development Project Coordinator
Temwa Phiri — Community Engagement Coordinator
Jared Charland — Project & Facilities Manager
Steve Sampson Brown - Project Manager
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