Proof_City Council Proceedings 02.05.24Copyrighted
March 4, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of January 16, 2024; Arts and Cultural Affairs
Commission of December 27, 2023 and January 23, 2024; Cable
Television Commission of August 29, 2023; City Council Proceedings of
February 19, 2024; Historic Preservation Commission of February 15,
2024; Park and Recreation Commission of April 11, 2023; May 9, 2023;
June 13, 2023; August 8, 2023; October 10, 2023; November 14, 2023;
December 12, 2023; January 13, 2024; Resilient Community Advisory
Commission of September 7, 2023; October 5, 2023; November 2,
2023; December 7, 2023; Transit Advisory Board of September 14,
2023; Zoning Board of Adjustment of January 25, 2024; Draft Zoning
Board of Adjustment of February 22, 2024; Proof of Publication for City
Council Proceedings of February 5, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
City Council Proceedings of February 19, 2024
Supporting Documentation
Proof of Publication —February 5, 2024
Supporting Documentation
Park and Rec April 2023
Supporting Documentation
Park and Rec_May 2023
Supporting Documentation
Park and Rec_June 2023
Supporting Documentation
Park and Rec August 2023
Supporting Documentation
Park and Rec_October 2023
Supporting Documentation
Park and Rec_November 2023
Supporting Documentation
Park and Rec_December 2023
Supporting Documentation
Park and Rec_January 2024
Supporting Documentation
RCAC_September 2023
Supporting Documentation
RCAC_October 2023
Supporting Documentation
RCAC_November 2023
Supporting Documentation
RCAC_December 2023
Supporting Documentation
Transit September 2023
Supporting Documentation
Zoning Board of Adjustment Minutes Jan 2024
Supporting Documentation
Zoning Board of Adjustment Minutes Feb 2024
Supporting Documentation
Historic Preservation Commission Minutes
Arts Commission Minutes December
Arts Commission Minutes —January
Cable TV Commission Minutes
Airport Commission Minutes
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/14/2024
and for which the charge is 420.07
Subscribed to before me, a Notary Pu c in and for
Dubuque County, Iowa,
this 14th day of February, 2024
P
Notary PC c in and for Dubuque ounty, Iowa.
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Ad text : CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 6:00 p.m.
on February 5, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a special
session of the City Council called for the purpose of
conducting a work session on Travel Dubuques Annual Update.
WORK SESSION
Travel Dubuque Annual Update
Travel Dubuque President and CEO Keith Rahe provided the
organization's annual presentation. Responding to a question
from the City Council regarding the increase in the Growing
Sustainable Communities Conference budget from Fiscal Year
2024 to Fiscal Year 2025, Mr. Rahe stated that the conference
did not occur in Fiscal Year 2024.
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 6:28 p.m.
/s/Adrienne N. Breitfelder,
CMC City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on February 5, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney BrumwelL
Mayor Cavanagh read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council.
PLEDGE OF ALLEGIANCE
City Clerk Breitfelder announced that Action Item No. 8 was
removed from the meeting.
CONSENTITEMS J
Motion by Resnick to receive and file the documents, adopt n
the resolutions, and dispose of as indicated. Seconded by
Farber. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council Proceedings
of January 16, 2024; Historic Preservation Commission of
December 14, 2023 and January 18, 2024; Housing Commission of
April 25, 2023; Proof of Publication for City Council
Proceedings of December 29, 2023 and January 3, 2024. Upon
motion the documents were received and filed.
2. Notice of Claims and Suits: Conner Maiden for vehicle
damage; Dalton Schoen for vehicle damage; Adam Smith for
vehicle damage; Katherine Smith for vehicle damage; John
Wagner for property damage. Upon motion the documents were
received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: Connor Maiden for vehicle damage; Dalton Schoen for
vehicle damage; Adam Smith for vehicle damage; Katherine Smith
for vehicle damage; John Wagner for property damage. Upon
motion the documents were received, filed, and concurred.
