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02 05 24 City Clerk's NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 6:00 p.m. on February 5, 2024, in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. / Present: Mayor Cavanagh; Council Members Fa4 r, Jones, Resnick, Roussell, Sprank, Wett�al; City Manager V�n Milligen, City Attorn y Brumwell. Absent: Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Travel Dubuque's Annual Update. WORK SESSION Travel Dubuque Annual Update Travel Dubuque President and CEO Keith Rahe will provide the organization's annual presentation. There being no further business, Mayor Cavanagh declared the meeting adjourned at 6 : o� � P.M. 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on February 5, 2024, in the second -floor Council Charrybers of the Historic Federauilding,,350 W. 6th Street. Pr sent: Mayor avanagh; Council Me hers Farber, Jones, Resnick, Roussell, Sprank, Wetf��l; City Manager Van Milligen, City Att rney Brumwell. �T' Absent: Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE AC k'cn Nc (n rerrovQj E CONSENT ITEMS Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 1. Minutes and Reports Submitted City Council Proceedings of January 16, 2024; Historic Preservation Commission of December 14, 2023 and January 18, 2024; Housing Commission of April 25, 2023; Proof of Publication for City Council Proceedings of December 29, 2023 and January 3, 2024. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Conner Maiden for vehicle damage; Dalton Schoen for vehicle damage; Adam Smith for vehicle damage; Katherine Smith for vehicle damage; John Wagner for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Connor Maiden for vehicle damage; Dalton Schoen for vehicle damage; Adam Smith for vehicle damage; Katherine Smith for vehicle damage; John Wagner for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Settlement Authority for City Manager and City Attorney City Attorney requesting the Mayor and City Council adopt the resolution clarifying the authority of the City Manager and the City Attorney to settle claims by the City for damage to city property. RESOLUTION Authorizing the City Manager and the City Attorney to settle claims by and against the City Suggested Disposition: Receive and File; Adopt Resolution(s) 6. Neighborhood Association Toolkit City Manager providing a copy of the Neighborhood Association Toolkit. Suggested Disposition: Receive and File K, Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 7. Carbon Disclosure Project — 2023 Scorecard City Manager providing information regarding the City of Dubuque's 2023 Carbon Disclosure Project score. Suggested Disposition: Receive and File 8. Public, Educational, and Government (PEG) Fund Expenditures for City of Dubuque, Glass House LLC, and Art For Us City Manager recommending City Council approval of the Cable TV Commission recommendations for funding from the Public, Educational, and Government (PEG) Capital Grant for Access Equipment and Facilities for a total not to exceed $56,500. Suggested Disposition: Receive and File; Approve 9. Acceptance of Public Water Distribution System Improvements in Wildflower Ridge Subdivision # 4, in the City of Sageville and in Dubuque County, Iowa City Manager recommending City Council adopt the attached resolution accepting the public water distribution system improvements in Wildflower Ridge Subdivision #4 in the City of Sageville and in Dubuque County, Iowa. RESOLUTION Accepting Public Water Distribution System Improvements in Wildflower Ridge Subdivision # 4, in the City of Sageville and in Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Offer to Buy Real Estate from Faith Temple United Pentecostal Church Owned Parcel P.I.N.#1119358005 City Manager recommending City Council adopt the attached resolution approving the acquisition and Offer To Buy of real property owned by Faith Temple United Pentecostal Church for $10,000.00 by the City of Dubuque and approve any other related steps necessary to carry out the terms of the Offer through the adoption of the enclosed resolution. RESOLUTION Approving the Offer to Buy Real Estate and Acceptance for the Acquisition of Real Property owned by Faith Temple United Pentecostal Church by the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Iowa Amphitheater on Schmitt Island Project Geotechnical Engineer Request to Distribute RFQ and Create