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Minutes_City Council Proceedings 01.16.24City of Dubuque Consent Items # 01. City Council Meeting ITEM TITLE: Minutes and Reports Submitted SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Copyrighted February 5, 2024 City Council Proceedings of January 16, 2024; Historic Preservation Commission of December 14, 2023 and January 18, 2024; Housing Commission of April 25, 2023; Proof of Publication for City Council Proceedings of December 29, 2023 and January 3, 2024. Suggested Disposition: Receive and File City Council Proceedings of January 16, 2024 Historic Preservation Commission of December 14, 2023 Type Supporting Documentation Supporting Documentation Historic Preservation Commission of January 18, 2024 Supporting Documentation Housing Commission of April 25, 2023 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation December 29, 2023 Proof of Publication for City Council Proceedings of Supporting Documentation January 3, 2024 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on January 16, 2024, in the second - floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. Present: Mayor Cavanagh; Council Members Farber, Jones, Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen, Senior Counsel Lindahl. Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Carnegie Stout Public Library's Space Needs Assessment. WORK SESSION Carnegie -Stout Public Library Space Needs Assessment Carnegie -Stout Public Library Director Nick Rossman; FEH Design Principal Christy Monk; and FEH Design Principal in Charge Kevin Eipperle made a presentation on the Carnegie -Stout Public Library Space Needs Assessment. The presenters responded to questions from the City Council regarding proposed staff office locations and the potential phases of the library's redesign. City Council Members provided input on the current structure and location of the library and summarized their annual goal setting process to establish priorities. There being no further business, Mayor Cavanagh declared the meeting adjourned at 6:28 p.m. /s/Adrienne N. Breitfelder, CMC City Clerk CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on January 16, 2024, in the second - floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. Present: Mayor Cavanagh; Council Members Farber, Jones, Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen, Senior Counsel Lindahl. Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. RAM Female Student -Athletes Golden Jubilee Celebration (January 26-27, 2024) was accepted by Council Member Farber and Stephanie Valentine on behalf of Dubuque Senior High School Female Student -Athletes. CONSENT ITEMS Motion by Resnick to receive and file the documents, adopt the resolutions, and dispose of as indicated. Seconded by Farber. Motion carried 7-0. 1. Minutes and Reports Submitted: City Council Proceedings of December 29, 2023 and January 3, 2024; Arts and Cultural Affairs Commission of November 28, 2023; Zoning Advisory Commission of January 4, 2024; Proof of publication for City Council Proceedings of December 4, 2023 and December 18, 2023. Upon motion the documents were received and filed. 2. Notice of Claims and Suits: Mike Muench for property damage. Upon motion the documents were received, filed, and referred to the City Attorney. 3. Disposition of Claims: City Attorney advised that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Mike Muench for property damage. Upon motion the documents were received, filed, and concurred. 4. Approval of City Expenditures: Upon motion the documents were received and filed, and Resolution No. 6-24 Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures was adopted. 5. Five Flags Pyrotechnic Permit Request: City Manager recommended City Council approval of a Pyrotechnic Permit Application submitted by the Five Flags Center for a pyrotechnics display on February 3, 2024, during the Pork Tornados performance. Upon motion the documents were received, filed, and approved. 6. Curbside Set -Out Reminders Brochure: Upon motion the documents were received and filed. 7. Water Resource & Recovery Center Maintenance Support Position Request: City Manager 2 recommended City Council approval to add a non-exempt (hourly), part-time (0.25 FTE), maintenance supervisor position within the Water & Resource Recovery Center Department to assist with identifying and prioritizing maintenance needs at the Water & Resource Recovery Center (WRRC) and the twenty- eight (28) sanitary sewer lift stations throughout the city. Upon motion the documents were received, filed, and approved. 