4. Approval of City Expenditures: Upon motion the documents
were received and filed, and Resolution No. 17-24 Authorizing
the Chief Financial Officer/City Treasurer to make certain
payments of bills that must be paid and approved for payment
in accordance with City procedures was adopted.
5. Settlement Authority for City Manager and City Attorney:
Upon motion the documents were received and filed, and
Resolution No. 18-24 Authorizing the City Manager and the City
Attorney to settle claims by and against the City was adopted.
6. Neighborhood Association Toolkit: Upon motion the
documents were received and filed.
7. Carbon Disclosure Project 2023 Scorecard: Upon motion
the documents were received and filed.
8. Public, Educational, and Government (PEG) Fund
Expenditures for City of Dubuque, Glass House LLC, and Art For
Us: Upon motion the documents were received, filed, and
approved.
9. Acceptance of Public Water Distribution System
Improvements in Wildflower Ridge Subdivision # 4, in the City
of Sageville and in Dubuque County, Iowa: Upon motion the
documents were received and filed, and Resolution No. 19-24
Accepting Public Water Distribution System Improvements in
Wildflower Ridge Subdivision # 4, in the City of Sageville and
in Dubuque County, Iowa was adopted.
10. Offer to Buy Real Estate from Faith Temple United
Pentecostal Church Owned Parcel P.I.N.#1119358005: Upon motion
the documents were received and filed, and Resolution No.
20-24 Approving the Offer to Buy Real Estate and Acceptance
for the Acquisition of Real Property owned by Faith Temple
United Pentecostal Church by the City of Dubuque was adopted.
11. Iowa Amphitheater on Schmitt Island Project Geotechnical
Engineer Request to Distribute RFQ and Create an RFQ Review
Committee - Project Number: 3049900010: Upon motion the
documents were received, filed, and approved,
12. Iowa Amphitheater on Schmitt Island Project
Environmental Engineer Request to Distribute RFQ and Create an
RFQ Review Committee - Project Number: 3049900010: Upon motion
the documents were received, filed, and approved.
13. Bee Branch Blum Site Brownfield Clean Up & On -Call
Environmental Engineering RFQ - Request to Distribute RFQ and
Create an RFQ Review Committee - Project Code 5586500013-303:
Upon motion the documents were received, filed, and approved.
14. RAISE Infrastructure Planning Grant: Approve
Professional Consultant Services Agreement - Engineering
Design and NEPA / Environmental Project Development - Iowa DOT
Project No. EDP-2100 (705)--7Y-31: Upon motion the documents
were received and filed, and Resolution No. 21-24 Approving
Professional Services Consultant Contract with AECOM Technical
Services, Inc. to complete the Phase I (Concept Design /
Preliminary Design / NEPA / Public Involvement) to advance
development for the Rebuilding Americas Infrastructure with
Sustainability and Equity (RAISE) Infrastructure Planning
Grant for the project entitled Building Bridges to Employment
and Equity (B2E2) was adopted.
15. United States Environmental Protection Agency (USEPA)
Brownfields Multipurpose Grant Project: Request to Distribute
RFQ and Create an RFQ Review Committee: Upon motion the
documents were received, filed, and approved.
16. Historic Preservation Commission (HPC) Certified Local
Government (CLG) Annual Report for 2023 and HPC Annual Work
Plan for 2024: Upon motion the documents were received, filed,
and approved.
17. Arts & Cultural Affairs Advisory Commission Operating
Support Grant Application Modification: Upon motion the
documents were received, filed, and approved.
18. 2023 Justice Assistance Grant (JAG) Acceptance of Grant
Award: Upon motion the documents were received, filed, and
approved.
19. Automated Speed Enforcement Handout: Upon motion the
documents were received and filed.
20. Updated Population Change Handout: Upon motion the
documents were received and filed.