an RFQ Review Committee - Project Number: 3049900010 City Manager recommending City Council approval to distribute a Request for Qualifications (RFQ) for professional geotechnical engineering services for the Iowa Amphitheater on Schmitt Island Project and that the City Manager be authorized to negotiate and execute an agreement with the recommended consultant. Suggested Disposition: Receive and File; Approve n Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber Sprank 12. Iowa Amphitheater on Schmitt Island Project Environmental Engineer Request to Distribute RFQ and Create an RFQ Review Committee - Project Number: 3049900010 City Manager recommending City Council approval to distribute a Request for Qualifications (RFQ) for professional environmental engineering services for the Iowa Amphitheater on Schmitt Island Project and that the City Manager be authorized to negotiate and execute an agreement with the recommended consultant. Suggested Disposition: Receive and File; Approve 13. Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental Engineering RFQ - Request to Distribute RFQ and Create an RFQ Review Committee - Project Code 5586500013-303 City Manager recommending City Council approval to distribute a Request for Qualifications (RFQ) for professional services for the Bee Branch Blum Site Brownfield Clean Up & On -Call Environmental Engineering Project and that the City Manager be authorized to negotiate an agreement with the recommended consultant. Suggested Disposition: Receive and File; Approve 14. RAISE Infrastructure Planning Grant: Approve Professional Consultant Services Agreement - Engineering Design and NEPA / Environmental Project Development - Iowa DOT Project No. EDP-2100 (705)--7Y-31 City Manager recommending City Council approval of the attached resolution authorizing the City Manager to execute the Professional Consultant Services Contract with AECOM Technical Services, Inc., to complete the Phase I (Concept Design 1 Preliminary Design 1 NEPA 1 Public Involvement) to advance development for the B2E2 RAISE Infrastructure Planning Grant project. RESOLUTION Approving Professional Services Consultant Contract with AECOM Technical Services, Inc. to complete the Phase I (Concept Design 1 Preliminary Design I NEPA 1 Public Involvement) to advance development for the Rebuilding America's Infrastructure with Sustainability and Equity (RAISE) Infrastructure Planning Grant for the project entitled "Building Bridges to Employment and Equity (B2E2)" Suggested Disposition: Receive and File; Adopt Resolution(s) 15. United States Environmental Protection Agency (USEPA) Brownfields Multipurpose Grant Project: Request to Distribute RFQ and Create an RFQ Review Committee City Manager recommending City Council approval to distribute a Request for Qualifications and soliciting competitive sealed proposals from qualified professional consultants to manage and implement a United States Environmental Protection Agency (USEPA) Brownfields Multipurpose Grant (MPG) and that the City Manager be authorized to negotiate and execute a final agreement with the recommended consultant. Suggested Disposition: Receive and File; Approve 5 Yas Nays Resnick Wethal -Cavanagh Roussell Jones Farber S rank 16. Historic Preservation Commission (HPC) Certified Local Government (CLG) Annual Report for 2023 and HPC Annual Work Plan for 2024 City Manager recommending City Council approve the Historic Preservation Commission's calendar year 2024 Annual Work Plan and authorize the Mayor to sign the 2023 Certified Local Government Annual Report. Suggested Disposition: Receive and File; Approve 17. Arts & Cultural Affairs Advisory Commission Operating Support Grant Application Modification City Manager recommending City Council approval for the Arts & Cultural Affairs Advisory Commission Grants Committee modifications to the Operating Support grant application process to prioritize relevant funding needs and support the future growth of the local arts and culture sector. Suggested Disposition: Receive and File; Approve 18. 