Fiscal Year 2024 Main Street Iowa Program AgreementCity of Dubuque
City Council Meeting
Consent Items # 05.
Copyrighted
February 19, 2024
ITEM TITLE: Fiscal Year 2024 Main Street Iowa Program Agreement
SUMMARY: City Manager recommending City Council approval of the Program
Agreement among Dubuque Main Street Ltd., the City of Dubuque, and
the Iowa Economic Development Authority.
RESOLUTION Approving an Agreement by and among the Iowa
Economic Development Authority, Dubuque Main Street, Ltd. and the
City of Dubuque providing for the Dubuque Main Street Program in the
City of Dubuque
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Agreement Supporting Documentation
Resolution of Approval Resolutions
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY2024 Main Street Iowa Program Agreement
DATE: February 14, 2024
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Economic Development Director Jill Connors is recommending City Council approval of
the Program Agreement among Dubuque Main Street Ltd., the City of Dubuque, and the
Iowa Economic Development Authority.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill Connors, Economic Development Director
Danielle Jacobs, Dubuque Main Street Executive Director
Dubuque
THE CITY OF
All -America My
nni K xvni , nz: a:u�ir,
DUB E
2007-2012.2013
Masterpiece on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: FY2024 Main Street Iowa Program Agreement
DATE: February 14, 2024
INTRODUCTION
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
The purpose of this memorandum is to request approval of the Program Agreement
among Dubuque Main Street Ltd., the City of Dubuque, and the Iowa Economic
Development Authority.
BACKGROUND
Dubuque Main Street Ltd. (DMS) is a downtown development organization developed to
promote the revitalization of downtown. Specifically, the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMS maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Iowa Economic
Development Authority (IEDA). To maintain this affiliation, IEDA requires an annual
Program Agreement signed by representatives of DMS, the City of Dubuque and IEDA.
DISCUSSION
Attached is the Program Agreement provided by IEDA. Included in the Agreement is a
requirement that Dubuque Main Street must "obtain from the City's governing body a
Resolution of Support of the Local Main Street Program" (detailed in Section 8 of the
attached).
This language is consistent with the annual Contracted Services Agreement between
the City of Dubuque and DMS. The City is providing $96,211 in Fiscal Year 2024 and
has a City Council representative on the board of directors. The FY 2024 Contracted
Service Agreement dated July 1, 2023, was approved and executed by City Council.
The annual Contracted Service Agreement will expire on June 30, 2024. The IEDA
Program Agreement will expire December 31, 2024.
RECOMMENDATION/ ACTION STEP
I respectfully recommend the approval of the attached Program Agreement and
Resolution.
cc: Danielle Jacobs, Dubuque Main Street
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
2
Dubuque Agreement # PS-G300-MSI-19
MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT
THIS MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT ("Agreement") Is entered into and executed by the
Iowa Economic Development Authority (the "IEDA"), the City of Dubuque (the "City"), and Dubuque Main Street (the "Local
Main Street Program") (individually "Party" and Jointly, the "Parties").
WHEREAS, the IEDA administers the Main Street Iowa Program (the "MSI Program"); and
WHEREAS, the City was selected to participate in the MSI Program in 1985 and entered into a Program Agreement with the
IEDA pursuant to which the City and the Local Main Street Program established a partnership with IEDA; and
WHEREAS, the City and the Local Main Street Program desire to continue to participate in the MSI Program; and
WHEREAS, the IEDA desires to continue the relationship which has been established with the City and the Local Main Street
Program;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained herein, the Parties
agree as follows:
SECTION! I. The Local Main Street Program agrees to:
Main Street Revitalization Focus:
a. Maintain the Local Main Street Program's focus on the revitalizatlon of the designated Main
Street district utilizing the Main Street Approach Thd. This focus should be reflected in the program's
annual plan of action, goals and objectives, vision, and mission statement
b. Promote the revitalization of the Main Street district through advocacy of tools and resources that support
district investment, for example: development incentives, ordinances and policy that promote the
revitalization of the district, design guidelines or standards that promote the protection of the traditional
character of the district, district development planning, etc.