21. Park and Recreation Commission Correspondence: Upon
motion the documents were received and filed.
22. Community Development Block Grant (CDBG) FY2024 Annual
Action Plan Amendment #2 Non -Substantial Amendment: Upon
motion the documents were received and filed, and Resolution
No. 22-24 Adopting the Fiscal Year 2024 (Program Year 2023)
Community Development Block Grant (CDBG) Annual Action Plan
Amendment #2 Non -Substantial Amendment was adopted.
23. Community Development Advisory Commission
Cross -Representative Appointment: Housing Commission requested
City Council approval on the appointment of Renee Kehoe, 1209
Lincoln Ave., to the Cross -Representative term on the
Community Development Advisory Commission that will expire on
August 17, 2024. Upon motion the documents were received,
filed, and approved.
24. Housing Trust Fund Advisory Committee
Cross -Representative Appointment: Housing Commission requested
City Council concurrence on the appointment of Amy Eudaley,
950 Wood St., to the Cross -Representative term on the Housing
Trust Fund Advisory Committee that will expire on August 17,
2026. Upon motion the documents were received, filed, and
concurred.
25. Long Range Planning Advisory Commission
Cross -Representative Appointment: Housing Commission requested
City Council concurrence on the appointment of Rick Merfeld,
2718 Andrew Ct., to the Cross -Representative term on the Long
Range Planning Advisory Commission that will expire on August
17, 2025. Upon motion the documents were received, filed, and
concurred.
26. ImOn Arena Activation Plan: Upon motion the documents
were received and filed.
27. Proposed 16th Amendment to Master Co -location and Shared
Services Agreement between the City of Dubuque and ImOn
Communications LLC: Upon motion the documents were received,
filed, and approved.
28. Dubuque County Multi -Jurisdictional Hazard Mitigation
Plan Approval: Upon motion the documents were received and
filed, and Resolution No. 23-24 Adopting the Dubuque County
Multi -Jurisdictional Local Hazard Mitigation Plan was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Roussell to receive and file the documents, adopt
the resolutions, and set the public hearings as indicated.
Seconded by Wethal. Motion carried 7-0.
1. Setting a Public Hearing to approve the Radford Road
Urban Revitalization Plan Amendment 3: Upon motion the
documents were received and filed and Resolution No. 24-24
Setting a public hearing to amend the Radford Road Urban
Revitalization Area Plan was adopted setting a public hearing
for a meeting to commence at 6:30 p.m. on February 19, 2024,
in the Historic Federal Building.
2. Setting a Public Hearing to approve the Alta Vista Urban
Revitalization Plan Amendment 1: Upon motion the documents
were received and filed and Resolution No. 25-24 Setting a
public hearing to amend the Alta Vista Urban Revitalization
Area Plan was adopted setting a public hearing for a meeting
to commence at 6:30 p.m. on February 19, 2024 in the Historic
Federal Building.
3. Setting a Public Hearing to approve the Bies Drive Urban
Revitalization Plan Amendment 1: Upon motion the documents
were received and filed and Resolution No. 26-24 Setting a
public hearing to amend the Bies Drive Urban Revitalization
Area Plan was adopted setting a public hearing for a meeting
to commence at 6:30 p.m. on February 19, 2024 in the Historic —
Federal Building.
4. Setting a Public Hearing to approve the Plaza Drive Urban
Revitalization Plan Amendment 1: Upon motion the documents
were received and filed and Resolution No. 27-24 Setting a
public hearing to amend the Plaza Drive Urban Revitalization
Area Plan was adopted setting a public hearing for a meeting
to commence at 6:30 p.m, on February 19, 2024 in the Historic
Federal Building.
5. Setting a Public Hearing to approve the Dubuque Urban
Revitalization Plan Amendment 1: Upon motion the documents
were received and filed and Resolution No. 28-24 Setting a
public hearing to amend the Dubuque Urban Revitalization Area
Plan was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on February 19, 2024 in the Historic
Federal Building.