2023 Justice Assistance Grant (JAG) Acceptance of Grant Award City Manager recommending City Council approval to accept the 2023 Justice Assistance Grant (JAG). Suggested Disposition: Receive and File; Approve 19. Automated Speed Enforcement Handout City Manager providing a copy of the Automated Speed Enforcement Handout. Suggested Disposition: Receive and Fife 20. Updated Population Change Handout City Manager providing a copy of the Updated Population Change Handout. Suggested Disposition: Receive and File 21. Park and Recreation Commission Correspondence Park and Recreation Commission providing correspondence regarding the Park and Recreation Naming Policy. Suggested Disposition: Receive and File 22. Community Development Block Grant (CDBG) FY2024 Annual Action Plan Amendment #2 Non -Substantial Amendment City Manager recommending City Council approve the FY2024 Annual Action Plan Amendment #2 Non- Substantial Amendment as recommended by the Community Development Advisory Commission. RESOLUTION Adopting the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant (CDBG) Annual Action Plan Amendment #2 Non -Substantial Amendment R Suggested Disposition: Receive and File; Adopt Resolution(s) Ya s Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 23. Community Development Advisory Commission Cross -Representative Appointment Housing Commission requesting City Council approval on the appointment of Renee Kehoe, 1209 Lincoln Ave., to the Cross -Representative term on the Community Development Advisory Commission that will expire on August 17, 2024. Suggested Disposition: Receive and File; Approve 24. Housing Trust Fund Advisory Committee Cross -Representative Appointment Housing Commission requesting City Council concurrence on the appointment of Amy Eudaley, 950 Wood St., to the Cross -Representative term on the Housing Trust Fund Advisory Committee that will expire on August 17, 2026. Suggested Disposition: Receive and File; Concur 25. Long Range Planning Advisory Commission Cross -Representative Appointment Housing Commission requesting City Council concurrence on the appointment of Rick Merfeld, 2718 Andrew Ct., to the Cross -Representative term on the Long Range Planning Advisory Commission that will expire on August 17, 2025. Suggested Disposition: Receive and File; Concur 26. ImOn Arena Activation Plan City Manager sharing the activation plan for ImOn Arena developed by Schmitt Island Development and the Dubuque Racing Association (DRA) staff. Suggested Disposition: Receive and File 27. Proposed 16th Amendment to Master Co -location and Shared Services Agreement between the City of Dubuque and ImOn Communications LLC City Manager recommending City Council approval of a sixteenth (16th) amendment to the existing Master Shared Services Agreement with ImOn Communications which would define pricing for services provided under the Agreement. Suggested Disposition: Receive and File; Approve 28. Dubuque County Multi -Jurisdictional Hazard Mitigation Plan Approval City Manager recommending City Council adopt the resolution approving the Dubuque County Multi- Jurisdictional Hazard Mitigation Plan. RESOLUTION Adopting the Dubuque County Multi -Jurisdictional Local Hazard Mitigation Plan Suggested Disposition: Receive and File; Adopt Resolution(s) 7 ITEMS SET FOR PUBLIC HEARING 1. Setting a Public Hearing to approve the Radford Road Urban Revitalization Plan Amendment 3 City Manager recommending City Council set a public hearing for February 19, 2024, for the Radford Road Urban Revitalization Plan Amendment 3. RESOLUTION Setting a public hearing to amend the Radford Road Urban Revitalization Area Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 19, 2024 2. Setting a Public Hearing to approve the Alta Vista Urban Revitalization Plan Amendment 1 City Manager recommending City Council set a public hearing for February 19, 2024, for the Alta Vista Urban Revitalization Plan Amendment 1. RESOLUTION Setting a public hearing to amend the Alta Vista Urban Revitalization Area Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 19, 2024 3. Setting a Public Hearing to approve the Bles Drive Urban Revitalization Plan Amendment 1 City Manager recommending City Council set a public hearing for February 19, 2024, for the Bies Drive Urban Revitalization Plan Amendment 1. RESOLUTION Setting a public hearing to amend the Bles Drive Urban Revitalization Area Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 19, 2024 4. Setting a Public Hearing to approve the Plaza Drive Urban Revitalization Plan Amendment 1 City Manager recommending City Council schedule a public hearing on February 19, 2024, for the Plaza Drive Urban Revitalization Plan Amendment 1. RESOLUTION Setting a public hearing to amend the