8. Request for Proposals for the Kerper Blvd Lift Station Project: Upon motion the documents were received, filed, and approved. 9. Iowa Finance Authority (IFA) Housing Trust Fund Award: Upon motion the documents were received and filed, and Resolution No. 7-24 Authorizing the Housing and Community Development Director and the City Manager to Approve the Award of Local Housing Trust Funds from the Iowa Finance Authority was adopted. 10. Iowa Department of Health and Human Services (HHS) Childhood Lead Poisoning and Healthy Homes Funding and Agreement with the Visiting Nurse Association (VNA) and the Dubuque County Board of Health: Upon motion the documents were received, filed, and approved. 11. Plat of Survey of Humke Place: Upon motion the documents were received and filed, and Resolution No. 8-24 Approving the Plat of Survey for Humke Place in the City of Dubuque, Iowa was adopted. 12. Pre -Annexation Agreement — Janet Siegert, 13828 Old Highway Road in Dubuque County, Iowa: Upon motion the documents were received and filed, and Resolution No. 9-24 Approving a Pre - Annexation Agreement between the City of Dubuque, Iowa and Janet Siegert was adopted. 13. Pre -Annexation Agreement — State of Iowa Department of Transportation, 9762 O'Rourke Drive: Upon motion the documents were received and filed, and Resolution No. 10-24 Approving a Pre - Annexation Agreement between the City of Dubuque, Iowa and the Iowa Department of Transportation was adopted. 14. Acceptance of Grant of Easement for Water Main Utility from IADU Table Mound MHP, LLC, in Dubuque County, as Part of the Table Mound System Project (Water System in Kerrigan Heights Section): Upon motion the documents were received and filed, and Resolution No. 11-24 Accepting a Grant of Easement for Water Main Utility Across Part of Lot 2 of Lot 13 in Kerrigan Road Heights in Table Mound Township, Dubuque County Iowa was adopted. 15. Approval of Retail Alcohol Licenses: Upon motion the documents were received and filed, and Resolution No. 12-24 Approving applications for retail alcohol licenses, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits was adopted. ITEMS SET FOR PUBLIC HEARING Motion by Roussell to receive and file the documents, adopt the resolutions, and set the public hearings as indicated. Seconded by Sprank. Motion carried 7-0. 1. Amended and Restated Urban Renewal Plan for Dubuque Industrial Center Urban Renewal Area, Version 2024.1: Upon motion the documents were received and filed and Resolution No. 13-24 3 Authorizing and Directing the City Manager to prepare an Amended and Restated Urban Renewal Plan Version 2024.1 for the Dubuque Industrial Center Economic Development District, setting a date for the Public Hearing, and directing the consultation process on the proposed Amended and Restated Urban Renewal Plan Version 2024.1 for said district was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024 in the Historic Federal Building. 2. Resolution of Necessity for the Amendment of the Dubuque Industrial Center Economic Development District Urban Renewal Plan, Version 2024.2: Upon motion the documents were received and filed and Resolution No. 14-24 Authorizing and Directing the City Manager to prepare an Amended and Restated Urban Renewal Plan Version 2024.2 for the Dubuque Industrial Center Economic Development District, setting a date for the Public Hearing, and directing the consultation process on the proposed Amended and Restated Urban Renewal Plan Version 2024.2 for said district was adopted setting a public hearing for a meeting to commence at 6:30 p.m. on February 19, 2024 in the Historic Federal Building. BOARDS/COMMISSIONS Appointments were made to the following boards/commissions. City Clerk Breitfelder announced that Building Code Advisory and Appeals Board applicant Phillip Heim and Housing Appeals and Mediation Board applicant Wendy Hopp were pulled from consideration for appointment due to ineligibility for service. 1. Building Code Advisory and Appeals Board: Three, 3-Year Terms through January 1, 2027 (Expiring Terms of Brown for Alternate Electrical Construction Professional, Townsend for Electrical Construction Professional, Valaskey for HVAC Construction Professional). Applicants: Adam Brown, 686 S. Grandview Ave. (Qualifies for Electrical Construction Professional and Alternate Electrical Construction Professional); Thomas Townsend, 1940 Amelia Dr. (Qualifies for Electrical Construction Professional and Alternate Electrical Construction Professional); Corey Valaskey, 1385 Alta Vista St. (Qualifies for HVAC Construction Professional and Alternate HVAC Construction Professional). Motion by Roussell to appoint Mr. Townsend to the Electrical Construction Professional three-year term through January 1, 2027. Seconded by Jones. Motion carried 7-0. Motion by Jones to appoint Mr. Brown to the Alternate Electrical Construction Professional three- year term through January 1, 2027. Seconded by Sprank. Motion carried 7-0. Motion by Jones to appoint Mr. Valaskey to the HVAC Construction Professional three-year term through January 1, 2027. Seconded by Wethal. Motion carried 7-0. 