Seippel Road Water Main Relocation Project - Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council Meeting
Consent Items # 09.
Copyrighted
March 4, 2024
ITEM TITLE: Seippel Road Water Main Relocation Project -Acceptance of Public
Improvement Construction Contract
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the improvements and to authorize the payment of the contract
amount of $175,308.58 to Horsfield Construction, I nc. for the Seippel
Road Water Main Relocation Project.
RESOLUTION Accepting the Seippel Road Water Main Relocation
Project and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Engineer's Certificate of Completion Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Seippel Road Water Main Relocation Project
Acceptance of Public Improvement Construction Contract
Project Code: 7402594,4281000025, 4281000040
DATE: February 29, 2024
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is recommending City Council adopt the
attached resolution to accept the improvements and to authorize the payment of the
contract amount of $175,308.58 to Horsfield Construction, Inc. for the Seippel Road
Water Main Relocation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Jenny Larson, Chief Financial Officer
Chris Lester, Water Department Director
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Seippel Road Water Main Relocation Project
Acceptance of Public Improvement Construction Contract
Project Code: 7402594,4281000025, 4281000040
DATE: February 27, 2024
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Seippel Road Water Main Relocation Project.
BACKGROUND
The Iowa Department of Transportation (Iowa DOT) recently completed the new US
Highway 20 Swiss Valley interchange project. As part of the US Highway 20 safety
improvements, Priority 1 access control was implemented along the corridor between
the Old Highway intersection and the new Swiss Valley interchange, requiring all
existing at -grade access locations be eliminated. This resulted in the original landfill
access on US20 being removed and a new frontage road access (Airborne Road) was
created. The new Airborne Road connects directly to Seippel Road, near the Southwest
Arterial interchange. Now completed, Airborne Road is under the jurisdiction of the City
as a local public street.
DISCUSSION
For the past several construction seasons, the Engineering and Water Department have
collaborated with the Iowa DOT to reroute impacted water main and construct new
water main along Seippel Road, Cottingham Road and North Cascade Road. The new
water main is now fully operational and provides the City with a more resilient and
sustainable water distribution system.
The Seippel Road Water Main Relocation Project was completed by Horsfield
Construction, Inc. of Epworth, IA in the final contract amount of $175,308.58 which is a
66% increase from the original contract amount of $105,351.50. The contract increase
($69,957) is due to adding two (2) 16-inch gate valves ($20,510) and adding a 140 foot
24-inch steel casing pipe ($47,331) under the SW Arterial near Chesterfield Road to
support a future water main crossing.
The cost to install the 24-inch steel casing pipe under the SW Arterial prior to the
highway being paved provided a significant benefit and cost savings to the City, saving
approximately $300,000 versus directionally drilling a casing pipe through rock and
shale at a future date.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $175,308.58 to Horsfield Construction, Inc. for the Seippel
Road Water Main Relocation Project.
BUDGETIMPACT
The project cost summary for the Seippel Road Water Main Relocation Project is
summarized below:
Description
Cost
Estimate
Award
Final
Construction
$126,200.00
$105,351.50
$175,308.58
Total Construction Cost
$126,200.00
$105,351.50
F$175,308.58
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund
Amount
7402594
SW Arterial - Water Main Extension
$ 94,321.82
4281000025
Airborne Road WM Extension
33,655.96
4281000040
Chesterfield Drive Water Main
47,330.80
Total Project Funding
$175,308.58
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $175,308.58 to
Horsfield Construction, Inc. for the Seippel Road Water Main Relocation Project.
CC' Jenny Larson, Chief Financial Officer
Chris Lester, Water Dept Manager
F:\PROJECTS\SOUTHWEST ARTERIAL\Interchange - US20 Paving (44)\Watermain Relocation - Landfill
Road\Council & Staff Documents\Acceptance
Prepared by Robert Schiesl City of Dubuque En 'fneerin 50 W. 131" St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Sreitfelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 53-24
ACCEPTING THE SEIPPEL ROAD WATER MAIN RELOCATION PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Seippel Road Water Main
Relocation Project, (the Project) has been completed by the Contractor, Horsfield
Construction, Inc. (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $175,308.58; and
WHEREAS, the Contractor has previously been paid $94,321.82, leaving a
balance of $80,986.76; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $80,986.76 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved, and adopted this 4th day of March 2024.
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Imo'
. • m. ; c� •
Attest:
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF SEIPPEL ROAD
WATER MAIN RELOCATION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Seippel Road Water Main Relocation Project has been performed
in compliance with the terms of the Public Improvement Contract, and that the total cost
of the completed work is $175,308.58.
Dated this 27t" day of February 2024.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 27t" day of February 2024.
N-)-,0 71" 6, � L �.' -
Adrienne N. Breitfelder, City Clerk