Plaza Drive Urban Revitalization Area Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 19, 2024 5. Setting a Public Hearing to approve the Dubuque Urban Revitalization Plan Amendment 1 City Manager recommending City Council set a public hearing on February 19, 2024, for the Dubuque Urban Revitalization Plan Amendment 1. RESOLUTION Setting a public hearing to amend the Dubuque Urban Revitalization Area Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 19, 2024 6. Setting a Public Hearing for the Bipartisan Infrastructure Law State Revolving Fund (SRF) - Environmental Review - Private Lead Service Line Replacement Pilot Program City Manager recommending City Council approve a resolution to set a public hearing on March 18, 2024, as required for all designated projects receiving assistance from the State Revolving Fund (SRF) with a Finding of No Significant Impact (FNSI). RESOLUTION State Revolving Fund (SRF) Loan - Environmental Review Private Lead Service Line Replacement Pilot Program: Preliminary Approval of an Environmental Review as provided by SRF's Department of Natural Resources for the Private Lead Service Line Replacement Pilot Program and ordering the advertisement for public notice Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for March 18, 2024 7. Setting a Public Hearing to adopt the Public Housing Authority Annual Plan for Federal Fiscal Year 2024 City Manager recommending City Council set a public hearing for April 1, 2024, to receive input on the Annual Plan for the Public Housing Authority prior to submitting the Annual Plan to the U.S. Department of Housing and Urban Development (HUD) each fiscal year. RESOLUTION Setting a Public Hearing to review and approve the Public Housing Authority Federal Fiscal Year 2024 Annual Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 1, 2024 8. Setting a Public Hearing to approve the Revised Administrative Plan for the Housing Choice Voucher Program City Manager recommending City Council schedule a public hearing on April 1, 2024, for revisions to the City of Dubuque's Housing Choice Voucher Administrative Plan. RESOLUTION Setting a Public Hearing to review and approve the Public Housing Authority's Administrative Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 1, 2024 Ya Nays Resnick Wethal Cavana h Roussell Jones Farber S rank BOARDS/COMMISSIONS 1 . Boards and Commission Applicant Review i. Community Development Advisory Commission One, 3-Year Term through February 15, 2027 (Expiring low/moderate income representative term of Hammel Jr.). Applicant: Gerald Hammel Jr., 1225 112 Rhomberg Ave. qualifies as low/moderate income Representative ii. Transit Advisory Board: One, 3-Year Term through July 30, 2026 (Vacant term of Daughters). Applicant: Dora Serna, 2160 Marion Street 10 PUBLIC INPUT ACTION ITEMS 1. Proposed Rental License Fee Increases for February 2024 City Manager recommending City Council approve the recommended rental license and inspection fee increases as proposed to be effective for the calendar year 2024 licensing fees and effective March 1, 2024 for inspection fees. RESOLUTION Approving the increase in fees for the rental license and inspection program Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Resnick Wethal Cavanagh J. Roussell Jones Farber S rank W 2. Progress Update: 3000 Jackson Street Dubuque Brewing and Malting Building City Manager submitting a status update on the Dubuque Brewing and Malting project at 3000 Jackson Street. Suggested Disposition: Receive and File; Presentation Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 13 3. Approval of Westbrook Park and Eagle Valley Park Concept Plans City Manager recommending City Council approval of the Westbrook Park and Eagle Valley Park concept plans. Suggested Disposition: Receive and File; Approve Yay,sNa s Resnick Wethal Cavanagh Roussell Jones Farber S rank 14 4. Dubuque Trees Forever Community Orchard Proposal for Caledonia Park City Manager recommending City Council approval of the concept plan for Caledonia Park and allow staff to continue to work with Dubuque Trees Forever to create a community orchard and pollinator garden at that park. Suggested Disposition: Receive and File; Approve Yas Nays Resnick Wethal Cavanagh ousse .tones 77 I`arber Sprank 15 5. Dubuque Police Department 2024 Awards and Recognition Program City Manger submitting information on the Dubuque Police Department's 