2. Equity and Human Rights Commission: One, 3-Year Term through January 1, 2027 (Expiring Term of Sampson Brown). Applicants: Rick Baumhover, 601 Garfield Ave.; David Heiar, 805 Carriage Hill Dr.; Theresa Sampson Brown, 2285 Clydesdale Ct. This commission is subject to the State of Iowa Gender Balance Law §69.16A. 9 Commissioners total; currently 4 males/2 females/3 openings. Two openings on the commission are being advertised for 90 days while nonmale identifying applicants are sought in adherence with Iowa Code 69.16A Gender Balance. Mayor Cavanagh reminded the City Council that this commission has a gender balance requirement. Upon roll call vote, Ms. Sampson Brown was appointed to the three-year term through January 1, 2027. Ms. Sampson Brown received all 7 votes. 3. Housing Appeals and Mediation Board: Three, 3-Year Terms through January 1, 2027 (Expiring Terms of Gotz, Hoffmann, and Sutton). Applicants: Mary Gotz, 1844 Bennett St.; Luke Hoffmann, 991 June Dr.; Lynn Sutton, 445 Nevada St. Motion by Jones to appoint Ms. Gotz, Mr. Hoffmann, and Ms. Sutton to the 3 three-year terms S through January 1, 2027. Seconded by Farber. Motion carried 7-0. PUBLIC HEARINGS 1. Unified Development Code Amendment Regarding Mini -Warehouse: Motion by Jones to receive and file the documents and that the requirement that a proposed ordinance be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be passed be suspended. Seconded by Resnick. Associate Planner Shena Moon provided a staff report. City Council Members expressed support for the amendment. Motion carried 7-0. Motion by Jones for final consideration and passage of Ordinance No. 1-24 Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, By Amending Articles 16-5-14 C-4 Downtown Commercial and 16-5-15 C- 5 Central Business, by adding Mini -Warehouse below the first floor only to the list of permitted uses. Seconded by Resnick. Motion carried 7-0. 2. Proceedings for Public Hearing on the Issuance of Not to Exceed $3,200,000, State Revolving Fund Sewer Revenue Loan: Motion by Roussell to receive and file the documents and adopt Resolution No. 15-24 Taking Additional Action on Proposal to Enter into a Sewer Revenue Loan and Disbursement Agreement. Seconded by Wethal. The City Council indicated that this was a great opportunity to take advantage of low interest rates. Motion carried 7-0. 1. City Assessor Assessed and Taxable Valuations Presentation: Motion by Roussell to receive and file the documents and listen to the presentation. Seconded by Sprank. City Assessor Troy Patzner made a presentation on 2023 assessed and taxable valuations and responded to questions from the City Council. City Manager Van Milligen summarized the city's property tax rate for the current fiscal year in comparison to other Iowa cities. Motion carried 7-0. 2. Water & Resource Recovery Center Odor Abatement Efforts Update: Motion by Jones to receive and file the documents and listen to the presentation. Seconded by Farber. Water & Resource Recovery Center Director Deron Muehring made a presentation on odor abatement efforts. City Council Members emphasized the importance of adding updates to the city's website and agreed to refer residents to the website for information. The City Council requested an update at a March 2024 City Council meeting. Responding to question from the City Council, Mr. Muehring stated that the city's website could be updated with actions taken on abatement and that all options for abatement could be considered to determine what is most effective. Mr. Muehring further stated that executing certain abatement efforts will depend on the contractor's schedule. Motion carried 7-0. 