Main Street Paid Executive Director:
a. Employ a paid executive director for the Local Main Street Program. The executive director will be
responsible for the day-to-day administration of the Local Main Street Program in the City. The Local Main
Street Program and the City will work to the best of their ability to provide professional support, competitive
compensation, and benefits for the executive director position. The Local Main Street Program will comply
with the following hiring expectations based on population and organization structure:
i. Communities with a population of over 5,000 and that have an organization solely dedicated to the
revitalization efforts of the designated Main Street district are required to employ an executive
director full-time (or full-time equivalent), 40 hours per week, that is dedicated to the revitalization
efforts of the designated local Main Street District.
ii. Communities with a population over 5,000 and that have an organization that is not solely
dedicated to the revitalization of the designated Main Street District (e.g. organization combined
with a local chamber, tourism, communitylcounty economic development, City, etc.) are required to
employ an executive director full-time (or full-time equivalent), 40 hours per week, that is dedicated
to the revitalization efforts of the local Main Street District and the organization must have
additional staff dedicated to the other focus area(s) outside of the designated Main Street District.
iF, Communities with a population under 5,000 and that have an organization solely dedicated to the
revitalization efforts of the designated Main Street District are required to employ an executive
director that works at least 25 hours per week, that is dedicated to the revitalization efforts of the
designated local Main Street district.
iv. Communities with a population under 5,000 and that have an organization that is not solely
dedicated to the revitalization of the designated Main Street District (e.g, organization combined
with a local chamber, tourism, community/county economic development, City, etc.) are required to
employ an executive director full-time, 40 hours per week, who dedicates at least 25 hours per
Page 1 of 5
Dubuque Agreement # PS-G300-MSI-19
week to the revitalization efforts of the local Main Street District and 15 hours per week dedicated
to the other focus areas outside of the designated local Main Street District,
b. in the event the executive director position is vacated during the time of this agreement, the Local Main
Street Program shall provide a written timeline to fill the position to the IEDA and fill the position within 120
days following the day the position was vacated. Upon hiring, the Local Main Street Program shall inform
IEDA of the newly hired executive director's start date and contact information.
c. Develop and maintain an accurate position description for the executive director, a copy of which shall be
provided to IEDA. The position description must include the rate of compensation and describe the
professional activities for which the executive director is responsible,
d. Maintain applicable worker's compensation insurance for the executive director and staff.
3. Designated Main Street District, Submit to IEDA a current map of the approved designated Main Street district
contemporaneously with execution of this Agreement.
4. Local Main Street Program Office: Maintain an office within the designated boundaries of the local Main Street
district.
Main Street Economic Impact Reporting:
a. Submit economic impact reports on or before the due dates established by IEDA documenting the progress
of the Local Main Street Program's activities
b. If the Local Main Street Program fails to submit an economic impact report by the established due date,
Main Street Iowa services, including but not limited to, design services, business support services, eligibility
for grant applications, Main Street Iowa Development Awards nominations, and targeted technical
assistance visits may be suspended until the Local Main Street Program has submitted all required reports.
6. National Main Street Accreditation:
a. Maintain National Main Street America Accreditation. This agreement will be terminated pursuant to Article
9 if the Local Main Street Program fails to meet the National Main Street Accreditation standards during two
consecutive accreditation rounds.
b. Present results of Main Street America Accreditation process to local City partners (council and/or staff)
each year following Main Street America announcement of national accreditation recognitions.
c. Maintain a "Main Street America Member Community" membership with Main Street America.
d. Use the words "Main Street" when referring to and marketing the Local Main Street Program, either as an
official part of the organization's name or as a tagiine such as "A Main Street Iowa Program". As a
designated Main Street Iowa community, the Local Main Street Program shall include the Main Street
America and Main Street Iowa logos on all communication materials.
Training Requirements:
a. Participate, as required by the IEDA, in training sessions as scheduled throughout the term of this
agreement. To remain in compliance and to be eligible for Main Street America National Accreditation, the
Local Main Street Program shall be represented at both days, in their entirety, of the three (3) annual
training sessions that have been designated as mandatory on the MSI Program calendar. Registration and
all related travel expenses for training will be paid by the Local Main Street Program.
b. Any newly hired executive director wik be required to participate in Main Street orientation as soon after the
hire date as feasible. Registration and all related travel expenses for training will be paid by the Local Main
Street Program,
Demonstrated Su ort;
a. Obtain from the City's governing body a resolution of support of the Local Main Street Program and submit
the approved resolution to IEDA with this agreement. This resolution must demonstrate a commitment to
provide city funding to support the ongoing operation of the Local Main Street Program, appoint a City
official to represent the City on the Local Main Street Program governing board of directors, and
communicate that the City will continue to follow the Main Street ApproachT61 as developed by Main Street
America and espoused by Main Street Iowa for Main Street district revitalization.