6. Setting a Public Hearing for the Bipartisan
Infrastructure Law State Revolving Fund (SRF) - Environmental
Review - Private Lead Service Line Replacement Pilot Program:
Upon motion the documents were received and filed and
Resolution No. 29-24 State Revolving Fund (SRF) Loan -
Environmental Review Private Lead Service Line Replacement
Pilot Program: Preliminary Approval of an Environmental Review
as provided by SRFs Department of Natural Resources fQr the,
Private Lead Service Line Replacement Pilot Program and
ordering the advertisement for public notice was adopted
setting a public hearing for a meeting to commence at 6:30
p.m. on March 18, 2024 in the Historic Federal Building.
7. Setting a Public Hearing to adopt the Public Housing
Authority Annual Plan for Federal Fiscal Year 2024: Upon
motion the documents were received and filed and Resolution
No. 30-24 Setting a Public Hearing to review and approve the
Public Housing Authority Federal Fiscal Year 2024 Annual Plan
was adopted setting a public hearing for a meeting to commence
at 6:30 p.m, on April 1, 2024 in the Historic Federal
Building.
8. Setting a Public Hearing to approve the Revised
Administrative Plan for the Housing Choice Voucher Program:
Upon motion the documents were received and filed and
Resolution No. 31-24 Setting a Public Hearing to review and
approve the Public Housing Authoritys Administrative Plan was
adopted setting a public hearing for a meeting to commence at
6:30 p.m. on April 1, 2024 in the Historic Federal Building.
BOARDS/COMMISSIONS
Applications were reviewed for the following Boards and
Commissions. Applicants were invited to address the City
Council regarding their desire to serve on the following
Boards/Commissions.
1. Community Development Advisory Commission: One, 3-Year
Term through February 15, 2027 (Expiring low/moderate income
representative term of Hammel Jr.). Applicant: Gerald Hammel
Jr., 1225 1/2 Rhomberg Ave. Qualifies as low/moderate income
representative
2. Transit Advisory Board: One, 3-Year Term through July 30,
2026 (Vacant term of Daughters). Applicant: Dora Serna, 2160
Marion Street.
PUBLIC INPUT
Veronica Mcavoy, 125 W. 9th St.; Nino Erba, 180 W. 15th St.;
Joesph Lewis, 90 Main St., President of the Bishop Block
Tenants Association; Jaime Izaguirre, 1394 Locust St., with
Iowa Citizens for Community Improvement; Zoie Fortson, 299
Main St.; and Becky Sisco, 1205 Pamela Ct., respectively
provided input regarding Action Item No. 1, sharing concerns
about communication issues with area landlords, unsafe housing
conditions for renters, and a need for more housing
inspectors.
Laurana Snyder, 899 Cottage PI., spoke in support of Action
Item No. 4, speaking about the potential benefits of the
proposed community orchard.
ACTION ITEMS
1. Proposed Rental License Fee Increases for February 2024:
Motion by Jones to receive and file the documents and adopt
Resolution No. 32-24 Approving the increase in fees for the
rental license and inspection program. Seconded by Wethal.
Housing and Community Development Director Alexis Steger
responded to multiple questions from the City Council, Ms.
Steger cautioned against hiring an additional Housing
Inspector•, stating that a significant amount of time and money
is necessary to train inspectors. Since staff intend to reduce
inspections to a three-year cycle, an additional inspector may
not be needed by the time that individual is fully trained.
Ms. Steger stated that city staff would inspect a unit if they
received a tenant concern and did not receive a response from i
the landlord. City Manager Van Milligen stated that the citys
goal is to fund 90% of the housing inspector roles through
rental inspection fees and the remaining 10% through general
funds based on inspectors having some duties outside of rental
inspections. City Manager Van Milligen also summarized the
citys previous and current rental unit inspection processes.