3. Dubuque Brewing and Malting Building Update - 3000 Jackson: Motion by Sprank to receive and file the documents and listen to the presentation. Seconded by Wethal. Housing and Community Development Director Alexis Steger provided a status update on the Dubuque Brewing and Malting project at 3000 Jackson Street. Ms. Steger stated that the developer applied for a demolition permit for 3000 Jackson St. and that asbestos abating will occur first as a prerequisite to demolition. Ms. Steger stated that 3000 Jackson St. starts at the archway on Jackson St. through 30th St., and that the remainder of the building is proposed to stay. Building owner Steve Emerson provided virtual input on his plan to demolish specific portions of the building and salvage what he can. Mr. Emerson also referenced a request made via email for the city to provide $500,000 toward demolition of the structure. City Council Members emphasized that public safety is their main concern. While City Council Members expressed hesitation on providing funding toward demolition, they stated they could not take formal action on it because it was not a formal proposal on the agenda. Mr. Emerson stated that he could 61 compile a clearer plan in the next few weeks to relay to the City Council. Motion carried 7-0. 4. Schmitt Island Management Agreement Between the City of Dubuque, Iowa and the Schmitt Island Development Corporation Approval: Motion by Jones to receive and file the documents and adopt Resolution No. 16-24 Approving the Schmitt Island Management Agreement between the City of Dubuque and the Schmitt Island Development Corporation. Seconded by Wethal. City Council Members commended the Dubuque Racing Association (DRA) for their management of the ImOn Arena and stated possible opportunities for self-sustaining operations through hosting college hockey teams. Motion carried 7-0. 5. "Creating an Equitable Community of Choice" Handout Update: Motion by Roussell to receive and file the documents and approve the updated "Creating an Equitable Community of Choice" handout. Seconded by Wethal. City Manager Van Milligen summarized the handout. City Council Members commended the update. Motion carried 7-0. 6. Static Display of Engine 505 & Medic 554: Motion by Jones to receive and file the documents. Seconded by Farber. Mayor Cavanagh read from the agenda that the Dubuque Fire Department will have a static display of the new Engine 505 and Medic 554 prior to the council meeting on February 5, 2024, from 5:30 p.m. until 6:00 p.m. outside the Historic Federal Building to allow members of the community, city, and council to tour the new vehicles and ask questions. Motion carried 7-0. 7. Request for Work Session: Secondary Responder Initiative: Motion by Roussell to receive and file the documents and schedule the work session for March 18, 2024, at 5:45 p.m. Seconded by Sprank. Motion carried 7-0. 8. Public Works Response to Snow Event Videos: Motion by Farber to receive and file the documents and view the videos. Seconded by Wethal. Media Services staff showed two videos following the recent snow events. The videos were produced by Media Services staff in the Public Information Office and can be viewed at: https://youtu.be/Bu3ow_afWt4?si=hp3gzvA3SxtTE2FV and https://youtu.be/ucfwZpM7z24. City Council Members commended Public Works staff for their work during the snow events and reminded the public to use caution around snowplows. Motion carried 7-0. 9. 2023 City of Dubuque Year End Video: Motion by Resnick to receive and file the documents and view the video. Seconded by Wethal. Media Services showed a year-end reflection video. The video was produced by Media Services staff in the Public Information Office and can be viewed at: https://youtu.be/EcXxHL48XKk. Motion carried 7-0. COUNCIL MEMBER REPORTS Council Member Roussell reported on speaking to students at the Alternative Learning Center. Council Member Jones also reported on speaking at the Alternative Learning Center as well as recently volunteering for Special Olympics. Council Member Resnick commended Council Member Jones for his decades of service to the Special Olympics. Mr. Resnick further reported on touring Dubuque Stamping & Manufacturing. Council Member Wethal reported on the recent passing of Perry High School Principal Dan Marburger after a recent shooting at the school in Perry, Iowa. CLOSED SESSION Motion by Jones to convene in closed session at 8.38 p.m. to discuss Purchase or Sale of Real 6 Estate — Chapter 21.5(1)(j) Code of Iowa. Seconded by Roussell. Point of Order by Cavanagh that the suggested disposition also included Confidential Records — Chapter 21.5(1)(a) Code of Iowa. Motion amended by Jones to include discussion of Chapter 21.5(1)(a) and seconded by Roussell. Mayor Cavanagh stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is Senior Counsel Lindahl. Motion carried 7-0. The City Council reconvened in open session at 9:01 p.m. stating that staff had been given proper direction. ADJOURNMENT There being no further business, Mayor Cavanagh declared the meeting adjourned at 9:01 p.m. /s/Adrienne N. Breitfelder, CIVIC City Clerk 7