Page 2 of 5
Dubuque Agreement # PS-G300-MSI-19
b. Obtain a Resolution of Support from the local Main Street Program governing board and submit the
approved resolution with this agreement. This resolution must demonstrate the local Main Street board of
director's commitment to continuing local Main Street district revitalization following the Main Street
ApproachTh° as developed by the Main Street America and espoused by the MSI Program.
Compliance:
a. Not assign this agreement to another organization without obtaining prior written approval of the IEDA.
b. Remain in compliance with the requirements of the MSI Program as outlined in this agreement and the
administrative rules for the MSi Program at 261 Iowa Administrative Code Chapter 39. If the IEDA finds that
the Local Main Street Program is not in compliance with the requirements of this program agreement, the
following procedures will apply:
i. IEDA shall issue an "Initial Warning" describing the Local Main Street Program's failure to comply
with this agreement and provide guidance on how to comply. The Local Main Street Program will
have 90 days to resolve its non-compliance. During this 90-day period, all Main Street Iowa
services, with the exception of targeted technical assistance to help the Local Main Street Program
mitigate non -compliant items, will be suspended. At the end of the 90-day period, the IEDA will
evaluate whether the Local Main Street Program has resolved its non-compliance.
ii. If the Local Main Street Program is not in compliance at the end of the 90-day Initial Warning
period, the IEDA may issue a Final Warning notifying the Local Main Street Program that, if the
Local Main Street Program is not in compliance within 90 days after issuance of the Final Warning,
Main Street Iowa may terminate this Agreement.
iii. The IEDA will send Notice of Termination via email to the focal Main Street Executive Director,
Main Street Board President, and City Mayor. Termination of this Agreement will result in the loss
of recognition as a participant in the MSI Program and discontinuation of all Main Street Iowa
services provided by IEDA.
iv. Within 30 days after issuance of the Notice of Termination, the Local Main Street Program shall
cease using the trademarked brand "Main Street" and/or "Main Street Program" in its name or as
part of its organization's identity and remove all references to the Main Street program on websites,
social media, marketing materials, and remove Main Street Iowa highway sign.
v. The City may reapply for Main Street Iowa designation in a future Main Street Iowa appiicatbn
round hosted by the IEDA.
SECTION II. The CITY agrees to:
Main Street Revitalization Su art:
a, Support and partner with the Local Main Street Program's focus on the revitalization of the designated Main
Street district utilizing the Main Street Approach TM.
b. Support the revitalization of the Main Street district by utilizing tools and resources that support Main Street
district investment, for example: development incentives, ordinances and policy that promote the
revitalization of the district, design guidelines or standards that promote the protection of the traditional
character of the district, district development planning, etc.
2, Main Street Financial Supporf: Invest financially into the operation of the Local Main Street Program.
3. National Main Street Accreditation: Support the Local Main Street Program in compliance with this Agreement and
with the completion of the annual Main Street America Accreditation.
h, Demonstrated Support.: Pass a resolution that demonstrates the City's support of the Local Main Street Program and
revitalization of the downtown/designated Main Street district as an important element of the City's economic
development strategy. In the resolution, the City must commit to provide funding for the Local Main Street Program,
appoint a City official to represent the City on the Local Main Street Program governing board, and commit to
continuing to follow the Main Street ApproachIm as developed by the Main Street America and espoused by the MSI
Program .
Page 3 of 5
Dubuque Agreement # PS-G300-MSI-19
SECTION III. The IEDA agrees to:
1, National Main Street Accreditation; Administer the Main Street America Accreditation process in Iowa on behalf of
Main Street America and recognize Local Main Street Programs and Cities who successfully meet the Main Street
America Accreditation Standards.
2, Main Street Technical Assistance:
a. Maintain a team of downtown revitaiization specialists, including a Main Street Iowa State Coordinator, to
manage communication between the Local Main Street Program, City, the Main Street Iowa Program, and
state government agencies,
b, Provide, as requested and as can be scheduled, on -site technicai assistance to the Local Main Street
Program and City by one or more downtown revitalization specialists. Technical assistance may include
design, economic vitality, promotion, organization, committee training, board planning retreat
facilitation, and action planning,
c, Conduct an on -site partnership visit at least once every two years.
d, Provide continuing advice and information to the Local Main Street Program and City.