Per the current process, landlords are not charged for their
first inspection but are charged for their first
re -inspection. City Attorney Brumwell summarized the options
for legal action on abandoned units. City Council Members
J
engaged in discussion regarding the recommended timeframe for
inspections and encouraged tenants to report concerns
regarding their rental units or landlords. Mayor Cavanagh
emphasized the agenda item was to approve fee increases and
requested the City Council discuss aspects outside the scope
of the agenda item during the upcoming budget process. City -
Attorney Bramwell stated that the City Council would receive a
memo from her prior to the budget hearings that will outline
the process for discussing budget items. City Manager Van
Milligen confirmed that the Housing Departments Fiscal Year
2025 budget hearing is scheduled for March 28, 2024, at 6:30
p.m. Motion carried 6-1 with Wethal voting nay.
2. Progress Update: 3000 Jackson Street Dubuque Brewing and
Malting Building: Motion by Resnick to receive and file the
documents and listen to the presentation. Seconded by Farber.
Housing and Community Development Director Alexis Steger
provided a status update on the Dubuque Brewing and Malting -
project at 3000 Jackson Street, sharing that asbestos,:work. is _
currently underway and will be extensive. Responding to
questions from the City Council, Ms. Steger stated that the
building owner provides a daily update and that no municipal ,
infractions have been issued thus far. While the owner has not
communicated a timeline, Ms. Steger stated that the owner is
seeking a third -party loan, which requires reassessment of the
property and will therefore take time to complete. Mayor
Cavanagh requested that the City Council continue to receive
progress updates on the consent agenda. Motion carried 7-0.
3. Approval of Westbrook Park and Eagle Valley Park Concept
Plans: Motion by Roussell to receive and file the documents
and approve the Westbrook Park and Eagle Valley Park concept
plans. Seconded by Sprank. Responding to questions from the
City Council, Project and Facilities Manager Jared Charland
stated that the Park and Recreation Commission unanimously
approved the concept plans, that the concepts could be
slightly modified based on supply chain issues, and outlined
the options for potential trail connections in the future.
Motion carried 7-0.
4. Dubuque Trees Forever Community Orchard Proposal for
Caledonia Park: Motion by Jones to receive and file the
documents and approve the concept plan for Caledonia Park and
allow staff to continue to work with Dubuque Trees Forever to
create a community orchard and pollinator garden at that park.
Seconded by Wethal. Council Member Roussell announced that she
would abstain from the vote due to serving as the Executive
Director of Dubuque Trees Forever. Responding to a question
from the City Council, City Manager Van Milligen stated that
the property will be city -owned and will be maintained by
Dubuque Trees Forever. Council Member Roussell stated that
Dubuque Trees Forever will be hosting a public input meeting
on February 21st at the LnOn Arena to discuss any resident
concerns and receive other feedback on the plan. City Council,
Members provided input on notifying area residents about the
plan. Motion carried 6-0 with abstention from Roussell.
5. Dubuque Police Department 2024 Awards and Recognition
Program: Motion by Jones to receive and file the documents and
listen to the presentation. Seconded by Sprank. Police Captain
Brendan Welsh summarized the Dubuque Police Department's 2024
Awards and Recognition Program. City Council Members thanked
the Police Department for hosting the program and commended,
the guest speakers speech on emotional intelligence. Motion,
carried 7-0.
6. Agenda and Meeting Management System Request for
Proposals: Motion by Roussell to receive and file the
documents and approve releasing a Request for Proposals (RFP)
for an Agenda and Meeting Management System for City Council
meeting agendas, replacing NovusAgenda. Seconded by Farber.
Motion carried 7-0.
7. Recreation Fee Increase Recommendation and Estimated
Revenue Summary: Motion by Jones to receive and file the
documents and approve the recreation fee increases starting
spring of 2024 to assist in offsetting the impact of the
recent wage increases and other operational cost increases.
Seconded by Resnick. City Council Members emphasized the need
to increase fees to fund operations and maintain quality
staff. Motion carried 7-0.
8. Smart Parking & Mobility Management Plan: Parking Access
Revenue Control System Request to Distribute RFP and Create an
RFP Review Committee - CIP 360-2936: This item was removed
from the meeting.
9. Request to Dubuque Metropolitan Area Transportation Study
(DMATS) to Reprogram Federal Surface Transportation Block
Grant (STBG) Funds: Motion by Sprank to receive and file the
documents and approve requesting reallocation of Dubuque
Metropolitan Area Transportation Study (DMATS) Surface
Transportation Block Grant (STBG) funds. Seconded by Wethal.
City Council Members commended the partnerships leveraged to
make the reallocation successful and emphasized the
significance of installing a railroad overpass. City Manager
Van Milligen acknowledged Dubuque Racing Association President
and CEO Alex Dixons and Greater Dubuque Development
Corporation President and CEO Rick Dickinson efforts toward
the proposal. Motion carried 7-0.
10. Work Session Request: Chaplain Schmitt Island
Redevelopment Plan: Motion by Roussell to receive and file the
documents and schedule the work session for February 12, 2024,
at 6:00 p.m. Seconded by Sprank. Motion carried 7-0.
11. Work Session Request: City Prevention and Response to an
Active Aggressor Situation: Motion by Jones to receive and
file the documents and schedule the work session for April 15,
2024, at 5:15 p.m. Seconded by Wethal. Motion carried 7-0.
12. Work Session Request: Iowa Jobs for Americas Graduates
(iJAG) City Life Student Presentation to City Council: Motion
by Roussell to receive and file the documents and schedule the
work session for May 6, 2024, at 6:00 p.m. Seconded by Jones.
Motion carried 7-0.
13. Curbside Collections - Battling the Elements Video:
Motion by Farber to receive and file the documents and view
the video. Seconded by Wethal. Media Services showed a video
produced following the January 9 through 12, 2024, snow events
on curbside collections during winter conditions. The video
can be viewed at
https://youtti.be/BeGKgLbReBM?si=1c1IMXRgAZOUrXf3. Motion
carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Sprank.reported on advocating for the
residents of the Table Mound Mobile Home Park at the Iowa
State Capital during the current legislative session.
Council Member Jones reported on recently traveling via
Route 66 and commended Dubuques cleanliness compared to some
of his travel destinations.
Council Member Farber reported on the Female
Student -Athletes Golden Jubilee Celebration at Dubuque Senior
High School, her service on the National League of Cities
(NLC) Information Technology Committee and Artificial
Intelligence Advisory Committee, presenting to Alternative
Learning Center students at Magoos Pizza, and Simmons Pet
Foods recent ribbon cutting at their new facility.
Council Member Wethal reported on attending the Dubuque
Police Departments Awards and Recognition Program and Simmons
Pet Foods recent ribbon cutting.
Mayor Cavanagh reported on attending the United States
Conference of Mayors annual meeting in Washington D.C.,
becoming President -Elect of the Iowa League of Cities (ILC),
and chairing ILCs Legislative Policy Committee. Mayor Cavanagh
additionally mentioned two upcoming Dubuque Area Chamber of
Commerce events: Dubuque Night in Des Moines and the D.C.
Fly -In.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:57 p.m. to
discuss Confidential Records and Purchase or Sale of Real
Estate Chapter 21.5(1)(a),O) Code of Iowa. Seconded by
Sprank. Mayor Cavanagh stated for the record that the attorney
who will consult with the City Council on the issues to be
discussed in the closed session is City Attorney Brumwell.
Motion carried 7-0.
The City Council reconvened in open session at 9:59 p.m.
stating that staff had been given proper direction.
ADJOURNMENT
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 9:59 p.m.
/s/Adrienne N. Breitfelder,
CMC City Clerk
It 2/14