2024 Awards and Recognition Program. Suggested Disposition: Receive and Pile; Presentation Ya Nays Resnick Wethal Cavanagh Roussell Jones Farber Sprank 16 6. Agenda and Meeting Management System Request for Proposals City Clerk recommending Mayor and City Council approval to release a Request for Proposals (RFP) for an Agenda and Meeting Management System for City Council meeting agendas, replacing NovusAgenda. Suggested Disposition: Receive and File; Approve Yay,s Nays Resnick Wethal Cavana h Roussell Jones Farber S rank 17 7. Recreation Fee Increase Recommendation and Estimated Revenue Summary City Manager recommending City Council approval of the recreation fee increases starting spring of 2024 to assist in offsetting the impact of the recent wage increases and other operational cost increases. Suggested Disposition: Receive and File; Approve Yas Nays "1 Resnick Wetha{ Cavanagh Roussell Jones Farber Sprank ilm 8. mart P�ingg& Mobility Management Plan: Parking Access Revenue Control System Request to Distribute RFP and Create an RFP Review Committee - CIP 360-2936 City Manager recommending City Council approval to distribute a Request for Proposals (RFP) for services related to installation of a Parking Access Revenue Controls System (PARCS) at six parking ramps and the Port of Dubuque Parking Lot adjacent to the former McGraw-Hill building. Suggested Disposition: Receive and File; Approve Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 19 9. Request to Dubuque Metropolitan Area Transportation Study (DMATS) to Reprogram Federal Surface Transportation Block Grant (STBG) Funds City Manager recommending approval to request reallocation of Dubuque Metropolitan Area Transportation Study (DMATS) Surface Transportation Block Grant (STBG) funds. Suggested Disposition: Receive and File; Approve Ya Nays Resnick i Wethal Cavana h Roussell Jones Farber S rank 0 10. Work Session Request: Chaplain Schmitt Island Redevelopment Plan City Manager recommending City Council schedule a work session on Monday, February 12, 2024, at 6:00 p.m. for a presentation on the Redevelopment Plan for Chaplain Schmitt Island. Suggested Disposition: Receive and File; Council Yas Nays Resnick Wethal Cavanagh Roussel[ Jones Farber S rank 21 11. Work Session Request: City Prevention and Response to an Active Aggressor Situation City Manager recommending City Council schedule a work session on Monday, April 15, 2024, at 5:15 p.m. for presentation by City staff (the Police Department, Fire Department, Public Health Department), health care professionals, and representatives of the Dubuque Community School District to discuss prevention and response to active aggressor situations. Suggested Disposition: Receive and File; Council Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber Sprank 22 12. Work Session Request: Iowa Jobs for America's Graduates (iJAG) City Life Student Presentation to City Council City Manager recommending City Council schedule a work session on Monday, May 6, 2024, at 6:00 p.m. for students from Iowa Jobs for America's Graduates (iJAG) program to give a presentation about their experience participating in City Life. Suggested Disposition: Receive and File; Council Yas Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 23 13. Curbside Collections - Battling the Elements Video Media Services will show a video produced following the January 9 through 12, 2024, snow events on curbside collections during winter conditions. The video can be viewed at at https://youtu.belBeGKgLbReBM?si=lcllMXRgAZOUrXf3 Suggested Disposition: Receive and File; Video Yas -Nays Resnick Wethal Cavanagh Roussell Jones Farber S rank 24 COUNCIL MEMBER REPORTS a4� �A" - OLC - �v &Q, P All (Crri CLOS D SESSION S ague N �n Drs (�1c��105, (�u�'uque Arm Confidential Records and Purchase or Sale of Real Estate — Chapter 21.5(1)(a),(j) Code of Iowa rjy Motion for closed session @ q t �7 p.m. Mayor Cavanagh stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is GB Yayp Nays Resnick Wethal Cavana h Roussell Jones Farber Sprank Reconvene in open session @�-iy p.m. ADJOURNMENT @ o" �'� p.m. om cork 5css�� (10 _ .sus ��,.� E., G li, 0 00 ,�� ram., ,� l�Biv+rf'= i5, go AP4�-Adcr,� Jl,Ooo ;... Jf} GI ✓z Co-�!!.P/�/i!. ��/��//.�i�1 /uux" �%��C��' A/I/, _ X,la✓n�d G{.C+,�-OCR 04 99-1� ^�-W -,.,4,k47h -.(opt j POO� o o 0 Ate` (onm, - - / . 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