Main Street Training:
a, Coordinate at least three statewide training sessions annually for Local Main Street Programs and Cities.
The nature of training to be provided at each session shall be based on the combined needs of all Iowa
Main Street Communities,
b, Conduct at least three MSl Program orientations for ali new executive directors and Local Main Street
Program board members and volunteers. The orientation will introduce the participants to the MSI Program
and to their immediate responsibilities,
c. Offer optional regional training sessions.
d. Statewide training sessions, orientations, and optional regional training sessions may be virtual, as
determined by IEDA.
4, Main Street Network: Support and maintain the network of designated Main Street Iowa communities through
communication, regular programming updates, networking opportunities, and peer -to -peer learning,
SECTION IV. The PARTIES hereto otherwise agree as follows:
1. The term of this Agreement shall be for a period of twelve (12) months beginning January 1, 2024 and ending
December 31, 2024.
2. This Agreement may be amended by a written agreement to amend the Agreement signed by all three Parties,
provided that the IEDA may uniiaterally amend this Agreement to comply with iegislative, administrative, and policy
changes by the federal or state government
3. Should any governmental unit enact, promulgate, or adopt laws, regulations, rules, or policies which alter or in any
way affect the MSI Program, the City and the Local Main Street Program shall not hold IEDA liable in any manner for
the resulting changes.
4. Thls Agreement shall be binding upon and shall inure to the benefit of the Parties and their successors
5, No Party shall discriminate against any employee or applicant for employment because of race, color, sex, age,
disability, creed, religion, sexual orientation, gender identity, marital status, or national origin.
6, Any Party may terminate this Agreement without cause after 30 days written notice to the other two parties.
7. This Agreement supersedes any previous agreements or negotiations, whether oral or written,
8. Nothing contained in this Agreement shall create any employer -employee relationship between or among any of the
Parties.
Page 4 of 5
IN WITNESS WHEREOF, the parties have executed this agreement.
BY:
Mayor Signatu
DroJ M. (—ayancxc�h -
Mayor Printed Name
BY:
Aresi �ignature
Board President��irtName
Deborah V, Durham, Director
Iowa Ecanomic Development Authority
Dubuque Agreement# PS-C309-MSI-19
�1191aoa
Date
Dube ue IA
City
1 4P ape
Date
Dubu ue Plain Street
'_ocal Main Street Program
Date
Page 5 of 5
Prepared by: Jill Connors, Economic Development, 50 W. 1311 Street, Dubuque 1A 52001, 563 589-4393
Return to: Jill Connors, Economic Development, 50 W. 1P Street, Dubuque IA 52001, 563 589-4393
RESOLUTION NO. 34-24
APPROVING AN AGREEMENT BY AND AMONG THE IOWA ECONOMIC
DEVELOPMENT AUTHORITY, DUBUQUE MAIN STREET, LTD. AND THE CITY OF
DUBUQUE PROVIDING FOR THE DUBUQUE MAIN STREET PROGRAM IN THE CITY
OFDUBUQUE
WHEREAS, an Agreement by and among the Iowa Economic Development
Authority, Dubuque Main Street, LTD. and the City of Dubuque has been prepared for the
purpose of continuing the Local Main Street Program in the City of Dubuque; and
WHEREAS, this Agreement is pursuant to contractual agreements between
Dubuque Main Street, LTD., and the Iowa Economic Development Authority to assist in
the revitalization of the designated Main Street District of the City of Dubuque Iowa, and,
WHEREAS, the City Council of the City of Dubuque endorses the goal of economic
revitalization of the Main Street District within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main Street
Approach as developed by Main Street America and espoused by Main Street Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City of Dubuque hereby agrees to support both financially
and philosophically the work of Dubuque Main Street, LTD., designates the Main Street,
LTD. Board to supervise the Executive Director, and commits to appoint a City official to
represent the City on the local Main Street LTD. Board. The source of funds to support
Dubuque Main Street will be from the City's General Fund.
Section 2. That the Mayor is hereby authorized and directed to execute the
attached Agreement on behalf of the City of Dubuque and the City Clerk is authorized
and directed to attest to his signature.
Section 3. That the City Manager is authorized to take such actions as are
necessary to comply with the terms of the Agreement as herein approved.
Passed, approved and adopted this 19th day of February, 2024.
Brad M. anagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk