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FY 05 Budget Work Session Info FY 2005 Budget Worksession November 10, 2003 MEMORANDUM November 4, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Michael C. Van Milligen, City Manager Material for City Council November 10th Worksession on the Fiscal Year 2004 Operating Budget Detail City Council has set November 10 as their first worksession on department line item budget reviews for Fiscal Year 2003. Pauline Joyce, Administrative Services Manager, and Dawn Lang, Budget Director, have prepared the following summary materials by department for the worksession: Department Operating Expenditure and Revenue Budget by Activity that presents a breakdown of the dollars approved by City Council through the September public headng. Also included is an explanation of any significant expenditures and revenues. For the enterprise funds, we have included a fund recap of all expense and revenue associated with the operating fund. This information has also been updated through the September public headng information. Budget Summary and Performance Measures for each activity within a department. These are excerpts from the Fiscal Year 2004 Recommended Budget documents and have not been updated with the actions taken by City Council through the September public hearing. They provide a good indication of the types of programs offered within each activity. Summary of Personnel Complement for the Department and a breakdown of the Personnel Complement by Activity updated through the September public headng. Department Managers will be in attendance at the November 10th worksession to answer any questions. -1- GLOSSARY OF MATERIALINCLUDED FOR EACH DEPARTMENT Department Operating Expenditure Budget by Activity o This summary shows every expenditure line item and the budget appropriation broken down by Activity (or cost center). Explanations of significant expenditures are included in the far right column. This summary includes the budget as approved by City Council in their September public hearing. Department Operating Revenue Budget by Activity o This summary shows every revenue line item and the revenue estimate broken down by Activity (or cost center). Explanations of significant revenues are included in the far right column. This summary includes the budget as approved by City Council in their September public hearing. Activity Budget Summary and Performance Measures by Activity o This summary is an excerpt from the FY 2004 Recommended Policy Budget documents and has not been modified to reflect actions taken through the september public hearing. This compares expense to revenue generated at the activity level and through the performance measures, explains the types of programs offered in that activity. · Department Detail Personnel Complement o This presents the FY 2003 and FY 2004 breakdown of authorized positions by job classification and the related budgeted dollars. Activity Personnel Complement Summary o This presents the FY 2003 and FY 2004 breakdown of authorized positions by job classification and the related budgeted dollars at the Activity (cost center) level. · Enterprise Fund Budget Highlights o This summary is presented for the Parking, Water, Sewer and Refuse enterprise funds. It presents total operating expenditures and revenue for the fund and the net operating surplus (deficit) for the fiscal year. City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Fixed Base Operations & Terminal & Admin Operation (FBO) Maintenance Buildings Sum of Activities Explanation of Significant Expenditures Airport Department 51 010 61010 FULL-TIME EMPLOYEES 168,353 119,496 203,748 36,793 528,390 FTE 13.00 010 61020 PART-TIME EMPLOYEES 6,103 158,279 164,382 FTE 5.22 010 61030 SEASONAL EMPLOYEES 3,817 3,817 FTE 0.23 010 61050 OVERTIME PAY 3,465 7,188 81,453 92,106 Time worked in excess of 40 hdpr/wk includes 24 hr operations coverage 010 61092 VACATION PAYOFF Balance of vacation accrual at termination 010 61310 IPERS 10,230 15,541 16,618 2,116 44,505 5.75% into Iowa Public Retirement System 010 61320 SOCIAL SECURITY 13,611 20,679 22,109 2,815 59,214 7.65% share into Social Security 010 61410 HEALTH INSURANCE 29,954 29,954 61,728 9,984 131,620 Health Coverage full time employees 010 61430 WORKMEN'S' COMPENSATION 164 2,744 3,185 260 6,353 Coverage for work accidents 010 61450 LIFE INSURANCE 349 140 416 74 979 Life insurance policy for employees 010 61630 TOOL ALLOWANCE 125 125 Yearly tool allowance for mechanics 010 61650 EMPLOYEE PHYSICALS 150 475 100 725 Hiring physicals 010 61651 OTHER MEDICAL COSTS 100 175 175 450 As required for certifications, preventative 010 61660 EMPLOYEE MOVING EXPENSE Total Wages and Benefits Expense for hiring management 354,671 393,474 52,042 1,032,666 232,479 010 62010 OFFICE SUPPLIES 4,726 888 250 5,864 Ink Cartridges, pens. binders, white out 010 62011 UNIFORM PURCHASE/MAINT. 2,200 4,158 6,358 Union required clothing-FBO-MTC 010 62030 POSTAGE.AND SHIPPING 2,150 952 100 3,202 Mailings, FedEx, UPS, Postage 010 62050 OFFICE EQUIPMENT MAINT 200 200 Fax, typewriters, 010 62060 O/E MAINT CONTRACTS 971 850 1,821 Software Update, copiers, weather news 010 62061 DP EQUIP. MAINT CONTRACTS 3,336 3,336 1,884 8,556 Information Service Department Contract 010 62090 PRINTING & BINDING 2,911 1,850 1,310 6,071 Parking envelopes, fuel tickets, Letterhead 010 62110 COPYING/REPRODUCTION 1,669 650 450 2,769 Agendas, letters, 010 62130 LEGAL NOTICES & ADS 1,210 1,210 As required by code and employment ads 010 62140 PROMOTION 76,615 3,500 80,115 Marketing airline service, fuel sales 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 2,180 1,158 75 3,413 Periodicals and magazines airport related 010 62190 DUES & MEMBERSHIPS 1,276 574 50 1,900 Local and industry related memberships 010 62230 SALES TAX 40 40 Paid on water sales 010 62240 REFUNDS 500 500 1,000 Refunds on long term parking and tenant deposits 010 62290 MISCELLANEOUS 213 167 120 500 010 62310 TRAVEL-CONFERENCES 5,875 1,814 210 7,899 Industry conferences 010 62320 TRAVEL-CiTY BUSINESS 10,452 546 200 11,198 Commission business, airline meetings -3- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Fixed Base Operations & Terminal & Admin Operation (FBO) Maintenance Buildings Sum of Activities Airport Department 51 Explanation of Significant Expenditures 010 62340 MILEAGE/LOCAL TRANSP 1,436 504 1,940 Employee reimbursement vehicle usage 010 62360 EDUCATION & TR,~INING 350 544 7,000 7,894 Meet FAA requirements fire & medical training 010 62411 UTILITY EXP-ELECTRICITY 6,060 19,787 36,503 62,350 Air and landside lighting 010 62412 UTILITY EXP-GAS 6,687 7,197 13,884 Heating buildings and water 010 62418 UTILITY EXP-REFUSE 3,122 3,122 Refuse pickup service 010 62421 TELEPHONE 5,222 3,100 3,000 600 11,922 Voice and data lines to maintain facility 010 62424 PAGER FEE 775 775 updated to cell phones 010 62431 PROPERTY MAINTENANCE Yrly runway painting $30,000, terminal, 48 t- hangars, 10 large hangars, 2 rental properties and 6 various buildings, airfield and landside lighting, grass and area maintenance, water, storm water, 6,895 64,100 27,600 98,595 and lagoon systems. 010 62441 INSURANCE, PROPERTY 75 9,700 1,700 11,475 airport property insurance fee 010 62442 BOILER INSURANCE 917 917 terminal building boiler 010 62443 GENERAL LIABILITY INS 20 million hangar keepers, Commission errors 8,600 39,630 34,380 82,610 and omissions coverage 010 62511 FUEL, MOTOR VEHICLE 15,186 16,000 31,186 Airport vehicle usage plus sales by FBO 010 62514 FUEL, AVIATION 596,893 596.893 Purchase of Jet A and 100LL for resale 010 62521 MOTOR VEHICLE MAINT. Uokeep of 13 vehicles including fire and fuel 8,963 31,958 40,921 trucks 0t0 62528 MOTOR VEH. MAINT. OUTSOURCE Off airport repairs unable to be accomplished in 75 3,753 3,828 house 010 62611 MACH/EQUIP MAINTENANCE Upkeep and Mtc of 15 larger pieces of equip 2,813 27,736 30,549 (mowers, runway sweepers, loader) 010 62615 MACH/EQUIP MAINT. OUTSOURCE 465 8,304 8,769 Rprs unable to be accomplished in house 010 62636 DE-ICING PRODUCTS Airside and landside anti-icing pavements and 1,000 11.554 12.554 aircraft deicing 010 62642 FOOD PRODUCTS 8,109 8,109 purchase for FBO usage and sale 010 62664 LICENSE FEES 84 84 City, state and Federal as required by ~aw 010 62666 CREDIT CARD CHARGE 14,739 14,739 Cost of FBO sale of fuel -4- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fixed Base Operations & Terminal & Fund Account Account Title Admin Operation {FBO) Maintenance Buildings Sum of Activities Airport Department 51 Explanation of Significant Expenditures 010 62671 MISC. OPERATING SUPPLIES Consumables, runway and taxiway bulbs and lenses, landside lighting, paper products, cleaning supplies, gloves, seed, pest control, clean towel service, fire extinguisher inspection and recharge, HVAC filters, ID media, health and safety and 11,000 20,071 18,226 49,297 chlorine supplies 010 62692 LANDFILL FEES 100 100 Large item disposal 010 62712 CONSULTING ENGINEERS Outside assistance for engineering assistance 010 62716 CONSULTANT SERVICES Airline trend assistance 010 62726 AUDIT SERVICES 1,000 1,000 PFC and FAA Grants 010 62731 MISCELLANEOUS SERVICES 010 62733 CONTRACT CUSTODIAL 34,573 34,573 Terminal & Office cleaning 010 62745 SOIL TESTING 1,368 1,368 ' As regulated by State Law 010 62747 MACH/EQUIPMENT RENTAL 1,224 1,224 Specialized equip needs 010 62767 ENVIRON. TESTING/MON. 2,091 2,091 Water testing and lagoon testing and upkeep Total Supplies and Services 130,467 741,148 275,454 127,816 1,274,885 010 71120 PERIPHERALS, COMPUTER 435 400 460 1,295 010 71122 PRINTER 5,400 5,400 computer components replacement printers for staff 010 71123 SOFTWARE 400 400 Software to keep abreast in industry 010 71124 MICRO-COMPUTER computers for daily operations and billings 010 71156 FURNITURE Furniture as required for terminal, FBO and all 500 500 500 1,500 office and work areas 010 71211 DESKS/CHAIRS 535 535 Chairs and desks for staff, FBO or terminal use 010 71213 TABLES 010 71214 FILES 375 375 Storage and filing on-going files 010 71227 SIGNAGE 1,497 1,497 Airfield and landside signs and replacements 010 71310 AUTO/JEEP REPLACEMENT l-Adminstrative vehicle 010 71314 TRUCK-REPLACEMENT Fuel trucks (4) 010 71329 VEHICLE ACCESSORIES 5,000 5,000 tow bars 010 71410 SHOP EQUIPMENT 5,078 5,078 tools, equipment to maintain airport 010 71421 HIGH PRESSURE SPRAY car and equipment wash bays 010 71512 COMPRESSORS Emergency vehicle and maintenance areas 010 71610 CUSTODIAL EQUIPMENT 700 700 vacuums, carts, brooms, etc -5- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Fixed Base Operation (FBO) Operations & Terminal & Maintenance Buildings Sum of Activities Explanation of Significant Expenditures Airport Department 51 010 71611 MOWING EQUIPMENT 41,700 41,700 mowers for land and airside areas 010 71619 OTHER MAINT. EQUIPMENT 17,500 17,500 Man-lift for working on high repair/rotc 010 72113 OTHER SAPI= rY EQUIPMENT 784 784 Fire retardant- A-FFF and Purple K 010 72116 SAFETY EQUIP., FIRE DEPT 4,511 4,511 silver fire suits, boots, hoods etc 010 72310 CONCESSION EQUIPMENT 3,525 3,525 restaurant-equipment, repairs, insurances or fees 010 72410 PAGER/RADIO EQUIPMENT new radio and ongoing repairs of 5 radios, 4 base 900 1,850 2,750 stations, 1 mobile, plus antennas & accessories 010 72414 TELEVISION 300 300 Terminal and FBO areas 010 72415 ELECTRONIC DATA COLLECTOR Readings of self service gas pump for billing 010 72417 CAMERA RELATED EQUIPMENT Operations use of surveillance cameras, digital Total Machinery and Equipment 1,870 6,800 79,655 4,525 92,850 cameras for security 010 74111 PRINCIPAL PAYMENT 23.883 23,883 12 t-hangar construction 090 74111 PRINCIPAL PAYMENT 32,000 32.000 unabated debt 010 74112 INTEREST PAYMENT 31,834 31,834 12 t-hangar construction 090 74112 INTEREST PAYMENT 2,516 2,516 unabated debt ending with FY05 payment Total Debt Service 90,233 90,233 010 91090 TO DEBT SERVICE 39,593 39.593 Total Transfers Out 39,593 39,593 Total Airport Department 51 404,409 1,102.619 838,816 184,383 2.530.227 Loan on Iowa Airways office and hangar ending with FY06 paymen[ -6- City of Dubuque ~ Budgeted Department Revenues by Activity and Object C FY 2004 Account Account Title Admin Airport Department - 51 General Fund Fixed Base Operation (FBO) Operations & Sum of Maintenance Activities Explanation of Significant Revenues 44337 44415 44610 44611 44612 LONG-TERM PARKING FEES CATERING AIRLINE SECURITY REFUNDS AVIATION FUEL SALES AUTO GAS FUEL SALES 44613 OIL 44614 FUEL FLOW 44812 52320 CHARTS, LOG BOOKS.ETC ADVERTISING DISPLAYS 52321 HANGAR RENT 52323 FARM LAND RENT 52324 TSA RENT 52325 52326 4,600 76,461 14,000 NORTHWEST AIRLINK 26,636 NORTH FARM HOUSE RNT 6,132 52327 RENT-A-CAR 100,726 52329 FAA OFFICE RENT 20,727 52330 FLEXSTEEL RENT 52331 52332 196,000 196,000 Vehicle parking by passengers 52334 4,600 90,000 4,600 90,000 Catering purchased ana resold & used Public Safety provided for airlines 52335 867,314 867,314 Sales of Jet-A and 100LL aircraft fuel 18,750 18,750 Sales of unleaded gas 2,000 2,000 Sale of aircraft oil 94,927 94,927 ,25 cent fee airport receives on all fuel 52336 3,000 3,000 resale of aircraft charts, books etc 52337 52340 4,600 Percentage from vendor ads in terminal 52352 A.Y. MCDONALD UNIVERSITY OF DUBUQUE 22,500 76,461 t-hangar rents 22,500 14,000 rent of airport land for farm use 264 acres Office space rental Transportation Security Administration UNSCHLD CHARTER FLIGHTS COTTINGHAM AND BUTLER SECURITY GATE FEES 26,636 2,168 AIRLINE STORAGE/UPLIFT 6,132 Rental property old farm house 100,726 20,727 12.2% of Rental Car gross at airport Federal Aviation Administration office rent AMERICAN EAGLE 2,168 Land rent for Flexsteel's hangar HANGARING, GEN,AVIATION 52354 FACILITY FEE 3,927 39,500 5,000 2,222 100 52355 62,715 82,971 3,927 39,500 5,000 2,222 lO0 82,971 Land rent for McDonald's hangar Rental of office and hangar areas for aviation classes Casino Express, Allegiant, cancelled check haulers Land rent for C & B hangar Gate card purchases 2¢ per gallon fee for fuel storage and 23¢ fee for putting airlines fuel into their 52356 aircraft MAINT HANGAR RENT/% GROSS RENTAL OF CAR % 62,715 Office space, secured common space, bag claim, landing fees, refuse 52368 CHART AIRE 9,229 52371 CORPORATE HANGAR 19,388 37,635 37,635 hang_aring done in the two FBO large hangars 52379 3,800 15,890 2,000 3,800 15,890 2,000 FBO charges for additional services, lay cart, GPU, tie down FBO aircraft repair, office, hangar and percentage of gross FBO 5% for renting cars through their facility 9,229 19,388 Rental of large hangars that reverted to airport ownership RENTAL, TRAILER LOT 2,067 2,067 Land rental -7- City of Dubuque Budgeted Department Revenues by Activity and Object FY 2004 Account Account Title Admin Fixed Base Operation (FBO) Operations & Sum of Maintenance Activities Explanation of Significant Revenues Airport Department - 51 General Fund 52401 52403 VENDING MACH COMMISSION 4,600 1,200 RENTS & CONCESSIONS 1,080 5,800 Percentage from vendor 1,080 Taxi and Limo services-fiat fee 52404 54204 TELEPHONE COMMISSION 100 100 IOWA FUEL TAX REFUND 900 900 Percentage fee on long distance Refund from State for fuel used by Airport itself 54303 REIMBURSEMENTS-GENERAL 100 2,000 2,100 TOTAL AIRPORT DEPARTMENT 401.278 1,135,087 310.600 1,846,965 Mainly services of staff or equipment for tenants -8- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Airport Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 $205,746 134,007 14,004 $353,757 $353,757 $394,743 3.00 .20 $186,875 112,158 14,258 $313,291 $313,291 $427,492 3.00 .20 $215,146 129,466 1,672 $346,284 $346,284 $391,220 3.00 .20 $228,374 130,467 1,870 $360,711 $360,711 $419,593 PERFORMANCE MEASURES Lease and contracts (terminal) Area, hangars, fixed-base operators, rent-a-cars, farm leases, service contracts and rentals) Number of T-hangars under management Number of private hangars available FY 2001 ACTUAL FY2002 ACTUAL FY2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 65 65 65 65 66 32 46 46 46 46 10 10 10 10 10 Airport Administration --9-- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Airport FBO Operation BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 5.02 5.02 5.02 $ 270,422 $281,831 $ 320,546 607,746 631,252 691,425 21,037 2,863 6,055 $ 899,206 $915,946. $1,018,026 $ 899,206 $1,018,467 $915,946 $1,018,026 $1,084,782 $1,016,778 · 3.00 5.02 $ 350,566 741,148 6,800 $1,098,514 $1,098,514 $1,135.087 PERFORMANCE MEASURES Fuel Sales 100LL Gallons Sales Jet A Gallons Sales Aidines Fuel Uplift/Storage Fees Auto Gas Sales FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 152,352 174,352 150,670 150,670 166.737 $396,863 $284,766 $284,766 $307,463 163,359 210,951 172,083 172,083 212,973 $413,646 $249,520 $249,520 $389,430 $ 98,932 $101,061 $ 85,000 $ 85,000 $ 94,927 $ 22,361 $18,830 $ 20,280 $ 20,280 $ 18,750 Airport FBO Operation -10- Aircraft Hangaring Total aircraft Total rent Crom hangaring 75 $ 42,362 75 $ 37,775 70 $ 40.126 70 $ 40,126 75 $ 37,635 Airport FBO Operation -11- PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Airport ACTIVITY: Airport Operations and Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary General Fund Debt Service Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6.00 6.00 7.00 .23 .23 .98 $333,977 $328,870 $425,817 218,136 196.388 241,836 ' 84,988 24,764 17,176 $637,101 $549,822 $684,429 85,512 101,460 55,796 $722,613 $605,281 $781,447 $656,963 $605.821 $740,225 65,651 45,660 41,222 $722,613 $651.281 $781,447 $347,934 $331.786 $321 157 7.00 .98 $457,501 275,454 79,655 $812,610 90,233 $902,843 $868,327 34,516 $9O2,843 $314,600 PERFORMANCE MEASURES Airline Passenger Enplanements by Calendar Year Number of Aircraft Movements dudng 17 hours of Operation Tillabte acres Taxiway Charlie Reconstruction & Light FY 2001 FY 2002 ACTUAL ACTUAL es~ma~ 56,353 51,250 48,198 305.26 47,951 FY 2003 FY2003 FY 2004 BUDGET REVISED RECOM'D 45,000 45,000 52,000 48,200 48,200 48,300 300.00 300.00 300.00 cons~u~on comp[e~d comple~d Airport Airport Operations and Maintenance -12- Taxiway Delta Lighting Replacement Taxiway Alpha Lighting Master Plan Purchase Snow/Ice Equipment ¢onstruc~Jo~ completed construction In progress purchase Airport Airport Operations and Maintenance -13- PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Airport ACTIVITY: Terminal and Building Maintenance BUDGET SUMMARY Personnel Summary Full-'F~me Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 $ 37,332 $ 42,036 $ 46,745 $ 50,674 128,491 102,932 90,915 127,816 14,329 $1,731 5,525 4,525 $180,152 $147,791 $143,185 $183,015 $180,152 $147,791 $ 10,000 $ 7,503 $143,185 $183,015 FY2001 FY2002 FY 2003 FY2003 FY2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D PERFORMANCE MEASURES Building rental charges (per square foot per year) Amedcan Eagle/Mesaba Airlines $14.32 $14.32 $14.32 $14.32 University of Dubuque Office $2.25 $2.25 $2.25 $2.25 $2,31 University of Dubuque Hangar $.90 $.90 $.90 $.90 $.92 FAA $15.36 $15.36 $15.36 $15.36 $15.36 Rental Cars $17.42 Flat% Flat % Fiat % Fiat % Vending Machines $4,143 $4,195 $4,195 $5,800 Advertising percent $4,855 $4,656 $4,600 $4,600 $4,600 Long-Term Parking $153,756 $195,150 $187,500 $187,500 $196,000 North House $6,064 $6,594 $6,060 $6,060 $6,132 Airport Terminal and Building Maintenance -14- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 51 AIRPORT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense O10 3250 GE-41 O10 1995 GE-35 010 1875 GE-33 010 0460 GE-27 010 2525 GD-10 O10 2205 GD-O6 010 1925 NA-27 010 O10 1875 NA-13 TOTAL AIRPORT MANAGER OPER/MAINT.SUPVSR-AIRPORT FBO SUPERVISOR STENOGRAPHER MECHANIC MAINTENANCEWORKER LINE SERVICEWORKER SECURITY PERSONNEL-LEO AIRPORT .OPER SPECIALIST-112 FULL TIME EMPLOYEES 61020 Part Time Employee Expense 010 0236 GE-24 SECRETARY-PARTTIME O10 SECURITY PERSONNEL-LEO 010 1927 NA-27 LINE SERVICEWORKER-P.T.-IPERS TOTAL PART TIME EMPLOYEES 61030 Seasonal Employee Expense FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 73,456 1.00 75,582 1.O0 1.O0 54,415 1.00 54,624 1.O0 1.00 46,284 1.00 50,060 1.00 1.O0 36,711 I.O0 38,147 1.00 1.00 37,590 1.00 39,939 1.00 3.00 106,283 3.00 112,184 3.00 2.00 61,169 2.00 69,436 2.00 1.00 30,931 3.00 84,431 3.00 14.00 531,270 13.00 439,972 10.00 2.24 75,137 2.24 78,288 2.24 0.75 23,199 2.98 80,793 2.98 86~093 2.98 5.97 179,129 5.22 164,381 5.22 O10 0896 NA-11 LABORER-PARK-AIRPORT-SEASONAL 0.23 3,629 0.23 3,817 0.23 TOTAL SEASONALE~PLQYEES 0.23 3,629 0.23 3,817 0.23 TOTAL AIRPORT 20.20 714,O28 18.45 608,170 15.45 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS Airport Administration-FT 51100 61010 010 3250 51100 61010 010 0460 51100 61010 010 1995 GE-41 AIRPORT MANAGER GE-27 STENOGRAPHER GE-36 OPER/MAINT.SUPVSR-AIRPORT Total GE-24 SECRETARY-PARTTIME Total Airport Administration*PT 51100 61020 010 0236 Airport Operations.FT 51400 61010 010 2525 51400 61010 010 2205 51400 61010 010 51400 61010 010 1875 GD-IO MECHANIC GD-06 MAINTENANCEWORKER SECURITY PERSONNEL-LEO NA-13 AIRPORT OPER SPECIALIST-112 Total Airport Operations-Seasonal and Part-Time 51400 61020 010 SECURITY PERSONNEL-LEO 51400 61030 010 0892 NA-03 LABORER-PART-TiME-RECR. Total Terminal, Building Maintenance 51700 61010 010 2205 GD-06 MAINTENANCEWORKER Total FBO Oper~ion-FT 51200 61010 010 1875 61200 61010 010 1925 GE-33 FBO SUPERVISOR GE-27 LINE SERVICEWORKER Total FBO Operation-PT FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1,00 73,456 1.00 75,582 1.00 1.00 36,711 1.00 38,147 1.OO 1.O0 54,415 1.00 54,624 1.00 3.00 164,582 3.00 168,353 3.00 0 0.20 6,074 0.20 6,103 0.20 0.20 6,074 0,20 6,103 0.20 0 1.O0 37,590 1.00 39,939 1.00 2.00 71,312 2.00 75,391 2.00 1.00 30,931 3.00 84,431 3.00 88,419 3.00 7.00 224,264 6.OO 203,749 0.75 23,199 0.23 3,629 0.23 3,817 0.98 26,828 0.23 3,817 1.00 34,971 1.00 36,793 1.00 34,971 1.00 36,793 1.00 46,284 1.00 50,060 1.00 2.00 61,169 2.00 69,430 2.00 3.00 107,453 3.00 119,496 6.00 0 0.23 0.23 0 1.00 1.00 O 3.00 0 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 51200 51200 61020 010 1927 61020 010 0236 NA-27 LINE SERVICEWORKER-P,T.-IPERS GE-24 SECRETARY-PARTTIME Total TOTAL AIRPORT DEPARTMENT 2.98 80,793 2~98 B6,093 2.04 69,063 2.04 72,185 5.02 149,856 5.02 158,278 20.20 714,028 18.45 696,589 2.98 2.04 5.02 18.45 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Building Code Mechanical- Electrical Code City Hall City Hall Annex Sum of Fund Account Account Title Admin Enforcement Plumbing Code Enforcement Maintenance Maintenance Activities Bufldinq Safety Department 57 010 61010 FULL-TIME EMPLOYEES 88,681 108,608 87,756 87,268 372,313 010 61030 SEASONAL EMPLOYEES 010 61050 OVERTIME PAY 010 61310 IPERS 5,099 6,245 4,931 5,017 21,292 010 61320 SOCIAL SECURITY 6,784 8,308 6,560 6,676 28,328 010 61410 HEALTH INSURANCE 17,972 19,970 15,975 15,976 69,893 010 61430 WORKMENS' COMPENSATION 199 418 334 334 1,285 010 61450 LIFE INSURANCE 178 217 171 174 740 010 61620 SAFETY EQUIPMENT 100 100 200 010 61650 EMPLOYEE PHYSICALS 650 650 Total Wages and Benefits 119,563 143,866 115,727 115,545 494,701 010 62010 OFFICE SUPPLIES 1,653 1,653 010 62030 POSTAGE AND SHIPPING 477 150 625 387 1,639 010 62061 DP EQUIP. MAINT CONTRACTS 2,099 2,099 010 62090 PRINTING & BINDING 235 400 260 250 1,145 010 62110 COPYING/REPRODUCTION 587 75 20 30 712 010 62130 LEGAL NOTICES & ADS 133 133 010 62170 SUBSCRiPTIONS-BOOKS-MAPS 1,000 1,000 010 62190 DUES & MEMBERSHIPS 1,352 1,352 010 62310 TRAVEL-CONFERENCES 3,500 3,500 010 62320 TRAVEL-CiTY BUSINESS 600 600 010 62340 MILEAGE/LOCAL TRANSP 369 185 369 923 010 62360 EDUCATION & TRAINING 3,000 3,000 3,000 3,000 12,000 010 62411 UTILITY EXP-ELECTRIClty 19,993 6,755 26,748 540 62411 UTILITY EXP-ELECTRICITY 1,010 1,010 010 62412 UTILITY EXP-GAS 7,669 2,080 9,749 540 62412 UTILITY EXP-GAS 311 311 010 62414 UTILITY EXP-FUEL OIL 37 37 540 62414 UTILITY EXP-FUEL OIL 6 6 010 62415 UTILITY EXPENSE STORMWATR 34,307 34,307 010 62421 TELEPHONE 1,155 1,265 1,111 600 2,887 699 7,717 540 62421 TELEPHONE 105 105 010 62431 PROPERTY MAINTENANCE 21,860 4,745 26,605 540 62431 PROPERTY MAINTENANCE 7,780 7,780 010 62432 PROPERTY MAINT ~NSURED 010 62433 CUSTODIAL SERVICES I ~' 25,724 8,484 34,208 Explanation of Significant Expenditures City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Building Code Mechanical- Electrical Code City Hall City Hall Annex Sum of Fund Account Account Title Admin Enforcement Plumbing Code Enforcement Maintenance Maintenance Activities Explanation of Significant Expenditures Buildinq Safety Department 57 540 62433 CUSTODIAL SERVICES 1,672 1,672 010 62434 HVAC MAINTENANCE 540 62434 HVAC MAINTENANCE 1,160 1,160 762 762 010 62441 INSURANCE, PROPERTY 75 2,200 1,300 3,575 540 62441 INSURANCE, PROPERTY 200 200 010 62442 BOILER INSURANCE 367 100 467 540 62442 BOILER INSURANCE 15 15 010 62443 GENERAL LiABILiTY INS 715 1,833 1,593 1,636 5,777 540 62443 GENERAL LIABILITY INS 010 62511 FUEL, MOTOR VEHICLE 592 613 479 1,684 010 62521 MOTOR VEHICLE MAINT. 518 304 1,303 2,125 010 62528 MOTOR VEH. MAINT. OUTSOUR 674 674 010 82611 MACH/EQUIP MAINTENANCE 300 300 010 62614 EQUIP MAINT CONTRACT 498 5,560 533 6,591 540 62614 EQUIP MAINT CONTRACT 79 79 010 62663 SOFTWARE LICENSE EXP 9,990 9,990 010 62664 LICENSE FEES 75 75 010 62665 FALSE ALARM CHARGES 350 117 467 540 62665 FALSE ALARM CHARGES 18 18 010 62671 MISC. OPERATING SUPPLIES 320 100 . 175 2,000 887 3,482 540 62671 MISC. OPERATING SUPPLIES 447 447 010 62731 MISCELLANEOUS SERVICES 4,000 197 4,197 540 62761 PAY TO OTHER AGENCY 39 39 010 62732 TEMP HELP\CONTRACT SERV. 2,400 2.400 010 62741 BUILDING DEMOLITION To.~al Supplies and Services 29,271 12,522 7,811 9.401 122,992 39.538 221,535 010 71110 MISC. OFFICE EQUIPMENT 010 71123 SOFTWARE 38,000 38.000 Permits Plus Total Machinery and Equipmem 38,000 38,000 Total 9uilding Safety Department 57 186.834 156.388 123.538 124,946 122.992 39.538 754,236 -19- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Building Mechanical- Electrical Code Plumbing Code City Hall Sum of Account Account Title Admin Enforcement Code Enforcement Maintenance Activities Budget Total Building Services Department - 57 General Fund 42301 BUILDING PERMITS 407,000 407,000 407,000 42303 PLUMBING PERMITS 54.525 54.525 54,525 42307 ELECTRICAL PERMITS 68,200 68,200 68.200 42309 MECHANICAL PERMITS 44,925 44,925 44,925 44732 PLAN CHECK FEES 10,000 10,000 10,000 Check Figure Explanation of Significant Revenues TOTAL Building Safety Division 417,000 99,450 68,200 584.650 584.650 -20- ~ ~ 0o ~ ~ 0o rn ~rn o ~ %o~ ~ ;:om Z *m 0 o m .-.-~ t4~ ~ PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Building Services City Hall Maintenance BUDGET SUMMARY Expenditure Summary Supplies and Services Capital Outlay TOTAL BUDGET Funding Budget General Fund PERFORMANCE MEASURES Custodial care - days Pest control treatments Boiler service Area rug and runner service Clean windows FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $89,674 $89,674 $89,674 $87,538 $87,538 $82,720 $82,720 $82,720 $132,017 $ 132,017 $ 132,017 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5/week 5/week 5/week 5/week 5/week Monthly Monthly Monthly Monthly Monthly Weekly Weekly Weekly Weekly Weekly in season in season in season in season in season Biweekly Weekly Biweekly Biweekly Weekly Biennially Biennially Biennially Biennially Biennially Building Services City Hall Maintenance -26- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Building Services City Hall Annex Maintenance BUDGET SUMMARY Expenditure Summary Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Cable TV Fund TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM~D $29,613 $39,027 $32,410 $36,166 11,410 , 7,000 $41,023 $39,027 $32,410 $43,166 $30,083 $28,166 $28,246 $30,722 10,940 10,861 4,164 12,444 $41,023 $39,027 $32,410 $43,166 PERFORMANCE MEASURES Custodial care - days Pest control treatments Boiler service Fire/burglar alarm service Air conditioning service Carpet cleaning Area rug and runner service Clean windows Exercise generator Generator service FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5/week 5/week 5/week 5/week 5/week Monthly Bi-monthly Bi-monthly Bi-monthly Bi-monthly Weekly Weekly in Weekly Weekly Weekly in in season season in season in season season Annually Annually Annually Annually Annually + on-call + on-call + on-call + on-call + on-cell Annually + Annually + Annually + Annually + Annually + monthly bi-monthly bi-monthly bi-monthly bi-monthly filter filter filter filter filter change as change change change change needed Annually Annually Annually Annually Annually Biweekly Bi-weekly Biweekly Biweekly Bi-weekIy Annually Annually Annually Annually Annually Weekly Monthly Monthly Monthly Monthly Annually Quarterly Quarterly Quarterly Quarterly Building Services .City Hall Annex Maintenance -27- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 57 BUILDING SAFETY DEPARTMENT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 5800 010 5450 010 8875 010 5350 GE-38 BUILDING SAFETY MANAGER GE-34 INSPECTOR II GE-26 PERMIT CLERK OE-17 INSPECTOR I - GENERALIST TOTAL FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 60,886 1.00 66,108 1.00 3.00 156,686 5.00 268,410 5.00 1.00 34,798 1.00 35,795 1.00 2.00 89,178 7.00 341,548 7.00 370,313 7.00 TOTAL BUILDING SAFETY DEPT. 7.00 341,548 7.00 370,313 7.00 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET ~ rE BUDGET Building Services Administration 57100 61010 010 5800 57100 51010 O10 8875 GE-38 BUILDING SAFETY MANAGER GE-26 PERMIT CLERK Total Building Inspections 57400 61010 010 5350 OE-17 INSPECTOR I - GENERALIST 57400 61010 010 5800 GE-38 BUILDING SAFETY MANAGER 57400 61010 010 5450 GE-34 INSPECTOR II Total PlumbinglMechanicallnspections 57700 61010 010 5350 57700 61010 010 5450 Electricallnspectlons 57200 61010 010 5450 57200 61010 010 5350 OE-17 INSPECTOR I - GENERALIST GE-34 INSPECTOR II Total GE-34 INSPECTOR II OE-17 INSPECTOR I - GENERALIST Total O.80 48,709 0.80 52,886 0.80 1.00 34,798 1.OO 38,795 1.00 1.80 83,507 1.80 88,681 0.80 35,671 0.20 12,177 0.20 13,222 1.00 52,860 1.80 95,386 2.00 100,708 2.00 108,608 0.60 26,753 0.60 31,280 1.OO 49,411 1.00 54,210 1.60 76,164 1.60 85,490 1.O0 54,415 1,00 55,988 0.60 26,753 0.60 31,546 1.60 81,168 1.60 87,534 1.80 O 0.20 1.80 2.00 0 0.60 1 .O0 1,60 0 1.00 O.60 1.60 0 TOTAL BUILDING SERVICES DEPT. 7.00 341,548 7.00 370,312 7.00 0 City ~t~buque Depar'fl~ent Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Cable TV Explanation of Significant Expenditures Cable TV Department 75 540 61010 FULL-TIME EMPLOYEES 108,850 Cable Fran. Adm. & Video Prod. Asst, 540 61020 PART-TIME EMPLOYEES 1,371 Video Camera Operators 540 61050 OVERTIME PAY 2,048 540 61310 IPERS 6,377 540 61320 SOCIAL SECURITY 8,589 540 61410 HEALTH INSURANCE 20,219 540 61430 WORKMENS' COMPENSATION 102 540 61450 LIFE INSURANCE 217 147,773 253 Total Wages and Benefits 540 62010 OFFICE SUPPLIES 540 62030 POSTAGE AND SHIPPING 480 540 62050 OFFICE EQUIPMENT MAINT 224 540 62061 DP EQUIP. MAINT CONTRACTS 882 540 62090 PRINTING & BINDING 329 540 62110 COPYING/REPRODUCTION 620 540 62130 LEGAL NOTICES & ADS 100 540 62140 PROMOTION 687 540 62170 SUBSCRIPTIONS-BOOKS-MAPS 4,574 Subs. for C.F.A, & 2 Cable Commissions 540 62190 DUES & MEMBERSHIPS 906 540 62310 TRAVEL-CONFERENCES 2,800 AnnUal NATOA Nat'l Conf., small regional 540 62320 TRAVEL-CITY BUSINESS 205 540 62340 MILEAGE/LOCAL TRANSP 207 540 62360 EDUCATION & TRAINING 2,507 540 62421 TELEPHONE 673 540 62431 PROPERTY MAINTENANCE 612 540 62441 INSURANCE, PROPERTY 2,000 540 62443 GENERAL LIABILITY INS 1,475 540 62511 FUEL, MOTOR VEHICLE 139 540 62521 MOTOR VEHICLE MAINT, 259 540 62528 MOTOR VEH. MAINT. OUTSOUR 100 540 62611 MACH/EQUIP MAINTENANCE 601 540 62671 MISC. OPERATING SUPPLIES 1,081 540 62713 LEGAL SERVICES 20,000 Federal & State LegRI Battles, Misc. legal 540 62716 CONSULTANT SERVICES 540 62727 FINANCIAL SERVICE FEES 540 62731 MISCELLANEOUS SERVICES 3,217 City o uque Department Operating EXpenditure Budget by Activity FY 2004 Fund Account Account Title Cable TV Cable TV Department 75 Explanation of Significant Expenditures 540 62732 TEMP HELP\CONTRACT SERV. 540 62747 MACH/EQUIPMENT RENTAL 826 540 63314 PAYROLL OVERHEAD Total Supplies and Services 435 46,192 540 71123 SOFTWARE 253 540 71222 CRT WORKSTATIONS 540 72412 CABLE TV RELATED EQUIP Total Machinery and Equipment 15,000 15,253 TV/AV/Test Equipment Replacement 540 91010 TO GENERAL 100,573 540 91410 TO VISION IOWA CONSTR FD 540 91660 TO HEALTH INS RESERVE Total Transfers Out Total Cable TV Department 75 100,573 309,791 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Cable TV Explanation of Significant Revenues Cable TV Division - 75 Cable TV Fund - 540 42345 CABLE FRANCHISE FEE 570000 Medlacom Rent For R.O,W. Use 52381 RENT, FIBER HUB W 3RD 300 ICN Rent for W. 3rd St. Hub 53302 MISCELLANEOUS REVENUE 600 Citizen Videotape Copies, etc. TOTAL CABLE TV FUND 570,900 PROGRAM: DEPARTMENT/DIVISION ACTIVITY: Facilities and Environment Administrative Services/Cable Cable TV BUDGETSUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Tim Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non Expense Accounts TOTAL BUDGET Funding Summary Cable TV Revenue Generated 2.00 2.00 2.00 2.00 .12 .12 .10 .10 $119,990 $126,160 $133,886 69,997 113,149 62,802 - 33,197 49,211 15,248 $156,790 $288,520 $231,936 505 520 427 $157,295 $289,040 $232,363 $157,295 $289,040 $232,363 $184,634 $608,945 $500,900 $144,788 62,540 15,253 $222,581 435 $223,016 $223,016 $570,900 PERFORMANCE MEASURES Number of meetings cablecast: City Council School Board Selected boards, commissions, special information programs and documentades County Board of Supervisors Cable workshops offered Franchise performance review FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 32 32 32 32 32 20 21 20 20 20 20 22 1 Annual 20 15 20 22 22 22 1 0 1 Annual Annual Annual 20 22 1 Annual Administrative Services/Cable TV Cable TV -33- PERFORMANCE MEASURES Regular meetings between Mediacom Cablevision of Dubuque General Manager and Cable Franchise Administrator regarding operations, consumer complaints and franchise compliance Regular meetings between Mediacom Community Access Manager and Cable Franchise Administrator to plan production and programming activities and to address related problems Meetings and presentations by Cable Franchise Administrator with school officials, faculty and students, human service and civic organizations Cable TV Regulatory Commission meetings Cable Community Teleprogramming Commission meetings Video character generator messages on Channel 8 including meeting notices, job openings, deadlines, regulations, special events, and schedules FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 8 10 10 8 8 4 5 5 10 7 10 10 10 10 5 10 10 10 25O 25+ new perweek 10 3 10 10 10 250 300 25+ new 25+ new 279 perweek perweek 300 Administrative Services/Cable TV Cable TV -34- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 75 CABLE TV FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 540 8300 GE-37 CABLE FRANCHISE ADMINISTRATOR 540 8725 GE-30 VIDEO PRODUCTION ASSISTANT TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 540 0856 NA-38 PT CAMERA OPERATOR TOTAL PART TIME EMPLOYEES TOTAL CABLETV FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 59,422 1.00 64,528 1.00 1.00 42,973 1.00 44,322 1.00 2.00 102,395 2.00 108,850 2.00 0,10 1,744 0.10 1,371 0.10 0.10 1,744 0.10 1,371 0.10 2,10 104,139 2.10 110,221 2.10 GRAND TOTALS 618.14 24,030,742 618.07 25,153,557 615.07 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Cable TV-FT 75400 75400 Cable TV-PT 75400 61010 540 8725 GE-30 VIDEO PRODUCTION ASSISTANT 61010 540 8300 GE-37 CABLE FRANCHISE ADMINISTRATOR Total 61020 540 0656 NA-38 PT CAMERA OPERATOR Total 1.00 42,973 1.00 44,322 1.00 1.00 59,422 1.00 64,528 1.00 2.00 102,395 2.00 108,850 2.00 0.10 1744 0.10 1371 0.10 0.10 1,744 0.10 1,371 0.10 0 0 TOTAL CABLE TV DIVISION 2.10 104,139 2.10 110,221 2.10 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2OO4 Fund Account Account Title City Clerk City Clerk's Office 73 Explanation of Significant Expenditures 010 61010 FULL-TIME EMPLOYEES 141,237 3 Full-time Employees 010 61050 OVERTIME PAY 010 61310 IPERS 8,121 010 61320 SOCIAL SECURITY 11,092 010 61410 HEALTH INSURANCE 29,955 010 61430 WORKMENS' COMPENSATION 130 010 61450 LIFE INSURANCE 290 010 61650 ' EMPLOYEE PHYSICALS Total Wages and Benefits 190,825 0t0 62010 OFFICE SUPPLIES 4,430 _e~0_ 62030 POSTAGE AND SHIPPING 1,712 0110 62050 OFFICE EQUIPMENT MAINT 231 010 62061 DP EQUIP. MAINT CONTRACTS 199 010 62090 PRINTING & BINDING 2,t24 010 62110 COPYING/REPRODUCTION 792 010 62120 CODE SUPPLEMENTS 6,331 010 62130 LEGAL NOTICES & ADS 010 62150 COURT COSTS 14,776 Legal notices and publication of ordinances 4,189 Recording of official documents 010 62310 TRAVEL-CONFERENCES 2,495 010 62320 TRAVEL-CITY BUSINESS 100 010 62360 EDUCATION & TRAINING 940 010 62421 TELEPHONE 1,124 010 62443 GENERAL LIABILITY INS 1,254 010 62663 SOFTWARE LICENSE EXP 5,000 Laserfiche Maintenance 010 62671 MISC. OPERATING SUPPLIES 5,384 010 62698 ELECTION EXPENSES 29,000 Election expense - every other year 010 62713 LEGAL SERVICES 3,060 Civil Service hearings 010 62731 MISCELLANEOUS SERVICES 685 010 62732 TEMP HELP\CONTRACT SERV. 010 62290 MISCELLANEOUS 010 62190 DUES & MEMBERSHIPS 2,050 Civil Service testing agency 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 525 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title City Clerk City Clerk's Office 73 Explanation of Significant Expenditures 010 62756 SPIRIT RELATED EXPENSE 260 010 62761 PAY TO OTHER AGENCY Total Supplies and Services 010 71112 TYPEWRITERS 4,500 Loras College - microfiling of official docUments 91,161 010 71124 MICRO-COMPUTER 010 71213 TABLES 010 71222 CRT WORKSTATIONS Total Machinery and Equipment 'E~tal City Clerk's Office 73 281,986 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration City Clerk's Office City Clerk BUDGET SUMMARY Personnel Summary Full-time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 3.00 3.00 FY2004 RECOM'D 3.00 $153,274 $160,471 $174,319 $191,830 46,883 89,462 53,277 96,851 744 616 150 $200,900 $250,548 $227,746 $288,681 $200,900 $250,548 $227,746 $288,681 $111,144 $127,844 $112,212 $129,108 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D City Council meetings 30 30 30 30 30 City Council special meetings 20 20 20 20 20 City Council agendas prepared 24 24 24 24 24 CD-Roms copied 360 360 360 Information requests 4,000 4,000 4,000 4,000 4,000 Complaints 500 400 400 400 400 Resolutions adopted 609 566 600 600 625 Ordinances adopted 112 86 80 80 85 Legal ads published 250 325 350 350 350 City Clerk's Office City Clerk -39- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Documents recorded 112 147 100 100 150 Council proceedings - book bound 6 9 9 9 9 Council proceedings - pages printed Street assessment notifications Claims filed Police entrance exams administered Agility tests (Police entrance) Fire entrance exams administered Agility tests (fire entrance) Promotional exams (fire) Tests Administrated Applicants Promotional exams (police) Test Administered Applicants Various Civil Service exams Civil Service public hearings conducted Nomination papers Class "B' and "C" beer permits processed Combination beer and liquor licenses processed Cigarette licenses issued Dog licenses issued 636 585 750 750 700 500 600 600 600 700 200 135 200 200 150 130 99 125 125 125 95 75 75 75 56 44 60 60 50 40 27 40 40 35 4 2 2 5 35 50 10 40 50 10 40 1 1 50 14 450 504 16 16 20 20 15 2 2 2 2 1 13 10 90 85 70 70 86 115 114 110 110 112 120 104 100 100 100 5,200 5,355 5,200 5,200 5,300 City Clerk's Office City Clerk -40- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Cat licenses issued 2,600 2,650 2,650 2,650 2,600 Bike licenses issued Total business licenses and permits (i.e., transient merchants, solicitors, peddlers, pawnbroker, pool tables, dance halls, sign erection, theatres, circus, salvage, second hand dealers 1,000 117 200 200 200 160 141 160 160 150 City elections Board and commission applications processed Meeting and worksession notices sent Civil Service Commission meetings Permits issued for parades, special events, and block parties Proclamations written City Council invocators scheduled I 1 80 65 90 90 70 50 44 50 50 46 20 18 20 20 20 85 98 120 120 125 60 55 60 60 60 24 24 24 24 24 City Clerk's Office City Clerk -41- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 73 CITY CLERK FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 9350 GE-36 CITY CLERK 010 6925 GE-29 DEPUTY CiTY CLERK 010 8875 GE-26 PERMIT CLERK TOTAL FULL TIME EMPLOYEES TOTAL CITY CLERK'S OFFICE FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 57,199 1.O0 62,327 1.00 1.00 41,079 1.00 42,420 1.O0 1.00 35~377 1.00 36~490 1.O0 3.00 133,655 3.O0 141,237 3.00 3.00 133,655 3.00 141,237 3.00 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS City Clerks Office 73100 61010 010 8875 GE-26 PERMIT CLERK 73100 61010 O10 9350 GE-38 CITY CLERK 73100 61010 O10 8925 GE-29 DEPUTY CITY CLERK Total FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2006 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 35,377 1.00 36,490 1.OO 57,199 1.00 62,327 1.00 41,079 1.00 42,420 3.00 133~655 3.00 141,237 1.00 1,00 1.00 3.00 TOTAL CITY CLERK'S OFFICE 3.00 133,655 3,00 141,237 3.00 0 0 City of Dubu~ Department Operating Expenditure Budget by Activity FY 2004 Legislation & Fund Account Account Title Policy City Council Department 70 010 61020 PART-TIME EMPLOYEES 59,000 7 FTE's 010 61310 IPERS 2,473 010 61320 SOCIAL SECURITY 1,848 010 61430 WORKMENS' COMPENSATION 57 Total Wages and Benefits 63,378 Explanation of Significant Expenditures 010 62010 OFFICE SUPPLIES 660 010 62030 POSTAGE AND SHIPPING 450 Tends to be higher in years new council members come 010 62090 PRINTING & BINDING 770 on board Projected to come down in the futura due to the 010 62110 COPYING/REPRODUCTION 2,540 paperless agenda. _0.~0 62120 CODE SUPPLEMENTS 1,640 Revenue to City Clerks office 0~10 62170 SUBSCRIPTIONS-BOOKS-MAPS 350 Na. Civic League & ICMA publications. Polk Directories. 010 62190 DUES & MEMBERSHIPS 11,650 League of IA Municipalities & Na. League of Cities Dues. 010 62290 MISCELLANEOUS 40 010 62310 TRAVEL-CONFERENCES 2,000 Travel left in FY 04 010 62320 TRAVEL-CITY BUSINESS 6,748 010 62340 MILEAGE/LOCAL TRANSP 160 010 62360 EDUCATION & TRAINING 010 62443 GENERAL LIABILITY INS 1,463 010 62662 SISTER CITY PROGRAM Cut in FY 04 010 62671 MISC. OPERATING SUPPLIES 3,425 AT&T Internet charges for 7 Council members 010 62731 MISCELLANEOUS SERVICES 8,670 Annual Goal Setting Costs 010 62761 PAY TO OTHER AGENCY Total Supplies and S~rvices 40,566 Every other year, Human Relations Conf. election expense) (off years of 010 71212 SIDE CHAIRS 010 71214 FILES 150 Total Machinery and Equipment Total City Council Department 70 150 104,094. PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration City Council Legislation and Policy BUDGET SUMMARY Personnel Summary Par~-time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 2000 FY 2001 FY 2002 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET REVISED RECOM'D 7.0 7.0 7.0 $ 56,178 $ 69,737 $ 63,374 66,241 51,621 71,679 135 425 $122,420 $111,493 $134,478 $122,420 $111,493 $135,478 7.0 $ 63,378 58,716 150 $122,244 $122,244 City Council Legislation and Policy -45- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 70 CITY COUNCIL FD JC WP-GR JOB CLASS 61020 Part Time Employee Expense 010 017§ NA-21 MAYOR 010 0012 NA-20 COUNCIL MEMBER TOTAL PART TIME EMPLOYEES TOTAL CITY COUNCIL FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 11,000 1.00 11,000 1.00 6.00 48,000 6.00 48r000 6.00 7.00 59,000 7.00 59,000 7.00 7.00 59,000 7.00 59,000 7.00 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS City Council 70100 61020 70100 61020 FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 010 0175 NA-21 MAYOR 010 0012 NA-20 COUNCIL MEMBER Total 1.00 11,000 1.00 11,000 6.00 48,000 6.00 48,000 7.00 59,000 7.00 59,000 1.00 6.00 7.00 TOTAL CITY COUNCIL 7.00 59,000 7.00 59,000 7,00 0 0 City of Dubuque ~l~ Department Operating Expenditure Budget by Activity FY 2004 Neighborhood Sum of Fund Account Account Title Management Public Info Budget Personnel Dev, Activities Explanation of Significant Expenditures 10 FTE's 3 Payouts budgeted in FY 04 City Mana.qer's Office 72 010 61010 FULL-TIME EMPLOYEES 258,895 78,726 164,215 501,836 210 61010 FULL-TiME EMPLOYEES 56,257 56,257 540 61010 FULL-TiME EMPLOYEES 6,340 47,153 53,493 010 61030 SEASONAL EMPLOYEES 010 61050 OVERTIME PAY 3,000 2,000 5,000 540 61050 OVERTIME PAY 350 350 010 61094 RETIREMENT PAYOUT 30,000 30,000 010 61310 IPERS 14,601 4,553 9,443 28,597 210 61310 IPERS 3,235 3,235 540 61310 IPERS 365 2,731 3,096 010 61320 SOCIAL SECURITY 17,880 6,057 12,562 36,499 210 61320 SOCIAL SECURITY 4,304 4,304 540 61320 SOCIAL SECURITY 485 3,634 4,119 010 61410 HEALTH INSURANCE 38,440 9,984 29,954 78,378 210 61410 HEALTH INSURANCE 8,165 8,165 540 61410 HEALTH INSURANCE 1,487 10,108 11,595 010 61413 ADMINISTRATION COSTS 6,200 6,200 010 61430 WORKMENS' COMPENSATION 232 86 148 466 210 61430 WORKMENS' COMPENSATION 49 49 540 61430 WORKMENS' COMPENSATION 4 43 47 010 61450 LIFE INSURANCE 451 158 328 937 210 61450 . LIFE INSURANCE 113 113 540 61450 LIFE INSURANCE 10 95 105 010 61470 UNEMPLOYMENT INSURANCE 15,000 15,000 010 61645 CAR ALLOWANCE 5,150 5,150 010 61650 EMPLOYEE PHYSICALS 125 300 425 Total Wages and Benefits 010 62010 OFFICE SUPPLIES 210 62010 OFFICE SUPPLIES 64,114 72,123 347,465 101,564 268,150 853,416 4,040 567 2,153 6,760 Office supplies & printertoners 100 100 540 62010 OFFICE SUPPLIES 200 200 -48- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Neighborhood Sum of Fund Account Account Title Management / Public Info Budget Personnel Dev. Activities Explanation of Significant Expenditures City Mana,qer's Office 72 010 62030 POSTAGE AND SHIPPING 1,785 50 3,655 5,490 Applicant package shipping & other misc mailing 210 62030 POSTAGE AND SHIPPING 600 600 Neighborhood newsletter & resource material For Public Information Postage. May Decrease 540 62030 POSTAGE AND SHIPPING 15,250 15,250 Based on City Focus Format. 010 62050 OFFICE EQUIPMENT MAINT 790 330 1,120 010 62061 DP EQUIP. MAINT CONTRACT~ 4,481 199 4,680 540 62061 DP EQUIP. MAINT CONTRACTS 1,311 1,311 010 62090 PRINTING & BINDING 795 500 2,688 3,983 210 62090 PRINTING & BINDING 1,500 1,500 For Public Information Printing. May Decrease 540 62090 PRINTING & BINDING 22,301 22,301 Based on City Focus Format. 010 62110 COPYING/REPRODUCTION 3.820 320 8,376 12,516 210 62110 COPYING/REPRODUCTION 200 200 540 62110 COPYING/REPRODUCTION 1,280 1,280 010 62130 LEGAL NOTICES & ADS 300 830 570 1,700 Ads for vacant positions 540 62140 PROMOTION 2,800 2,800 IA Code Supplements,Kiplinger Letter, TH Des Moines Register and IA Code every other year. 010 62170 SUBSCRIPTIONS-BOOKS-MAP,' 3,055 50 4,865 7,970 Bargaining & personnel notices. 540 62170 SUBSCRIPTIONS-BOOKS-MAPS 150 150 ICMA, IA City/County Mgr, Na. Civic League, Rotary & Chamber of Commerce. IA PELRA & 010 62190 DUES & MEMBERSHIPS 2,270 767 3,037 NPELRA Memberships. 210 62190 DUES & MEMBERSHIPS 50 50 540 62190 DUES & MEMBERSHIPS 450 450 010 62201 PUBLIC OFFICIAL LIAB INS 499 499 010 62202 OFFICERS BOND 325 325 650 City Manager & Asst. City Manager Bonds 010 62290 MISCELLANEOUS 2,080 991 3,071 Flowers/Coffee/Catering - Eliminated FY 04 540 62290 MISCELLANEOUS 165 165 010 62310 TRAVEL-CONFERENCES 10,340 1,450 2,229 14,019 Unfunded in FY04 210 62310 TRAVEL-CONFERENCES 1,000 1,000 Unfunded in FY 04 -49- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Neighborhood Sum of Fund Account Account Title Management Public Info Budget Personnel Der, Activities City Manager's Office 72 Explanation of Significant Expenditures 540 62310 TRAVEL-CONFERENCES 1,750 1,750 Unfunded in FY 04 010 62320 TRAVEL-CITY BUSINESS 3,075 250 723 4,048 Official City Business travel 540 62320 TRAVEL-CITY BUSINESS 205 205 010 62340 MILEAGE/LOCAL TRANSP 990 990 540 62340 MILEAGE/LOCAL TRANSP 450 450 Dale Carnegie, customer service training, college 010 62360 EDUCATION & TRAINING 4,454 250 684 5,388 course reimb. / Unfunded in FY 04 210 62360 EDUCATION & TRAINING 500 500 540 62360 EDUCATION & TRAINING 350 350 010 62421 TELEPHONE 2,305 168 1,029 3,502 6 Lines & 2 cell phones in Mgr Office 210 62421 TELEPHONE 200 200 540 62421 TELEPHONE 1,450 1,450 010 62441 INSURANCE, PROPERTY 75 75 010 62443 GENERAL LIABILITY INS 1,792 644 1,125 3,561 210 62443 GENERAL LIABILITY INS 381 381 540 62443 GENERAL LIABILITY INS 43 700 743 010 62660 DATA PROCESSING 420 3,363 3,783 010 62663 SOFTWARE LICENSE EXP 6,220 6,220 Laserfiche license expense 010 62669 PROGRAMMING 500 500 010 62671 MISC. OPERATING SUPPLIES 200 200 400 210 62671 MISC. OPERATING SUPPLIES 100 100 540 62671 MISC. OPERATING SUPPLIES 7,500 7,500 City Expo expense 010 62697 LABOR RELATIONS 3,000 3,000 Annual Strategic Planning sesssion with 010 62716 CONSULTANT SERVICES 20,000 20,000 department managers / Unfunded in FY 04 Website operating budget cost, Employee Assistance program, safety training, drug & 010 62731 MISCELLANEOUS SERVICES 10,200 15,613 25,813 alcohol testing, 540 62731 MISCELLANEOUS SERVICES 4,000 4,000 210 62755 LEADERSHIP TRAINING 5,000 5,000 Employee luncheon, pins & service awards / 010 62756 SPIRIT RELATED EXPENSE 7,269 7,269 Unfunded in FY 04 -50- City of Dubuque Department Operating Expenditure Budget bY Activity FY 2004 Neighborhood Sum of Fund Account Account Title Management Public Info Budget Personnel Dev. Activities Explanation of Significant Expenditures City Mana.qer's Office 72 Convention Visitor's Bureau Loan to be paid over 010 62764 LOANS 350.000 350,000 10 years 210 62834 SERVICES FROM PLANNING 13.000 13.000 Total Supplies and Services 440,629 60,312 6,599 52,859 22,631 583,030 010 71123 SOF']'VVARE 200 200 Total Machinery and Equipment 200 200 Total City Mananger's Office 72 788,[:)94 124,426 108,363 321 009 94,754 1,436,646 -51- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Sum of Account Account Title Management Budget Personnel Activities Explanation of Significant Revenues City Managers Office - 72 General Fund 59450 FR WATER UTILITY 29,166 8,800 18,704 56,670 59460 FR WPC OPERATING 38,039 11.477 24,394 73,910 59470 FR REFUSE COLLECTION 22,402 6,759 14,366 43,527 59490 FR PARKING OPERATING 6,325 1,908 4,056 12,289 59940 FR DMASWA 8,785 2.651 5,634 17,070 TOTAL CITY MANAGER'S OFF[CE 104,717 31,595 67,154 203,466 Overhead Factor for Enterprise Funds Based on their Operating Expense as a Percent of Total City Wide Operating Expense -52- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration City Manager's Office Management BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents 4.00 4.00 4.00 4.00 Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET $284,582 $313,111 $311,323 $342,003 111,567 103,226 94,004 460,012' 6,356 2,048 $402,504 $418,385 $405,327: $802,015 Funding Summary Cable TVFund General Fund TOTAL BUDGET $ 6,794 $ 7,872 $ 7,655 $ 8,540 395,711 410,513 397,672 793,475 $402,504 $418,385 $405,327 $802,015 Revenue Generated $ 86,439 $ 92,985 $ 94,617 $104,717 *CVB Lean - Marketing $350,000 City Manager's Office Management -53- PROGRAM: DEPARTMENT/DiVISION: ACTIVITY: Administration City Manager's Office Public Information BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary Cable TV Fund General Fund TOTAL BUDGET FY2001 FY2002 FY2003 ACTUAL ACTUAL BUDGET 1.00 1.00 1.00 $ 46,910 $ 50,112 $ 56,541 61,323 53,604 57,806 $108,233 $103,715 $114,347 $ 86,898 $103,715 $114,347 21,335 $108,233 $103,715 $114,347 FY 2003 REVISED FY2004 RECOM'D 1.00 $ 62,622 60,312 $122,934 $122.934 $122,934 PERFORMANCE MEASURES City Focus quarterly newsletter (issued in July, October, January, April) (Copies issued) Spirit Times (Editor) (Biweekly employee newsletter) News re[eases Other publications for public information Stormwater Utility Special events Ribbon Cuttings, receptions, etc. City Speakers Bureau presentations Facility tours "Memory Books" for retidng employees City Manager's Office FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4 issues 4 issues 4 issues 4 issues 6 issues 25,500 25,500 25,000 25,500 26 26 26 26 26 75 67 75 70 70 1 I 1 1 I 10 20 25 25 25 25 18 20 20 20 10 10 10 10 10 15 12 15 15 15 -54- Publiclnformation PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration City Manager's Office Administrative Services/Budget BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 $ 95,216 $ 99,888 $108,499 $118,331 12,496 15,245 14,443 14,609 820 232 200 200 $108,532 $115,366 $123,142 $133,140 $108,532 $115,366 $123,142 $133,140 $ 24,484 $ 24,484 $ 29,549 $133,140 City Manager's Office Administrative Services/Budget -55- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration City Manager's Office Personnel BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 3.00 3.00 3.00 $168,836 $186,786 $216,597 50,646 52,752 62,992 823 1,063 $220,306 $239,600 $279,589 $220,306 $239,600 $279,589 $220,306 $239,600 $279,589 $318,402 $59,220 $ 60,996 FY 2004 RECOM'D 3.00 $234,308 67,559 $301,867 $301,867 $301,867 $ 54,224 FY 200t FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL Response time to employee 24 24 information requests (hours) Completion date of collective 2/00 3/02 bargaining Response time to job audit 30 30 requests (days) FY 2003 FY 2003 BUDGET REVISED 24 24 N/A N/A 30 30 FY 2004 RECOM'D 24 3/04 3O City Manager's Office -56- Personnel PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment City Manager's Office Neighborhood Development BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Machinew and Equipment TOTAL BUDGET Funding Summary Community Development Block Grant Fund FY2001 FY2002 FY 2003 ACTUAL ACTUAL BUDGET 1.00 1.00 1.00 $53,664 $62,842 $65,152 18,891 18,414 21,750 1,334 $72,556 $82,414 $86,902 $72,556 $82,590 $86,902 FY2003 REVISED FY2004 RECOM'D 1.00 $72,123 22,631 $94,754 $94,754 PERFORMANCE MEASURES Neighborhood leadership training sessions Facilitate Neighborhood Association planning process Neighborhood projects City newsletters produCed Neighborhood guides written Cmss-depadmenta[ projects Neighborhood organizations assisted FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 8 1 5 I 1 1 8 8 8 6 8 6 6 I I I 1 6 6 6 8 6 6 7 7 8 City Manager's Office .Neighborhood Development -$7- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 72 CITY MANAGER'S OFFICE FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 9900 E-04 CITY MANAGER 010 9250 GE-44 ADMINISTRATIVE SERVICES MGR 010 9250 GE-42 BUDGET DIRECTOR 010 9375 GE-44 ASSISTANT CITY MANAGER 010 9300 GE-41 HUMAN SERVICES MANAGER 210 5100 GE-35 NEIGHBORHOOD DEVELOP SPEC. 010 9100 GE-33 PERSONNEL ASSISTANT 540 8400 GE~32 PUBLIC INFORMATION OFFICER 010 8825 GE-30 OFFICE MANAGER 540 8825 GE-30 OFFICE MANAGER 540 0520 GE-29 DESKTOP PUBLISHING SPECIALIST 010 0225 GE-24 SECRETARY TOTAL FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 110,147 1.00 115,470 1.00 1.00 87,666 0.50 47,857 0.50 31,325 1.00 1.00 70,282 1.00 76,288 1.00 1.00 73,638 1.00 79,922 1.00 1.00 51,824 1.00 56,257 1.00 1.00 51,588 1.00 53,084 1.00 1.00 44,430 1.00 47,153 1.00 0.85 33,103 0.85 35,928 0.85 0.15 5,842 0.15 6,340 0.15 1.00 40,048 2.00 58,158 2.00 62~418 2,00 11.00 626,726 10.00 612,042 10.00 TOTAL CITY MANAGER'S OFFICE 11.00 626,726 10.00 612,042 10.00 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Management-General Fund 721OO 61010 010 9900 E-O4 CITY MANAGER 1.OO 110,147 1.00 115,470 1.00 72100 61010 O10 9250 GE-44 ASSISTANT CITY MANAGER 1.00 70,282 1.00 76,288 1.00 72100 61010 010 0225 GE-24 SECRETARY 1.00 30,339 1.00 31,209 1,00 72100 61010 010 8825 GE-30 OFFICE MANAGER 0.85 33,103 0.85 35,928 0.85 Total 3.85 243,B71 3.85 258,895 3.85 0 Management-Cable TV Fund 72103 61010 540 8825 GE-30 OFFICE MANAGER 0.15 5,842 0.15 6,340 0.15 Total 0.15 5,842 0.15 6,340 0.15 O Nelghborhood Development 72200 61010 210 5100 GE-35 NEIGHBORHOOD DEVELOP SPEC. 1.00 51,824 1.00 56,257 1.00 Total 1.00 51,824 1.00 56,257 1.00 0 Budget/Administrative Services 72400 61010 010 9250 72400 61010 010 9250 GE-42 BUDGET DIRECTOR GE-44 ADMINISTRATIVE SERVICES MGR Total 0.50 31,325 1.00 87,666 0.50 47,857 1.00 1.00 87,666 1.00 79,182 1.00 0 Desktop Publishing 72501 61010 540 0520 GE-29 DESKTOP PUBLISHING SPECIALIST Total 1.00 40,048 1.00 40,048 0.00 O 0.00 Personnel/Human Services 72700 61010 010 72700 61010 010 72700 61010 010 0225 GE-24 SECRETARY 9300 GE-41 HUMAN SERVICES MANAGER 9100 GE-33 PERSONNEL ASSISTANT Total 1.00 27,819 1.00 31,209 1.00 1.00 73,638 1.00 79,922 1.00 1.00 51,588 1.00 53,084 1.O0 3.00 153,O45 3.00 164,215 3.O0 O CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Publiclnformation 7~301 81010 540 8400 GE-32 PUBLIC INFORMATION OFFICER Total 1.00 43,440 1.00 47,153 1.00 43,440 1.00 47,153 1.00 1,00 0 TOTAL CITY MANAGER'S OFFICE 11.00 625,736 10.00 612,042 I0.00 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Buildlng Self- Fund Account Account Title Admin Maint. Ice Events Promotion Concessions Sum of Activities Civic Center Department 32 Explanation of Significant Expenditures 010 61010 FULL-TIME EMPLOYEES 105,947 115,810 28,872 124,789 46,328 421,746 9 FT employees 010 61020 PART-TIME EMPLOYEES 4,814 42,043 45,328 27,105 119,290 7.03 FTE 010 61021 PART-TIME REIMBURSABLE 8.719 67,300 76.019 4.69 FTE 010 61050 OVERTIME PAY 600 1,600 2.200 010 61071 HOLIDAY PAY-OVERTIME 010 61092 VACATION PAYOFF 010 61310 IPERS 6,092 6,850 1,660 11,191 3,420 29.213 5.75% of some salanes 010 61320 SOCIAL SECURITY 8,105 9,227 6,091 18,164 5,618 47.205 7.65% of salades 010 61410 HEALTH INSURANCE 20.956 24.774 7,433 27,252 9,910 90.325 $910.02 per month per employee 010 61430 WORKMENS' COMPENSATION 96 512 615 1,025 313 2.561 010 61450 LIFE INSURANCE 212 232 58 250 93 845 010 61470 UNEMPLOYMENT INSURANCE 010 61620 SAFETY EQUIPMENT 100 100 200 010 61650 EMPLOYEE PHYSICALS 010 61660 EMPLOYEE MOVING EXPENSE Total Wages and Benefits 141,408 162,319 96,191 296,899 92,787 789.604 010 82010 OFFICE SUPPLIES 810 814 120 1 744 010 62011 UNIFORM PURCHASEJMAINT, 100 75 400 400 975 010 62030 POSTAGE AND SHIPPING 640 100 50 1,383 1,353 3.426 regular mail, plus promotional mailings 010 62060 O/E MAINT CONTRACTS 710 710 010 62061 DP EQUIP. MAINT CONTRACTS 4,397 010 62090 PRINTING & BINDING 600 2,460 4.397 3.060 printing for promotions 010 62110 COPYING/REPRODUCTiON 150 150 010 62130 LEGAL NOTICES & ADS 350 275 625 010 62140 PROMOTION 3,000 25.069 28,069 promotion for self and ce-promoted events 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 375 375 010 62190 DUES & MEMBERSHIPS 400 50 010 62230 SALES TAX 5,003 450 5.003 sales tax on public skating and ice rental 010 62240 REFUNDS 010 62247 DRAM SHOP INSURANCE 7,175 7.175 IAAM conference for manager to a[tend and 010 62320 TRAVEL-CITY BUSINESS 2.400 2.400 recruit events 010 62340 MILEAGE/LOCAL TRANSP 010 62341 TRANSPORTATION-C,C. 3.000 3.000 for performers of self promoted events 010 62342 LODGING-C.C. RELATED =XP 1,000 1 000 for performers of self promoted even[s -61- City of Dubuque Department Operating Expenditure Budget by Activity FY 2OO4 Building Self- Fund Account Account Title Admin Maint, Ice Events Promotion Concessions Sum of Activities Explanation of Significant Expenditures Civic Center Department 32 010 62360 EDUCATION & TRAINING 010 62411 UTILITY EXP-ELECTRICITY 34,082 59,021 22,333 115,436 010 62412 UTILITY EXP-GAS 6,781 19,650 3,332 29,763 010 62418 UTILITY EXP-REFUSE 3,495 3,495 trash dumpster 010 62421 TELEPHONE 13,043 1,000 5,000 19,043 010 62431 PROPERTY MAINTENANCE 10,000 10,000 010 62433 CUSTODIAL SERVICES 332 332 010 62434 HVAC MAINTENANCE 11,757 3,000 14,757 outsourced repairs 010 62435 ELEVATOR MAINTENANCE 315 315 010 62441 INSURANCE, PROPERTY 75 10,000 10,075 010 62442 BOILER INSURANCE 10,453 10,453 010 62443 GENERAL LIABILITY INS 1,469 1,702 1,125 3,388 1,040 8,724 0t0 62611 MACH/EQUIP MAINTENANCE 5,289 7,441 3,831 800 17,361 . 010 62641 HOSPITALITY EXPENSE 1,000 1,000 for self promotion 010 62642 FOOD PRODUCTS 28,000 28,000 010 62643 BEER PRODUCTS 15,000 15,000 010 62644 LIQUOR PRODUCTS 1,000 1,000 010 62646 TALENT FEES 71,500 71 500 self promotion talent 010 62663 SOFTWARE LICENSE EXP 1.900 1,900 010 62664 LICENSE FEES 600 1,275 2,500 4.375 ACAP/BMI/liquodrestaurant custodial supplies, paint for ice sheet, light 010 62671 MISC. OPERATING SUPPLIES 6,076 7,707 10.861 500 25.144 bulbs, et cetera 010 62727 FINANCIAL SERVICE FEES 010 62730 TALENT FEES 010 62731 MISCELLANEOUS SERVICES 416 19.000 5,000 24.416 temp service workers 010 62736 CATERING SERVICES 4,613 4,613 010 62747 MACH/EQUIPMENT RENTAL 6,500 6,500 010 62761 PAYTO OTHER AGENCY Total Supplies and Services 010 71112 TYPEWRITERS 236 236 24.719 98,403 103,672 79,623 117,770 61,810 485,997 010 71113 CALCULATORS 010 71119 =AX MACHINE 010 71123 SOFTWARE 010 71124 MICRO-COMPUTER 010 71156 FURNITURE 010 71211 DESKS/CHAIRS -62- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Building Self- Admln Malnt. Ice Events Promotion Concessions Sum of Activities Explanation of Significant Expenditures Civic Center Department 32 010 71213 TABLES 4,019 4,019 010 71227 SIGNAGE 010 71318 HEAVY EQUIP-REPLACEMENT 40,000 40,000 forklift 010 71410 SHOP EQUIPMENT 2,950 975 3,925 010 71517 LIGHTING EQUIPMENT 4,400 4,400 010 71526 ELECTRICAL EQUIPMENT 630 630 010 71610 CUSTODIAL EQUIPMENT 10,500 10,500 floor scrubber 010 72310 CONCESSION EQUIPMENT 5,350 5,350 equipment for concession stands 010 72311 STAGE LIGHTS 2,146 2,146 010 72312 ICE SKATES 640 640 010 72314 SOUND SYSTEM DEVICES 5,400 5,400 microphone and amplifier 010 72315 EXHIBIT BASES 552 552 010 72319 ' STAGE SKIRTING 720 720 010 72320 CURTAIN 010 72416 VIDEO EQUIPMENT 1,629 1,629 010 72419 PA SYSTEM 3,000 3,000 power [ecturn 010 72421 HEADSETS 010 72614 LADDER 450 450 step ladders 010 72810 INSULATION FLOORING 6,960 6,960 010 72811 TABLE RISER 2,000 2,000 010 72812 PLEXIGLAS PANELS 2,000 2,000 010 72813 COUNTER WEIGHT SETS Total Machinery and Equipment Total Civic Center Decartment 32 53,900 10.575 24,496 5,350 94,321 166.127 314,622 210.438 404.018 117,770 159,947 1,369,922 -63- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Building Self- Account Account Title Admin Maint. Ice Events Promotion Civic Center Division - 32 Sum of Concessions Activities Explanation of Significant Revenues General Fund 44411 BEER 44412 FOOD 38,000 38,000 80,000 80,000 44413 TICKET SALES 117,770 117,770 self promotion 44414 LIQUOR 2,500 2,500 44415 CATERING 5,000 4,500 9,500 fee from outside caterer 44416 ARENA NOVELTY SALES 10,000 10,000 44417 EVENTS REVENUE 179,865 179,865 variety of events 44420 ICE SKATING FEES 16,245 16,245 public skating 44421 44422 iCERENTALFEES HOCKEY GAME FEES 76,060 hourly ice rental (DYHA, 30+, high 76,060 school, et cetera) 28,125 28,125 Thunderbirds game fees 44423 RENTAL, ICE SKATES 4,700 4,700 skate rentals for public skating 44424 ICE RENTAL, LEASED 13,500 13,500 Thunderbirds practice times 44425 Ticket Surcharge 34,500 34.500 $1.00 per ticket charge 52110 INVESTMENT EARNINGS 400 400 52320 ADVERTISING DISPLAYS 7,500 7,500 scoreboard ads 53302 MISCELLANEOUS REVENUE 250 250 TOTAL CiViC CENTER BUDGET 250 138,630 237,265 117,770 125,000 618,915 -64- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ACTUAL 2.15 $ 79,342 26,75O 7,195 $113,287 FY 2002 FY 2003 FY 2003 ACTUAL BUDGET REVISED 2.15 2.15 $112,279 $126,364 23,998 20,129 1,533 $137,810 $113,287 $137,810 $ 7,249 $ 111 $146,493 $146,493 FY 2004 RECOM'D 2.15 $138,536 24,719 $163,255 $163,255 $ 250 PERFORMANCE MEASURES Number of events promoted or co-promoted Number of events booked as a result of Director's marketing efforts FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 45 47 47 47 50 50 50 50 50 50 Leisure Services/Civic Center -65- Administration PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Building Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-T'~me Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.50 2.50 2.50 2.50 .27 .27 .27 .27 $139,200 $147,115 $147,023 $158,924 92,437 87,765 99,723 98,403 470 5,860 11,750 53,900 $232,107 $240,740 $258,496 $311,227 $232,107 $240,740 $258,496 $311,227 PERFORMANCE MEASURES Number of CIP items started Number of CIP items completed FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 15 8 8 8 6 18 8 6 6 6 Leisure Services/Civic Center Building Maintenance -66- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Concessions BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.00 1.79 1.78 1.78 1.78 $ 70,349 $ 79,395 $ 85,893 $ 91,429 60,388 62,999 57,845 61,810 5,553 1,964 4,500 5,350 $136,290 $144,358 $148,238 $158,589 $136,290 $144,358 $148,238 $158,589 $110,035 $110,728 $123,600 $125,000 FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of event days served 285 285 285 285 285 Percentage cost of part-time labor to gross sales 21 - 20 24 24 20 Pementage cost of product to gross sales 31 32 34 34 32 Leisure Services/Civic Center Concessions -67- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Events BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Part-Time Reimbursable Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.75 2.75 2.75 2.75 2.56 2.54 2.54 2.54 4.15 4.13 4.13 4.13 $257,465 $299,420 $276,445 $293,164 92,669 73,525 64,039 79,623 12,195 21,103 22,880 24,496 $362,329 $394,049 $363,364 $397,283 $362,329 $394,049 $363,364 $397,283 $187,361 $168,028 $212;700 $197,900 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of regular ticket office 312 312 312 312 312 service days Number of events serviced by 165 160 150 150 150 ticket office Number of theater 204 185 190 190 200 performances/meetings/ rehearsals Number of City Meetings 80 75 65 65 80 Arena performances 60 41 60 60 50 Arena meetings/banquets/ 20 2 20 20 10 Leisure Services/Civic Center Events -68- PERFORMANCE MEASURES parties Arena exhibition days West Arena performances West Arena meetings/ banquets/parties West Arena exhibition days Ballroom meetings/banquets parties Ballroom exhibition days Basketball games Meeting room sessions Event setups and cleanups FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3O 26 25 25 25 12 5 15 15 10 12 1 12 12 6 4 4 4 4 4 12 9 10 10 10 10 4 8 8 8 15 15 10 10 14 240 208 250 250 200 605 523 605 605 600 Leisure Services/Civic Center Events -69- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Ice BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Part-Time Reimbursable Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .75 .75 .75 2.09 2.44 2.44 .56 .56 .56 $ 67,422 $ 78,068 $ 89,890 98,643 82,917 101,882 8,252 10,917 13,070 $174,318 $171,902 $204,842 $174,318 $171,902 $204,842 $158,522 $117,407 $129,045 .75 2.44 .56 $ 95,172 103,672 10,575 $209,419 $209,419 $135,405 FY 2001 FY 2002 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET Hockey Games 24 23 24 Public skating sessions 50 50 50 Contract ice hours 758 615 700 Ice maintenance days 140 150 150 Ice changeovers 20 20 20 Ice volunteer hours 6,400 6,400 6,400 FY2003 FY2004 REVISED RECOM'D 24 25 50 5O 700 620 150 150 2O 2O 6,400 6,400 Leisure Services/Civic Center Ice -70- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Civic Center Self-Promotions BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $23,072 $33,588 $118,920 $117,770 $23,072 $33,588 $118,920 $117,770 $33,601 $47,040 $118,920 $117,770 FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D Number of self-promotions 8 8 8 8 8 Leisure Services/Civic Center Self-Promotions -71- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 32 CiViC CENTER DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 3375 010 5050 O10 4500 010 4550 O10 4650 010 4475 010 4575 010 0225 010 1350 GE-41 LEISURE SERVICES MANAGER GE-39 CIVIC CENTER MANAGER GE-34 EVENTS COORDINATOR GE-33 TECHNICAL DIRECTOR II GE-33 CC OPERATIONS SUPERVISOR GE-31 CONCESSIONS MANAGER GE-31 BUILDING SUPERVISOR GE-24 SECRETARY GD-04 UTILITYWORKER TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 010 3950 O10 4000 010 4400 010 4425 010 4350 O10 4100 O10 4375 O10 4450 O10 4200 O10 3900 O10 3800 O10 3725 GD-O2 CREW LEADER GD-01 LABORER II (HOUSEKEEPING) NA-33 BARTENDER I NA-32 BARTENDER II NA-30 CONCESSION WORKER I NA-29 USHER I NA-18 CONCESSION woRKER II NA-18 CONCESSION STOCKER NA-O8 USHER II NA-06 LABORER II STAGE NA-05 LABORER I NA-O4 HOUSE STAFF-CASHIER TOTAL PART TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.15 11,758 0.15 12,O89 O.15 1.O0 57,692 1.00 62,649 1.OO 1.00 52,342 1.00 49,692 1.00 1.00 50,605 1.00 52,073 1.O0 1.00 50,833 1.00 52,578 1.O0 1.O0 45,023 1.O0 46,328 1.00 1.00 45,464 1.00 46,783 1.O0 1.O0 30,642 1.O0 31,209 1.O0 2.00 63,865 2.00 68,345 2.00 9.15 408,224 9.15 421,746 9.15 0.85 15,806 0.85 16,565 0.85 3.14 50,116 3.14 52,533 3.14 0.32 4,561 0.32 4,778 0.32 0.12 1,927 0.12 2,O21 O.12 0.68 9,394 0.68 9,848 0.68 0.05 575 0.05 603 0.05 0.32 4,844 0.32 5,075 0.32 0.34 5,138 0.34 5,383 0.34 0.11 1,561 0.11 1,636 0.11 0.26 4,226 0.26 4,430 0.26 0.05 798 0.05 837 0.05 0.80 14,866 0.80 15,581 0.80 7.04 113,812 7.04 119,290 7.04 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 32 CIVIC CENTER FD JC WP-GR JOB CLASS 61021 Part Time Reimbursable Employee Expense 010 3960 GD-02 CREW LEADER-REIMBURSABLE 010 4410 NA-29 USHER I-REIMBURSABLE 010 4210 NA-OB USHER II-REIMBURSABLE 010 3910 NA-06 LABORER II STAGE-REIMBURSABLE 010 3810 NA-05 LABORER I-REIMBURSABLE 010 3750 NA-04 HOUSE STAFF-CASHIER-REIMB. 010 4310 NA-04 USHER Ill-REIMBURSABLE TOTAL PART TIME EMPLOYEES-REIMB. TOTAL CIVIC CENTER DIVISION FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.56 10,418 0.56 10,918 0.56 0.97 11,639 0.97 12,205 0.97 0.55 8,008 0.55 8,394 0.55 1.10 17,518 1.10 18,364 1.10 0,74 10,766 0.74 11,289 0.74 0.22 4,162 0.22 4,362 0.22 0.54 10~006 0.54 10,487 0.54 4.68 72,517 4.68 76,019 4.68 20.87 594,553 20.87 617,055 20.87 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ ED JC WP-GR POSITION CLASS Civic Center Administration 32100 61010 010 3375 32100 61010 010 5050 32100 61010 010 0225 Concesaions-FT 32300 61010 O10 4475 Concessions-PT 32300 61020 010 4450 32300 61020 010 4400 32300 61020 O10 4425 32300 61020 010 4350 32300 61020 010 4375 GE-41 LEISURE SERVICES MANAGER GE-39 CIVIC CENTER MANAGER GE-24 SECRETARY Total Building and Maintenance-ET ' 32200 61010 010 32200 61010 010 32200 61010 010 GE-31 CONCESSIONS MANAGER Total NA-18 CONCESSION STOCKER NA-33 BARTENDER I NA-32 BARTENDER II NA-30 CONCESSION WORKER I NA-18 CONCESSION WORKER II Total 1350 GD-O4 UTILITYWORKER 4650 GE-33 CC OPERATIONS SUPERVISOR 4575 GE-31 BUILDING SUPERVISOR Total Building and Maintenance-PT 32200 61020 010 3950 32200 61020 010 4000 Ice-FT GD-02 CREW LEADER GD-01 LABORER II (HOUSEKEEI~ING) Total FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.15 11,758 0.15 12,089 1.00 57,692 1.00 62,649 1.00 30,642 1.00 31,209 2.15 100,092 2.15 105,947 1.00 45,023 1.00 46,328 1,00 45,023 1,00 46,328 0.15 1.00 1.00 2.15 1.00 1.00 0,34 5,138 0.34 5,383 0.34 0.32 4,561 0.32 4,778 0.32 0.12 1,927 0.12 2,021 0.12 0.68 9,394 0.68 9,848 0.68 0.32 4,844 0.32 5,075 0.32 1.78 25,864 1.78 27,105 0.50 15,086 0.50 16,449 1.00 50,833 1.00 52,578 1.00 45,464 1.00 46,783 2.50 111,383 2.50 115,810 0.10 1,871 0.10 1,960 0.17 2,723 0.17 2,854 0.27' 4,594 0.27 4,814 1.78 0.50 1,00 1.00 2.50 0.10 0.17 0.27 O CITY OF DUBUQUE, IoWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 OBJ FD JC WP*GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET 32210 61010 010 1350 GD-04 UTILITYWORKER 0.50 15,086 0.50 16,449 0.50 32210 61010 010 4500 GE-34 EVENTS COORDINATOR 0.25 13,136 0.25 12,423 0.25 Total , 0.75 28,222 0.75 28,872 0.75 Ice-PT Non-reimbursable 32210 61020 O10 3725 NA-04 HOUSE STAFF-CASHIER 0.05 1,002 0.05 1,051 0.05 32210 61020 010 3800 NA-05 LABORER I 0.05 798 O.O5 837 0.05 32210 61020 010 3900 NA-06 LABORER II STAGE 0.26 4226 0.26 4430 0.25 32210 61020 010 3950 GD-02 CREW LEADER 0.49 9,174 0.49 9,615 0.49 32210 61020 010 4000 GD-01 LABORER II {HOUSEKEEPING) 1.43 22772 1.43 23871 1.43 32210 61020 010 4100 NA-29 USHERI 0.05 575 0.05 603 0.05 32210 61020 010 4200 NA-08 USHERII O.11 1,561 O.11 1,636 O.11 Total 2.44 40,108 2.44 42,043 2.44 I,~ Ice-PT I Reimbursable 32210 61021 010 3725 NA-04 HOUSE STAFF-CASHIER-REIMB. 0.07 1,253 0.07 1,313 0.07 32210 61021 010 3910 NA-06 LABORER II STAGE-REIMBURSABLE 0.06 920 0.06 965 0.O6 32210 61021 010 4410 NA-29 USHER I-REIMBURSABLE 0.18 2,105 0.18 2,207 0.18 32210 61021 010 4210 NA-08 USHER II-REIMBURSABLE 0.15 2,250 0.15 2,358 0.15 32210 61021 010 4310 NA-04 USHER Ill-REIMBURSABLE 0.10 1,790 0.10 1,876 0.10 Total 0.56 8,318 0.56 8,719 0.56 ' Events-FT 32220 61010 010 1350 GD-04 UTILITYWORKER 1.00 33,693 1.00 35,447 1.00 32220 61010 010 4500 GE-34 EVENTS COORDINATOR 0.75 39,206 0.75 37,269 0.75 32220 61010 010 4550 GE-33 TECHNICAL DIRECTOR II 1.00 50,605 1.00 52,073 1.00 Total 2.75 123,504 2.75 124,789 2.75 Events-PT Non-reibursable 32220 61020 010 3725 NA-04 HOUSE STAFF-CASHIER 0.74 13,864 0.74 14,530 0.74 32220 61020 O10 3950 GD-02 CREW LEADER 0.26 4,761 0.26 4,990 0.26 32220 61020 010 4000 GD-O1 LABORER II (HOUSEKEEPING) 1.54 24,621 1.54 25,808 1.54 Total 2.54 43,246 2.54 45,328 2.54 O 0 0 CiTY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Events-PT Reibursable 32220 61021 32220 61021 32220 61021 32220 61021 32220 61021 32220 61021 32220 61021 010 3750 NA-04 HOUSE STAFF-CASHIER~REIMB. 010 3810 010 3910 010 3960 010 4410 010 4210 010 4310 NA-05 LABORER I REIMBURSABLE NA-06 LABORER II STAGE REIMBURSABLE GD-02 CREW LEADER REIMBURSABLE NA-29 USHER I-REIMBURSABLE NA-08 USHER II-REIMBURSABLE NA-04 USHER Ill-REIMBURSABLE Total TOTAL CIVIC CENTER DIVISION 0.16 2,909 0.16 3,049 0.16 0.74 10,766 0.74 11,289 0.74 1.04 16,598 1.04 17,399 1.04 0.56 10,418 0.56 10,918 0.56 0.80 9,534 0.80 9,998 0.80 0.39 5,758 0.39 6,063 0.39 0.44 8,216 0.44 8,611 0.44 4.13 64,199 4.13 67,327 4.13 20.87 594,553 20.87 617,082 20.87 0 0 City of Dubu¢ Department Operating Expenditure Budget by Activity FY 2004 Economic E. 7th St. TIF Kerper TIF Fund Account Account Title Development District District Economic Development Department 60 Sum of Activities Explanation of Slgnlficant Expenditures 010 61010 FULL-TIME EMPLOYEES 53,032 53,032 3 FTE's 210 61010 FULL-TIME EMPLOYEES 74,434 74,434 220 61010 FULL-TIME EMPLOYEES 47,634 47,634 010 61050 OVERTIME PAY 210 61050 OVERTIME PAY 220 61050 OVERTIME PAY 010 61310 IPERS 3,049 3,049 210 61310 IPERS 4,280 4,280 220 61310 IPERS 2,739 2,739 010 61320 SOCIAL SECURITY 4,057 4,057 210 61320 SOCIAL SECURITY 5,694 5,694 220 61320 SOCIAL SECURITY 3,644 3,644 010 61410 HEALTH INSURANCE 8,100 8,100 '~ 61410 HEALTH INSURANCE 15,786 15,786 0 61410 HEALTH INSURANCE 5,887 5,887 010 61430 WORKMENS' COMPENSATION 50 50 210 61430 WORKMENS' COMPENSATION 69 69 220 61430 WORKMENS' COMPENSATION 44 44 010 61450 LIFE'INSURANCE 106 106 210 61450 LIFE INSURANCE 149 149 220 61450 LIFE INSURANCE 95 95 210 ' 61650 EMPLOYEE PHYSICALS Total Wages and Benefits 228,849 228,849 010 62010 OFFICE SUPPLIES 735 735 210 62010 OFFICE SUPPLIES 765 765 220 62010 OFFICE SUPPLIES 010 62030 POSTAGE AND SHIPPING 689 689 210 62030 POSTAGE AND SHIPPING 718 718 220 62030 POSTAGE AND SHIPPING 010 62061 DP EQUIP. MAINT CONTRACTS 3,329 3,329 210 62061 DP EQUIP. MAINT CONTRACTS 3,329 3,329 220 62061 DP EQUIP. MAINT CONTRACTS 010 62090 PRINTING & BINDING 1,751 1,751 City of Dubuq~ Department Operating Expenditure Budget by Activity FY 2004 Economic E. 7th St. TIF Kerper TIF Fund Account Account Title Development District District Sum of Activities Economic Development Department 60 Explanation of Significant Expenditures 210 62090 PRINTING & BINDING 1,292 1,292 010 62110 COPYING/REPRODUCTION 1,124 1,124 210 62110 COPYING/REPRODUCTION 1,169 1,169 220 62110 COPYING/REPRODUCTION 010 62130 LEGAL NOTICES & ADS 490 490 210 62130 LEGAL NOTICES & ADS 510 510 220 62130 LEGAL NOTICES & ADS 010 62140 PROMOTION 735 735 210 62140 PROMOTION 765 765 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 147 147 210 62170 SUBSCRIPTIONS-BOOKS-MAPS 153 153 010 62190 DUES & MEMBERSHIPS 619 619 210.~ 62190 DUES & MEMBERSHIPS 644 644 2_2_¢~ 62290 MISCELLANEOUS 010 62310 TRAVEL-CONFERENCES 1.470 1,470 210 62310 TRAVEL-CONFERENCES 530 530 220 62310 TRAVELwCONFERENCES 010 62320 TRAVEL-CITY BUSINESS 13,238 13.238 Federal Initiatives Travel 210 62320 TRAVEL-CITY BUSINESS 2,450 2.450 010 62340 MILEAGE/LOCAL TRANSP 74 74 210 62340 MILEAGE/LOCAL TRANSP 76 76 010 62360 EDUCATION & TRAINING 2,148 2.148 210 62360 EDUCATION & TRAINING 735 735 210 62412 UTILITY EXP-GAS 010 62421 TELEPHONE 314 314 210 62421 TELEPHONE 327 327 220 62421 TELEPHONE 010 62441 INSURANCE, PROPERTY 3,450 3,450 210 62441 INSURANCE, PROPERTY 010 62443 GENERAL LIABILITY INS 236 236 210 62443 GENERAL LIABILITY INS 344 344 220 62443 GENERAL LIABILITY INS 674 674 010 62671 MISC. OPERATING SUPPLIES 945 945 210 62671 MISC. OPERATING SUPPLIES 958 958 City of Dubuq Department Operating Expenditure Budget by Activity FY 2004 Economic E, 7th St. TIF Kerper TIF Fund Account Account Title Development District District Economic Development Department 60 Sum of Activities Explanation of Significant Expenditures 220 62671 MISC. OPERATING SUPPLIES 125 62713 LEGAL SERVICES 130 62713 LEGAL SERVICES 210 62726 AUDIT SERVICES 010 62731 MISCELLANEOUS SERVICES 1,000 1,000 210 62731 MISCELLANEOUS SERVICES 010 62737 CONTRACT ADM SERVICE 3,400 3,400 Loan servicing fees 210 62737 CONTRACT ADM SERVICE 010 62761 PAY TO OTHER AGENCY 120 62761 PAY TO OTHER AGENCY 10,797 10,797 Economic Development Grants 126 62761 PAY TO OTHER AGENCY 30,344 30,344 (rebates) to particular 130 62761 PAY TO OTHER AGENCY Total Supplies and Services 21~ 71122 PRINTER 275,324 275,324 337,454 30,344 367,798 businesses based on 010 71124 MICRO-COMPUTER 2,178 2,178 210 71124 MICRO-COMPUTER 8,122 8,122 210 71211 DESKS/CHAIRS 210 71214 FILES Total Machinery and Equipment 10,300 10,300 120 74111 PRINCIPAL PAYMENT 922,167 922,167 Industrial Center West TIF abated debt 124 74111 PRINCIPAL PAYMENT 84,085 84,085 Advanced Data Comm TIF debt Kerper BIvd-Eagle Window TIF 127 74111 PRINCIPAL PAYMENT 224,575 224,575 debt 128 74111 PRINCIPAL PAYMENT 31,945 31,945 Cartegraph TIF debt 130 74111 PRINCIPAL PAYMENT 43,848 43,848 Parking Ramp/Plaza TIF debt Industrial Center West TIF 120 74112 INTEREST PAYMENT 28,842 28,842 abated debt 124 74112 INTEREST PAYMENT 44,002 44,002 Advanced Data Comm TIF debt City of Dubu, Department Operating Expenditure Budget by Activity FY 2004 Economic E. 7th St. TIF Kerper TIF Fund Account Account Title Development District District Sum of Activities Explanation of Significant Expenditures Economic Development Department 60 Kerper Blvd-Eagle Window TIF 127 74112 INTEREST PAYMENT 264,710 264,710 debt 128 74112 INTEREST PAYMENT 26,055 26,055 Cartegraph TIF debt 130 74112 INTEREST PAYMENT 35,000 35,000 Parking Ramp/Plaza TIF debt Total Debt Service 1,215,944 489,285 1,705,229 Total Economic Development Department 60 1,792,547 30,344 489,285 2,312,176 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Economic Development Department - 60 General Fund 43243 59440 59490 ECONOMIC DEVELOPMENT ADM FR GO BOND PROCEEDS FR PARKING OPERATING TOTAL ECONOMIC DEV, DEPT Economic Sum of Development Activities Budget Total Check Fi~lure 2,000,000 2,000,000 2,000,000 1,150,000 1,150,000 1,150,000 17,130 17,130 17,130 3,167,130 3,167,130 3,167,130 Explanation of Significant Revenues Economic Development Department - 60 I Tt~lndustrial Park West - 120 41109 TAX INCREMENT RECEIPTS TOTAL IND. PARK WEST TIF Economic Development Department - 60 Advanced Data Comm, TIF -- 124 41109 TAX INCREMENT RECEIPTS TOTAL ADV. DATA COMM TIF 760,440 760,440 760,440 760,440 760,440 760,440 128,087 128,087 128,087 128,087 128,087 128,087 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Economic Development Department - 60 Ice Harbor TIF - 128 41109 TAX INCREMENT RECEIPTS TOTAL ICE HARBOR TIF Economic Development Sum of Activities Bud~let Total Check Figure 68,426 68,426 68,426 68,426 68,426 68,426 Explanation of Significant Revenues Economic Development Department - 60 East 7th Street TIF Morrison Brothers - 126 41~109 TAX INCREMENT RECEIPTS TOTAL MORRISON BROTHERS TIF 14,562 14,562 14,562 14,562 14,562 14,562 Economic Development Department - 60 Kerper Boulevard TIF - 127 41109 TAX INCREMENT RECEIPTS TOTAL KERPER BLVD TIF 527,508 527,508 527,508 527,508 527,508 527,508 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Economic Sum of Development Activities Budget Total Check Fi~lure Economic Development Department - 60 Cartegraph TIF - 128 41109 TAX INCREMENT RECEIPTS TOTAL CARTEGRAPH TIF 58,000 58,000 58,000 58,000 58,00~58,000 Explanation of Significant Revenues Economic Development Department - 60 Dqwntown TIF - 130 Co 41~109 TAX INCREMENT RECEIPTS TOTAL DOWNTOWN TIF 920,000 920,000 920,000 920.000 920,000 920,000 Ecpgomic Development Department - 60 Downtown TIF Revolving Loan Fund - 131 52100 52200 59130 INTEREST, LOANS PRINCIPAL, LOANS FR DOWNTOWN TIF 56,116 56,116 56,116 42,386 42,386 42,386 25,000 25,000 25,000 TOTAL DOWNTOWN REVOLVING LOAN FD 123,502 123,502 123,502 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Economic Account Account Title Development Sum of Activities Budget Total Check Figure Economic Development Dept - 60 Community Development Block Grant - 2t0 52100 INTEREST, LOANS 52200 PRINCIPAL, LOANS TOTAL ECONOMIC DEVELOPMENT 11,033 53,029 11,033 53,029 11,033 53,029 64,062 64,062 64,062 Explanation of Significant Revenues Economic Development Dept - 60 UDAG Repayments - 220 5~21 INTEREST-A.Y. UDAG 52200 PRINCIPAL, LOANS 46108 INFUTURO PAYMENT 24,000 12,858 12,000 24,000 12,858 12,000 24,000 12,858 12,000 TOTAL ECON. DEV. DEPT - 220 48,858 48,858 48,858 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development Economic Development BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary Community Development Block Grant Fund UDAG Repayment Funds General Fund Tax Increment: Metdx/Nordstrom Downtown Cartegraph Advance DataComm Kerper TIF Distdct East 7th St. TIF Distdct TOTAL BUDGET Revenue Generated CEBA applications submitted Section 08 applications submitted CDBG loan requests reviewed RiSE applications submitted EDA applications submitted FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.00 5.00 3.00 $ 185,284 $170,002 $ 212,206 164,265 35,610 401,471 11,616 3,345 1,200 $ 361,165 $208,957 $ 614,877 523,078 747,209 1,694,228 $ 884,243 $956,166 $2,309,105 $ 184,316 $ 125,475 $ 110,288 19,240 38,187 56,525 35,547 35,294 107,584 515,876 323,691 976,484 16,494 355,567 47,520 58,000 58,000 65,250 128,088 128,087 237,431 489,285 27,288 $ 884,243 $ 956,166 $2,309,105 $2,436,989 $3,115,676 $1,592,511 2 2 3.00 $ 224,927 380.060 10,300 $ 615,287 1,705,229 $2,320,516 123,704 60,000 115,118 961,806 354,172 58,000 128,087 489,285 30,344 $2,320,516 $1,712,050 3 3 3 1 0 0 1 0 I 1 2 2 2 1 1 I 2 1 1 0 0 1 0 Economic Development Economic Development -85- BUDGET SUMMARY Urban Renewal TIF projects CEBA contracts administered Downtown Rehab loans administered Downtown Rehab loan requests RISE contracts administered Dubuque Initiatives meetings Economic Development Coordinating Meetings Economic Development loan requests Fa~:ade grant requests Farm acres managed Industrial acres managed Enterprise Zone applications Development Agreements Urban Renewal Plans and Agreements Histodc Building Tax Rebates FY 2001 ACTUAL 4 FY 2002 ACTUAL 4 FY 2003 BUDGET 4 FY 2003 REVISED 4 FY 2004 RECOM'D 3 5 7 9 9 12 8 11 14 12 12 2 3 3 2 2 1 3 4 4 5 16 9 12 11 1~1 18 18 18 18 18 1 0 2 2 2 3 1 2 2 2 460 414 414 414 214 390 345 300 300 400 2 2 2 2 2 3 4 4 4 4 1 2 2 2 1 NA NA 2 2 2 Economic Development Economic Development -86- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 60 ECONOMIC DEV. DEPT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 5900 GE-42 210 5900 GE-42 220 5900 GE-42 010 5600 GE-35 210 5600 GE-35 220 5600 GE-35 010 0225 GE-24 210 0225 GE-24 220 0225 GE-24 TOTAL COMMUNITY/ECONOMIC DEVELOP D COMMUNITY/ECONOMIC DEVELOP D COMMUNITY/ECONOMIC DEVELOP D ASSOCIATE PLANNER ASSOCIATE PLANNER ASSOCIATE PLANNER SECRETARY SECRETARY SECRETARY FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.36 30,308 0.36 31,103 0.36 0.14 11,671 0,14 12,096 0.14 0.50 41,979 0.50 43,199 0.50 0.30 16,887 0.30 17,248 0.30 0.65 36,606 0.65 37,O71 0.65 0,05 2,833 0.05 2.875 0.05 0.15 4,254 0.15 4,681 0.15 0.80 22.924 0.80 24,968 0.80 0.05 1,357 0.05 1,560 0.05 3.00 168,819 3.00 174,801 3.00 TOTAL COMM./ECON. DEV. DEPT 3.00 168,819 3.00 174,801 3.00 CITY OF DUBUQUE, IOWA Run Dote: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Economlc Dev. Administration-CDBG Fund-FT Economic Developme~-GeneralFund 60700 61010 O10 5600 GE-35 60700 61010 010 5900 GE-42 60700 61010 010 0225 GE-24 Economic Devetopment-CDBG Fund 60705 61010 210 5600 GE-35 60705 61010 210 5900 GE-42 60705 61010 210 0225 GE-24 ~1 Economic Development-UDAG Fund co ~ 60706 61010 220 0225 60706 61010 220 5600 60706 61010 220 5900 ASSOCIATE PLANNER COMMUNITY/ECONOMIC DEVELOP DIR SECRETARY Total ASSOCIATE PLANNER COMMUNITY/ECONOMIC DEVELOP DIR SECRETARY Total GE-24 SECRETARY GE-35 ASSOCIATE PLANNER GE-42 COMMUNITY~'ECONOMIC DEVELOP DIR Total TOTAL ECONOMIC DEV. DEPT 0.30 16,887 0.30 17,248 0.36 30,308 0.36 31,103 0.15 4,254 0.15 4,681 0.81 51,449 0.81 53,032 0.65 36,606 0.65 37,371 0.14 11,671 0,14 12,096 0.80 22,924 0.80 24,968 0.30 0.36 0.15 0.81 0.85 0.14 0.80 1.59 71,201 1.59 74,435 1.59 0.05 1,357 0.05 1,560 0.05 0.05 2,833 0.05 2,875 0.05 0.50 41,979 0.50 43,199 0.50 0.60 46,169 0.60 47,634 3.00 168,819 3.00 175,101 0.60 3.00 0 0 0 0 City · Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Emergency Comm Explanation of Significant Expenditures Emer,qency Communications Department 12 010 61010 FULL-TIME EMPLOYEES 408,774 FULL TIME EMP FTE 10.00 010 61020 PART-TIMEEMPLOYEES~ 112,742 PART TIME EMP FTE 3.35 010 61050 OVERTIME PAY 8,020 OVERTIME PAY AVERAGED OVER 5 YEARS 010 61070 HOLIDAY PaY 8,155 HOLIDAY PAY 10 HOLIDAYS @ 8HRS 010 61310 IPERS 30,365 IPERS - INSTRUCTIONS FROM WOORK BOOK 010 61320 SOCIAL SECURITY 40,400 SOCIAL SECURITY - INSTRUCTIONS FROM WORK BOOK 010 61410 HEALTH INSURANCE 94,692 HEALTH INS-RATE FIGURED AT 9.5 EMPLOYEES 010 61430 WORKMENS' COMPENSATION 485 WORKMENS COMP - WORK BOOK 010 61450 LIFE INSURANCE 733 LIFE INSURANCE - WORK BOOK 010 61650 EMPLOYEE PHYSICALS 400 EMPLOYEE PHYSICALS -AVERAGE Total Wages and Benefits 704,766 ~ 62010 OFFICE SUPPLIES 1,631 SUPPLIES N(~T AVAILABLE THROUGH CITY HALL 0t0 62030 POSTAGE AND SHIPPING 64 POSTAGE/UPS/FEDERAL EXPRESS 010 62070 OFFICE EQUIP RENTAL 29,112 STATE LINE CHARGE $2,426 A MONTH 010 62090 PRINTING & BINDING 1,371 CITY DIRECTORIES-PROMOTIONAL-PRINTING 010 62130 LEGAL NOTICES & ADS 275 JOB ADS PLACED IN TELEGRAPH-HERALD 010 62310 TRAVEL-CONFERENCES 1,500 APCO-USERS CONF: IOWA SYS EMERGI-TECH 010 62340 MILEAGE/LOCAL TRANSP 624 PARKING SPACE-MILEAGE 010 62360 EDUCATION & TRAINING CERTIFICATIONS-LAW ENFORCE ACADEMY 010 62421 ' TELEPHONE 5,724 2% INC FROM WORKBOOK INC CELL PHONE 010 62431 PROPERTY MAINTENANCE 250 CARPET CLEANING-BUILDING MAINTENANCE 010 62441 INSURANCE, PROPERTY 345 PROPERTY INSURANCE 010 62443 GENERAL LIABILITY INS 5,580 GENERAL LIABILITY INSURANCE 010 62611 MACH/EQUIp MAINTENANCE 560 SPARE KEY BOARDS-TRACK BALLS-MONITORS 010 62614 EQUIP MAINT CONTRACT 3,231 MAINT ON DATA MAXX 6% INC-PRO Q/A 6% INC 010 62671 MISC. OPERATING SUPPLIES 790 2% INC FROM WORKBOOK-INC DOOR CARDS 010 62731 MISCELLANEOUS SERVICES Total Supplies and Services 010 72421 HEADSETS Total Machinery and Equipment 1,000 SERVICES NOT UNDER MAINT-PFOHL,PAULSEN 52,057 365 HEADSET REPLACEMENTS 365 Total Emergency Communications Department 12 757,'188 TOTAL EMERGENCY COMM CENTER City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Emerl~ency Comm Emergency Communications - 12 General Fund Explanation of Significant Revenues 44760 COPY FEES 2,000 45310 POLICE ALARM CONECTIONS 3,350 46104 COUNTY PAYMENT - JT COMM 253,008 Based on 28E Agreement-I/3 County 54203 COUNTY REF-WITNESS FEE 1,000 Total Emergency Comm. Division 259,358 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Emergency Communications Emergency Communications BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 10.00 10.00 10.00 3.35 3.35 3.35 $598,403 $614.222 $647.361 42,289 42,710 85,996 3,550 6,871 5,000 $644.241 $663,794 $738,357 $644,241 $215.134 $663,794 $738,357 $175,337 $251,452 10.00 3.35 $691,788 76,452 365 $768,605 $768.605 $265,491 PERFORMANCE MEASURES Police Average time (minutes) from receipt of emergency (Code 1 ) cell to dispatch of same call Average time (minutes) from receipt of emergency (Code 2) cell to dispatch of same cell Percentage of calls on emergency lines answered within 30 seconds Sher'¢ Average time (minutes) from receipt of emergency FY 2001 FY 2002 FY 2003 FY 2003 BY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.45 2.19 2.14 2.14 2.38 3.92 5.08 3.57 3.57 4.18 100 100 100 100 100 2.18 2.35 2.05 2.05 2.27 Emergency Communications Emergency Communications -91- PERFORMANCE MEASURES (Code 1) to dispatch of same call Average time (minutes from receipt of emergency (Code 2) call to dispatch of same call Fire Average time (minutes) to dispatch fire and/.or ambulance to all emergency calls upon receipt Average time (minutes) to dispatch all other fire and/or ambulance cells IOWA/NClC System Dubuque Comm. Center Dubuque Police Mobiles Dubuque County Mobiles Asbuw Mobile TOTAL FY 2001 ACTUAL 3.06 1.55 2.34 49,191 138,822 47,304 8,120 243,437 FY 2002 ACTUAL 5.62 1.66 11.26 48,227 114,577 46,161 7,620 216,585 FY 2003 BUDGET 2.45 1.42 2.55 59,000 188,000 94,000 10,000 351,000 FY2003 REVISED 2.45 1.42 2.55 48,227 114,577 46,161 7,620 351,000 BY 2004 RECOM'D 3.74 1.79 5.46 48,709 126,699 46,732 7,870 230.010 Request for Service/ Calls made to Center Fire/Ambulance Police Sheriff County Fire/EMS County Law Total Calls for Service Code 1 Calls (highest response) Fire/Ambulance Police Shedff Total Calls for Service Access to Center dialing 911 Report from QWest Wireless 911 Calls Training for personnel 4,052 47,620 15,198 66,870 2,178 2,741 1,222 6,141 4,012 49,876 13,149 4,012 2,854 71,075 2,732 2,117 609 5,458 4,246 46,452 15,357 66,055 4,246 46,452 15,357 1,200 2,900 70,155 4,031 51,870 14,638 1,220 2,940 74,699 2,376 2,520 1,118 6,014 16,236 21,222 16.236 22,554 23,682 7,209 8,548 11,814 12,640 1/250 2/500 1/250 1/250 1/250 Emergency Communications Emergency Communications -92- PERFORMANCE MEASURES New employees Ongoing training as group (in hours) FY 2001 FY 2002 FY 2003 FY 2003 BY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 584 569 550 550 550 The figures that are generated for the Performance Measures are calculated by the record keeping system known as CAD IComputer Aided Dispatch). A CAD record records all times throughout the call for historical data purposes. As a call taker is collecting information from the caller and entering it into CAD, another dispatcher may be dispatching the call to the designated units to begin their response. The receipt of an emergency call to the dispatch of the same call therefore could show a longer queue time in CAD when actually the units were being dispatched and on their way. Emergency Communications Emergency Communications -93- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 12 EMERGENCY COMMUNICATION DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 6600 GE-35 COMMUNICATIONS MANAGER 010 6575 GE-30 LEAD DISPATCHER 010 6500 OE-09 PUBLIC SAFETY DISPATCHER TOTAL FULL TIME EMPLOYEES 61020 Port Time Employee Expense 010 6510 OE-O9 PUBLIC SAFETY DISPATCHER TOTAL PART TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 53,897 1.00 58,507 1.00 3.00 125,624 3.00 131,674 3.00 6.00 207~113 6.00 217,021 6.00 10.00 386,634 10.00 407,202 10.00 3.35 108,826 3.35 74~987 3.35 3.35 108.826 3.35 74,987 3.35 TOTAL EMERG. COMM. DIVISION 13.35 495,460 13.35 482,189 13.35 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Emergency Comm. Centet-FT 12400 61010 010 6500 OE-09 PUBLIC SAFETY DISPATCHER 12400 61010 010 6600 GE-35 COMMUNICATIONS MANAGER 12400 61010 010 6575 GE~30 LEAD DISPATCHER Total 6.00 207,113 6.00 217,021 6.00 1.00 53,897 1.OO 58,507 1.00 3.00 125,624 3.00 131,674 3.00 10.00 386,634 10.00 407,202 10.00 0 3.35 108.826 3.35 74,987 3.35 3.35 108.826 3.35 74,987 3.35 0 13.35 495,460 13.35 482.189 13.35 0 Emergency Comm. Center,PT 12400 61020 O10 6500 OE-09 PUBLIC SAFETY DISPATCHER Total TOTAL EMERGENCY COMMUNICATION DIVISION PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Emergency Management Emergency Management BUDGET SUMMARY EXPENDITURE SUMMARY Supplies and Services FUNDING SUMMARY General FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $22,605 $23,204 $29,318 $35,580 $22,605 $23,204 $29,318 $35,580 PERFORMANCE MEASURES EOC staffed for storms, etc. Disaster Alerts - Full EOC Activations by City/County personnel City Siren Tests Sirens in the System Disaster Exercises Cable TV Emergency Access Test of Equipment Suppor~ Services Meetings and Training Sessions EMS Continuing Education Hours received County Meetings (Fire, EMS, EMA, LEPC, etc.) Emergency Management Institute Courses Completed Combined Training Sessions Sponsored Responses to Incidents as EMA Director Number of Public Speaking Engagements FY 2001 ACTUAL 18 3 FY2002 ACTUAL 15 3 FY2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D 20 20 20 6 6 6 12 13 13 13 13 13 14 14 14 14 6 7 6 6 6 12 13 13 13 13 24 16 12 12 12 52 76 60 60 60 30 56 40 40 50 4 4 4 4 2 6 8 6 6 6 12 9 6 6 6 32 36 40 30 30 Emergency Management Emergency Management -96- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title ADMIN PROJECT TRAFFIC Sum of Activities Explanation of Significant Expenditures En.qineerin,q Department 55 010 61010 FULL-TIME EMPLOYEES 142,442 251,647 90,242 484,331 2.25 Admin.; 5 Project; 1.75 Traffic 460 61010 FULL-TIME EMPLOYEES 57,385 57,385 .75 Admin. 550 61010 FULL-TIME EMPLOYEES 98,092 542,308 4,165 644,565 2.0 Admin.; 12 Project; .25 Traffic 010 61020 PARTrTIME EMPLOYEES 560 61020 PART-TIME EMPLOYEES 010 61030 SEASONAL EMPLOYEES 7,318 7,318 .5 Project 550 61030 SEASONAL EMPLOYEES 14,636 14,636 1.0 Project 010 61050 OVERTIME PAY 550 61050 OVERTIME PAY 45,000 45,000 010 61310 IPERS 8,273 14,950 5,189 28,412 460 61310 IPERS 3,333 3,333 550 61310 IPERS 5,697 33,147 741 39,585 010 61320 SOCIAL SECURITY 10,698 20,39~ 6,904 37,993 460 61320 SOCIAL SECURITY 4,310 4,310 550 61320 SOCIAL SECURITY 7,368 45,250 986 53,604 010 61410 HEALTH iNSURANCE 21,497 48,772 17,474 87,743 460 61410 HEALTH INSURANCE 8,583 8,583 550 61410 HEALTH INSURANCE 12,928 91,315 2,154 106,397 010 61430 WORKMENS' COMPENSATION 128 2,612 921 3,661 460 61430 WORKMENS' COMPENSATION 51 51 550 61430 WORKMENS' COMPENSATION 88 5,876 131 6,095 010 61450 LIFE INSURANCE 288 533 180 1,001 460 61450 LIFE INSURANCE 116 116 550 61450 LIFE INSURANCE 198 1,147 26 1,371 010 61620 SAFETY EQUIPMENT 010 61650 EMPLOYEE PHYSICALS 010 61651 OTHER MEDICAL COSTS 010 61660 EMPLOYEE MOVING EXPENSE Total Wages and Benefits 010 62010 OFFICE SUPPLIES 381,475 1,124,902 129,113 1,635,490 010 62030 POSTAGE AND SHIPPING 2,171 720 2,891 P&S correspondence, plans, equip. 010 62061 DP EQUIP. MAINT CONTRACTS 8,410 8,410 Information Services Contract 010 62090 PRINTING & BINDING 50 250 300 Council doc.,citizen info.,specs.,info tags 010 62110 COPYING/REPRODUCTION 4,000 4,000 Council doc., Citizen corres., Specs. -97- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title ADMII~ PROJECT TRAFFIC Sum of Activities Explanation of Significant Expenditures EnRineerin.q Department 55 010 62130 LEGAL NOTICES & ADS 700 700 Project & City Legals, Employee Ads 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 700 575 80 1,355 DOT. Inst. Of Transpt. Am. Survey, Dir. 460 62170 SUBSCRIPTIONS-BOOKS-MAPS 100 100 DOT, inst. Of Transport. Am. Survey 010 62190 DUES & MEMBERSHIPS 1,100 855 100 2,055 Inst. Tran. APWA, IA Eng, ASCE,NSPE 460 62190 DUES & MEMBERSHIPS 235 235 Notary, Land Survey. Am. Cong. Survey 010 62310 TRAVEL-CONFERENCES 4.750 2.250 7,000 ISU, Survey Conf., Erosion Worksi~op 150 62310 TRAVEL-CONFERENCES 800 800 460 62310 TRAVEL-CONFERENCES 3,140 3,140 WEFTEC 010 62320 TRAVEL-CITY BUSINESS 275 250 525 Adm for meetings 010 62340 MILEAGE/LOCAL TRANSP 394 1,000 1,394 Adm for meetings, seasonal, staff pets. 010 62360 EDUCATION & TRAINING 1,800 7,400 80 9,280 APWA, ISU Conferences 150 62360 EDUCATION & TRAINING 750 750 Arcview 460 62360 EDUCATION & TRAINING 2,350 2,350 Natl Flood & Strmwater, Wat. Env. Fed 010 62421 TELEPHONE 3,445 15,000 250 18,695 McLeod, US Cell, Comelec, Qwest 010 62441 INSURANCE, PROPERTY 75 75 010 62443 GENERAL LIABILITY iNS 2,238 3,486 1,068 6,792 460 62443 GENERAL LIABILITY INS 1,724 1,724 550 62443 GENERAL LIABILITY INS 1,709 5,794 428 7,931 010 62511 FUEL, MOTOR VEHICLE 246 4,412 379 5,037 010 62521 MOTOR VEHICLE MAINT. 95 3,092 61 3,248 O & M, Green Auto, IWI 010 62528 MOTOR VEH. MAINT. OUTSOUR 2,000 2,000 Wilson Bros., GCR, Sadler, Abra 010 62611 MACH/EQUIP MAINTENANCE 1,500 300 1,800 010 62614 EQUIP MAINT CONTRACT 500 500 NDG, Calibt & Cleng, Radio,Office Eqp 010 62664 LICENSE FEES 1,895 1,895 DOT, Troxler, Calibration, Cleaning 010 62671 MISC. OPERATING SUPPLIES 3,883 13,201 156 17,240 Corp. Exp., Miss. Sales, FrkI.Covey, 010 62716 CONSULTANT SERVICES 010 62731 MISCELLANEOUS SERVICES 2,500 2,000 4,500 IIW, County Recdr, Platting, Appraisal 150 62731 MISCELLANEOUS SERVICES Drew Cook Exc - 32nd Cleaning 480 62731 MISCELLANEOUS SERVICES 243,740 243,740 Surveying 010 62732 TEMP HELP\CONTRACT SERV. 2,000 2,000 Clerical Assistance Peak Times 460 62746 ONE CALL OPERATION 1,350 1,350 Dig Locate Connection 550 62757 INSPECTION REIMBURSEMENT Subd. Reimbursement 010 62811 ENG. DIVISION SERVICES 1,000 1,000 Total Supplies and Services 292,980 66,380 5,452 364,812 -98- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title ADMIN PROJECT TRAFFIC Sum of Activities Explanation of Significant Expenditures En,qineering Department 55 010 71110 MISC, OFFICE EQUIPMENT Computer 150 71110 MISC. OFFICE EQUIPMENT 010 71111 DICTATION EQUIPMENT 010 71123 SOFTWARE 10,480 6,600 17,080 Eagle Point, C & G annual support 150 71123 SOFTWARE McTrans Center 010 71211 DESKS/CHAIRS 300 300 Replacement~ 010 71212 SIDE CHAIRS 120 120 Replacements 010 71214 FILES 180 180 Additional storage 010 71310 AUTO/JEEP REPLACEMENT 150 71312 VAN/PICKUP/WAG REPL 150 71411 TRAFFIC CONTROL EQUIPMENT 850 850 Counter Equip Replacement 150 71412 SURVEY EQUIPMENT Replace tripod, prism pole, sng prism 010 71413 LABORATORY EQUIPMENT 4,720 4,720 Replace melting pot, air test., breaker 010 72410 PAGER/RADIO EQUIPMENT 400 400 Mnt of portables, base, remotes 150 72418 TELEPHONE SYSTEM Total Machinery and Equipment 010 73110 LAND ACQUISITION Total CIP Expenditures 090 74111 PRINCIPAL PAYMENT 480 74111 PRINCIPAL PAYMENT 180 16,020 7,450 23,650 563,000 563,000 35,170 35,170 090 74112 INTEREST PAYMENT 583,198 583,198 480 74112 INTEREST PAYMENT 53,528 53,528 Total DebtService 480 91010 480 91320 TO GENERAL 88,698 122,928 1,146,198 1,234,896 122,928 TO STORM SEWER CONST 170,992 170,992 Total Transfers Out Total Engineering Department 55 293,920 293,920 1;057,253 2,353,500 142,015 3,552,768 .99- City of Dubuque ~ Budgeted Department Revenues by Activity and Obje~:ode FY 2004 Account Account Title ADMIN PROJECT TRAFFIC Sum of Activities Explanation of Significant Revenues Engineering Department - 55 General Fund 010 42300 PERMIT, MISC 6.000 2,500 8,500 Fees for dumpster, alley pkg. 42328 SI DEWALK PERMIT FEES 24,366 24,366 Fees for public ROW work 42329 DRIVEWAY PERMIT FEES 4,035 4.035 Fees for public ROW work 44815 EXCAVATION/SUBDIV. PERry1 IT 45,000 45,000 Fees Exc ROW; 3% Insp. Fee 52310 BOWLING & BEYOND 5.200 51200 Lease Payment VB Courts 52315 RIVERSIDE TRACTOR TRAILER 3.600 3,600 Lease Payment 52375 LEASE, SELCO SOUTH MAIN 1,087 1,087 Lease Payment 52378 LEASE, JACOBSONS 18TH ST 100 100 Lease Payment 52383 KLAUER LEASE 100 100 Lease Payment 52384 LEASE-KEY CITY MOVERS I 800 1.800 Lease Payment 52501 LAND SALES 2.500 2,500 Ci~propertysales 53302 MISCELLANEOUS REVENUE 1,000 1,800 2,800 Irrev./Rev. Lic. Fee; Total General Fund 010 21,387 75,201 2.500 99,088 Engineering Department - 55 Storm Water Utility Operating Fund - 480 44190 STORM WATER USER FEE TOTAL STORM WATER USER FEE 627,429 627,429 627,429 627,429 Engineering Division ~ 55 Engineering Division Service Fund - 550 45311 SPECIALIZED SERVICES TOTAL ENGINEERING SERVICE 126.080 784,473 17,358 927,911 126,080 784 473 1~,~'~1~"8 927.911 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Public Works/Engineering Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Engineering Service Fund Sewer Fund General Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY2003 FY2003 FY2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5,00 5.00 5.00 $317,566 $301,381 $343,074 46,269 50,297 34,264 4,667 496 19,380 $368,502 $352.174 $396,718 $ 80,747 $ 43,629 $154,932 287,756 308,545 241,786 $368,502 $352,174 $396,718 $162,848 $172,030 $169,718 5.00 $380,478 49,240 180 $429,898 $126,080 81,626 222,198 $42~898 $ 97,163 PERFORMANCE MEASURES Engineering services to City construction projects, including engineering services to other City departments FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 80,747 43,629 154,932 154,932 126,080 Public Works/Engineering Administration -101- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Public Works/Engineering Project Engineering BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary General Fund Engineering Service Fund Sewage Utility Operation Fund Road Use Tax Fund Stormwater Utility O&M Subtotal Debt Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM~D 17.00 17.00 17.00 17.00 1.50 1.50 1.50 1.50 $ 886,319 $ 939,449 $1,084,291 $1,123,218 71,871 74,183 72,894 309,270 94,696 75,931 14,500 16,020 $1,052,946 $1,089,563 $1,187,960 $1,448,508 1,908,584 1,301,092 1,688,635 1,146,198 $2,961,470 $2,390,655 $2,860,320 $2,594,706 $ 408,022 $ 387,588 $ 356,177 $ 420,295 506,281 573,939 728,469 784,473 66,703 63,974 77,039 71,881 64,062 10,000 243,740 $ 981,006 $1,089,563 $1,187,960 $1,448.508 1,908,584 1,301,092 1,688,635 1,146,198 $2,961,470 $2,390,655 $2.860,320 $2,594,706 $ 634,187 $ 694,952 $1,589-414 $3,043,128 FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL Miles of street reconstruction or new construction 1.1 .5 Miles of street rehabilitated 2.98 1.1 Miles of street by private developers .4 .4 Miles of new sidewalk constructed 1.43 1.18 Public Works/Engineering -102- FY 2003 BUDGET FY 2003 FY 2004 REVISED RECOM'D 2.86 2.92 2.10 2.76 2.36 1.98 .5 .4 .5 2.0 1.18 1.25 Project Engineering FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Miles of replacement sidewalk 4.47 7.36 7 7.36 7 Number of sidewalk permits issued 477 570 600 600 550 Miles of sidewalk inspected 11 11 11 11 11 Number of sidewalk repair notices issued 532 547 400 400 400 Number of ddveway permits issued 332 435 250 250 300 Miles of sanitary sewer constructed 3.5 7 9 9 7 Miles of storm sewer constructed 2.5 3 4 4 3 Number of excavation permits issued 212 223 250 250 225 Public Works/Engineering Project Engineering -103- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Public Works/Engineering Traffic Engineering BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Engineering Service Fund Road Use Tax Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 $62,136 $60,932 $128,415 2,688 1,945 5,361 4,000 $68,825 $62,877 $133,776 $62,402 $62,711 $116,725 2,423 166 16,051 4,000 1,000 $68,825 $62,877 $133,776 $ 2,520 $15,020 $ 16,140 2.00 $135,445 5,452 8,300 $149,197 $129,439 17,358 2,400 $149,197 $ 17,358 PERFORMANCE MEASURES Engineering services to City construction projects and other City departments Traffic work orders issued FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 16,051 16,051 12,892 200 200 200 Public WorkslEngineeHng Traffic Engineering -104- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 55 ENGINEERING FD JC WP-GR JOB CLASS 61010 Full 010 550 9425 GE-44 O10 3125 GE-40 460 3125 GE-40 550 3125 GE-40 010 5525 GE-36 550 5525 GE-36 010 5525 GE-35 046 5525 GE-35 550 5525 GE-35 010 5700 GE-35 550 5700 GE-35 010 5550 GE-33 550 5550 GE-33 010 5575 GE-33 550 5575 GE-33 010 2700 GE-31 550 2700 GE-31 0t0 2725 GE-30 550 2725 GE-30 010 5810 GE-29 550 5810 GE-29 010 0225 GE-24 550 0225 Time Employee Expense 9425 GE-44 PUB WKS DIRECTOR~CITY ENGINEER PUB WKS DIRECTOR/CITY ENGINEER ASSISTANT CITY ENGINEER ASSISTANT CITY ENGINEER ASSISTANT CITY ENGINEER CIVIL ENGINEER CIVIL ENGINEER CIVIL ENGINEER CIVIL ENGINEER CIVIL ENGINEER SURVEYOR SURVEYOR TRAFFIC ENGINEERING ASSISTANT TRAFFIC ENGINEERING ASSISTANT SURVEY PARTY CHIEF SURVEY PARTY CHIEF ENGINEERING ASSISTANT II ENGINEERING ASSISTANT II SURVEY TECHNICIAN SURVEY TECHNICIAN ENGINEERING ASSISTANT I ENGINEERING ASSISTANT I SECRETARY GE-24 SECRETARY TOTAL FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.95 83,748 0.95 90,927 0.05 4,408 0.O5 4,786 0,35 24,670 0.10 7,651 0.75 57,385 0.65 45,817 0.15 11,477 0.20 11 046 0.35 22,146 0.80 44,186 1.65 104,404 0.30 15,625 0.50 28,129 1.00 51 824 1.70 88,541 1.50 84,385 0,75 39,386 0.75 43,037 0.25 13,129 0.25 14,345 1.75 87,699 1.75 90,242 0.25 12,528 0.25 12,892 0.15 7,443 0.15 7,659 0.85 42,179 0.85 43,403 2.55 115,248 2.55 118,680 5.45 246,259 5.45 253,650 0.15 6,336 0.15 6,519 0.85 35,905 0.85 36,942 0.75 29,937 0.75 30,795 2.25 89,809 2.25 92,385 1.00 30,339 1.00 31,209 1.00 30,946 1.00_ 31~209 24.00 1,157,008 24.00 1,224,257 0.95 0.05 0,10 0.75 0,15 0.35 1,65 0.50 1.50 0.75 0.25 1.75 0.25 0.15 0.85 2.55 5.45 0.15 0.85 0.75 2.25 1 .O0 1 .O0 24.00 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 55 ENGINEERING FD JC WP-GR JOB CLASS 61030 Seasonal Employee Expense 010 5325 NA-IO ENGINEERING INTERN-SEASONAL 550 5325 NA-10 ENGINEERING INTERN-SEASONAL TOTAL SEASONAL EMPLOYEES TOTAL ENGINEERING FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.50 6,983 0.50 7,318 0.50 1.00 13,965 1.00 14,636 1.00 1.50 20,948 1.50 21,954 I 50 25.50 1,177,956 25.50 1,246,211 25,50 CITY OF DUBUQUE. IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE I~UDGET FTE BUDGET Engineering Administration, General Fund 55100 61010 010 0225 GE-24 SECRETARY 1.00 30,339 1.00 31,209 1.00 55100 61010 010 3125 GE-40 ASSISTANT CITY ENGINEER 0.35 24,670 O.10 7,651 0.10 55100 61010 010 5525 GE-36 CIVIL ENGINEER 0,20 11,046 0.20 12,655 0.20 55100 61010 010 9425 GE-44 PUB WKS DIRECTOR/CITY ENGINEER 0.95 83,748 0.95 90, 927 0.95 Total 2.50 149,803 2.25 142 442 2.25 0 Engineering Administration, Sanitary Sewer Fund 55100 61010 460 3125 GE-40 ASSISTANT CITY ENGINEER 0.75 57,385 0.75 Total 0.00 O 0.75 57,385 0.75 O Engineering Administration, Service Fund 55109 61010 550 3125 GE-40 ASSISTANT CITY ENGINEER 0.65 45,817 O.15 11 477 0.15 560 0225 GE-24 SECRETARY 1.00 30,946 1.00 31 209 1.O0 55109 61010 550 5525 GE-36 CIVIL ENGINEER 0.80 44,186 0.80 50,620 0.80 55109 61010 550 9425 GE-44 PUB WKS DIRECTOR/CITY ENGINEER 0.05 4,408 0.05 4,786 0.0~ Total 2.50 125,357 2.00 98, 992 2.00 0 Project Engineering-FT General Fund 55400 61010 010 2700 GE-31 ENGINEERING ASSISTANT II 2.55 115,248 3.00 115 699 3.00 55400 61010 010 5810 GE-29 ENGINEERING ASSISTANT I 0.75 29,937 0.75 30,795 0.75 55400 61010 010 2725 GE-30 SURVEY TECHNICIAN 0.15 6,336 O.15 6,519 0.15 55400 61010 010 5575 GE-33 SURVEY PARTY CHIEF 0.15 7,443 0.15 7,659 0,15 55400 61010 010 5525 GE-36 CIVIL ENGINEER 0.15 9,491 O.15 55400 61010 010 5525 GE-35 CIVIL ENGINEER 0.30 15,625 0.50 28,129 0.50 55400 61010 010 5700 GE-35 SURVEYOR 0.75 39,386 0.75 43,037 0.75 Total 4.65 213,975 5.45 244,329 5.45 0 Project Engineering-FT Sewer Fund 55405 61010 460 5525 GE-35 CIVIL ENGINEER 1.00 51,824 Total 1.00 51,824 O.00 0 0.00 0 Project Engineering-Seasonal General Fund 55400 61030 010 5325 NA-10 ENGINEERING INTERN-SEASONAL 0.50 6,983 O.SO 7,318 0.50 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Total Project Engineering-FT Service Fund 55409 61010 550 2700 55409 61010 550 5810 55409 61010 550 2725 55409 61010 550 5575 55409 61010 550 5525 55409 61010 550 5525 55409 61010 550 5700 GE-31 ENGINEERING ASSISTANT II GE-29 ENGINEERING ASSISTANT GE-30 SURVEY TECHNICIAN GE-33 SURVEY PARTY CHIEF GE-35 CIVIL ENGINEER GE-36 CIVIL ENGINEER GE-35 SURVEYOR Total Project Engineering-Seasonal Service Fund 55409 61030 550 5325 NA-IO ENGINEERING INTERN-SEASONAL Total Traffic Engineering-FT General Fund 65700 61010 010 5550 GE-33 TRAFFIC ENGINEERING ASSISTANT Total Traffic Engineering-Service Fund 55709 61010 550 6560 GE-33 TRAFFIC ENGINEERING ASSISTANT Total 0.50 6,983 0.50 7,318 0.50 0 5.45 246.259 6.00 253.631 5.00 2.25 89,809 2.25 92,385 2.25 0.85 35,905 0.85 36.942 0.85 0.85 42,179 0.85 43,403 0.85 1.70 89,541 1.50 84,385 1.50 0.85 53,784 0.85 0.25 13,129 0.25 14,345 0.25 11.35 515,922 11.55 578,375 11 55 0 1.00 13,965 1.00 14,636 1.00 1.00 13,965 1.00 14,636 1.00 0 1.75 87,699 1.75 90,242 1.75 1.75 87,699 1.75 90,242 1.75 0 0.25 12,528 0.25 12, B92 0.25 0.25 12,528 0.25 12, B92 0.25 0 TOTAL ENGINEERING DIVISION 25.50 1~177,956 25.50 1,246,211 25.50 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2O04 Acctg/Payroll/ Fire Pension Meter Sum of Fund Account Account Title Treasury Stores Billing Debt Service Accum. Reads/Service Activities Finance Department 74 Explanation of Significant Expenditures 6 employees Accounting + 7 employees 010 61010 FULL-TIME EMPLOYEES 283,328 235,241 518,569 Billing 450 61010 FULL-TIME EMPLOYEES 75,780 75,780 2 employees 010 61020 PART-TIME EMPLOYEES 61,187 21,175 82,362 3 employees Accounting + 1 employee Billing 010 61030 SEASONAL EMPLOYEES 4,654 4,654 College intern 010 61050 OVERTIME PAY 2,500 500 3,000 450 61050 OVERTIME PAY 3,060 3,060 450 61071 HOLIDAY PAY-OVERTIME 010 61310 IPERS 20,184 14,773 34,957 5.75% of covered wages 450 61310 IPERS 4,533 4,533 5.75% of covered wages 010 61320 SOCIAL SECURITY 27,209 19,653 46,862 7.65% of covered wages 450 61320 SOCIAL SECURITY 6,031 6,031 7.65% of covered wages 010 61410 HEALTH INSURANCE 61,728 69,893 131,621 Full-time employees 450 61410 HEALTH INSURANCE 19,508 19,508 Full-time employees 010 61430 WORKMENS' COMPENSATION 325 236 561 450 61430 WORKMENS' COMPENSATION 773 773 010 61450 LIFE INSURANCE 567 471 1,038 Full-time employees 450 61450 LIFE INSURANCE 152 152 Full-time employees 450 61620 SAFETY EQUIPMENT 50 50 010 61650 EMPLOYEE PHYSICALS 150 150 450 61650 EMPLOYEE PHYSICALS 461,832 Total Wages and Benefits 361,942 109,887 933,661 010 62010 OFFICE SUPPLIES 2,464 3,215 5,679 450 62010 OFFICE SUPPLIES 100 100 450 62011 UNIFORM PURCHASE/MAINT. 796 796 010 62030 POSTAGE AND SHIPPING 6,814 66,895 73,709 Mailing utility bills and checks 010 62050 OFFICE EQUIPMENT MAINT 219 225 444 010 62060 O/E MAINT CONTRACTS 75 75 010 62061 DP EQUIP. MAINT CONTRACTS 530 530 1,060 010 62070 OFFICE EQUIP RENTAL 110 110 010 62090 PRINTING & BINDING 8,000 9,040 17,040 Envelopes, bills, checks, receipts, forms 010 62110 COPYING/REPRODUCTION 1,167 536 1,703 -109- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Acctg/Payroll/ Treasury Finance Department 74 Stores Billing Debt Service Fire Pension Meter Sum of Accum. Reads/Service Activities Explanation of Significant Expenditures 010 62130 010 62150 010 62170 LEGAL NOTICES & ADS COURT COSTS SUBSCRIPTIONS-BOOKS-MAPS 3,879 431 100 200 3,879 100 631 Monthly publishing in TH of checks issued + revenue 010 62190 010 62202 010 62220 010 62290 010 62310 010 62320 450 62340 010 62360 45O 62360 010 62421 450 62421 010 62441 010 62443 450 62443 450 62511 450 62521 450 62528 010 62611 450 62614 450 62615 010 62660 010 62663 010 62669 010 62671 450 62671 010 62722 010 62723 DUES & MEMBERSHIPS OFFICERS BOND PROPERTY TAX MISCELLANEOUS TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP EDUCATION & TRAINING EDUCATION & TRAINING TELEPHONE TELEPHONE INSURANCE, PROPERTY GENERAL LIABILITY INS GENERAL LIABILITY INS FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MACH/EQUlP MAINTENANCE EQUIP MAINT CONTRACT MACH/EQUIP MAINT. OUTSOUR DATA PROCESSING SOFTWARE LICENSE EXP PROGRAMMING MISC. OPERATING SUPPLIES MISC. OPERATING SUPPLIES INVESTMENT MGMT FEES INVEST-CUSTODIAL FEE 1,593 3,850 150 3,955 300 2,100 1,526 75 15,976 40,356 19,580 10,422 375' 110,000 27,000 150 3OO 150 5OO 1,365 2,750 30 36,990 9,819 14,165 200 380 100 590 2,012 2,192 741 290 190 1,019 1,593 3,850 3O0 4,255 450 380 2,600 100 2,891 590 75 18,726 2,012 2,192 741 30 290 190 77,346 29,399 24,587 575 1,019 110,000 27,000 10C,000 on all employees, 1,000,000 on Finance Director & Assistant Finance Director Includes 12,000 short in FY'04 budget allocated to departments in the future Charge from Information Services Dept. Sungard Pentamation Charge from Information Services Dept. 4 investment managers Custodian for managed funds -110- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Acctg/Payroll/ Fire Pension Meter Sum of Fund Account Account Title Treasury Stores Billing Debt Service Accum. Reads/Service Activities Finance Department 74 Explanation of Significant Expenditures 010 62726 AUDIT SERVICES 32,850 32,850 Annual audit 010 62727 FINANCIAL SERVICE FEES 23,000 23,000 Bank fees 010 62731 MISCELLANEOUS SERVICES 2,669 48,224 50,893 Outsource of Utility Billing Cost 090 62731 MISCELLANEOUS SERVICES 4,050 4,050 Paying agent fees for bond issues 450 62731 MISCELLANEOUS SERVICES 450 62762 METER READING CONTR. 121,215 121,215 Read water meters monthly 620 63110 STORES-OFFICE 44,000 44,000 620 63111 LESS STORES-OFFICE (44,000) (44,000) 010 63315 Less Payroll Overhead (13,695) (13,695) Staff time spent for enterprise funds payroll Total Supplies and Services 305,661 195,494 4,050 129,625 634,830 010 71113 CALCULATORS 170 340 510 010 71120 PERIPHERALS, COMPUTER 500 5,500 6,000 20CR's for receipting Utility payments 010 71123 SOFTWARE 540 540 450 71123 SOFTWARE 010 71124 MICRO-COMPUTER 2,955 2,955 Laptop 010 71211 DESKS/CHAIRS 600 600 1,200 010 71215 STORAGE CABINETS Total Machinery and Equipment 860 91010 TO GENERAL 880 91110 TO TRUST & AGENCY 4,765 6,440 11,205 100,000 100,000 Transfer prior excess funds Total Transfers Out Total Finance Department 74 100,000 100,000 772,258 563,876 4.050 100,000 23§.512 1,679,696 -111- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Acctg/Payroll/ Account ' Account Title Treasury Finance Department - 74 General Fund 453t 1 SPECIALIZED SERVICES 6,000 Billing Sum of Activities Explanation of Significant Revenues 6,000 Collect loans, previously outsoumed to a bank 533O2 59210 MISCELLANEOUS REVENUE 1,000 1,000 FR COMMUNITY DEVELOPMENT 9,481 9,481 Fees for child support and garnishments Reimbursement for PT Accountant work 59320 59450 59460 59470 FR STORM SEWER CONSTRUCT. 122,928 122,928 FR WATER UTILITY 122,928 122,928 FR WPC OPERATING 122,928 122,928 FR REFUSE COLLECTION 122,928 122,928 25% of Billing Department expenses 25% of Billing Department expenses 25% of Billing Department expenses 25% of Billing Department expenses 59490 FR PARKING OPERATING 47,193 47,193 Reimbursement for Account Clerks work collecting parking tickets 59940 FR DMASWA 13,785 13,785 Reimbursement far Account Clerk work for landfill TOTAL FINANCE DEPARTMENT 30,266 538,905 569,171 -112- PROGRAM: Administration DEPARTMENT/DIVISION: Finance ACTIVITY: Accounting, Payroll Services & Treasury BUDGET SUMMARY PERSONNEL SUMMARY Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents EXPENDITURE SUMMARY Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET FUNDING SUMMARY General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.00 7.00 7.00 7.00 1.00 1.25 1.25 1.25 .27 .27 .27 .27 $309,308 $450,546 $461,367 $494,459 141,262 274,654 289,312 307,356 4,226 1,511 1,210 4,765 $454,796 $696,711 $741,889 $806,580 - 13,587 - 13,994 13,071 - 13,695 $441,209 $682,717 $738,818 $792,885 $441,209 $682,717 $738,818 $793,885 $569,432 $ 86,003 $ 60,159 $ 24,266 Finance Accounting, Ppyroll Services and Treasury -113- PERFORMANCE MEASURES Checks issued (accounts payable) Checks issued (payroll) Purchase orders issued Calendar YTD W-2's Issued Calendar YTD 1099's Issued Mailings processed Ambulance fees Accounts receivable beginning of year Additions - charges Subtractions - Payments received Accounts receivable end of year DMASWA Charges Bills issued (charge customers) Accounts receivable beginning of year Additions - charges Subtractions - payments received Accounts receivable, end of year Investments (Including cash) Investments beginning of year Investments end of year Net increase/decrease Percentage of shor[-term maturities Investment Earnings - net of fees FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 16,284 15,549 16,300 16,300 15,500 18,300 18,926 18,500 18,500 18,500 11,160 9,566 11,500 11,500 10,000 1.065 205 86,000 86,000 86,000 86,000 86,000 $263,594 984,107 -1,015,514 $232,187 1,860 $216,049 2,358,942 -2,247,053 $327,938 $60,887,859 $62,942,910 $2,055,051 63.46% $3,526,585 $2321187 990,635 -960,465 $262,357 1,920 $327,938 2,493,444 -2,569,309 $252.073 $62,942,910 $70,759.228 $7,816,318 62.65% $2,769,752 1,860 1,860 1,900 Finance Accounting, Payroll Services and Treasury -114- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Finance Billing BUDGET SUMMARY PERSONNEL SUMMARY Full-Time Equivalents Part-Time Equivalents EXPENDITURE SUMMARY Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FUNDING SUMMARY General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9.00 7.00 7.00 .75 .75 .75 $392,337 $304,283 $329,243 260,381 110,432 129,228 14,119 171 1,740 $666,837 $414,877 $460,211 $666,837 $401,874 $414,877 $460,211 $409,572 $425,283 7.00 .75 $356,645 200,494 1,440 $558,579 $558,579 $539,189 PERFORMANCE MEASURES Utility billing Receipts Water Sewage Refuse collection Total Net increase/decrease Bills issued Service interruption notices issued Meters in service Parking fines collected FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $3,767,553 3,481,659 1,751,918 $9,001,130 +$26,178 241,782 14,819 20,550 $117,968 $3,797,845 3,629,184 1,776,664 $9,203,693 +$202,563 248,601 14,712 20,500 $162,377 Finance Billing -115- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Finance Meter Reading and Service BUDGET SUMMARY PERSONNEL SUMMARY Full-Time Equivalents EXPENDITURE SUMMARY Employee Expense Supplies and Services Capital Outlay Debt Service TOTAL BUDGET FUNDING SUMMARY Water Utility Operations Debt Service Fund TOTAL Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 $ 88,948 $90,238 $ 99,874 121,048 130,150 130,569 17,880 294,445 $227,875 $220,388 $524,888 $224,796 $210,205 $227,693 3,079 10,183 297,195 $227,875 $220,388 $524,888 $294,445 2.00 $107,612 133,675 $241,28¢ $237,237 4,050 $241,287 PERFORMANCE MEASURES Number of turn-ons and shut-offs per month/moves and non-payments Number of special read appointments and service calls per month FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 550 500 750 800 Finance . Meter Reading and Service -116- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 74 FINANCE DEPARTMENT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 010 9325 GE-42 FINANCE DIRECTOR 1.00 75,419 1.00 81,870 1.O0 010 9275 GE-37 ASSISTANT FINANCE DIRECTOR 1.00 56,862 1.00 61,707 1.00 450 8700 GE-33 CUSTOMERSERVlCESUPERVlSOR 1.00 51,587 1.00 53,084 1.00 010 8850 GE-30 FISCAL COORDINATOR 1.00 43,078 010 8900 GE~30 PURCHASING COORDINATOR 1.00 42,659 1.00 43,892 1.00 450 1725 OE-09 WATER METER SERVICEWORKER II 1.00 36,021 1.00 37,898 1.00 450 1750 OE-09 WATER METER INSPECTOR 1.00 35,678 1.00 37,882 1.00 010 0785 OE-06 ACCOUNT CLERK I 4.00 124,069 4.00 129,201 4.00 010 0675 OE-05 CASHIER (FINANCE) 5.00 144,551 5.00 152~582 5,00 TOTAL FULL TIME EMPLOYEES 16.00 609,924 15.00 598,116 15.00 61020 Part Time Employee Expense 010 8800 GE-30 ACCOUNTANT-PART TIME 0.75 27,797 1.22 43,659 1.22 010 0236 GE-24 SECRETARY-PARTTIME 0.50 15,169 0.60 17,528 0.60 010 0679 OE-05 CASHIER (FINANCE) 0.75 19,628 0,75 21,175 0.75 TOTAL PART TIME EMPLOYEES 2.00 62,594 2.57 82,362 2.57 61030 Seasonal Employee Expense 010 0650 NA-28 FINANCE INTERN-SEASONAL 0.27 4,441 0.27 4,654 0.27 TOTAL SEASONAL EMPLOYEES TOTAL FINANCE DEPARTMENT 0.27 4,441 0.27 4,654 0.27 18.27 676,959 17.84 685,132 17.84 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Accounting/PayrolI-FT General Fund 74100 61010 010 0785 OE-06 ACCOUNT CLERK I 3.00 92,389 3.00 95,859 3,00 74100 61010 010 8850 GE-30 FISCAL COORDINATOR 1.00 43,078 74100 61010 010 8900 GE-30 PURCHASING COORDINATOR 1.00 42,659 1,00 43,892 1.O0 74700 61010 010 9275 GE-37 ASSISTANT FINANCE DIRECTOR 1.00 56,862 1.00 61,707 1.00 74100 61010 010 9325 GE-42 FINANCE DIRECTOR 1.00 75,419 1.00 81,870 1.00 Total 7.00 310,407 6.00 283,328 6.00 0 Accounting/Payroll-PT General Fund 74100 61020 010 8800 GE-30 ACCOUNTANT-PART TIME 74100 61020 010 8800 GE-30 ACCOUNTANT-PART TIME 74100 61020 010 0236 GE-24 SECRETARY-PARTTIME Total ~ AccOunting/Payroll-Seasonal General Fund 74100 61030 010 0650 NA-28 FINANCE INTERN-SEASONAL Total 0.75 27,797 0.60 25,316 0.60 0.62 18,343 0.62 0.50 15,169 0.60 17,528 0.60 1.25 42,966 1.82 61,187 1.82 0.27 4,441 0.27 4,654 0.27 0.27 4,441 0.27 4,654 0.27 0 0 BillinglTreasury-FT GeneralFund 74700 61010 010 8700 74700 61010 010 0675 74700 61010 010 0785 GE-33 CUSTOMER SERVICES SUPERVISOR OE-O5 CASHIER (FINANCE) OE-O6 ACCOUNT CLERK I Total 1.00 51,587 1.00 53,084 1.00 5.00 144,651 5.00 152,582 5.00 1.00 31,680 1.00 33,342 1.00 7.00 227,816 7.00 239,008 7.00 0 BilllnglTreasury-PT General Fund 74700 61020 010 0679 OE-O5 CASHIER (FINANCE) Total 0.75 19,628 0.75 21,175 0.75 0.75 19,628 0.75 21,175 0.75 0 Meter Reads/Service 74710 61010 450 1750 74710 61010 450 1725 OE-09 WATER METER INSPECTOR OE-09 WATER METER SERVICEWORKER II Total 1.00 35,678 1.00 37,882 1.00 1.00 36,021 1.00 37,898 1.00 2.00 71,699 2.00 75,780 2.00 O CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET TOTAL FINANCE DEPARTMENT 18.27 676,959 17.84 685,132 17.84 City of Dubuque Department Operating Expenditure Budget by Activity FY 20O4 Sum of Fund Account Account Title Admin Training AmbulanCe Suppression Prevention Activities Fire Department 13 Explanation of Significant Expenditures 90 FTE's Wages (Admin: 2 FTE, Training: 1 FTE, Ambulance: 13 FTE, Suppression: 72 FTE, 010 61010 FULL-TIME EMPLOYEES 125,412 68,023 621,339 3,355,366 122,103 4,292,243 Prevention: 2 FTE) 540 61010 FULL-TIME EMPLOYEES 18,371 18,371 .27 FTE's (Assistant Chief Fire Marshal) Overtime for manpower shortage & special 010 61050 OVERTIME PAY 15,720 19,201 34,921 events 010 61070 HOLIDAY PAY 21,228 115,521 136,749 84 FTE's Holiday Premium 010 61091 SICK LEAVE PAYOFF 010 61092 VACATION PAYOFF 010 61310 IPERS 1,813 1,813 Reitrement Plan-Secretary Position 010 61320 SOCIAL SECURITY 2,411 8,158 25.604 783 36,956 Social Security for 57 FTE's hired after 04/86 010 61370 POLICE & FIRE RETIREMENT 19,229 13,931 131,598 716,357 21,247 902,362 89 FTE's Retirement Contribution 540 61370 POLICE & FiRE RETIREMENT 3,760 3,760 .27 FTE Retirement Contribution 010 61380 FIRE PENSIONS 010 61410 HEALTH INSURANCE 19,971 9,984 124,946 698,545 11.806 865,252 90 FTE's Health Insurance 540 61410 HEALTH INSURANCE 8,165 8,165 .27 FTE Health Insurance 010 61430 WORKMENS' COMPENSATION 31 31 Workman's Comp for Secretary Position 010 61450 LIFE INSURANCE 251 136 1,243 6,747 207 8,584 90 FTE's Life Insurance 540 61450 LIFE INSURANCE 37 37 .27 FTE Life Insurance 88 FTE's Uniform Allowance & replacement 010 61610 UNIFORM ALLOWANCE 400 5,200 40,850 714 47,164 turnout gear 540 61610 UNIFORM ALLOWANCE 86 86 .27 FTE Uniform Allowance 010 61620 SAFETY EQUIPMENT 500 500 Safety Glasses-prescription & non-presription Annual Respiratory Physicals required by Osha 010 61650 EMPLOYEE PHYSICALS 3,500 3,500 Regulation 010 61651 OTHER MEDICAL COSTS 15,682 15,682 Retiree Medical Costs 010 61652 CIVIL SERVICE PHYSICALS 2,040 2.040 Civil Service Physicals for new hire employees Medical costs for on the job injunes of current 010 61653 POLICE/FIRE INJURIES 21,000 21,000 employees Total Wages and Benefits 207,840 92,474 929.432 4,982,191 187,279 6,399,216 010 62040 OFFICE SUPPLIES 1,530 1,530 Standard Office Supplies 010 62030 POSTAGE AND SHIPPING 948 455 1,403 -120- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Training Ambulance Suppression Fire Department 13 Sum of Prevention Activities Explanation of Significant Expenditures 010 62060 CIE MAINT CONTRACTS 1,300 1,300 Copy machine maintenance contract 010 62061 DP EQUIP. MAINT CONTRACTS 1,400 800 600 9,921 600 13,321 Information Services Contract 010 62090 PRINTING & BINDING 500 460 960 Copy paper 010 62110 COPYING/REPRODUCTION 1,000 1,000 Copying on City Hall Copier 010 62130 LEGAL NOTICES & ADS 10,000 10,000 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 500 200 700 Recruiting advertising in area print media every other year Code books & publications 010 62190 DUES & MEMBERSHIPS 800 800 NFPA, IAPFC, Dubuque County EMS, Dubuque County Fire Association, HazMat Task Force, Fire Code Institution 010 62310 TRAVEL-CONFERENCES 2,400 010 62320 TRAVEL-CITY BUSINESS 500 2,400 National, Regional & State Fire Chief Conferences 500 Travel city business 010 62340 MILEAGE/LOCAL TRANSP 300 300 010 62360 EDUCATION & TRAINING 14,800 2,215 4,140 6,955 2,000 2,500 19,300 Parking permits for all apparatus & mileage for EMS Supervisor Training programs for all fire personnel 010 62411 UTILITY EXP-ELECTRICITY 26,014 26,014 Electricity for 6 Fire Stations 010 62412 UTILITY EXP-GAS 15,542 Gas for 6 fire stations 15,542 010 62421 TELEPHONE 1,357 267 134 5,642 730 010 62431 PROPERTY MAINTENANCE 8,130 Telephone for 6 fire stations & E.D.C. 13,180 13,180 Property repair for 6 fire stations 010 62433 CUSTODIAL SERVICES 1,020 1,020 010 62434 HVAC MAINTENANCE 1,075 1,075 Shop rags and cleaning of equipment contaminated by medical calls Boiler maintenance for 4 stations 010 62441 INSURANCE, PROP~=K I Y 75 3,450 3,525 Property insurance for 6 stations 010 62442 BOILER INSURANCE 2,179 2,179 Boiler insurance for 4 stations 010 62443 GENERAL LIABILITY INS 1,126 571 5,422 54,841 1,169 63,129 General Liability for department 010 62511 FUEL, MOTOR VEHICLE 712 3,810 13,035 1,985 19,542 Fuel for 30 vehicles, generators & equipment 010 62521 MOTOR VEHICLE MAINT. 770 8,568 80,840 3,465 93,643 Maintenance for vehicles & generators Maintenance outsourced to private sector for 010 62528 MOTOR VEH. MAINT. OUTSOUR 2,100 20,900 23,000 equipment 010 62611 MACH/EQUIP MAINTENANCE 1,020 2,200 3,220 Equipment maintenance Oxygen & Nitrous Oxide for ambulances & fire 010 62639 LIQUID CO2/O2 3,060 3,060 companies -121- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sum of Fund Account Account Title Admin Training Ambulance Suppression Prevention Activities Fire Department 13 Explanation of Significant Expenditures Firehouse software license for fire & ambulance 010 62663 SOFTWARE LICENSE EXP 1,170 1,170 reporting 010 62671 MISC. OPERATING SUPPLIES 206 7,040 11,975 1,780 21,001 Operating costs for replacment of small items 010 62725 BILL COLLECTION SERVICES 60,000 60,000 Billing contract for ambulance charges 010 62727 FINANCIAL SERVICE FEES 010 62731 MISCELLANEOUS SERVICES 010 62761 PAY TO OTHER AGENCY Total Supplies and Services 24,906 18,426 96,884 265,954 12,429 418,599 010 71116 COPIER MACHINE 5,000 5,000 Replace office copier in FY04 010 71118 PROJECTOR/CAMERA 010 71123 SOFTWARE Replace stove at Fire Headquarters & office 010 71156 FURNITURE 12,600 12,600 desks in Fire Marshal Office 010 71312 VAN/PICKUPNVAG REPL 010 71415 SAWS 600 600 Replaced chain saw on ladder truck Replaced submersible pumps on 6 engine 010 71511 PUMPS 1,920 1,920 companies used for pumping basements Replaced snow blower at Station #3 (32nd & 010 71611 MOWING EQUIPMENT 1,700 1,700 Central) 010 72110 AIR MASKS Improvement package to purchase bone rn~crophones for communications during fire 010 72113 OTHER SAFETY EQUIPMENT 28,300 28,300 fighting Replaces rope & equipment for high angle & 010 72114 CONFINED SPACE EQUIMENT 2,000 2,000 confined space Replace 3 stair chair stretchers used on 010 72318 BACKBOARDS 6,000 6,000 ambulances Replace radio batteries & repair or replace 010 72410 PAGER/RADIO EQUIPMENT 6,000 6,000 damaged radios 010 72515 TEST EQUIPMENT, OTHER 2,000 2,000 Test equipment for pumper testing P, eptaces automatic external defibrillators on 7 010 72610 DEFIBRILLATOR 15,400 15,400 vehicles -122- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sum of Fund Account Account Title Admin Training Ambulance Suppression Prevention Activities Fire Department 13 Explanation of Significant Expenditures Replaces Hazmat equipment & detector 010 72611 HAZ.MAT.-RESP.GEAR 6,000 6,000 calibration Replaces 3 portable suction units on 3 010 72612 RESUSITATION KITS 2,850 2,850 ambulances 010 72613 HOSE 2.000 2,000 Replaces old or damaged fire hose Provides third party testing of (3) aerial ladders 010 72614 LADDER 2,000 2,000 annually 010 72817 BOAT Total Machinery and Equipment 5,000 24,250 65,120 94,370 Total Fire Department 13 237,746 110.900 1,050,566 5.313.265 199,708 6,912,185 -123- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Sum of Account Account Title Admin Ambulance Suppression Prevention Activities Explanation of Significant Revenues Fire Department - '13 General Fund 42111 SERVICE STATION LICENSE 1,625 1,625 Service Station license at $25.00 per station 42112 BULK PLANT LICENSES 740 740 Butk fuel storage license fees 42116 PERMIT BLASTING 100 100 Blasting fee at $100 each 43510 COUNTY SHARE 39,321 39,321 Hazmat County response share 44720 AMBULANCE FEES 764,500 764,500 Ambulance billing fees 45311 SPECIALIZED SERVICES 4,750 4,750 Special events overtime offsetting fees 53302 MISCELLANEOUS REVENUE 500 500 Fees for fire reports, door opening, pumping basements, etc. 54201 REFUNDS 3,500 3,500 Offsetting fees for ambulance coverage/standby at football games 54303 REIMBURSEMENTS-GENERAL 2,000 2,000 Hazardous materials response fees TOTAL FIRE DEPARTMENT 5,250 768,000 41,321 2.465 817,036 -124- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Fire Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL-BUDGET Funding Summary. General Fund Revenue Generated FY 2001 ACTUAL 2.00 $180,025 10,964 10,000 $2O0,989 $200,989 $ 927 FY 2002 FY 2003 ACTUAL BUDGET 2.00 2.00 $205,979 $200,796 28,987 14,166 $234,966 $214,962 $234,966 $214,962 $ 1,117 $ 1,750 FY2003 REVISED FY 2004 RECOM'D 2.00 $205,103 24,906 5,000 $235,OO9 $235,009 $ 750 Fire Fire Suppression/Emergency Service -125- PROGRAM: Protective Services DEPARTMENT/DIVISION: Fire ACTIVITY: Fire Suppression/Emergency Service BUDGET SUMMARY Personnel Summary FulI-Tinffe Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003" FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 71.00 72.00 72.00 $4,198,191 $4,374,337 $4,491,452 223,197 209,389 228,488 48,121 62,700 48,300 $4,469,509 $4,646,426 $4,768,240 $4,469,509 $4,646,426 $4,768,240 $ 12,915 $ 8,000 72.00 $4,965,568 265,954 65,120 $5;296,642 $5,296,642 $ 158,000 PERFORMANCE MEASURES Number of fire calls by type Structure fire Outside structure fire Vehicle fire Trees, brush, grass fire Refuse fire Other Number of rescue calls by type Emergency calls Non emergency calls Extdcation Ambulance Assist Number of special call by type Hazardous condition standby FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 90 91 95 95 95 10 14 10 10 10 50 51 45 45 50 45 39 30 30 40 30 45 30 30 40 5 13 5 5 10 1200 2550 3300 3300 3300 gOO 350 350 350 375 30 28 35 35 30 800 875 875 875 900 20 15 30 30 20 Fire Fire Suppression/Emergency Service -126- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Spill, leak with no ignition 120 71 125 125 100 Excessive heat 5 4 5 5 5 Power line down 25 28 30 30 30 Arcing/shorted elec. equipment 50 54 45 45 50 Hazardous condition standby not classified Lockout Water evacuation Smoke, odor removal Unauthorized buming Smoke scares Controlled burning Good intent call not classified above Number of raise calls by type Malicious/mischievous false System malfunction Unintentional/false alarm Average response time of all companies responding on fire alarm - minutes Average time of first company to fire scene-minutes Number of buildings spdnklered (partially or completely) Percentage of population reachable within five minutes 20 30 40 10 5 5 10 144 10 10 17 20 15 19 10 75 74 75 3 3 2 4O 35 5 5 10 10 20 20 10 10 75 75 2 2 30 49 120 120 40 15 14 15 15 15 130 95 150 150 150 40 96 50 50 100 3-6 3-6 3-6 3-6 3-6 2-4 2-4 2-4 2-4 2-4 164 299 200 200 325 98 98 98 98 98 Fire -127- Fire Suppression/Emergency Ser¥ice PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Fire Fire Prevention BUDGET SUMMARY Personnel Summary Full-Time Equivalent FY 2001 ACTUAL 3.00 Expenditure Summary Employee Expense $148,512 Supplies and Services 13,293 Capital Outlay 6,565 TOTAL BUDGET $155,240 Funding Summary General Fund Revenue Generated $155,240 $ 2,460 FY 2002 ACTUAL 2.00 FY 2003 FY2003 FY 2004 BUDGET REVISED RECOM'D 2.00 2.00 $151,337 $166,171 11,847 12,429 $163,184 $178,600 $163,184 $178,600 $ 2,310 $ 2,465 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of Commercial inspections 405 422 450 450 425 Hours (Company spent on commercial inspections 500 535 500 500 525 Number of code violation investigations 85 97 85 85 85 Number of blueprints reviewed (Code compliance) 125 131 125 125 125 Number of public education events 175 192 200 200 200 Number of people in attendance at events 7500 7500 7500 Fire Fire Prevention -128- PERFORMANCE MEASURES Staff hours spent on public Education events Number of initial rental inspections Number of rental re- inspections Rental violations issued Rental violations satisfied FY2001 FY 2002 FY2003 FY2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 893 80O 111 125 54 50 419 400 285 400 *These changes in categories are due to new software tracking capabilities. Fire Fire Prevention -129- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Fire Training BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ACTUAL 1.00 $65,069 12,005 $77,074 $77,074 FY2002 ACTUAL 1.00 $69,6O9 16,459 $86,068 $86,O68 FY 2003 BUDGET 1 ~00 $79,76O 13,198 4,000 $96,958 $96,958 $ 2,000 FY 2003 REVISED FY 2004 RECOM'D 1.00 $91,106 18,426 $109,532 $109,532 PERFORMANCE MEASURES Number of Training Classes held Total training Class Hours Total Man hours of Training 'Average Training Hours per Member Training Class Hours provided to other City/Private employees Staff hours of physical fitness Average physical fitness hours per members FY 2001 ACTUAL 2538 4738 16,265 183 4O 1761 2O FY 2002 ACTUAL 1410 2700 16,285 183 4O 2424 27 FY 2003 BUDGET 2650 5000 17,000 2O0 48 FY 2003 REVISED 2650 5000 17,000 2OO 48 2500 28 FY2004 RECOM'D 1600 3000 17,000 190 4O 2500 28 Fire Training -130- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Fire Ambulance Operations BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 13.00 13.00 13.00 $705,672 $571,586 $827,308 104,056 88,483 108,527 18,429 30 60,000 $828,157 $660,100 $995,835 $828,157 $660,100 $995,835 $620,915 $669,494 $650,500 13.00 $ 912,308 96,884 24,250 $1,033,442 $1,033.442 $ 768,000 PERFORMANCE MEASURES Response Time - minutes Miles Traveled Emergency Ambulance Calls Non Emergency Ambulance Fire & other emergency calls Total calls responded to: FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3-6 3-6 3-6 3-6 3-6 23,618 20,354 24,000 24,000 24,000 2,671 2,317 2,650 2,625 2,625 346 403 350 375 375 378 441 400 400 400 3,395 3,161 3,400 3,400 3,400 Fire Ambulance Operations -131- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 13 'FIRE FY 2005 ~ FY 2003 FY 2004 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 010 7125 GE-44 FIRE CHIEF 1.00 91,252 1.00. 93,890 1.00 010 7025 GE-60 ASSISTANT FIRE CHIEF 3.00 201,751 3.00 207,618 3.00 010 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL 1.00 66,176 0.73 49,720 0.73 540 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL 0.27 18,371 0.27 010 7050 GE-38 ASST FIRE CHIEF-TRAINING (80) 1.00 62,067 1.00 68,023 1.00 010 6975 GE-35 EMS SUPERVISOR 1,00 57,232 1.00 58,747 1.00 010 6915 GE-34 ASST FIRE MARSHALL 1.00 49,762 1.00 54,012 1.O0 010 0225 GE-24 SECRETARY 1.00 31,167 1.00 31,522 1.00 010 6900 F-05 FIRE CAPTAIN (112 HRS) 7.00 337,682 7.00 356,186 7.00 010 6750 F-04 FIRE LIEUTENANT (112 HRS) 14.00 645,051 14.00 679,865 14.00 010 6650 F-03 AMBULANCE MEDICAL OFFICER 12.00 532,491 12.00 562,592 12.00 010 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 1,039,005 24.00 1,105,045 24.00 010 6300 F-01 FIREFIGHTER 24.00 966~142 24.00 1~025L023 24.00 TOTAL FULL TIME EMPLOYEES 4,310,614 90.00 90.00 4,079,778 90.00 90.00 4,079,778 90.00 TOTAL FIRE DEPT. 4,310,614 90.00 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Fire Administration 13100 61010 010 0225 GE-24 SECRETARY 13100 61010 O10 7125 GE-44 FIRE CHIEF Total Fire Suppression 13400 61010 010 6625 13400 61010 O10 6900 13400 61010 O10 7025 13400 61010 010 6300 13400 61010 010 6750 ~_~ Fire Prevention 13700 13700 13701 13700 F~02 FIRE EQUIPMENT OPERATOR F-05 FIRE CAPTAIN (112 HRSI GE-60 ASSISTANT FIRE CHIEF F-01 FIREFIGHTER F-O4 FIRE LIEUTENANT 112 HRS) Total 61010 010 6910 F-O7 FIRE CAPTAIN (80 HRS! 61010 010 6915 GE-34 ASST FIRE MARSHALL 61010 010 6915 GE-34 ASST FIRE MARSHALL 61010 010 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL Total Fire Training 13200 61010 010 7050 GE-38 ASST FIRE CHIEF-TRAINING {80) Total Ambulance 13300 61010 010 6975 GE-35 EMS SUPERVISOR 13300 61010 O10 6650 F-03 AMBULANCE MEDICAL OFFICER Total 1.OO 31,167 1.00 31,522 1.00 1.00 91,252 1.OO 93,890 1.00 2.00 122,419 2.00 125,412 2.00 24.00 1,039,005 24.00 1,105,045 24.00 7.00 337,682 7.00 356,186 7.00 3.00 201,751 3.00 207,618 3.00 24.00 966,142 24.00 1,025,023 24.00 14.00 645,051 14.00 679,865 14.00 72.00 3,189,631 72.00 3,373,737 72.00 1.00 49,762 0.73 35,641 0.73 0.27 18,371 0.27 1.00 66,176 1.00 68,091 1.00 2.00 115,938 2.00 122,103 2.00 1.00 62,067 1.00 68,023 1.00 1.00 62,067 1.00 68,023 1.00 1.OO 57,232 1.00 58,747 1.00 12.00 532,491 12.00 562,592 12.00 13.00 589,723 13.00 621,339 13.00 0 O TOTAL FIRE DEPARTMENT 90.00 ' 4,079,778 90.O0 4,310,614 90.O0 O City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Animal Control Nursing Food Services to the Establish- Lead Sum of Public ments Program Activities Explanation of Significant Expenditures 86.860 56,290 751 102 Health Services Department 17 010 61010 FULL-TIME EMPLOYEES 48,129 40,142 32,212 86,174 206,657 4.5 FTE 540 61010 FULL-TIME EMPLOYEES 15,917 15,917 .5 FTE 010 61030 SEASONAL EMPLOYEES 1,191 1,191 1 Seasonal position 010 61050 OVERTIME PAY 3,268 3,268 010 61310 IPERS 2,767 2,394 1,852 5,143 12,156 540 61310 IPERS 915 915 010 61320 SOCIAL SECURITY 3,682 3,276 2,464 6,842 16,264 540 61320 SOCIAL SECURITY 1,218 1,218 010 61410 HEALTH INSURANCE 7,488 9,984 2,496 19,970 39,938 540 61410 HEALTH INSURANCE 4,955 4,955 010 81430 WORKMENS' COMPENSATION 289 411 28 648 1,376 540 61430 WORKMENS' COMPENSATION 15 15 010 61450 LIFE INSURANCE 96 83 64 179 422 540 61450 LIFE INSURANCE 32 32 010 61650 EMPLOYEE PHYSICALS 166 166 Total Wages and Benefits 39,116 122,224 304,490 010 62010 OFFICE SUPPLIES 33 110 996 010 62011 UNIFORM PURCHASE/MAINT. 218 218 Postage for Animal Licenses & Other Misc 010 62030 POSTAGE AND SHIPPING 283 6,538 489 1,278 8,588 Licenses 010 62050 OFFICE EQUIPMENT MAINT 136 42 51 229 010 62061 DP EQUIP. MAINT CONTRACTS 3,453 3,453 Recharges from Information Services 010 62090 PRINTING & BINDING 871 330 400 336 1,937 010 62110 COPYING/REPRODUCTION 274 67 157 196 694 010 .62130 LEGAL NOTICES & ADS 220 52 1.493 1,765 Ads for Radon Program 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 209 83 134 177 603 010 62190 DUES & MEMBERSHIPS 540 78 219 214 1,051 010 62310 TRAVEL-CONFERENCES 1,286 74 1,360 010 62320 TRAVEL-CITY BUSINESS 219 111 330 010 62340 MILEAGE/LOCAL TRANSP 55 188 52 400 695 -134- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Animal Control Nursing Food Services to the Establish- Lead Sum of Public ments Program Activities Health Services Department 17 Explanation of Significant Expenditures Training for bio-terrorism preparation & certification of Sanitarians, Lead Paint staff 010 62360 EDUCATION & TRAINING 339 1,020 164 2,000 1,000 4,523 training 010 62421 TELEPHONE 741 491 268 1,033 278 2,811 010 62423 TELECOMMUNICATION CG 210 210 010 62441 INSURANCE, PROPERTY 75 75 010 62443 GENERAL LIABILITY INS 886 820 733 1,269 3,708 540 62443 GENERAL LIABILITY INS 153 153 010 62511 FUEL, MOTOR VEHICLE 914 730 1,644 0~0 62521 MOTOR VEHICLE MAINT. 424 864 1,288 2 Vehicles 010 62528 MOTOR VEH. MAINT. OUTSOUR 010 62614 EQUIP MAINT CONTRACT 120 120 2 food classes (3,600), food, pools, masquito 010 62671 MISC. OPERATING SUPPLIES 300 566 81 6,406 1,383 8,736 monitoring supplies 210 62671 MISC. OPERATING SUPPLIES 1,000 1,000 Deer for the Hungry program Helicopter deer flyover, after hr. vet service, 010 62731 MISCELLANEOUS SERVICES 1,250 10,326 4,200 561 1,380 17,717 Medical Advisor, weed contractors, etc. 820 62731 MISCELLANEOUS SERVICES 010 62732 TEMP HELP\CONTRACT SERV. 540 62732 TEMP HELP\CONTRACT SERV. 885 885 010 62761 PAY TO OTHER AGENCY 30,635 15,000 14,280 59,915 Total Supplies and Services 10,253 53,182 22,920 19,818 18,531 124,704 Payment to Humane Society, Dubuque County and VNA 010 71124 MICRO-COMPUTER 1,050 1,050 010 71211 DESKS/CHAIRS 010 71310 AUTO/JEEP REPLACEMENT 10,000 10,000 Car replacement for Sanitarian Total Machinery and Equipment 10,000 1,050 11,050 Total Health Services Department 17 97,113 109,472 72,036 143,092 18,531 440,244 -135- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Nursing Food Animal Services to Establish- Sum of Account Account Title Control the Public merits Lead Paint Activities Explanation of Significant Revenues Health Department - 17 General Fund 42101 BUSINESS LICENSES 60,600 60,600 Licensing of all food, retail food, mobile, temporary stands, hotels/motels, etc. 42115 REFUSE HAULING PERMITS 500 500 $25 per vehicle for private haulers 42333 SWIMMING POOL INSP. FEES 8,300 8,300 Licensing of all public pools & spas 42334 ANIMAL IMPOUNDMENT FEES 7,200 7,200 $30 for 1st offense & $60 for subsequent offenses 42336 DOG LICENSES 66,216 66,216 $10 for neutered & $25 non-neutered, $10 delinquent fee 42337 CAT LICENSES 26,375 26,375 $10 for neutered & $25 non-neutered, $10 delinquent fee 42340 SEWAGE DISPOSAL PERMITS 500 500 $100 for septic permits, $25 for inspections 43400 STATE GRANTS 20,106 20.106 State grant for lead program Reimbursements from property owners after City hires contractors to cut 44819 WEED CUTTING CHARGES 500 500 grass,etc. 45312 FOOD CLASS FEES 5,000 5,000 Class fees (this has been discontinued) Radon. mosquito program reimb., and bioterrorism expenditure 53302 MISCELLANEOUS REVENUE 4,100 4,500 8,600 reimbursements TOTAL HEALTH SERVICES DEPT-17 99,791 79,900 20,106 203,897 -136- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Health Services Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.50 1.50 1.50 1.50 $69,964 $71,9i4 $77,509 $83,997 9,517 8,669 10,894 '11,138 3OO $79,481 $80,582 $88,703 $95,135 Funding Summary ~ Cable TV $19,468 $20,341 $21,844 $23,444 General 59,765 60,220 65,359 70,691 Community Development 248 22 1,500 1,000 TOTAL BUDGET $79,481 $80,582 $88,703 $95,135 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Noise variances issued 35 7 30 15 10 Noise variances denied 4 2 5 5 5 City sewer connection notices 26 23 40 30 20 Sewer connections completed 18 34 30 30 30 Animal bite verifications I 1 1 1 1 Health Services Administration -137- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Health Service Community Health BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY2001 ACTUAL .50 $31,029 29,516 281 $6O,826 $60,826 $23,514 FY 2002 ACTUAL .50 $31,953 42,161 $74,114 $74,114 $21,793 FY 2003 BUDGET .50 $35,145 41,746 $76,891 $76,891 $20,106 FY2003 REVISED FY2004 RECOM'D .50 $38,774 40,587 $79,361 $79,361 $20,706 PERFORMANCE MEASURES Health and social problem investigations Iowa Department of Human Services referrals Health education presentations Communicable diseases reported Sexually transmitted diseases reported Communicable diseases investigations/contacts/ fellow-ups Tuberculosis cases FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 4 5 5 5 5 3 2 4 4 4 11 10 15 15 12 Health Services Community Health -138- TB Mantoux tests TB case managementJ medication compliance calls, visits TB contact investigations follow-ups Schools audited for immunization law compliance Lead home visits Lead case management calls Health Services Community Health -139- PROGRAM: Human Development DEPARTMENT/DIVISION: Health Services ACTIVITY: Environmental Sanitation/Food Inspection BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ACTUAL 2.00 $102,098 16,094 $118,192 $118,192 $ 73,758 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.0O $104,931 $112,825 $119,487 16,923 20,405 20,682 10,953 430 11,050 $132,807 $133,660 $151,219 $132,807 $133,660 $151,219 $ 77,805 $ 75,396 $ 78,400 PERFORMANCE MEASURES Food establishment inspections Number of re-inspections Food service establishment inspections Number of re-inspections Complaint inspections Food related illnesses investigated Hotel and motel inspections conducted Vending machines licensed Health Services FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 97 102 110 110 110 13 24 20 22 25 577 684 600 675 13 47 15 40 32 28 50 35 680 4O 35 12 132 17 16 25 20 20 -140- 4 15 15 10 166 132 160 160 Environmen~lSanitation/Foodlnspection PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Health Services Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Cable TV General Community Development TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.50 1.50 1.50 1.50 $69,964 $71,914 $77,509 $83,997 9,517 8,669 10,894 11,138 300 $79,48~ $80,582 $88,703 $95,135 $19,468 $20,341 $21,844 $23,444 59,765 60,220 65,359 70,691 248 22 1,500 1,000 $79,481 $80,582 $88,703 $95,135 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Noise variances issued 35 7 30 15 10 Noise variances denied 4 2 5 5 5 City sewer connection notices 26 23 40 30 20 Sewer connections completed 18 34 30 30 30 Animal bite verifications 1 1 1 1 1 Health Services Administration · -137- " PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Health Service Community Health BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Genera! Fund Revenue Generated FY 2001 ACTUAL .50 $31 ,O29 29,516 281 $60,826 $60,826 $23,514 FY 2002 ACTUAL .50 $31,953 42,161 $74,114 $74,114 $21,793 FY 2003 BUDGET .50 $35,145 41,746 $76,691 $76,891 $20,106 FY 2003 REVISED FY2004 RECOM'D .50 $38,774 40,587 $79,361 $79,361 $20,706 PERFORMANCE MEASURES Health and social problem investigations Iowa Department of Human Services referrals Health education presentations Communicable diseases reported Sexually transmitted diseases reported Communicable diseases investigations/contacts/ follow-ups Tuberculosis cases FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 4 5 5 5 5 3 2 4 4 4 11 10 15 15 12 Health Services Community Health -138- TB Mantoux tests TB case management/ medication compliance calls, visits TB contact investigations follow-ups Schools audited for immunization law compliance Lead home visits Lead case management calls Health Services Community Health -139- PROGRAM: Human Development DEPARTMENT/DIVISION: Health Services ACTIVITY: Environmental Sanitation/Food Inspection BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated PERFORMANCE MEASURES Food establishment inspections Number of re-inspections Food service establishment inspections Number of re-inspections Complaint inspections Food related illnesses investigated Hotel and motel inspections conducted Vending machines licensed Health Services FY 2001 ACTUAL 2.00 $102,098 16,094 $118,192 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 $104,931 $112,825 $119,487 16,923 20,405 20,682 10,953 430 11,050 $132,807 $133,660 $151,219 $118,192 $132,807 $133,660 $151,219 $ 73,758 $ 77,805 $ 75,396 $ 78,400 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 97 102 110 110 110 13 24 20 22 25 577 684 600 675 680 13 47 15 40 40 32 28 50 35 35 12 132 17 16 25 20 20 4 15 15 10 166 132 160 160 EnvironmentalSanitation/Foodlnspe~ion -140- PERFORMANCE FY 2001 FY 2002 MEASURES ACTUAL ACTUAL Food certification course/seminars 2 2 Food certification course fees $ 3,835 $4130 $ 5,500 Food service establishments $38,344 $40,987 $40,000 Hotel and motellicenses $ 860 $900 $ 850 Vending machine license tags $ 705 $905 $ 700 Food establishments $10,850 $10,865 $11,000 Temporary food stands/mobiles $ 5,575 $5,475 $ 5~700 Refuse hauling fees $ 500 $ 75 · $ 500 Sewage disposal permit fees $ 350 $ 75 $ 350 Swimming pool/spa fees $ 7,679 $8,017 $ 7,500 Civil citations issued 8 7 10 Weed inspections 669 646 650 Garbage inspections 733 613 700 Illegal dumping inspections 36 60 50 Septic system inspections 17 ' 18 15 Rodent inspections 63 78 70 Other sanitation inspections (junk, air pollution, spills) 676 599 650 Nuisance inspections 305 266 300 Swimming pool/spa inspectio[~s 36 50 39 FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D 2 2 2 $5,000 $5,000 $41,000 $42,000 $ 900 $ 900 $ 900 $ 900 $11,000 $11,100 $5,600 $5,700 $ 500 $ 500 $ 35O $ 5OO $8,000 $8,300 10 10 650 625 700 625 50 60 15 15 70 70 600 575 275 250 40 45 Health Services Environmental Sanitation/Food Inspection -141- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Health Services Animal Control BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 ACTUAL 1.00 .06 $41,689 44,491 $86,179 $86,179 $82,822 FY 2002 ACTUAL 1.00 .06 $45,725 43,523 $89,248 $89,248 $84,144 FY2003 FY 2003 BUDGET REVISED 1.00 .06 $52,090 45,905 43O $98,425 $98,425 $83,560 FY2004 RECOM'D 1.00 .06 $ 57,607 53,182 $110,789 $110,789 $ 85,2OO PERFORMANCE MEASURES Dog licenses issued Cat licenses issued Animal complaints investigated, including biting Impoundment fees collected Summons issued or court proceedings: License related Animals running at-large Potentially vicious declarations FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 5,167 5,355 5,200 5,300 5,350 2,625 2,650 2,600 2,600 '2,650 1,482 1330 1,400 1,350 1,350 $5,370 $5,345 $8,560 $7,000 $7,200 610 479 400 450 425 2 8 4 6 6 2 3 3 3 Health Services Animal Control -142- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Vicious animals 2 0 3 3 3 Waming notices: Animals running at-large 164 128 160 150 150 Ten-day license notices 60 40 100 50 60 Owners of animal bite repeaters 6 5 8 8 8 Advisory notices: Unsanitary conditions 54 62 60 60 60 Allowing pets to cause nuisance 113 148 120 145 145 Dogs & cats running at-large 154 144 150 150 150 License related 37' 35 35 Health Services Animal Control -143- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 17 HEALTH SERVICES FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense O10 7700 GE-37 PUBLIC HEALTH SPECIALIST 010 7500 GE~32 ENVIRONMENTAL SANITARIAN 010 7400 GE-29 ANIMAL WARDEN 010 7375 GE-27 ENVIRON.SANITARIAN ASST 010 0225 GE-24 SECRETARY 540 0225 GE-24 SECRETARY TOTAL FULL TIME EMPLOYEES 61030 Seasonal Employee Expense 010 7410 GE-29 ANIMAL WARDEN TOTAL SEASONAL EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 58,846 1.00 64,424' 1.00 1.00 47,028 1.00 48,394 1.00 1.00 37,086 1.00 40,142 1.00 1.00 36,711 1.00 37,780 1.00 0.50 15,472 0.50 15,917 0.50 0.50 15,472 0.50 15,917 0.50 5.00 210,615 5.00 222,574 5.00 0.06 1,162 0.06 1,191 0.06 0.06 1,162 0.06 1,191 0.06 TOTAL HEALTH SERVICES 5.06 211,777 5.06 223,765 5.06 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Health Services Administration-General Fund 17100 61010 010 0225 GE-24 SECRETARY 0.50 15,472 0.50 15,917 17100 61010 010 7700 GE-37 PUBLIC HEALTH SPECIALIST 0.50 29,423 0.50 32,212 Total 1.00 44,895 1.00 48,129 1.00 Health Services Administration-Cable TV Fund 17101 61010 540 0225 GE-24 SECRETARY Total 0.50 0.50 0.50 15,472 0.50 15,917 0.50 0.50 15,472 0.50 15,917 0.50 0 Nurslng Servcies to the Public 17400 61010 010 7700 GE-37 PUBLIC HEALTH SPECIALIST 0.50 29,423 0.50 32,212 0.50 Total 0.50 29,423 0.50 32,212 0.50 0 Inspection ofFood EstJEnvironmental 17300 61010 010 7500 17300 61010 010 7375 ' AnlmalControI-FT 17200 61010 010 7400 AnlmalControI-Seasonal 17200 61030 010 7400 GE-32 ENVIRONMENTAL SANITARIAN GE-27 ENVIRON,SANITARIAN ASST Total GE~29 ANIMAL WARDEN Total GE-29 ANIMAL WARDEN Total 1.OO 47,028 1.00 48,394 1.00 1.00 36,711 1.00 37,780 1.00 2.00 83,739 2.00 86,174 2.00 0 1.00 37,086 1.00 40,142 1.00 1.O0 37,086 1.00 40,142 1.00 0 0.O6 1,162 0.06 1,191 0.06 0.06 1,162 0.06 1,191 O.06 O TOTAL HEALTH SERVICES DEPT. 5.06 211,777 5.06 223,765 5,06 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title HousJnn & Community Developmenf~ Department 6t Rehab CDBG Admin General Housing Section 8 Moderate Lead Paint Property445 Admin Program /Monitor Insp Voucher Rehab Abatement Loras Sum of Activities Explanation of Significant Expenditures 010 61010 FULL-TIME EMPLOYEES 83,779 83.779 1.70 FTE 210 61010 FULL-TIME EMPLOYEES 39,573 148,516 55,300 81,493 304,882 6.50 FTE 215 61010 FULL-TIME EMPLOYEES 78,782 78,782 3~00 FTE 230 61010 FULL-TIME EMPLOYEES 39.673 335,063 374,636 9.30 FTE 270 61010 FULL-TIME EMPLOYEES 18,707 210 61020 PART-TIME EMPLOYEES 18.707 0.50 FTE 210 61030 SEASONAL EMPLOYEES 8,281 215 61030 SEASONAL EMPLOYEES 8,281 0.34 FTE 010 61050 OVERTIME PAY 210 61050 OVERTIME PAY 215 61050 OVERTIME PAY 230 61050 OVERTIME PAY 4,360 4,360 INSPECTIONS 215 61092 VACATION PAYOFF 230 61092 VACATION PAYOFF 010 61310 IPERS 4,817 4,817 210 81310 IPERS 2,275 9.016 3,180 3,536 18,007 215 61310 IPERS 4,531 4,53I 230 61310 IPERS 2,275 20,301 22,576 270 61310 IPERS 1,076 1,078 010 61320 SOCIAL SECURITY 6.409 6.409 210 61320 SOCIAL SECURITY 3.027 11,995 4.230 4,704 23.956 215 61320 SOCIAL SECURITY 6.028 6.028 230 61320 SOCIAL SECURITY 3,027 27,009 30,036 270 61320 SOCIAL SECURITY 1.431 1,431 010 61410 HEALTH INSURANCE 16,974 16.974 210 61410 HEALTH INSURANCE 4,968 39,725 9,934 14,903 69.530 215 61410 HEALTH iNSURANCE 16.292 16,292 230 61410 HEALTH INSURANCE 4.955 89.035 93,990 270 61410 HEALTH INSURANCE 010 61430 WORKMENS' COMPENSATION 804 804 210 61430 WORKMENS' COMPENSATION 35 758 52 338 1,183 215 61430 WORKMENS' COMPENSATION 230 61430 WORKMENS' COMPENSATION 35 314 349 270 61430 WORKMENS' COMPENSATION 010 61450 LIFE INSURANCE 168 168 210 61450 LIFE INSURANCE 79 314 111 123 627 215 61450 LIFE INSURANCE 158 158 230 61450 LIFE INSURANCE 79 670 749 270 61450 LIFE INSURANCE 37 37 230 61470 UNEMPLOYMENT INSURANCE 210 61650 EMPLOYEE PHYSICALS 215 61650 EMPLOYEE PHYSICALS 230 61650 EMPLOYEE PHYSICALS Total Wages and Benefits 99.901 239,856 72,807 198,048 476.752 105.791 1,193,155 -146- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Rehab CDBG Admin General Housing Section 8 Moderate Lead Paint Property446 Fund Account Account Title Admin Pro~lram /Monitor Insp Voucher Rehab Abatement Loras Housinq & Community Development Department 61 Sum of Activities Explanation of Si~lnificant Expenditures 010 62010 OFFICE SUPPLIES 1,000 1,000 210 62010 OFFICE SUPPLIES 2,500 975 1,785 5,260 215 62010 OFFICE SUPPLIES 1,076 1,076 230 62010 OFFICE SUPPLIES 6,500 6,500 010 62030 POSTAGE AND SHIPPING 4,200 4,200 210 62030 POSTAGE AND SHIPPING 1,700 200 2,265 4,165 215 62030 POSTAGE AND SHIPPING 4.630 4,630 230 62030 POSTAGE AND SHIPPING 11,165 11,165 010 62050 OFFICE EQUIPMENT MAINT 100 100 210 82050 OFFICE EQUIPMENT MAINT 100 100 200 215 62050 OFFICE EQUIPMENT MAINT 230 62050 OFFICE EQUIPMENT MAINT 275 275 010 62060 O/E MAINT CONTRACTS 680 680 210 62060 O/E MAINT CONTRACTS 1,025 110 510 1,645 215 62060 O/E MAINT CONTRACTS 2,680 2,680 230 62060 O/E MAINT CONTRACTS 4,000 4,000 010 62061 DP EQUIP. MAINT CONTRACTS 2,418 2,418 PAiD TO INFO SERVICES 210 62061 DP EQUIP. MAINT CONTRACTS 2,145 2,418 4,563 PAID TO INFO SERVICES 230 62061 DP EQUIP. MAINT CONTRACTS 3,807 3,807 PAID TO iNFO SERVICES ~ 010 62090 PRINTING & BINDING 210 62090 PRINTING & BINDING 400 500 350 1.250 215 62090 PRINTING & BINDING 230 62090 PRINTING & BINDING 1.800 1~800 010 62110 COPYING/REPRODUCTION 210 82110 COPYING/REPRODUCTION 700 230 62110 COPYING/REPRODUCTION 700 010 62130 LEGAL NOTICES & ADS 100 100 210 62130 LEGAL NOTICES & ADS 200 2.750 50 3.000 215 62130 LEGAL NOTICES & ADS 230 62130 LEGAL NOTICES & ADS 450 450 210 62150 COURT COSTS 5,500 5,500 REIMBURSED FROM REHAB LOANS 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 50 50 210 62170 SUBSCRiPTIONS-BOOKS-MAPS 200 650 50 900 215 62170 SUBSCRIPTIONS-BOOKS-MAPS 230 62170 SUBSCRIPTiONS-BOOKS-MAPS 1.260 1,200 010 62190 DUES & MEMBERSHIPS 50 50 210 62190 DUES & MEMBERSHIPS 175 1.095 35 1.305 215 62190 DUES & MEMBERSHIPS 230 62190 DUES & MEMBERSHIPS 1.300 1,300 010 62220 PRO~ ~ Y TAX 010 62240 REFUNDS 282 282 445 LOP, AS BLVD. (RECEIVERSHIP) 230 62290 MISCELLANEOUS 210 62310 TRAVEL-CONFERENCES 300 2,103 2,403 230 62310 TRAVEL-CONFERENCES 300 300 210 R3~3n TRAVEL-CITY BUSINESS 300 300 -147- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Rehab CDBG Admin General HOusing Section 8 Moderate Lead Paint Property 445 Fund Account Account Title Admin Program /Monitor Insp Voucher Rehab Abatement Loras Housino & Community Development Department 61 230 62320 TRAVEL-CITY BUSINESS Sum of Activities Explanation of Significant Expenditures 010 62340 MILEAGE/LOCAL TRANSP 210 62340 MILEAGE/LOCAL TRANSP 225 200 425 215 62340 MILEAGE/LOCAL TRANSP 200 200 230 62340 MILEAGE/LOCAL TRANSP 600 600 010 62360 EDUCATION & TRAINING 725 725 210 62360 EDUCATION & TRAINING 300 3,500 700 485 4,985 215 62360 EDUCATION & TRAINING 14,120 14,120 INC. REQUIRED TRIPS TO WASHINGTON, DC 230 62360 EDUCATION & TRAINING 300 5,760 6,060 010 62411 UTILITY EXP-ELECTRICITY 580 580 210 62411 UTILITY EXP-ELECTRICITY 1,150 580 1,730 230 62411 UTILITY EXP-ELECTRIClTY 2,180 2,180 010 62412 UTILITY EXP-GAS 120 120 210 62412 UTILITY EXP-GAS 235 120 355 230 62412 UTILITY EXP-GAS 475 475 210 62415 UTILITY EXPENSE STORMWATR 32 32 230 62415 UTILITY EXPENSE STORMWATR 47 47 010 62421 TELEPHONE 750 750 210 62421 TELEPHONE 230 268 750 1,248 215 62421 TELEPHONE 230 62421 TELEPHONE 1.500 1,500 010 62431 PROPERTY MAINTENANCE 575 3,000 3,575 INC. $3000 FOR 445 LOP, AS 210 62431 PROPERTY MAINTENANCE 750 445 1,195 230 62431 PROPERTY MAINTENANCE 2,000 2,000 010 62433 CUSTODIAL SERVICES 640 640 210 62433 CUSTODIAL SERVICES 1,285 640 1.925 230 62433 CUSTODIAL SERVICES 2,570 2,570 010 62434 HVAC MAINTENANCE 75 75 210 62434 HVAC MAINTENANCE 100 100 200 230 62434 HVAC MAINTENANCE 150 150 010 62441 INSURANCE, PROPERTY 100 690 790 210 62441 INSURANCE, PROPERTY 200 100 300 230 62441 INSURANCE, PRO~'~I~ ~ ~' 400 400 010 62443 GENERAL LIABILITY iNS 794 794 210 62443 GENERAL LIABILITY INS 1,531 558 570 2,659 215 62443 GENERAL LIABILITY INS 6.000 6.000 230 62443 GENERAL LIABILITY iNS 1,111 1.111 270 62443 GENERAL LIABILITY INS 010 62511 FUEL, MOTOR VEHICLE 300 300 210 62511 FUEL, MOTOR VEHICLE 530 480 1.010 230 62511 FUEL, MOTOR VEHICLE 1.115 1,115 010 62521 MOTOR VEHICLf MAINT. 210 62521 MOTOR VEHICLi MAINT. 300 1.000 1,300 215 62521 MOTOR VEHICL MAINT. 600 600 -148- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Rehab CDBG Admin General Housing Section 8 Moderate Lead Paint Property 445 Fund Account Account Title Admin Program /Monitor Insp Voucher Rehab Abatement Loras Sum of Activities Explanation of Significant Expenditures Housincl & Community Development Depar{ment 61 230 62521 MOTOR VEHICLE MAINT. 1,250 1,250 010 62528 MOTOR VEH. MAINT, OUTSOUR 210 82528 MOTOR VEH. MAINT. OUTSOUR 215 62628 MOTOR VEH. MAINT. OUTSOUR 200 200 230 62528 MO ~'O~ VEH. MAINT. OUTSOUR 230 62660 DATA PROCESSING 600 600 230 82861 MISC. OPER. EXPENS 750 750 010 62663 SOFTWARE LICENSE EXP 1,300 1,300 210 62663 SOFTWARE LICENSE EXP 1,200 1,300 2,500 230 62663 SOFTWARE LICENSE EXP 2,115 2,115 010 62671 MISC. OPERATING SUPPLIES 150 150 210 62671 MISC. OPERATING SUPPLIES 750 75 200 1,025 215 62671 MISC. OPERATING SUPPLIES 1,328 1,328 230 62671 MISC. OPERATING SUPPLIES 300 300 215 62692 LANDFILL FEES 230 62694 HOUSING ASST. PAYMENT 3,738,096 294,200 4,032,296 210 62711 ARCHITECTURAL SERVICES 230 62711 ARCHITECTURAL SERVICES 215 62713 LEGAL SERVICES 210 62716 CONSULTANT SERVICES 230 62717 CRIMINAL BACKGROUND CHECK 11,250 11,250 REQUIRED BY HUD 210 62726 AUDIT SERVICES 230 62726 AUDIT SERVICES 2,700 2,700 230 62727 FINANCIAL SERVICE FEES 1,850 1.850 230 62729 DUST WiPE TESTING 1.000 1.000 REQUIRED BY HUD 010 S2731 MISCELLANEOUS SERVICES 210 62731 MISCELLANEOUS SERVICES 2.500 2.500 215 62731 MISCELLANEOUS SERVICES 12.560 12.560 EX: CONFIDENTIAL SHREDDING SERVICE; HOMEOWNERSH~P COUNSELING FOR S8 PARTICIPANTS; FACILITATOR FOR HOUSING 230 62731 MISCELLANEOUS SERVICES 2.600 2.500 SUMMIT FOLLOW-UP WORKSHOP 230 62732 TEMP HELP\CONTRACT SERV. 1.500 1.500 210 62761 PAY TO OTHER AGENCY 215 62761 PAY TO OTHER AGENCY 18.667 16,667 230 62761 PAY TO OTHER AGENCY 21.824 21.824 0t0 62764 LOANS 270' 62764 LOANS 215 62765 GRANTS 230 62774 FSS, PARTICIPATE PAYMENTS 210 62777 SERVICES FROM REHAB Total Supplies and Services 4,843 25,931 10,984 29.240 3.833.029 294.200 60.061 3.972 4,262,260 230 71110 MISC, OFFICE EQUIPMENT -149- City of Dubuque Department Operating ExpendituraBudget by Activity FY 2004 Fund Account Account Title Rahab CDBG Admln General Housing Section 8 Moderate Lead Paint Property445 Admin Program /Monitor Insp Voucher Rehab Abatement Loras Sum of Activities Housin~ & Community Develoument Department 61 Explanation of Significant Expenditures 215 71112 TYPEWRITERS 010 71116 COPIER MACHINE 210 71116 COPIER MACHINE 230 71116 COPIER MACHINE 210 71118 PROJECTOPJCAMERA 500 500 010 71119 FAX MACHINE 283 283 210 71119 FAX MACHINE 666 283 849 230 71119 FAX MACHINE 1,131 1,131 215 71120 PERiPHERALS, COMPUTER 010 71122 PRINTER 210 71122 PRINTER 215 71122 PRINTER 230 71122 PRINTER 210 71123 SOFTWARE 230 71123 SOFTWARE 010 71124 MICRO-COMPUTER 210 71124 MICRO-COMPUTER 1,350 5,400 6,750 215 71124 MICRO-COMPUTER 230 71124 MiCRO-COMPUTER 1,350 2,700 4,050 010 71125 MINICOMPUTER 210 71125 MINICOMPUTER 230 71125 MINICOMPUTER 010 71211 DESKS/CHArRS 210 71211 DESKS/CHAIRS 650 650 215 71211 DESKS/CHAIRS 230 71211 DESKS/CHAIRS 230 71214 FILES 010 71310 AUTO/JEEP REPLACEMENT 210 71310 AUTO/JEEP REPLACEMENT 215 72514 PAINT DETECTION EQUIPMENT Total Machinery and Equipment 2,700 7,116 566 3,831 14,213 210 91010 TO GENERAL 10,694 10,694 230 91010 TO GENERAL 820 820 271 91270 TO RRP REPAYMENT FUND 22,463 22,463 210 91660 TO HEALTH INS RESERVE 230 91660 TO HEALTH INS RESERVE Total Transfers Out Total Housing & Community Development Dept 61 22,483 10,694 820 33,977 107,444 295,366 94,485 227,854 4,314,432 294,200 165,852 3,972 5,503,605 -150- CIty ofDubuque Sudgeted Department Revenues b~Activityand Object Code FY2OO4 Account Account Title Capital Improv Housing and Community Dev. Department * 6t General Fund - 010 423t I MULTI DWELLING-LICENSES 42313 ROOMING UNIT LICENSES 42317 SINGLE FAMILY-LICENSES 42323 DUPLEX DWELLNG-MCENSES 52319 HOUSE RENT 52001 HOMEOWNER LOAN REPAYMENTS 52603 INFILL*LOAN REPAYMENTS 54508 TENNANT DEPOSITS TOTAL HOUSING &COMM. DEV. DEPT 192 626 818 HOME Rental Rousing Rehab Housing General Lead Paint Prop Fund 270 LHAP Grant Housing Insp Moderate Rehab Abatement Section 3 Economic Property 445 Sum of Voucher Develop Loras Activities ~4,200 5,064 13,053 24,987 4,420 615 97,304 Budget Total Check Figure 5,005 103,157 100~157 SINGLE FAMILY FEE INCREASED TO $10,273 445 LOP. AS (RENT) Housing and CommunSy Development -61 Community Development Block Grant - 210 43107 CD BLOCK GRANT 52110 INVESTMENT EARNINGS 52601 HOMEOWNER LOAN REPAYMENTS 52602 RENTAL LOAN REPAYMENTS 52603 INFILL-LOAN REPAYMENTS 52606 1ST TIME HOMEOWNER LOAN TOTAL HOUSING &COMM. DEV. - 210 Housing and Comm. Development Dept - 61 Lead Paint Grant - 2"15 43400 STATE GRANTS 45311 SPECIALIZED SERVICES 53202 PRIVATE PARTICIPANT 54201 REFUNDS 54303 REIMBURSEMENTS-GENERAL TOTAl. HOUSING & COMM. DEV. -215 5.000 3S0,000 65,000 15,500 62,000 500,500 1,481,000 1.481.000 1,482,000 5,000 5,000 300,000 350,000 00,000 §5,000 15,500 15,500 65,000 65,000 1,481~000 1,981,500 1,982,500 (1T000) 33.335 80,000 6.352 21,824 33.335 10.133 86.006 6.35S 21.824 157,650 33.335 10.133 86.006 6,352 21.824 (1,000) Per Aggie ~(ramer contract amt. Was reduced 157,650 157.650 Housing and Comm. Development Dept - 6"1 Section 8 Housing Fund - 230 432Q2 MODERATE REHAB 43204 FSS COORDINATOR GRANT 43268 HUD PAYMENTS 44760 COPY FEES 52110 INVESTMENT EARNINGS 54302 DAMAGE CLAIMS 54303 REiMBURSEMENTS-GENERAL 60,222 275.727 4.000 -151- 39.859 4.272.402 300 700 5.000 5.000 50.222 39.659 4,548,129 300 ?00 9.000 g.000 50.222 39.659 4.543.129 300 700 9,000 3.000 City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Capital Improv TOTAL HOUSING & COMM. DEV. · 280 Housing and Comm. Development Dept · 61 State Rental Rahab - 270 43408 LHAP GRANT 52100 INTEREST LOANS 82804 RRP-LOAN REPAYMENTS 59271 FR HOME GRANT FUND TOTAL HOUSrNG & COMM DEV. -270 Housing and Comm. Development Dept - 61 State HOME Program - 27t 52,000 52.000 HOME Rental Housing Rehab Housing General Lead Paint Prop Fund270 LHAP Grant Housin~l]nsp ModerateRehab Abatement Section 9 Economic Property 445 Sum of Voucher Develop Lores Activities 529~949 Budget Total Check Figure ?,500 22.463 9.000 29.9§3 g~o00 7,500 9,000 52,000 22,463 90,963 185.000 90,963 185,000 185,000 Explanation of Sif~nifleant Revenues -152- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Section 8 Housing General Fund Community Development Block Grant Fund TOTAL BUDGET Revenue Generated FY2001 ACTUAL 1.00 $78,986 6,844 $85,830 $40,126 129 45,575 $85,830 $ 25 FY2002 ACTUAL 1.00 $83,759 9,166 $92,925 $42,087 78 50,760 $92,925 FY 2003 BUDGET 1.00 $89,674 9,415 $99,O89 $45,312 53,777 $99,089 FY 2003 REVISED FY 2004 RECOM'D 1.00 $ 98,596 10,843 2,700 $112,139 $ 52,391 59,748 $112,139 Housing and Community Development Administration -153- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development CDBG Administration/Monitoring BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary Community Development Block Grant Fund General Fund TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 1.00 1.00 $ 61,657 $68,050 152,802 11,268 $214,459 $79,318 $205,211 $7§,161 9,248 157 $214,459 $79,318 FY2004 RECOM'D 1.00 $71,489 12,381 $83,870 $83,870 $83,870 PERFORMANCE MEASURES Commission Public headngs Environmental Assessment reviews CDBG Sub-recipient contracts administered Labor contracts monitored On-site inspections (Davis Bacon compliance) Sidewalk program assistance to Iow income families FY 2001 ACTUAL FY 2002 FY 2003 FY 2003 ACTUAL BUDGET REVISED 5 5 5 5 7 6 7 7 9 17 10 10 5 9 6 6 5 15 8 8 28 87 30 30 FY 2004 RECOM'D Housing and Community Development Community Development -154- Community Development Commission Meetings Urban Revitalization applications New Urban Revitalization areas 13 14 0 15 19 1 12 20 0 12 20 0 Housing and Community Development Community Development -155- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development General Housing Inspections BUDGET SUMMARY Personnel Summary Full-Time Equivalents Lead Pain Grants Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED 'RECOM'D Revenue Generated 3.35 3.20 3.20 3.00 3.00 2.25 $164,779 $161,628 $172,356 21,908 22,895 28,547 2,193 13,477 450 $188,880 $198,000 $201,353 Funding Summary General Fund $110,886 $111,564 $114,665 Community Development Block Grant Fund 77,994 86,436 86,688 TOTAL BUDGET $188,880 $198,000 $201,353 $ 94,670 $ 89,864 $ 93,008 3.20 $193,744 31,440 566 $225,750 $127,815 97,935 $225,750 $ 93,708 FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Total rental units licensed 7382 7490 7750 7500 7500 Total rental rooming units licensed 1687 1688 1700 1788 1788 Total rental units inspected annually 1580 11285 1600 1500 1500 Cumulative total units 7500(plus inspected in rental cycle (cycle 398 on began FY99) 3613 4898 5013 6398 new cycte) General housing violation notices sent 2737 1714 3000 2000 2000 FY 2004 RECOM'D Housing and Community Development General Housing Inspections -156- FY 2001 FY 2002 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET General housing violation notices satisfied 2215 1795 3000 Total housing violation notices issued 8093 7882 7000 Total housing violation notices satisfied 8571 6509 9000 Fire Department participation in housing inspection program Inspections 139 111 100 Re-inspections 40 54 50 Referrals to Housing 5 104 10 Deficiency notices issued 315 419 300 Deficiency notices satisfied 268 285 200 Housing Services Dept. Follow up to Fire Dept. program Referral inspections 95 104 100 Referral rainsertions 67 80 75 Deficiency notices issued 100 204 100 Deficiency notices satisfied 150 257 150 Housing Services Dept. rental inspection program Inspections 1580 1181 1600 Re-inspections 1077 1232 2000 Deficiency orders issued 2737 1714 2500 Deficiency corrected 2215 1795 2500 Housing Services Dept. misc. activities Complaints FY 2003 FY2004 REVISED RECOM'D 2500 2500 8000 8000 7000 7000 125 125 50 50 50 50 400 400 200 200 5O 5O 50 50 100 100 150 150 1500 1500 1300 1300 2000 2000 2250 2250 Housing and Community Development General Housing Inspections -157- PERFORMANCE MEASURES Number Inspections Re-inspections Quality control of Section 8 inspections Vacant buildings monitored (avg. number) Vacant buildings - exterior violations contracted for repair Relocation of displaced households 11th Street Neighborhood Survey - number of buildings monitored FY 2001 FY 2002 FY 2003 F¥2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 750 885 750 750 750 704 830 725 725 700 564 746 575 575 600 30 29 30 30 30 20 20 20 20 20 6 15 6 15 15 6 6 6 6 6 25 20 25 20 20 Housing and Community Development General Housing Inspections -158- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development Housing Rehabilitation BUDGET SUMMARY Personnel Summary Full-time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary State Rental Rehab General Fund Community Development Block Grant Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4.00 4.00 4.00 .34 .34 .34 $194,115 $209,170 $220,441 444,451 53,035 25,008 6,461 16,857 18,800 $645,027 $279,062 $264,249 $ 44,592 $ 19,510 $ 20,839 398,000 40,076 202,435 219,476 243,410 $645,027 $279,062 $264,249 $679,585 $ 9,484 $174,000 4.00 .34 $243,598 28,901 7,116 $270,615 $21,251 249,364 $270,615 $ 38,963 FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL CDBG projects funded (units) 168 157 Homeowner rehab loan program 54 36 Moderate income load program 10 17 Emergency code enforcement rehab loan program 17 37 First time homebuyer program 15 26 Operation Upkeep 5 0 Operation Paintbrush 8 1 FY 2003 BUDGET 164 FY2003 FY 2004 REVISED RECOM'D 102 100 40 31 30 6 6 6 9 3 10 33 31 20 10 5 5 9 5 5 Housing and Community Development Moderate Rehabilitation Program -159- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Sewer program 12 18 9 9 9 Lead Based Paint Program 1 2 0 Housing Trust Fund 33 3 24 5 10 Single room rehab 9 0 18 0 0 Historic Preservation Program 4 4 4 Accessibility rehab 1 1 2 1 1 Painted Brick 14 0 0 Non-CDBG projects funded (units) 85 55 46 43 35 Purchase/Rehab/Resale (*) 0 0 1 0 0 HOME Program (**) 24 17 20 10 10 SPG -Homeowners (*) 0 5 10 DREAMS Program (*) 0 0 1 0 0 SPG-Rental "Iowa Inn" (*) 33 Acquisition (*) 0 0 1 0 0 Local Housing Program (**) 36 5 0 18 0 Federal Home Loan Bank (~*) 25 0 23 10 15 Rehabilitation inspections U nits 2970/3190 2370 1985 1922 1522 Initial inspections 270/290 225 225 160 170 Re-inspections 2700/2900 1908 1500 1287 1215 Cost estimates/work write-ups 270 213 220 143 135 Other inspections 12 10 10 10 10 Section 8 12 2 10 2 2 Tax abatement 14 22 20 20 20 *SPG - HUD Special Purpose Grant Housing and Community Development Moderate Rehabilitation Program -160- **IDED - Iowa Department of Economic Development; HOME - Federal Housing investment Partnership Program ***PATH - Pathways Affordable to Homeownership Program Housing and Community Development Moderate Rehabilitation Program -161- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Housing and Community Development. Moderate Rehabilitation Program BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary Section 8 Housing Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $318,718 $318,718 $384,039 $318,157 $338,814 $318,157 $338,814 $331,349 $376,098 $302,250 $302,250 $329,949 PERFORMANCE MEASURES Moderate Rehab 001 Lease-up of rehabilitated units, based on actual unit months occupancy (unit/months/ utilization) 72 unit months possible for 6 units Participant Activity: Annual re-examination Intedm re-determination Occupant turnover requests processed Housing quality inspection: Annual lease-up inspections FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 63 64 70 71 71 88% 89% 97% 98% 98% 3 2 4 4 2 2 6 4 4 4 4 18 6 6 6 6 Housing and Community Development Moderate Rehabilitation Program -162- PERFORMANCE MEASURES Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims: Received Approved/paid Repayment agreements Move out inspections Moderate Rehab 002 Lease-up of rehabilitated units, 48 unit months for 4 units Participant Activity: Annual re-examination Interim m-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Approved/paid Reimbursed Repayment Agreements FY 2001 ACTUAL FY 2002 ACTUAL 4 15 16 I I 0 0 0 0 1 0 2 4 45 43 94% 90% FY 2003 BUDGET FY 2003 FY 2004 REVISED RECOM'D 4 4 10 10 1 1 4 47 98% 1 1 0 0 0 0 0 0 4 4 47 47 98% 98% 3 34 2 2 1 3 1 1 I 6 4 4 4 4 2 2 2 6 2 4 4 2 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Housing and Community Development Moderate Rehabilitation Program -163- PERFORMANCE MEASURES Move out inspections Moderate Rehab 005 Lease-up of rehabilitated units, 624 unit months possible for 152 units Participant Activity: Annual re-examination Intedm re-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Received Approved/paid Reimbursed Repayment Agreements Move out inspections Moderate Rehab 007 Single-Room Occupancy Lease- up of rehabilitated rooming units, 132 unit months possible for 11 rooms FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 2 3 1 1 2 590 572 615 615 612 95% 92% 99% 99% 98% 25 2O 6 8 31 9 25 28 25 25 25 65 61 65 60 60 23 20 23 49 49 50 50 50 6 2 5 4 4 8 6 3 3 4 4 16 3 5 5 2 12 2 8 6 2 25 2 15 15 8 28 10 20 20 112 83 130 35 85% 63% 98% 50% NA Housing and Community Development Moderate Rehabilitation Program -164- PERFORMANCE MEASURES Participant Activity: Annual re-examination Interim re-determination Occupant turnover requests processed Housing quality inspections: Annual inspections Initial inspections Compliance re-inspections Quality control inspections Damage/rent loss/vacancy loss claims Received Approved/paid Move out inspections Total Moderate Rehab Program families in new housing Total Moderate Rehab Quality Control Inspections Section 8 Violation notices issued Violation notices satisfied FY 2001 ACTUAL FY 2002 ACTUAL 5 9 6 FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 0 NA 0 NA 5 NA 5 18 12 5 NA 6 6 NA 5 23 12 12 NA 0 2 0 0 NA 1 0 0 0 NA 0 2 0 0 NA 0 6 1 1 NA 38 43 35 35 35 7 4 6 4 4 5,356 7,882 5,500 7,900 7,900 5,842 6,509 5,500 7,900 ,7900 Housing and Community Development Moderate Rehabilitation Program -165- PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Housing and Community Development ACTIVITY: Section 8 Housing Voucher Program BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6.65 8.80 8.80 ' .50 Expenditure Summary Employee Expense $ 338,735 $ 393,869 $ 432,656 Supplies and Services 2,290,426 3,479,173 3,376,416 Capital Outlay 11,691 22,508 14,750 TOTAL BUDGET $3,290,852 $3,895,550 $3,823,822 Funding Summary Section 8 Housing Revenue Generated $3,290,852 $3,895,550 $3,823,822 $3,434,767 $3,541,781 $3,845,176 8.80 $ 463,545 3,828,269 3,831 $4,295,645 $4,295,645 $4,323,061 PERFORMANCE MEASURES Lease-up of housing units, based on actual unit months occupancy, (unit months/ utilization percentage) 12,084 unit-months possible for 1,007 10,409 11,664 11,537 units 91% 97% 95% Participant Activity: Annual re-examination 639 Interim re-determination 375 New families placed in housing 406 541 203 Unit changes 121 167 100 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 12,084 100% 12,216 100% 700 720 300 300 400 400 175 180 Housing and Community Development Section 8 Housing Voucher Program -166- PERFORMANCE MEASURES Housing quality inspections Annual & Initial inspections Compliance re-inspections Quality control inspections Units accepted Other activities: Average number of families on waiting list per month Service to Housing Commission: Number of appeals to Commission Regular Meetings Special/committee meetings Consolidated Plan/CD Commission Damage/rent loss/vacancy loss clams Received Approved/paid Reimbursed Repayment Agreements Move out inspections Participation in groups supportive of Housing program objectives - number of meetings State Chapter of NAHRO Dubuque Friends of the FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1077 1406 1050 1050 1200 773 959 800 800 800 30 25 36 30 30 1090 1100 1100 129 300 130 400 400 4 1 3 3 2 12 6 12 12 12 2 1 2 2 2 2 I 0 0 0 3 1 0 0 0 3 16 3 10 6 8 31 5 15 10 2 0 0 0 0 6 6 5 6 6 6 48 6 35 35 Housing and Community Development Section .8 Housing Voucher Program -167- PERFORMANCE MEASURES Community Family Self-Sufficiency Task Force Housing Trust Fund Community Policing Intemal Work Group Homeless Advisory Committee Cornerstone Advisory Board (CAB) FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1 4 4 4 4 6 6 6 12 12 12 4 5 4 10 12 7 10 10 Housing and Community Development Section 8 Housing Voucher Program -168- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 61 HOUSING AND COMMUNITY DEV. DEPT. FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 210 7625 GE-40 230 7625 GE-40 010 5750 GE-35 210 9200 GE-34 210 5200 GE-32 230 8775 GE-32 210 0450 GE-27 270 0450 GE-27 230 8750 GE-27 010 '8875 GE-26 210 8875 GE-26 210 0225 GE-24 230 0225 GE-24 215 GE-26 215 5400 GE-30 010 5400 OE-17 210 5400 OE-17 230 5400 HOUSING SERVICES MANAGER HOUSING SERVICES MANAGER SENIOR HOUSING INSPECTOR COMMUNITY DEVELOP SPECIALIST REHABILITATION SPECIALIST ASSISTED HOUSING SUPERVISOR REHABILITATION ASSISTANT REHABILITATION ASSISTANT ASSISTED HOUSING SPECIALIST PERMIT CLERK PERMIT CLERK SECRETARY SECRETARY LEAD PAINT ASSISTANT LEAD PAINT INSPECTOR INSPECTOR I INSPECTOR I OE-17 INSPECTOR I TOTAL FULL TIME EMPLOYEES 61030 Seasonal Employee Expense 215 NA-36 LEAD PAINT INTERN 210 5375 NA-09 OPERATION PAINTBRUSH REP TOTAL SEASONAL EMPLOYEES TOTAL HOUSING SERVICES DEPT. FY 2003 FY 2004 FY 2005 0.34 7,873 0.34 0,34 7,873 0.34 20.59 830,664 20.34 0,50 36,461 0.50 39,573 0.50 0,50 36,461 0.50 39,573 0.50 1.00 52,861 1.00 57,382 1.00 1.00 53,897 1.00 55,300 1.00 1,00 48,891 1.00 50,310 1.00 1.00 47,494 1.00 48,873 1.00 0.50 18,178 0.50 18,707 0.50 0.50 18,178 0.50 18,707 0.50 4.00 137,807 4.00 145,292 4.00 0.50 14,905 0.50 17,075 0.50 0.50 14,905 0.50 17,075 0.50 1.00 30,642 1.00 31,522 1.00 2.00 54,313 2.00 57,007 2.00 0.75 26,097 1.00 35,794 1.00 1.50 57,394 1.00 42,988 1.00 0.20 8,860 0.20 9,321 0.20 2.00 85,709 2.00 92,395 2.00 1.80 79,738 1.80 83,892 1.80 20.25 822,791 20.00 860,786 20.00 8,281 0.34 8,281 0.34 869,067 20.34 FTE BUDGET FTE BUDGET FTE BUDGET CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Housing & Comm. Dev. Administratlon-CDBG Fund 61100 61010 210 79700 GE-40 HOUSING SERVICES MANAGER Total Housing Administration-Section 8 Fund 61101 61010 230 7625 GE-40 HOUSING SERVICES MANAGER Total Voucher Program-ET 61600 61010 230 0225 GE-24 SECRETARY 61600 61010 230 8750 GE-27 ASSISTED HOUSING SPECIALIST 61600 61010 230 8775 GE-32 ASSISTED HOUSING SUPERVISOR 61600 61010 230 5400 OE-17 INSPECTORI Total General Housing Inspection-General Fund 61700 61010 010 5400 OE-17 INSPECTORI 61700 61010 010 5750 GE-35 SENIOR HOUSING INSPECTOR 61700 61010 010 8875 GE-26 PERMIT CLERK Total GeneralHouslnglnspection-CDBG Fund 61701 61010 210 5400 61701 61010 210 8875 OE-17 INSPECTOR I GE-26 PERMIT CLERK Total 0.50 36,461 0.50 39,573 0.50 0.50 36,461 0.50 39,573 0.50 0 0.50 36,461 0.50 39,573 0.50 0.50 36,461 0.50 39,573 0.50 0 2.00 64,313 2.00 57,007 2.00 4.00 137,807 4.00 145,292 4.00 1.00 47,494 1.00 48,873 1.00 1.80 79,738 1.80 83,892 1.80 8.80 319,352 8.80 335,064 8.80 0.20 8,860 0.20 9,321 0.20 1.00 52,861 1.00 57,382 1.00 0.50 14,905 0.50 17,075 0.50 1.70 76,626 1.70 83,778 1.70 1.00 40,107 1.00 44,418 1.00 0.50 14,905 0.50 17,O75 0.50 1.50 55,012 1.50 61,493 1.50 General Housinglnspection-Lead GrantFund 215 61200 61010 215 5400 GE-30 INSPECTOR 61200 61010 215 8875 GE-26 ASSISTANT Total 1.50 57,394 1.00 42,988 1.00 0.75 26,097 1.00 35,794 1.00 2.25 83,491 2.00 78,782 2.00 0 61200 61030 215 NA-36 SEASONALINTERNS CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Total Rehab Program-FT CDBG 61300 51010 61300 61O10 61300 61010 61300 61010 210 5400 OE-17 INSPECTOR I 210 5200' GE-32 REHABILITATION SPECIALIST 210 0225 GE-24 SECRETARY 210 0450 GE-27 REHABILITATION ASSISTANT Total Rehab Program-Seasonal 61300 61030 210 5375 NA-09 OPERATION PAINTBRUSH REP Total Rehab Program-FT HOME Program Funding l, 61303 61010 270 5200 GE-27 REHABILITATION ASSISTANT 'T' Total 0.00 0 0.00 0 0,00 1.00 45,602 1.00 47,977 1.00 48,891 1.00 50,310 1.00 30,642 1.00 31,522 0.50 18,178 0.50 18,707 1.00 1.00 1.00 0.50 3.50 143,313 3.50 148,516 3.50 0.34 '7,873 0.34 8,281 0.34 0.34 7,873 0.34 8,281 0.34 0.50 18,178 0.50 18,707 0.50 0.50 18,178 0.50 18,707 0.50 0 0 Community Dev.Block Grant Admin.IMonitorlng 61800 51010 210 9200 GE-34 COMMUNITY DEVELOP SPECIALIST Total 1.00 53,897 1.00 55,300 1.00 1.00 53,897 1.00 55,300 1.OO 0 TOTAL HOUSING SERVICES DEPT. 20.59 830,664 20.34 869,067 20.34 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Human Sum of Fund Account Account Title Relations Fair Housing CDBG Activities Explanation of Significant Expenditures Human Ri.qhts Department 16 010 61010 FULL-TiME EMPLOYEES 100,984 10,000 110,984 1 FT Director, 1 FT Intake Specialist 010 61020 PART-TIME EMPLOYEES 19,086 19,086 1 PT City Solicitor 010 61030 SEASONAL EMPLOYEES 9,966 9,966 I Season Legal Intern 010 61310 IPERS 8,052 8,052 IPERS - 5.75% of all wages 010 61320 SOCIAL SECURITY 10,713 10,713 Social Security - 7.65% 010 61410 HEALTH INSURANCE 19,970 19,970 2 contracts at $9,985 each 010 61430 WORKMENS' COMPENSATION 126 126 Worker' Compensation 010 61450 LIFE INSURANCE 280 280 Life Insurance 010 61650 EMPLOYEE PHYSICALS Total Wages and Benefits 169,177 10,000 179,177 010 62010 OFFICE SUPPLIES 1,003 1,003 Office supplies 010 62030 POSTAGE AND SHIPPING 1,715 1,715 Postage 010 62060 O/E MAINT CONTRACTS 150 150 Equipment maintenance 010 62061 DP EQUIP. MAINT CONTRACTS 1,667 1,667 DP Maintenance/Equipment Contract 010 62090 PRINTING & BINDING 925 925 Printing of brochures/annual report 010 62110 COPYING/REPRODUCTION 560 560 Photo copies 010 62130 LEGAL NOTICES & ADS 100 100 Advertising for DHRC events 210 62140 PROMOTION 500 500 DDRC media promotion 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 2,543 2,543 Subscriptions, reference material 010 62190 DUES & MEMBERSHIPS 485 485 Membership dues 010 62310 TRAVEL-CONFERENCES 2.274 2,274 Diractor's natl/regional conferences 010 62320 TRAVEL-CITY BUSINESS 1,000 1,000 Director's qrtly League meetings 010 62340 MILEAGE/LOCAL TRANSP 100 100 Auto reimbursement for local travel 010 62360 EDUCATION & TRAINING 4,138 4,138 DHRC/Staff training, goal setting 210 62360 EDUCATION & TRAINING 500 500 Training of DDRC mediators 010 62421 TELEPHONE 773 773 Telephone expenses -172- City of DubUque Department Operating Expenditure Budget by Activity FY 2O04 Human Sum of Fund Account Account Title Relations Fair Housing CDBG Activities Human Ri.qhts Department 16 Explanation of Significant Expenditures 010 62441 INSURANCE, PROPERTY 75 75 Property insurance 010 62443 GENERAL LIABILITY INS 733 733 General liability insurance $1,571 DDRC expenses, $240 Shining Moment 010 62671 MISC. OPERATING SUPPLIES 1,811 1,811 Award 210 62671 MISC. OPERATING SUPPLIES Public hearing expenses/ALJ costs ($10,566), Fair 010 62731 MISCELLANEOUS SERVICES 10,566 5,000 15.566 Housing outreach ($5,000) 010 62734 SPEAKERS/PROGRAMS 010 62753 FAIR HOUSNG TRAINING 30,000 30,000 Mandatory HUD training Total Supplies and Services 30,618 35,000 1,000 66,618 010 71124 MICRO-COMPUTER Total Machinery and Equipment Total Human Rights Department 16 199.7'95 45,000 1,000 245,795 -173- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Human Sum of Account Account Title Relations Fair Housing CDBG Activities Human Rights - 16 General Fund - 010 Explanation of Significant Revenues 43271 FAIR HOUSING GRANT 52,200 52,200 46106 CASE PROCESSING ICRC 1,000 1,000 Cooperative Agreement with ICRC for processing employment cases-S50 per case 53202 PRIVATE PARTICIPANT 100 100 ALJ refunds costs of reviewing cases 54303 REIMBURSEMENTS-GENERAL 100 100 Photocopy reimbursement $7,200 HUD case processing, $30,000 mandatory HUD training, $15,000 admin funds for fair housing education and outreach TOTAL CABLE TVFUND 53,400 53,400 -174- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Human Rights Human Relations/Affirmative Action BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Community Development TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 2.00 .20 .20 .20 .20 .24 .28 .28 .28 $140,343 $148,344 $162,227 $176,440 57,406 59,434 73,951 76,618 3,715 $197,749 $211,493 $236,178 $253,058 $194,962 $209,192 $233,178 $252,058 2,787 2,301 3,000 1,000 $197,749 $211,493 $236,178 $253,056 $ 45,543 $ 48,417 $ 48,320 $ 53,400 PERFORMANCE MEASURES Compliance Process Intake summary Resolved at intake stage Matured into formal charge Total Formal complaint summary Number of formal complaints Number of complaints resolved/closed Formal complaints filed breakdown by area FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 524 480 600 540 540 29 31 32 40 40 553 511 632 580 580 29 31 32 40 40 23 29 30 30 30 Human Rights Human Relations/Affirmative Action -175- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Employment 26 20 24 31 31 Housing 3 7 6 4 4 Public accommodations 4 2 5 5 Total 29 31 32 40 40 Formal complaint break- down basis* (breakdown of preceding catego~) Sex Disability Age National origin Religion Race Familial status Retaliation Intimidation Total 11 7 12 9 9 6 9 7 12 12 2 5 2 6 6 3 4 1 5 5 1 6 10 8 13 13 1 1 1 5 1 2 1 1 I 1 33 37 34 48 48 Mediation/Conciliation Settlements awarded to charging parties $28,625 $38,650 $75,000 $33,637 $33,637 Dispute Resolution Center Number of intakes received Number of mediations held Number of truancy mediations Volunteers trained 23 15 20 19 19 3 2 10 3 3 39 66 30 52 52 5 5 5 *Cases filed in one area (i.e., employment) may be alleged discrimination on one or more basis (i.e., sex and age); therefore, the total under basis may be greater than the number of cases by area. Human Rights -176- Human. Relations/Affirmative Action CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 16 HUMAN RIGHTS FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 9150 GE-40 HUMAN RIGHTS DIRECTOR 010 1640 GE-27 INTAKE SPECIALIST TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 67,776 1.00 73,570 1.00 1.00 36,355 1.00 37~414 1.00 2.00 104,131 2.00 110,984 2.00 010 0610 NA-12 CITY SOLICITOR 0.20 17,651 0,20 19,056 0.20 TOTAL PART TIME EMPLOYEES 0.20 17,651 0.20 19,056 0.20 61030 Seasonal Employee Expense 010 8450 NA-02 SUMMER INTERN TOTAL SEASONAL EMPLOYEES TOTAL HUMAN RIGHTS DEPT. 0.28 9~000 0.28 9~966 0.28 0.24 9,000 0.24 9,966 0.24 2.44 130,782 2.44 140,006 2.44 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Human Rights-FT 16400 61010 010 16400 61010 010 Human Rights-PT 76100 61020 010 Human RIghts-SEASONAL 76100 61030 010 915O GE-40 HUMAN RIGHTS DIRECTOR GE-27 INTAKE SPECIALIST Total 0610 NA-12 CITY SOLICITOR 8450 NA-02 SUMMER INTERN TOTAL HUMAN RIGHTS DEPARTMENT 1.00 67,776 1.00 73,570 1.00 1.00 36,355 1.00 37,414 1.00 2.00 104,131 2.00 110,984 0.20 17,651 0.20 19,056 O.28 9,000 0.28 9,966 2.48 2,O0 0.20 0.28 130,782' 2.48 140,OO6 2.48 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Data Processing Information Services Department 77 010 61010 FULL-TIME EMPLOYEES Explanation of Significant Expenditures 241 ~756 6.0 FTE Some wages charged to fund 540 to 540 61010 FULL-TIME EMPLOYEES 71,684 address telecommunications work 010 61050 OVERTIME PAY 540 61050 OVERTIME PAY 1,500 010 61310 IPERS 14,509 540 61310 IPERS 3,157 010 61320 SOCIAL SECURITY 19,234 540 61320 SOCIAL SECURITY 3,994 010 61410 HEALTH INSURANCE 48,392 540 61410 HEALTH INSURANCE 11,638 010 61430 WORKMENS' COMPENSATION 238 640 61430 WORKMENS' COMPENSATION 010 61450 LIFE INSURANCE 627 540 61450 LIFE INSURANCE 010 61650 EMPLOYEE PHYSICALS Total Wages and Benefits 150 416,879 010 62010 OFFICE SUPPLIES 1,178 Day to Day Office supplies 010 62030 POSTAGE AND SHIPPING 34 Based on past experience Dial-up Internet account - retained as 010 62070 OFFICE EQUIP RENTAL 239 contingency 010 62090 PRINTING & BINDING 150 Based on past experience 010 62110 COPYING/REPRODUCTION 199 Based on Past expenence 010 62130 LEGAL NOTICES & ADS 300 Amount to replace 1 full-time position 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 711 Trade magazines Membership in URISA and Mississippi 010 62190 DUES & MEMBERSHIPS 357 Valley Netware Users Group Amount to send manager [o conference - 010 62310 TRAVEL-CONFERENCES 1,212 frozen in FY04 010 62340 MILEAGE/LOCAL TRANSP 175 Parking and Travel to User Sites Cost to send 2 employees to class (1500 per 010 62360 EDUCATION & TRAINING 3,000 person) City of DUbuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Data Processing Information Services Department 77 Explanation of Significant Expenditures Desk phones + 6 cell phones for after hours 010 62421 TELEPHONE 4,890 on-call and to contact staff WOrking off site 010 62431 PROPERTY MAINTENANCE 543 Per Budget Instructions 010 62441 INSURANCE, PROPERTY 4,000 Per Budget Instructions 010 62443 GENERAL LIABILITY INS 2,508 Per Budget Instructions Burster and Decollator Maintenance, IBM Server Maintenance, Network and Server 010 62611 MACH/EQUIP MAINTENANCE 59,770 Maintenance) 010 62614 EQUIP MAINT CONTRACT Software licensing for Novell, GIS, Database and IBM Operating System. The licensing provides software support and software 010 62663 SOFTWARE LICENSE EXP 54,206 updates magnetic tapes, ~rinter ribbons. CD's. 010 62671 MISC. OPERATING SUPPLIES 4,744 network card replacements 010 62716 CONSULTANT SERVICES 010 62731 MISCELLANEOUS SERVICES Total Supplies and Services 010 71120 PERIPHERALS, COMPUTER 138,216 010 71122 PRINTER 010 71124 MICRO-COMPUTER 3.725 010 71156 FURNITURE 010 71211 DESKS/CHAIRS Total Machinery and Equipment 3,725 Total Information Services Department 77 558,820 City of Dubuque BUdgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Data Processing Information Services Department - 77 General Fund 45110 FINANCE-DP SERVICE Explanation of Significant Revenues 19,448 Wages, Benefits, software licensing are recharged to the departments receiving the service based on a formula incorporating numbers of users, types of software, number of devices and the expertise of department users 45111 PAYROLL-DP SERVICE 17,767 45112 PERSONNEL-DP SERVICE 3,363 45113 BUDGET-DP SERVICE 420 45114 SECTION 8-DP SERVICE 168 45115 ACCTS REC-DP SERVICE 13,563 45116 FLEET MAINT-DP SERVICE 1,400 45117 PARKING FINES-DP SERVICE 5,316 45118 POLICE-UNIX/SYS SUPPLIES 66,600 45119 UTIL BILLING-DP SERVICE 45,839 4531 '1 SPECIALIZED SERVICES 93,656 TOTAL INFORMATION SERVICES 267,540 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Information Services/ Data Processing Data Processing THREE YEAR PROJECTED WORK PLAN FY01 FY02 FY03 FY03 FY04 Actual Actual Budget Revised Recom'd 1 2 I 2 1 2 1 2 1 2 Advice/Consultation/Reseamh X X X X X X X X X X Network Design/Implementation/Support X X X X X X X X X X Computer lnstallationFrraining/RepaidSoff ware Support X X X X X X X X X X Legacy System Support X X X X X X X X X X GIS Deign/Development Implementation X X X X X X X X X X DLEC Automated System Support X X X X X X X X X X Year2000 Project Management X X X Council Laptop Support X X X X X X X X Study of Financial System X X X BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Administrative Services/ Information Services -182- Data Processing BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Cable TV Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6.00 6.00 6.00 6.00 $328,820 $353,679 $379,432 $415,384 45,257 81,514 89,777 149,927 30,426 6,064 $404,503 $441,256 $469,209 $565,311 $404,503 $441,256 $404,403 $441,256 $181,564 $189,306 $404,259 $491,819 64,950 73,492 $469,209 $565,311 $198,069 $267,540 FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Workload 2 5 5 Total utility bills prepared 261,000 248,601 246,000 246,000 Total utility service interruption notices prepared 18,500 14,712 14,900 14,900 Total accounts payable checks wdtten 15,300 15,549 1600 16,400 Total payroll checks written , 17,900 18,926 18,600 18,600 Total license renewal labels (business labels) 600 600 650 650 Total license past due labels (business labels) 160 160 160 160 Total accounts receivable labels (City Clerk) 385 418 400 400 Total parking ticket past due notices 15,000 15,000 15,000 15,000 Total accounts receivable bills 16,200 16,200 16,250 16,250 FY 2004 RECOM'D 249,000 14,900 15,500 18,500 65O 160 42O 15,000 16,250 Administrative Services/ Information Services Data Processing -183- PERFORMANCE MEASURES Total animal licenses prepared Total animal license renewal notices Total landfill bills prepared Total animal license past due labels Network administration/system suppoWinstallation (hours) Police administration/ suppor~ (hours) Training/PC repair (hours) Total GIS Support Hours Total Section 8 checks processed Total W-2,s written (calendar) Total 1099's written (calendar) Total Payroll Direct Deposit Records prepared per month Total Utility ACH payments processed (per month) Total checks reconciled via ACH Total Users Supported Total Servers NT Netware Unix Total PC's Total Printers FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 9,200 9,085 9,200 7,300 7,088 7,350 1,860 1,920 1,860 1,500 1,500 1,550 1,900 2,305 2,500 2,515 3,200 2,620 786 1,520 1,519 1600 5655 6,864 6500 1,000 '1065 1,100 165 205 165 317 3,600 4,591 4,200 15,300 15,549 18,000 260 125 FY 2003 REVISED 9,200 7,350 1,860 1,550 2,500 2,620 1,620 1677 6500 1,100 165 335 4600 16,300 421 42 9 2 285 135 FY 2004 RECOM'D 9,200 7,250 1,900 1,500 2,500 2,620 1,720 1677 6,900 1,100 205 350 4600 16,300 421 42 21 9 2 285 135 Administrative Services/ Information Services Data Processing -184- PERFORMANCE MEASURES Total All Devices (Includes PC's Printers, Scanners, Palm Pilots, Copier/Printers) Total New or Replacement PC and Printer Installs Total Server installs/upgrades Total Miles of Fiber Optic Cable Total Network Switches, Routers, Hubs Total Broadband modems Total Wireless Users Total Intemet Users Total E-Mail Accounts Total Intemet Dial-up users Applications Supported by User Count: Pentamation - Finance Pentamation - Human Resources Pentamation - Utility Billing Pentamation - Budget Pentamation - Accounts Receivable Pentamation - Animal Licensing Pentamation - Fixed Assets Permit Tracking GIS Ambulance Billing Administrative Services/ Information Services FY 2001 ACTUAL FY 2002 ACTUAL 420 66 -185- FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 420 420 45 52 2O 5 1.21 2.83 26 30 9 9 18 18 375 375 333 367 39 5 94 94 14 14 20 20 77 77 11 11 11 11 9 9 31 36 40 45 4 4 Data Processing PERFORMANCE MEASURES Emergitech (DLEC) (all modules) Emergitech (Non-DLEC) (all modules) DLEC Mobile Interface DLEC Mobile Accident Reporting (TRACS) DLEC Finger Printing Note - there are approximately 18 other applications used by 1 - 20 people at DLEC) Web Site Update Document Imaging Fire Incident Reporting Parking Ticket Parking Ramp Billing Complaint Tracking Routematch Transit Users FY 200'1 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 6O 24 80 7 7 FY 2003 FY 2004 REVISED RECOM'D 70 80 16 16 120 120 120 120 20 20 62 62 24 24 80 80 7 7 7 7 14 20 5 5 Administrative Services/ Information Services Data Processing -186- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 77 INFORMATION SERVICES DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 9400 010 8650 540 8650 010 8600 540 8600 010 8500 010 0490 GE-39 INFORMATION SERVICES MANAGER GE-34 SENIOR PROGRAMMER ANALYST GE-34 SENIOR PROGRAMMER ANALYST GE-32 COMPUTER PROGRAMMER/ANALYS'r GE-32 COMPUTER PROGRAMMER/ANALYS'r GE-30 COMPUTER PROGRAMMER I GE-29 COMPUTER OPERATOR TOTAL FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 73,638 1.00 79,922 1.00 0.85 44,667 0.85 48,296 0.85 0.15 8,150 0.15 8,523 0.15 1.00 47,494 1.00 48,873 1.00 1.00 40,242 1.00 43,688 1.00 1.00 38,107 1.00 41,362 1.00 1.00 40,444 1.00 42,777 1.00 6,00 292,742 6.00 313,441 6.00 TOTAL INFORMATION SERVICES 6.00 292,742 6.00 313,441 6.00 CiTY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE FY 2005 BUDGET Information Services 77100 61010 010 9400 GE-39 INFORMATION SERVICES MANAGER 1.00 73,638 1.00 79,922 1.00 77100 61010 010 8650 GE-34 SENIOR PROGRAMMER ANALYST 0.85 44,668 0,85 48,296 0.85 77101 61010 540 8650 GE-34 SENIOR PROGRAMMER ANALYST 0.15 8,150 0.15 8,523 0.15 77100 61010 010 8600 GE-32 COMPUTER PROGRAMMER/ANALYST 1.OO 47,493 1.00 48,873 1.00 77101 61010 540 8600 GE-32 COMPUTER PROGRAMMER/ANALYST 1.00 40,242 1.00 43,688 1.O0 77100 61010 010 8500 GE-30 COMPUTER PROGRAMMER I 1.00 38,107 1.00 41,362 1.00 77100 61010 010 0490 GE~29 COMPUTER OPERATOR 1.OO 40,444 1,00 42,777 1.00 Total 6.00 292,742 6.00 313,441 6.00 TOTAL INFORMATION SERVICES DIVISION 6.00 292,742 6.00 313,441 6.OO City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Legal Services Legal Department 76 Explanation of Significant Expenditures 010 62010 OFFICE SUPPLIES 2,457 01~0 62030 POSTAGE AND SHIPPING 664 0~'~ 62050 OFFICE EQUIPMENT MAINT 820 0~ 62061 DP EQUIP. MAINT CONTRACTS 1,395 010 62110 COPYING/REPRODUCTION 1,781 010 62130 LEGAL NOTICES & ADS 510 010 62150 COURT COSTS 612 Subscriptions to West Group: 'l)Westlaw (electronic research) - $2,040; 2)McQuillen IMunicipal Law Encyclopedias) - $2,584; 3)Iowa Law (Iowa Reporter, Iowa Code, Iowa Legislative Service, Iowa Law Review, Jury Instructions) - $946; 4)National Law (Regional Reporter for all state appellate cases) - $3,312; 5)Federal Law (Federal 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 9,360 Supplement, Federal Reporter) - $1,008 = $9,890 010 62190 DUES & MEMBERSHIPS 1,316 010 62208 DAMAGE CLAIMS 75,500 010 62220 PROPERTY TAX 3,800 2 IMLA (major) Seminars @ approx. $2000/each; 1 additional major seminar @ approx. $1,600; 1 (minor) IMAA Seminar @ approx. 010 62310 TRAVEL-CONFERENCES 6,000 $400. 010 62320 TRAVEL-CITY BUSINESS 1,000 010 62340 MILEAGE/LOCAL TRANSP 343 010 62360 EDUCATION & TRAINING 1,300 010 62411 UTILITY EXP~ELECTRICITY 1.368 010 62412 UTILITY EXP-GAS 252 010 61010 FULL-TIME EMPLOYEES 132,563 2 FTE's 010 61020 PART-TIME EMPLOYEES 96,164 2 PTE's 010 61030 SEASONAL EMPLOYEES 9,300 1 Intern (14 wks @ 40 hrs/week @ $16.61/hr) 010 61310 IPERS 13,055 010 61320 SOCIAL SECURITY 17,352 010 61410 HEALTH INSURANCE 15,638 010 61430 WORKMENS' COMPENSATION 206 010 61450 LIFE INSURANCE 262 010 61650 EMPLOYEE PHYSICALS 125 Total Wages and Benefits 284,665 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account TItle Le~lal Services Legal Department 76 Explanation of Significant Expenditures 010 62421 TELEPHONE 2,576 010 62433 CUSTODIAL SERVICES 2,030 010 62436 RENTAL OF SPACE 6,669 010 62441 INSURANCE, PROPERTY 330 010 62443 GENERAL LIABILITY INS 1,441 010 62671 MISC. OPERATING SUPPLIES 010 62713 LEGAL SERVICES 010 62731 MISCELLANEOUS SERVICES Total Supplies and Services 010 71211 DESKS/CHAIRS 010 71213 TABLES 019 71222 CRT WORKSTATIONS 0~ 71225 SHELVING 72320 CURTAIN 121,524 010 72418 TELEPHONE SYSTEM Total Machinery and Equipment Total Legal Department 76 406,189 City of Dubuque Budgeted Department Revenues by Activity and ObJect Code FY 2004 Account Account Title Legal Services Legal Department - 76 General Fund 43510 COUNTY SHARE 10,000 59210 FR COMMUNITY DEVELOPMENT 1.213 59230 FR SECTION 8 HOUSING 820 59450 FR WATER UTILITY 6.206 59460 FR WPC OPERATING 3,523 59470 FR REFUSE COLLECTION 5.333 59490 FR PARKING OPERATING 903 59540 FR CABLE TV 573 59570 FROM GARAGE SERVICE FUND 1.240 59940 FR DMASWA 1,775 Explanation of Significant Revenues TOTAL LEGAL DEPARTMENT 31,586 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Legal Legal Services BUDGET SUMMARY PERSONNEL SUMMARY Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents EXPENDITURE SUMMARY Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FUNDING SUMMARY General Fund Revenue Generated FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 .28 .28 .28 .28 $235,601 $238,284 $255,302 $286,233 116,856 121,243 136,289 121,524 12,105 $352,457 $371,632 {391,591 $407,757 $352,457 $371,632 $391,591 $407,757 $ 21,780 $ 21,663 $ 21,586 $ 21,586 LegalServices Legal -192- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 76 LEGAL DEPARTMENT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense O10 0225 GE-24 SECRETARY 010 0225 GE-26 LEGAL SECRETARY 010 0625 NA-13 CORPORATION COUNSEL TOTAL FULL TIME EMPLOYEES 61020 Pert Time Employee Expense 010 0600 NA-12 ASSISTANT CITY ATTORNEY 010 0610 NA-12 CITY SOLICITOR TOTAL PART TIME EMPLOYEES 61030 Seasonal Employee Expense 010 0535 NA-02 LEGAL INTERN-SEASONAL TOTAL SEASONAL EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 25,828 1.00 33,514 1.00 1.00 90,901 1.00 ,99~049 1.00 2.00 116,729 2.00 132,563 2,00 0.40 35,301 0.40 38,447 0.40 0.60 52,952 0.60 577~_17 0.60 1.00 88,253 1.00 96,164 1.00 0.28 9~000 0.28 9,300 0.28 0.28 9,000 0.28 9,300 0.28 TOTAL LEGAL DEPARTMENT 3.28 213,982 3.28 238,027 3.28 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2006 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE FY 2005 BUDGET LegalServciea-FT 76100 61010 010 76100 61010 010 76100 61010 010 1,00 1,00 0625 NA-13 CORPORATION COUNSEL 1.00 90,901 1.00 99,049 0225 GE-26 LEGAL SECRETARY 1.00 33,514 0225 GE-24 SECRETARY 1.00 25,828 Total 2.00 116,729 2.00 132.563 2.00 LegalServcles-PT 76100 61020 O10 0610 76100 61020 010 0600 NA-12 CITY SOLICITOR NA-12 ASSISTANT CITY ATTORNEY Total 0.60 52.952 0.60 57,717 0.60 0.40 35,301 0.40 38,447 0.40 1.O0 88,253 1.00 96,164 1.00 0 76100 61030 010 8450 NA-02 LEGAL INTERN Total TOTAL LEGAL DEPARTMENT 0.28 9,000 0.28 9,300 0.28 0.28 9,000 0.28 9,300 0.28 3,28 213.,982 3.28 238,027 3,28 0 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Adult Children's Technical Sum of Fund Account Account Title Admin Services Serv. Circulation Service Maintenance Activities Explanation of Significant Expenditures Library Department 36 010 61010 FULL-TIME EMPLOYEES 103,794 248,444 132,014 61,055 175,247 74,656 795,210 18 FTE 010 61020 PART-TIME EMPLOYEES 2,205 19,074 111,738 14,787 147,804 6~58 FTE 850 61020 PART-TIME EMPLOYEES 010 61050 OVERTIME PAY 1,693 5,175 2,198 3,024 2,485 4,368 18,943 Most overtime is spent to allow Sunday hours 010 61092 VACATION PAYOFF 010 61310 IPERS 6,065 14,710 8,196 10,109 11,070 4,544 54,694 010 61320 SOCIAL SECURITY 8,070 19,571 11,726 13,450 14,728 6,045 73,590 850 61320 SOCIAL SECURITY 010 61410 HEALTH INSURANCE 19,971 54,111 29,955 19,970 38,626 19,971 182,604 010 61430 WORKMENS' COMPENSATION 92 99 142 180 177 180 870 010 61450 LIFE INSURANCE 132 507 268 122 355 158 1,542 010 61470 UNEMPLOYMENT INSURANCE 010 61650 EMPLOYEE PHYSICALS 010 61660 EMPLOYEE MOVING EXPENSE Total Wages and Benefits 139.817 344,822 203,573 219,648 257,475 109,922 1,275,257 Basics: Everything from post-it-notes to scissors and staples, markers and pens necessary to maintain an efficient working 010 62010 OFFICE SUPPLIES 1,046 539 256 314 188 2,343 environment. Official library correspondence, postage to and returns of Interlibrary loan materials, courier service for packages through Velocity and 010 62030 POSTAGE AND SHIPPING 1,675 4,728 430 4,680 281 11,794 FedEx, mailing of overdue and hold notices and invoicing. 850 62030 POSTAGE AND SHIPPING Repairs to office and public use equipment not covered by maintenance agreements, or which require repairs not covered under 010 62050 OFFICE EQUIPMENT MAINT 205 1,025 185 370 158 1,943 the terms of the agreement. Copy machines, microfilm reader/printer machines, video and disc 010 62060 O/E MAINT CONTRACTS 3,920 6,000 998 4,349 375 15.642 check machines, fax machines and typewriters Library operating system (Horizon}, materials security system, self check system, iTeam support (print release software), CybraryN support (Internet management system), Infrastructure maintenance. 010 62061 DP EQUIP. MAINT CONTRACTS 15,596 32.258 47.854 and Cisco switch maintenance. Postage machine rental and extra items when needed to support 010 62070 OFFICE EQUIP RENTAL 693 205 385 1,283 library programs -195- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Adult Children's Technical Sum of Fund Account Account Title Admin Services Serv. Circulation Service Maintenance Activities Explanation of Significant Expenditures Library Deoartment 36 Printing of bookmarks, brochures, library maps, bibliographies, posters, handouts, booklists, flyers and other media to promote and publicize library collection, services, and activities and to inform 010 62090 PRINTING & BINDING 1,944 969 2,259 106 5,278 patrons; binding of booklets. 850 62090 PRINTING & BINDING 010 62091 LIBRARY BINDING 646 960 1.606 F~ebinding of library materials no longer in print. 010 62110 COPYING/REPRODUCTIOf~ 103 103 Legal bid notices, employment notices, Julien's Journal ad to promote library programs and raise awareness of the liorary and its 010 62130 LEGAL NOTICES & ADS 2,924 150 154 106 3,334 services. Purchase of promotional materials such as Book Page for adults, Teen Ink for YA, and posters promoting reading. Promotion for outreach such as City Expo. and Senior Fest, ads in TH and Golden 010 62140 PROMOTION 3,327 513 3.840 View to raise awarenes of the library and its services. 850 62140 PROMOTION 4 memberships to American Library Association. 1 memberships To Public Library Association. 10 memberships to the Iowa Library Association. 1 membership to Dubuque County Libraries in Consortia. 1 membership to Dubuque Cultural Alliance. 1 membership to the Chamber of Commerce, 1 membership to Association for Library Services to Children, 1 membership to Iowa Family Child Care Association, I membership to Customers of Dynix, 010 62190 DUES & MEMBERSHIPS 1,052 860 257 2,169 Inc. 010 62230 SALES TAX 010 62290 MISCELLANEOUS 154 154 Attendance at Iowa Library Assocation, American Library Association. 010 62310 TRAVEL-CONFERENCES 2,100 1,348 948 1.200 5,596 ano Public Library Association. Travel to County meetings,speaking engagements, schools for 010 62320 TRAVEL-CITY BUSINESS 1,482 150 205 432 2,269 outreach, running errands. 010 62340 MILEAGE/LOCAL TRANSP 53 51 104 Staff Development Day, participation in workshops to maintain state 010 62360 EDUCATION & TRAINING 2.101 2.313 706 1,025 3.075 9,220 certification of 9 professionals and 1 paraprofessional. 010 62411 UTILITY EXP-ELECTRICtTY 47,617 47,617 010 62412 UTILITY EXP-GAS 12,519 12,519 010 6242~ TELEPHONE 12.969 25 12 20 97 13,123 Telephone service for building 010 62422 TELEPHONE 4,345 4,345 Internet access for public and building -196- City of Dubuque ~ Department Operating Expenditure Budget by Activity FY 2004 Adult ChSdren's Technical Sum of Fund Account Account Title Admin Services Serv. Circulation Service Maintenance Activities Explanation of Significant Expenditures Library Department 36 Professional carpet cleaning, landscaping, plumbing and electrical contractors, and locksmith; repair windows, automatic door opener, doore, paint and window cleaning; repair to HVAC not covered by 010 62431 PROPERTY MAINTENANCE 9,604 9,604 maintenance agreement. 010 62433 CUSTODIAL SERVICES . 1,087 1,087 Premier Cleaners for clean linens, mops, cleaning rags, etc. 010 62434 HVAC MAINTENANCE 14,200 14,200 010 62435 ELEVATOR MAINTENANCE 2,241 2,241 010 62441 INSURANCE, PROPERTY 450 14,500 14,950 010 62442 BOILER INSURANCE 276 276 010 62443 GENERAL LIABILITY INS 357 1,230 1,752 1,299 2,179 857 7,674 010 62611 MACH/EQUIP MAINTENANCE 210 210 Maintenance of snowblower and lawnmower. 010 62614 EQUIP MAINT CONTRACT 666 666 Simplex Fire Alarm system and Security Products Alarm system. Supply the public with well-balanced collection of high quality and 010 62651 LIBRARY BOOKS 93,613 30,500 275 124,388 interest books including cireu[at[ng and reference materials. 850 62651 LIBRARY BOOKS Supply the public a collection of quality compact-discs of music, audio. 010 62652 LIBRARY AUDIONISUAL 11,737 6,269 18,006 casettes, and CD audio books of fiction and non-fiction. 850 62652 LIBRARY AUDIONISUAL Subscription to quarterly, semi-annual, or annual reference books such as American Hospital directory, Statistical Abstracts, and the US 010 62653 LIBRARY PERIODICALS 28,065 620 28,685 Government Manual. Subscription to online databases (some available from home for residents) such as Mitchell-on-Demand (automobile database), Reference USA, Ebsco Host, World Book Encyclopedia, legal forms, 010 62654 LIBRARY CONT/SBRIALS 43,079 1,000 44,079 poetry and reader's advisory. Subscription to online databases (some available from home for residents) such as Mitchell-on-Demand (automobile database), Reference USA, Ebsco Host, Wodd Book Encyclopedia, legat forms, 010 62655 ON LINE INFO SERVICE 16.743 256 250 17,249 poetry and reader's advisory. Payment for city patrons of ILL charges for items received from out of 010 62656 INTERLIBRARY LOAN 1.313 I 313 state, or items lost items through ILL. Provide the public with a selec6on of juvenile CD-ROMs for 010 62657 CD ROM 4,345 4.345 circulation. 010 62658 CD ROM - Continuations 298 298 Provide the public with a selection of quality and high interest juvenile 010 62659 LIBRARY VIDEO MATERIALS 7,799 7,799 vidoes for circolat[on. 850 62659 LIBRARY VIDEO MATERIALS -197- City of Dubuque Department Operating Expenditure Budget by Activity FY 20O4 Adult Children's Technical Sum of Fund Account Account Title Admin Services Serv. Circulation Service Maintenance Activities Explanation of Significant Expenditures Library Deeartment 36 010 62660 DATA PROCESSING 17,968 17,968 Copy cataloging records from BCPJOCLC 010 62671 MISC. OPERATING SUPPLIES 2,779 6,469 3,443 6,342 13,279 3,700 36,012 850 62671 MISC. OPERATING SUPPLIES 010 62699 CASH SHORT AND OVER Library cards, bags, supplies for video & disc check machines, paper and cartidges for tally and receipt printers, 3-part notiflcaflon mailers, comptuer paper, photocopier and microfilm paper and ink cartridges for public use (revenue generators), laminating supplies, reading program expenses, children's craft supplies, headphones for public use, AA/equipment for public use, mousepads for public access computers, anit-fafigue mats, cards & pockets for Extension service, paper cutters, prizes for programs, fax & postage meter supplies, archival materials, batteries, CDs & floppy discs, replacement of small office equipment, cleaning, electrical and plumbing supplies,light bulbs, processing supplies such as bar codes, security strips, special media packaging, pre-processing costs for all books and media. 010 62725 BILL COLLECTION SERVICES 4,307 010 62731 MISCELLANEOUS SERVICES 605 Collection agency fa_es. Recovered $10k in fines and $4k in materials 4,307 in FY~03 605 Adult & YA programming 010 62732 TEMP HELP\CONTRACT SERV. 4,160 4,160 Americorps member program participation 850 62732 TEMP HELP\CONTRACT SERV. Honraria, performance fees and mileage for speakers/performers for 010 62734 SPEAKERS/PROGRAMS 171 1.771 1,942 all library programs 850 62734 SPEAKERS/PROGRAMS 010 62736 CATERING SERVICES 855 1,108 1,963 Volunteer recognition dinner, refreshments for programs for all ages, 850 62736 CATERING SERVICES 010 62740 MICROFORMS 1.652 1.652 Microfilm for Dbq. TH and replacement of reels damaged or stolen Total Supplies and Services 39,686 233.406 61,537 38,514 76.810 107,862 557,815 010 71110 MISC. OFFICE EQUIPMENT 2,800 2,800 010 71115 MICROFILM EQUIPMENT 20,000 20,000 010 71116 COPIER MACHINE 4.500 4,500 010 71119 FAX MACHINE 010 71122 PRINTER Purchase teleohone headsets for staff for ergonomics enhancement Equipment replacement schedule; 2 microfilm rea(3er/printers Equipment replacement schedule -198- City of Dubuque Department Operating Expenditure BudgetbyActivity FY2004 Fund Account Account Title Adult Children's Technical Sum of Admin Services Serv, Circulation Service Maintenance Activities Explanation of Significant Expenditures Library Department 36 010 71123 SOFTWARE 010 71124 MICRO-COMPUTER 850 71124 MICRO-COMPUTER 850 71129 SCANNER 010 71211 DESKS/CHAIRS 850 71216 FURNITURE MISCELLANEOUS 010 71221 CARTS 850 71225 SHELVING 016 71610 CUSTODIAL EQUIPMENT 010 72418 TELEPHONE SYSTEM 1,980 750 1.430 Web Dewey and software upgrades such as Filemaker and Deep 1,980 Fmeze 750 Replace 3 office chairs-Tech Services 1,430 Replace vacuum cleaner and wet/vac Total Machinery and Equipment Total Library Department 36 24,500 2,800 2.730 1,430 31,460 179.503 602.728 265,110 260.962 337,015 219.214 1,864,532 -199- City of Dubuque Budgeted Department Revenues by Activity and Object Code PY 2004 Sum of Account Account Title Admin Circulation Activities Explanation of Significant Revenues Library Department - 36 General Fund 43400 STATE GRANTS 10,000 10,000 Revenue from Enrich Iowa - Direct State Aid 44561 MEETING ROOM FEES 500 500 Nominal fee charged to city departments for meeting rooms 44740 RESERVATION FEES-LIBRARY 2,500 2,500 Charges to patrons for items not picked up $1 fee for for each ILL requested and partial reimbursement from state for participating in iLL 44742 INTERLIBRARY LOAN FEES 5,400 5,400 statewide. 44743 NONRESIDENT FEES-LIBRARY 25,000 25,000 Open access partial reimbursement for statewide participation 44745 RESIDENT FEES-LIBRARY 2,400 2,400 $1 donation request for each new library card issued. This has not been successful. Charges for 3 public access copy machines, one public access color printer, and 3 microfilm 44820 COPY SERVICE CHARGES 13,300 13,300 reader/printers 46102 COUNTY PAYMENT-LIBRARY 5,000 5,000 Minimum payment from newly implemented County wide 28e agreement 51205 BOOK FINES 51,000 51,000 Overdues fees 52404 TELEPHONE COMMISSION 100 100 Public telephone commission 52504 FIXED ASSET SALES 300 300 Possible sale of fixed assets Headphones, cloth book bags, plastic bookbags, computer supplies, paper and other m~sc. 53302 MISCELLANEOUS REVENUE 1,300 1,300 items sold to patrons 54201 REFUNDS 1,000 1,000 TOTAL LIBRARY DEPARTMENT 11,800 106.000 117,800 -200- m-C: Z (D 0 PROGRAM: DEPARTMENT/DIViSiON ACTIVITy: Human Development Library Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Genera/Fund Revenue Generated FY 2001 ACTUAL 2.00 $119,471 24,433 $144.554 $144,554 $ 21,543 FY 2002 ACTUAL 2.00 $ 91,617 33,337 $126,284 $126,284 $ 20,848 FY2003 FY2003 BUDGET REVISED 2.00 $121,894 28,861 $151,955 $151,955 $ 17,600 FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Library Board Meetings 14 15 12 12 FY2004 RECOM,D 2.00 $137,080 39,686 $176,~6 $ 11,300 FY2004 RECOM'D 12 Library -20] Administration Library Board Committee meetings and Ad-hoc Committee meetings Library supervisory meetings Library per capita expenditures excluding debt service and reVenues, population 57,686 Library circulation per capita, main Library _ population Professional meetings News releases City team meetings Non-Library meeting mom uses Newsletters CSPL Updates to Board and Staff Informational Publications 48 47 26.24 8.28 72 157 49 472 6 59 52 45 27.59 8.58 65 171 45 454 6 12 56 48 27.85 8.25 6O 150 52 5OO 6 12 55 44 48 27.85 8.25 60 150 52 500 6 12 55 44 48 31.93 8.65 70 160 50 510 6 26 57 Library Administration a) PROGRAM: DEPARTMENT/DIViSiON: Human Development ACTIVITY: Library Adult Services BUDGET SUMMARY Personnel Summary Full-T/me Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital OUtlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 F~ 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 5.25 5.25. 5.25 .71 .71 .06 $321,548 $316,260 $324,209 230,420 257,647 255,913 $567,426 $584,622 $587,426 $ 5,902 $575,907 $584,622 $ 6,079 $ 5,300 FY 2004 RECOM'D 5.02 .64 $337,406 266,368 $628,274 $526,274 $ 6,300 Librar~ Adult Services PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 2.00 2.00 2.00 $119,471 $ 91.617 $121,894 24,433 33,337 28,861 650 1,330 1,200 $144,554 $126,284 $151,955 $144,554 $ 21,543 $126,284 $151,955 $ 20,848 $ 17,600 FY 2004 RECOM'D 2.00 $137,080 39,686 $176,766 $176,766 $ 11,300 PERFORMANCE MEASURES Libmw Boa~ Meetings FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 14 15 12 12 12 Library Administration -201- Library Board Committee meetings and Ad-hoc Committee meetings Library supervisory meetings Library per capita expenditures excluding debt service and revenues - population 57,686 Library circulation per capita, main Library - population Professional meetings News releases City team meetings Non-Library meeting room USeS Newsletters CSPL updates to Board and Staff Informational Publications 48 52 44 44 44 47 45 48 48 48 26.24 27.59 27.85 27.85 31.93 8.28 8.58 8.25 8.25 8.65 72 65 60 60 70 157 171 150 150 160 49 45 52 52 50 472 454 500 500 510 6 6 6 6 6 59 12 12 12 26 56 55 55 57 Library Administration -202- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Adult Services a) BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.25 .71 $321,548 230,420 35,459 $587,426 $587,426 $ 5,902 5.25. .71 $318,260 257,647 $575,907 $575,907 $ 6,079 5.25 .06 $324,209 255,913 4,500 $584,622 $584,622 $ 5,300 5.02 .64 $337,406 266,368 24,500 $628,274 $628,274 $ 6,300 Library Adult Services -203- FY 2001 FY 2002 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET Public Services Hours 69 69 69 Reference transactions In Person 17,117 18,296 17,000 Telephone 11,782 11,655 12,000 Malt (traditional & e-mail) 172 228 200 Directional questions 9,846 9,777 10,000 Internet 107 24 300 Technical Assistance 5~061 5,171 7,000 TOTAL REFERENCE 44,085 45,151 46,500 Reference and directional by full-time equivalent (5.90 FTE) 7,472 7,653 7,881 Microfilm reels used 6,749 7,544 8,000 Intedibrary loans requested for local patrons 1,215 1,461 1,200 lntedibrary loans filled for local patrons 915 1,036 800 Interlibrary loans requested by other libraries 3,935 4,660 4,000 Interlibrary loans sent to other libraries 1,743 2,163 1,800 Acquisitions by title/adult 7,036 9,982 7,000 Telephone directories processed 27 29 50 Vertical file pamphlets processed 3,054 996 1,600 Govemment documents processed 3,156 514 50 Bindery items processed 54 51 60 Public speaking engagements/tours 44 47 50 Adult periodical subscription titles 445 457 500 Gift books added (adult and children) 1,427 1,365 1,500 Library -204- FY 2OO3 FY 2004 REVISED RECOM'D 69 69 17,000 18,000 12,000 12,000 200 250 10,000 10,000 300 0 7,000 6,000 46,500 46,250 7,881 7,500 8,000 7,500 1,200 1,500 800 1,000 4,000 4,500 1,800 2,000 7,000 9,000 50 30 1,600 1,000 50 50 60 50 50 45 500 475 1,500 1,300 Adult Services FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Activity staff meetings held 3 2 4 4 4 Supervisory staff meetings attended 48 48 48 43 48 Statistical reports (revised method of calculation) 65 65 65 65 65 Adult/young adult programs 5 26 5 5 25 Internet usage 32,618 50,996 50,000 50,000 52,000 Exams proctored 16 21 24 24 25 Number of institutional stops monthty (average) 13 13 14 14 13 Monthly statistical reports 12 12 12 12 12 Average number of titles rotated per month 555 590 625 625 625 Average number of titles requested per institution 42 42 45 45 45 Materials deposited at correctional facilities 475 450 500 500 525 *includes monthly reports: requests for our patrons, received for our patrons, requests from other libraries, sent to other libraries, and monthly statistical report, two reports semi-annually to State Library. Library Adult Services -205- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Children's Services BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 1.21 $170,715 46,853 25O $217,819 $217,819 3.00 1.21 $183,378 65,921 260 $249,559 $249,559 3.00 1.21 $188 137 59,592 4,50O $252,229 $252,229 3.00 1.21 $199,468 74,735 $274,203 $274,203 Library -206- Children's Services PERFORMANCE MEASURES Public services hours per week Reference transactions In person Telephone Mail Directional questions Reference/directional inquiries Public assistance per full-time equivalent (3.0) Preschool programs Saturday programs Outreach programs General programs (all ages, others except Saturday programs) School/group visits to the Library Visits to schools by staff Programs per full-time equivalent (2.00) Videocassettes circulated Summer reading program participants Children's materials selected Periodicals processed Booklists/promotional materials News releases issued Monthly/annual statistical reports Viewing/listening station assistance Items shelved Library FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 69 69 69 69 69 11,159 10,388 11,200 11,200 11,000 795 860 800 800 875 21 21 20 20 0 7,886 8,041 9,000 9,000 8,500 19,861 19,641 21,020 21,020 20,375 6,620 6,487 7,006 7,006 6,792 333 306 330 310 310 11 19 13 13 13 9 15 45 45 15 25 66 20 30 40 83 59 80 80 60 9 15 36 36 35 184 203 200 200 168 15,500 20,592 20,700 20,700 20,500 1,076 2,107 1,400 2,100 2,100 4,725 3,166 4,500 4,500 4,300 461 541 500 500 500 30 25 45 45 25 52 50 60 60 50 13 13 13 13 13 104 118 75 239,189 247,618 241,000 -207- 275 300 247,000 249,000 Children's Services FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Supervisory staff meetings attended 40 40 40 40 48 City meetings attended 3 7 3 3 3 Assisting in other departments by hours 250 1,025 220 300 300 Audio items circulated 6,295 6,806 6,200 6,700 6,900 Intemet usage 6,987 8,359 7,100 8,400 8,500 CD-ROM items circulated 7,394 7,488 7,450 7,500 7,500 Library Children's Services -208- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Circulation BUDGETSUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED REOCM'D 2.00 2.00 2.00 4.10 4.16 4.81 $182,224 $210,026 $226,291 37,165 30,859 37,064 1,972 6,745 28,872 $221,361 $247,630 $292,227 $221,361 $247,630 $292,227 $ 89,899 $ 82,547 $ 81,950 1.62 4.71 $216,911 38,514 2,800 $258,225 $258,225 $ 95,9O0 Library Circulation -209- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Public services hours 69 69 69 69 69 Exit gate count 170,203 249,796 275,000 Items circulated 479,534 499,200 480,000 480,000 550,000 Print materials 397,996 405,502 445,000 Non-print materials Audio books (cassette)* 25,317 25,921 28,000 Audio books (CD)** 839 3543 5,000 CDs (music) 5,869 6,332 7,000 CD-ROMs 8,028 8,023 10,000 Videos .39,960 48,085 36,500 36,500 50,000 Other 1,525 1,794 ***5,000 New patrons registered 3,942 3,698 4,500 4,500 4,000 Automated Telecim calls 15,000 First overdue notices 7,821 8,324 7,320 7,320 .... 2,000 Final overdue notices 2,017 2.076 2,555 2,555 2,000 Billing notices 1,573 1,734 1,608 1,608 1,700 Reserves placed for patrons 8,447 8,324 8,900 8,900 8,500 Deposits of vending & fine monies 104 104 150 150 156 Monthly/annual reports 125 125 125 125 125 Staff Meetings 3 8 Off-site library card sign-ups 22 30 * Includes J Cassette Books. ** Includes Adult Compact Disk/Book & J Compact Disk/Book. *** Includes anticipated cimulation of new DVD Collection. **** The number of notices mailed should drop as the Automated Tele-Circ System makes more calls. Library Circulation -210- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Maintenance Services a) BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 ACTUAL ACTUAL 2.00 2.00 $ 95,326 $95,962 86,975 86,185 2,309 $184,610 $182,147 $184,610 $182,147 $ 582 $ 770 FY 2003 BUDGET 2.00 $100,291 93,378 500 $194,169 $194,169 $ 300 FY2003 REVISED FY 2004 RECOM'D 2.00 '$107,185 107,862 1,430 $216,477 $216,477 PERFORMANCE MEASURES Floor space cleaned in square feet* Daily Twice weekly Three times weekly Weekly Monthly Semiannually Tables and carrels cleaned FY 2001 ACTUAL 20,460 859 3,849 5,689 4,097 568 FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 20,937 20,937 20397 859 859 859 3,849 3,849 3849 5,689 5,689 5689 4,097 4,097 4097 568 568 568 Library Maintenance Services -211- FY 2001 PERFORMANCE MEASURES ACTUAL Daily 80 Twice weekly 8 Three times weekly 51 Wastebaskets cleaned and maintained daily 50 Shelves dusted in linear feet annually 19,200 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL BUDGET REVISED RECOM'D 85 85 85 8 8 8 51 51 51 50 50 50 19,200 19,200 21036 Restrooms maintained Daily 6 6 6 6 Twice Daily 2 2 Three time weekly 2 2 2 2 Weekly 1 I I I *Total building space is 54,000 square feet with 50,000 square feet of this used for Libraw services, Library Maintenance Services -212- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Library Technical Services BUDGET SUMMARY Personnel Summary Full-Time Equivalents Par~-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.75 3,75 3.75 .50 .50 .50 $210,080 $219,892 $234,623 54,778 58,469 67,552 26,390 4,354 1,932 $291,248 $282,715 $304,107 $291,248 $282,715 $304,107 3.88 .50 $252,181 76,810 2,730 $331,721 $331,721 Library -213- Technical Services FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Items received, cataloged and processed 16,988 20,533 17,500 20,000 21,000 Items process per full-time equivalent 3,997 4,831 4,000 4,500 4,500 Items withdrawn 9,750 9,63~ 12,000 10,000 10,000 Security indicators installed in books 16,988 20,533 17,500 20,000 21,000 Substituting in public service departments by hours (include manager') 550 2,348 550 2,348 2,608 Automated system operation/ maintenance hours per year 1,000 1,500 1 [300 1,500 1,500 Retrospective conversion (project completed) 97 0 0 0 0 Orders placed, invoiced, received 491 461 500 500 500 Acquisitions - children's hardbound books and trade paperbacks 2,459 3,996 3,000 3,200 3,000 Children's paperbacks catalogued 306 231 450 325 325 Children's audiovisuals catalogued 566 875 600 800 800 Supervisory staff mtgs. attended 48 Library -214- Technical Ser¥ices CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 36 LIBRARY FD JC 61010 Full 010 8200 010 '5100 010 8020 010 8000 010 7900 010 0460 010 2200 010 1400 010 7800 61020 Part 010 8020 010 7900 010 7850 010 7750 WP-GR JOB CLASS Time Employee Expense GE-41 GE-34 GE-32 GE-31 GE-30 GE-24 GE-27 GE-26 GE-25 TOTAL LIBRARY DIRECTOR LIBRARIAN II LIBRARIAN I CIRCULATION SUPERVISOR LIBRARY AIDE SECRETARY MAINTENANCEWORKER-LIBRARY CUSTODIAN-LIBRARY LIBRARY ASSISTANT FULL TIME EMPLOYEES Time Employee Expense GE-32 LIBRARIAN I GE-30 LIBRARY AIDE GE-25 LIBRARY ASSISTANT NA-24 LIBRARY STUDENT ASSISTANT TOTAL PART TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 60,886 1.00 66,108 1.00 3.00 157,438 3.00 162,633 3.00 3.00 142,841 3.00 147,577 3.00 1.00 43,973 1.00 45,420 1.00 6.00 203,470 6.00 210,131 6.00 1.00 36,810 1.00 38,514 1.00 1.00 34,668 1.00 36,142 1.00 2.00 65,405 2.00 66,934 2.00 18.00 745,491 18.00 773,459 18.00 0.06 2,119 0.06 2,205 0.06 0.65 23,499 0.65 25,331 0.65 2.22 67,020 2.22 69,029 2.22 3.65 52~052 3.65 54,716 3.65 6.58 144,690 6.58 151,281 6.58 TOTAL LIBRARY 24.58 890,181 24.58 924,740 24.58 CITY OF DUBUQUE, IOWA Run Cate: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 , FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Ubrary Administration~FT 36100 61010 36100 61010 010 8200 O10 0460 GE-41 LIBRARY DIRECTOR GE-24 SECRETARY Total Adult Services-FT 36200 61010 36200 61010 36200 61010 010 7900 GE-30 010 8020 GE-32 010 8100 GEl34 Adult Services-PT 36200 61020 010 7900 GE-30 36200 61020 010 8000 GE-31 36200 61020 010 8070 GE-32 Children's Services-FT 36210 61010 36210 61010 36210 61010 Children's Services-PT 36210 61020 36210 61020 Circulation Services-FT 36220 61010 36220 61010 010 8100 GE-34 010 7800 GE-25 010 7900 GE-30 010 7800 GE-25 010 7750 NA-24 010 8,000 GE-31 O10 7800 GE-25 LIBRARY AIDE LIBRARIAN I LIBRARIAN II Total LIBRARY AIDE CIRCULATION SUPERVISOR LIBRARIAN I Total LIBRARIAN II LIBRARY ASSISTANT LIBRARY AIDE Total LIBRARY ASSISTANT LIBRARY STUDENT ASSISTANT Total CIRCULATION SUPERVISOR LIBRARY ASSISTANT Total 1.00 60,886 1.00 66,108 1.00 33,993 1.00 37,686 2.00 94,879 2.00 103,794 1.00 42,912 0.90 39,881 3.00 142,841 3.00 147,577 1.25 66,207 1.12 60,986 5.25 251,960 5.02 248,444 0.06 2,119 1.00 1.00 2.00 0 0,90 3.00 1.12 5,02 0 0.20 7,917 0.20 0.38 17,033 0.38 0.06 2,025 0.06 0.06 2,119 0.64 26,975 1.00 52,132 1.00 53,855 1.00 33,181 1.00 34,267 1.00 42,510 1.00 43,891 3.00 127,823 3.00 132,013 0.06 1,862 0.06 1.876 1.15 16,399 1.15 17,198 1.21 18,261 1.21 19,074 1.00 43,973 0.62 28,388 1.00 32,224 1.00 32,667 2.00 76,197 1.62 61,O55 0.64 0 1.00 1.00 1.00 3,00 0 0.06 1.15 1.21 O 0.62 1 .OO 1.62 O CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP~GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Circut~lon Services-PT 36220 61020 O10 7750 36220 61020 010 7900 36220 61020 O10 7800 36220 61020 010 7850 TechnicalServlces-FT 36430 61010 010 7900 36430 61010 010 8100 TechnlcalServices-PT 36430 61020 010 Malntenance-FT 36300 61010 010 2200 36300 61010 010 1400 NA-24 LIBRARY STUDENT ASSISTANT GE-30 LIBRARY AIDE GE-25 LIBRARY ASSISTANT-On Call GE-25 LIBRARY ASSISTANT Total GE-30 LIBRARY AIDE GE-34 LIBRARIAN II Total GE-30 LIBRARY ASSISTANT Total GE-27 MAINTENANCEWORKER-LIBRARY GE-26 CUSTODIAN-LIBRARY Total 2.50 35,653 2.50 37,518 2.50 0.65 23,499 0.55 21,855 0.55 0.06 1,847 0.06 1,876 0.06 1.60 47,296 1.60 50,490 1.60 4,81 108,295 4.71 111,739 4.71 3.00 126 565 3.00 128,123 3.00 0.75 39,099 0.88 47,124 0.88 3.75 165.664 3.88 175,247 3.88 0.50 16,015 0.50 14,787 0.50 0.50 16,015 0.50 14,787 0.50 1.00 36,810 1.00 38,514 1.00 1.00 34,668 1.00 36,142 1.00 2.00 71,478 2.00 74,656 2.00 0 0 TOTAL LIBRARY DEPARTMENT 24.58 932,691 24.58 967,784 24.58 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Administration Vehicle Maintenance Garage Sum of Activities Explanation of Significant Expenditures Operations and Maintenance Department 54 ADMINISTRATION/GARAGE Department Manager, Street/Sewer Supervisor, Clerk, and Secretary - 010 61010 FULL-TIME EMPLOYEES 216,357 216,357 1.0 FTE each. 1.0 FTE Activity Supervisor, 2.0 FTE Lead Mechanics, 7.0 FTE 570 61010 FULL-TIME EMPLOYEES 529,964 529,964 Mechanics, 2.0 FTE Stock Clerks and 1.5 FTE Serviceworkers. 010 61030 SEASONAL EMPLOYEES 3,760 3,760 0.25 FTE Seasonal Clerk Clerk and secretary night and weekend overtime due to storms, budget 010 61050 OVERTIME PAY 5,000 5,000 and payroll, preparation Mechanics' overtime due to storm-related repair work at night and/or on 570 61050 OVERTIME PAY 26,834 26,834 weekends. Clerk and secretary working On holidays during snow and/or summer 010 61071 HOLIDAY PAY-OVERTIME 1,200 1,200 storms. 570 61071 HOLIDAY PAY-OVERTIME 2,540 2,540 Mechanics' overtime due to storm-related repair work on holidays. 010 61310 IPERS 12,797 12,797 570 61310 IPERS 32,162 32,162 010 61320 SOCIAL SECURITY 17,313 17,313 570 61320 SOCIAL SECURITY 42,789 42,789 010 61410 HEALTH INSURANCE 39,941 39,941 570 61410 HEALTH INSURANCE 114,861 114,861 010 61430 WORKMENS' COMPENSATION 209 209 570 61430 WORKMENS' COMPENSATION 5,401 5,401 010 61450 LIFE INSURANCE 433 433 570 61450 LIFE INSURANCE 1,060 1,060 010 61620 SAFETY EQUIPMENT 600 600 Safety glasses, face shields, welding helmets and aprons, fire 570 61620 SAFETY EQUIPMENT 1,000 1,000 extinquishers, first aid supplies. 570 61630 TOOL ALLOWANCE 1,125 1,125 Small tool allowance of $125 per mechanic. 570 61640 MEAL ALLOWANCE 1,000 1.000 010 61650 EMPLOYEE PHYSICALS 225 225 Total Wages and Benefits 297,835 758,736 1,056,571 010 62010 OFFICE SUPPLIES 2,485 2,485 570 62010 OFFICE SUPPLIES 750 750 570 62011 UNIFORM PURCHASE/MAINT. 2,000 2,000 010 62030 POSTAGE AND SHIPPING 324 324 570 62030 POSTAGE AND SHIPPING 174 174 010 62050 OFFICE EQUIPMENT MAINT 150 150 570 62050 OFFICE EQUIPMENT MAINT -~{~- 100 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Administration Vehicle Maintenance Garage Sum of Activities Operations and Maintenance Department 54 Explanation of Significant Expenditures 010 62060 O/E MAINT CONTRACTS 400' 400 570 62060 O/E MAINT CONTRACTS 400 400 010 62061 DP EQUIP. MAINT CONTRACTS 464 464 010 62090 PRINTING & BINDING 750 750 570 62090 PRINTING & BINDING 150 150 010 62110 COPYING/REPRODUCTION 50 50 570 62110 COPYING/REPRODUCTION 50 50 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 250 250 010 62190 DUES & MEMBERSHIPS 390 390 570 62190 DUES & MEMBERSHIPS 420 420 O/M Manager's and Street/Sewer Maintenance Supervisor's attendance 010 62310 TRAVEL-CONFERENCES 4,936 4,936 at APWA State and National Conference's Garage Supervisor's attendance at two vehicle maintenance 570 62310 TRAVEL-CONFERENCES 833 830 conferences/seminars. 010 62320 TRAVEL-CITY BUSINESS 2,000 2,000 Cost for regional trips in #3101 or personal vehicle. 570 62320 TRAVEL-CITY BUSINESS 500 500 010 62340 MILEAGE/LOCAL TRANSP 418 418 570 62360 EDUCATION & TRAINING 2,000 2,000 Training budget for nine mechanics. 570 62411 UTILITY EXP-ELECTRICITY 8,435 8,435 Power costs for vehicle maintenance facility. 570 62412 UTILITY EXP-GAS 4,139 4,139 Heating costs for vehicle maintenance facility. 010 62421 TELEPHONE 2,423 2,423 Five lines, two cell phones and long distance. 570 62421 TELEPHONE 2,500 2,500 Four lines, one cell phone and long distance calls. 570 62424 PAGER FEE 120 120 Maintenance and repair costs for the vehicle maintenance facility's three overhead doors, heating units, plumbing, lights, and automated 570 62431 PROPERTY MAINTENANCE 7,500 7,500 fuel dispensing system. 010 62441 INSURANCE, PROPERTY 75 75 570 62441 INSURANCE, PROPERTY 1,800 1,800 010 62443 GENERAL LIABILITY INS 2,103 2,103 570 62443 GENERAL LIABILITY INS 4,947 4,947 010 62511 FUEL, MOTOR VEHICLE 827 827 Fuel for one pickup truck (#3101). 570 62511 FUEL, MOTOR VEHICLE 4,115 4,115 Fuel for two pickup trucks and one utility truck. 570 62512 FUEL, OFF ROAD VEHICLE 100 100 010 62521 MOTOR VEHICLE MAINT. 1,364 1,364 Maintenance and repair of #3101. 570 62521 MOTOR VEHICLE MAINT. 3,304 3,304 Maintain and repair two pickup trucks and one utility truck. 010 62528 MOTOR VEH. MAINT. OUTSOUR 136 136 570 62528 MOTOR VEH. MAINT. OUTSOUR 1..,~(~.T 1,000 Repairs to three garage trucks by outside specialty garages. City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account AccountTitle Operations and Maintenance Department 64 Administration Vehicle Maintenance Garage Sum of Activities Explanation of Significant Expenditures Maintenance and repairs to repair facility's lathe, presses, drills, generators, compressor, hoists, battery chargers, fork lift, and pressure 570 62611 MACH/EQUIP MAINTENANCE 1,226 1,226 washer. 010 62614 EQUIP MAINT CONTRACT 120 120 570 62614 EQUIP MAINT CONTRACT 474 474 570 62615 MACH/EQUIP MAINT. OUTSOUR 300 300 570 62664 LICENSE FEES 155 155 570 62669 PROGRAMMING 1,400 1,400 570 62671 MISC. OPERATING SUPPLIES 18,600 18.600 Garage supplies that are not directly charged to individual users. For services of a chemical recycling service to remove and properly reclaim or dispose of used oil, antifreeze, cleaning solvent, and 570 62731 MISCELLANEOUS SERVICES 750 750 hydraulic fluid. Garage- Fuel, parts and tire purchased and then recharged directly to 570 63210 STORES-GARAGE 260,000 26(} 000 user. 570 63311 ADMIN. OVERHEAD 15,487 15.487 Internal administrative recharges. 010 63312 LESS ADMIN. RECHARGES Total Supplies and Services (309,757) (290,092) 343,729 53,634 Administrative activity's costs recharged internally to other 20 activities (309,757) in the department - based on % of respective time demands. 570 71410 SHOP EQUIPMENT 1,000 1,000 Total Machinery and Equipment 1,000 1,000 Administration: Overhead charges from the City Manager's, Legal, and Finance Departments assessed to the Solid Waste Collection activities 470 91010 TO GENERAL 171,788 171,788 for the fiscal year. 570 91010 TO GENERAL 1,240 1,240 Total Transfers Out 171,788 1.240 173,028 Total Operations and Maintenance Department 54 179,531 1,104,705 1,284,233 -220- City of Dubuque , Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Street Maintenance Street Cleaning Operations and Maintenance Department 54 STREET-MAINTENANCE-CLEANING-SNOW Snow/Ice Control Sum of Activities Explanation of Significant Expenditures 26.25 FTE of Laborers, Truck Drivers, Foremen, Equipment Operators 150 61010 FULL-TIME EMPLOYEES 706,496 127,721 155,230 989,447 and Maintenanceworkers, 150 61030 SEASONAL EMPLOYEES 8,761 5,000 5,000 18,761 1.13 FTE of Seasonal Laborers. Overtime due to: Emergency street repairs on nights and weekends (@$5,000); Extended hours paving during the Summer (@$14,600); Post-storm and post-accident cleanup on nights and weekends (@$7,750); and, plowing/deicing/removing snow at night and on 150 61050 OVERTIME PAY 19.638 7,780 75,000 102,418 weekends (@$75,000). Overtime due to: Post-storm and post-accident cleanup on holidays (@$350); and, plowing/deicing/removing snow on holidays 150 61071 HOLIDAY PAY-OVERTIME 352 10,000 10,352 (@$10,000). 150 61310 IPERS 41,753 7,812 13,813 63,378 150 61320 SOCIAL SECURITY 56.219 10,775 18,760 85.754 150 61410 HEALTH INSURANCE 186,365 34,174 38,203 258,742 150 61430 WORKMENS' COMPENSATION 22,129 1,459 3,815 27,403 150 61450 LIFE INSURANCE 1.413 255 310 1,978 150 61620 SAFETY EQUIPMENT 2.750 500 100 3,350 150 61640 MEAL ALLOWANCE 50 150 2,000 2,200 150 61650 EMPLOYEE PHYSICALS 300 300 150 61651 OTHER MEDICAL COSTS 50 50 Total Wages and Benefits 1,045,924 195,978 322.231 1,564,133 150 62011 UNIFORM PURCHASE/MAINT. 2,614 2,614 150 62030 POSTAGE AND SHIPPING 50 50 For printing doorhangers and flyers notifying residents of pending street 150 62090 PRINTING & BINDING 1.500 1,500 imorovements. 150 62360 EDUCATION & TRAIN lNG 750 1,000 1,750 150 62411 UTILITY EXP-ELECTRIClTY 6,486 6,486 To power the O/M garage. 150 62412 UTILITY EXP-GAS 6,208 6,208 To heat the O/M Garage. 150 62421 TELEPHONE 300 150 450 150 62424 PAGER FEE 120 120 To maintain the O/M Garage's lights, overhead doors (4), heating systems (5), alarm system, fire suppression system, fence and 150 62431 PROPERTY MAINTENANCE 3.500 3,500 automated gate. 150 62437 BARRICADE RENTAL 3,547 3,547 150 62441 INSURANCE, PROPERTY 6,500 6,500 150 62443 GENERAL LIABILITY INS 15,773 5.729 -221- 5,991 27,493 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Street Fund Account Account Title MainTenance Operations and Maintenance Department 54 Street Cleaning Snow/Ice Control Sum of Activities Explanation of Significant Expenditures To fuel 16 dump trucks, four tractor-backhoes, three endloaders, four motor graders, five air compressors, two asphalt paving machines, three pavement rollers, four pavement saws, one asphalt oil distributor truck, three street sweepers, a street vacuum/flusher truck, two weed cutting tractors, assorted lawn mowers and weedeaters, two snow 150 625t 1 FUEL, MOTOR VEHICLE 21,863 13,089 15,000 49.952 thrower machines, and assorted snow blowers. 150 62521 MOTOR VEHICLE MAINT. 94,558 18,532 45,000 158,090 To maintain and repair the 18 heavy truck chassis noted above. Repairs to the 18 heavy truck chassis noted above by expert outside 150 62528 MOTOR VEH. MAINT. OUTSOUR 36,772 1,000 3,100 40,872 firms. To maintain and repair four tractor-backhoes, three endloaders, four motor graders, five air compressors, two asphalt paving machines, three pavement rollers, four pavement saws, one asphalt oil distributor, three street sweepers, one truck-mounted endloader, a truck-mounted vaccum/fiusher unit, two tractors, assorted lawn mowers, weedeaters, and snow blowers, two snow thrower machines, a stone chip spreader, a cracksealer machine, four pavement saws, six trailers, 14 deicer 150 62611 MACH/EQUIP MAINTENANCE 46,412 85,404 115,500 247,316 spreaders, 16 plows, and, two anti-icing agent distributors. Service agreement with outside firm to maintain and repair vehicle and 150 62614 EQUIP MAINT CONTRACT 1,584 240 480 2,304 base two-way radio system. 150 62615 MACH/EQUIP MAINT. OUTSOUR 15,083 7,609 17,000 39,692 Repairs to equipment noted two lines above by expert outside firms. Street Maintenance: 16,500 tons of asphalt, 1,100 yds of concrete, 15,000 lbs of cracksea{ing material, tack oil, pavement sealer compound, stone, dirt, sod, and manhole rings and lids. Street Cleaning: Litter receptacles, garbage bags, peat moss, oil dry, hand brooms and shovels. Snow and Ice Contreh 8,000 ton of salt at $31.80/ton, 15,000 gallons of liquid anti-icer at $0.71/gallon, and small 150 62671 MISC. OPERATING SUPPLIES 538,775 2,244 271,320 812,339 pellet deicer for steps and walks. Street Cleaning: Disposal of sweeper debris, leaves, brush and dead 150 62692 LANDFILL FEES 50,445 50,445 animals(2,124 tons x $23.75/ton) 150 62715 FORECASTING SERVICE 371 3,200 3,571 For 24/7 weather forecasts and notification by expert outside firm. Street maintenance: Hire outside firms to landscape after repairs to adjoining ROW. Snow and Ice Control: Rent additional dump trucks 150 62731 MISCELLANEOUS SERVICES 1,500 30,000 31,500 with operators to haul snow from downtown area. -222- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Street Fund Account Account Title Maintenance Street Cleaning Snow/Ice Control Sum of Activities Explanation of Significant Expenditures Operations and Maintenance Department 54 Street Maintenance: Hire contractor with tracked excavator to assist with street repairs. Snow and Ice Control: Hire motor graders with 150 62747 MACH/EQUIPMENT RENTAL 750 5,000 5,750 operators to assist us with plowing after major winter storms. 150 63311 ADMIN. OVERHEAD 52,663 18,584 49,561 120,808 Internal administrative recharges. Total Supplies and Services 857,559 202,876 562,422 1,622,857 Street Maintenance: Replace one 31,000 GVW dump truck (#3205) with combination dump/spreader box. Street Cleaning: Replace one 150 71314 TRUCK-REPLACEMENT 67,000 72,000 139,000 33,000 GVW dump truck (#4001) with front-loader attachment. 150 71318 HEAVY EQUIP-REPLACEMENT 73,000 73,000 Street Maintenance: Replace one tractor backhoe (#3210). Street Cleaning: Replace one three wheel mechanical sweeper 150 71321 STREET SWEEPER-REPL 90,000 90,000 (~A002). 150 71416 PLOWS 3,300 3,300 Replace one heavy truck snow plow. Street Maintenance: To purchase one additional earth and stone, 150 71420 EARTH COMPACTOR 2,700 2,700 vibratory compactor. 150 71611 MOWING EQUIPMENT 1,050 1,050 To replace two of the heavy duty lawn mowers. 150 71612 WEED WHiPS/SICKLE BAR 1,000 1,000 To replace two of the heavy duty weed trimmers. 150 71616 SNOW BLOWER 1,200 1,200 To replace two heavy duty snow blowers. 150 72115 BARRICADES/~VARN SIGNALS 2,000 2,000 To replace @40 work zone signs and barricades. 150 72410 PAGER/RADiO EQUIPMENT 1,300 1,300 To replace two vehicle two-way radios. Total Machinery and Equipment 146,000 164,050 4,500 314,550 150 91300 TO STREET CONSTRUCTION 807.000 807.000 Total Transfers Out 807,000 807,000 Total Operations and Maintenance Department 54 2,856,483 562,904 889,153 4,308,540 -223- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sanitary Sewer Fund Account Account Title Maint. Storm Sewer Maint. Sum of Activities Explanation of Significant Expenditures Operations and Maintenance Department 54 SANITARY-STORM SEWER 010 61010 FULL-TiME EMPLOYEES 80,000 60,000 2.12 FTE of Truck Drivers, Equipment Operators and Foremen. 460 61010 FULL-TIME EMPLOYEES 187,972 187,972 5.01 FTE of Laborers, Truck Drivers, Equipment Operators and Foremen. 010 61030 SEASONAL EMPLOYEES 600 600 0.04 FTE Seasonal Laborer 460 61030 SEASONAL EMPLOYEES 500 500 0.03 FTE Seasonal Laborer Repairs and cleaning done to storm sewers at night and on weekends 010 61050 OVERTIME PAY 998 998 during and after rainstorms. Overtime due to requests for assistance resulting from sanitary sewer sumharges that flood basements. Also, overtime due to pumping excess water from surcharged sewers in the Keyway and Kensington areas at 460 61050 OVERTIME PAY 10,150 10,150 night and on weekends. 460 61071 HOLIDAY PAY-OVERTIME 500 500 Overtime causes as noted immediately above, which occurs on holidays. 010 61310 IPERS 4,657 4,657 460 61310 IPERS 11,421 11,421 010 61320 SOCIAL SECURITY 6,242 6,242 460 61320 SOCIAL SECURITY 15,233 15,233 010 61410 HEALTH INSURANCE 19,685 19,685 460 61410 HEALTH INSURANCE 49,783 49,783 010 61430 WORKMENS' COMPENSATION 934 934 460 61430 WORKMENS' COMPENSATION 1,994 1,994 010 61450 LIFE INSURANCE 160 160 460 61450 LIFE INSURANCE 376 376 010 61620 SAI- ~. I Y EQUIPMENT 575 575 460 61620 SAFETY EQUIPMENT 1,400 1,400 460 61640 MEAL ALLOWANCE 100 100 010 61651 OTHER MEDICAL COSTS 125 125 460 61651 OTHER MEDICAL COSTS 125 125 Total Wages and Benefits 279,554 113,976 393,530 460 62010 OFFICE SUPPLIES 25 25 010 62011 UNIFORM PURCHASE/MAINT. 330 330 460 62011 UNIFORM PURCHASE/MAINT. 400 400 460 62030 POSTAGE AND SHIPPING 116 116 460 62240 REFUNDS 2,000 2.000 For four sanitary sewer backflow stopvalve insatJlation rebates. 460 62360 EDUCATION & TRAINING 1,000 1,000 010 62411 UTILITY EXP-ELECTRtCITY 4,185 -Z:24- 4,185 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sanitary Sewer Fund Account Account Title Maint. Operations and Maintenance Department 54 Storm Sewer Maint. Sum of Activities Explanation of Significant Expenditures 460 62421 TELEPHONE 505 505 460 62424 PAGER FEE 130 130 010 62437 BARRICADE RENTAL 200 200 460 62437 BARRICADE RENTAL 350 350 010 62443 GENERAL LIABILITY INS 7,663 7,663 460 62443 GENERAL LIABILITY INS 6,336 6,336 Fuel for two small dump trucks, a sewer rodder truck and numerous 010 62511 FUEL. MOTOR VEHICLE 1,346 1,346 pumps. Fuel for one dump truck, one ATV, one JetNac vehicle, one Jet Flusher vehicle, one TV inspection vehicle, one soil compactor and numerous 460 62511 FUEL, MOTOR VEHICLE 4,926 4,926 pumps. For maintenance and repair of two small dump trucks and sewer fodder 010 62521 MOTOR VEHICLE MAINT. 3,012 3.012 truck. For maintenance and repair of one dump truck, one JetNac truck, one 460 62521 MOTOR VEHICLE MAINT. 22,420 22,420 Jet Flusher truck, and one TV inspection truck. For repair of two small dump trucks and sewer redder truck by expert 010 62528 MOTOR VEH. MAINT. OUTSOUR 1,000 1,000 outside firm. For repair of one dump truck, one JetNac truck, one Jet Flusher and one 460 62528 MOTOR VEH. MAINT. OUTSOUR 6,000 6,000 TV Inspection truck by expert outside firm. For maintenance and repairs to truck-mounted sewer fodder, one 010 62611 MACH/EQUIP MAINTENANCE 2,000 2,000 portable rodder and numerous pumps. For maintenance and repairs to jet flusher, jet/vac unit, ATV, TV unit, one 460 62611 MACH/EQUIP MAINTENANCE 10,300 10,300 soil compactor and numerous pumps. 010 62614 EQUIP MAINT CONTRACT 438 438 460 62614 EQUIP MAINT CONTRACT 240 240 460 62615 MACH/EQUIP MAINT. OUTSOUR 500 500 For asphalt, concrete, stone, dirt, sod, pipe, manhole sections, manhole 010 nngs and lids, catch basin frames, and catch basin grates. 150 62671 MISC. OPERATING SUPPLIES For asphalt, concrete, stone, dirt, sod, pipe, manhole sections, manhole 460 62671 MISC. OPERATING SUPPLIES 27,079 27,079 rings and lids, disinfectant, dye, and poison. 460 62715 FORECASTING SERVICE 371 371 010 62731 MISCELLANEOUS SERVICES 500 500 To hire landscaper to repair yards after sewer repairs. 62671 MISC. OPERATING SUPPLIES 32.800 32.800 To hire landscaper to repair yards after sewer repairs, and, to hire 460 62731 MISCELLANEOUS SERVICES 2,625 -22§- 2,625 plumber to use a "suitcase" TV unit to inspect small diameter sewer lines. City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sanitary Sewer Fund Account Account Title Maint. Operations and Maintenance Department 54 Storm Sewer Maint. Sum of Activities Explanation of Significant Expenditures 010 63311 ADMIN. OVERHEAD 12,390 12,390 Internal administrative recharges. 460 63311 ADMIN. OVERHEAD 18,585 18,585 Internal administrative recharges. Total Supplies and Services 103,908 65,864 169,772 460 71511 PUMPS 1,350 1,350 To replace an 18 year old 3" trash pump (#2713). 460 72111 GAS SAFETY MONITOR 1,100 1,100 To replace an outdated gas monitodalarm device used to test atmosphere in a confined space such as a manhole. 460 72816 JET FLUSHER HOSE 3,400 3,400 To replace the high pressure water hoses used to open and clean sanitary sewer lines. These hoses are part of the e(~uipment on vehicles #2703 and #2704 - the jet flusher vehicle and the jet/vac vehicle. Total Machinery and Equipment Total Operations and Maintenance Department 54 5.850 5,850 389.312 179.840 569,152 -226- OPERATIONS AND MAINTENANCE DEPARTMENT Refuse Collection Fund Summary Finance/City Manager/Legal Chrges Operations and Maintenance Payment to Depreciation Total Requirements FY 2003 FY 2004 Dollar Adopted Adopted Change $ 186,705 $ 171,788 $ (14,917) 2,014,606 1,747,413 (267,193) 109,000 169,000 60,000 $ 2,310,311 ,.. $ 2,088,201 $ (222,110) Refuse Fees (lncl tipper carts/other) $ 1,894,386 UBP Single Use Refuse Sticker 38,610 Sales Tax Collection 4,736 Yard Waste Stickers & Ties 62,741 Single Use Stickers 73,427 Leaf Rake Out Fees 1,950 Recyclables Sales 83,782 DMASWA Grant/State Grant 47,800 Pdvate Participation 500 Large Item Pickup 18,740 Total Resources $ 1,888,469 $ (5,917) 56,000 17,390 5,000 264 59,685 (3,056) 61,850 (11,577) 1,950 4,500 500 20,000 (83,782) (43,300) 1,260 $ 2.226,672 $ 2,097,954 $ (128,718) Annual Operating Surplus (Deficit) $ 12,861 $ Depr. balance to cover start up exp. $ 96,500 $ 9,753 $ (3,108) $ (96,500) * Refuse fees are based on $7.20 per month in FY 2003 and $7.60 in FY 2004. The annual yard waste sticker fee estimate is based on increasing the fee from $20 to $25. ** Included $205,800 one time start up costs for UBP system, which was covered by $109,000 depreciation allowance and fund balances of $96,800. -227- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Refuse Collection Yard Waste Coll. Large Item Coll. Operations and Maintenance Department 54 SOLID WASTE Recycling Coll. Sum of Activities Explanation of Significant Expenditures 1.0 Supervisor, 1.0 Lead Sanitation Ddver, and 19:0 470 61010 FULL-TIME EMPLOYEES 398,374 33,483 4,819 358,266 794,942 Sanitation Drivers 470 61030 SEASONAL EMPLOYEES 500 14,798 500 15,798 0.67 Seasonal Sanitation Driver Overtime due to heavy tonnages, post-storm collections 470 61050 OVERTIME PAY 11,000 1,500 150 7,000 19,650 , and equipment breakdowns. 470 61071 HOLIDAY PAY-OVERTIME 10,000 500 6,000 16,500 Overtime due to collections on holidays. 470 61310 IPERS 24,114 1,971 286 21,417 47,788 470 61320 SOCIAL SECURITY 32,120 3,826 380 28,461 64,787 470 61410 HEALTH INSURANCE 95,133 8,884 1,957 83,247 189,221 470 61430 WORKMENS' COMPENSATION 6,746 285 127 4,861 12,019 470 61450 LIFE INSURANCE 797 34 10 750 1,591 470 61620 SAFETY EQUIPMENT 2,000 50 875 2,925 470 61640 MEAL ALLOWANCE 25 25 470 61650 EMPLOYEE PHYSICALS 125 250 375 940 61651 OTHER MEDICAL COSTS Total Wages and Benefits 580,934 65,581 7,729 511,377 1,165,621 470 62010 OFFICE SUPPLIES 500 25 50 575 470 62011 UNIFORM PURCHASE/MAINT. 1,065 75 795 1,935 470 62030 POSTAGE AND SHIPPING 150 150 30 330 470 62050 OFFICE EQUIPMENT MAINT 200 200 Purchase pdnted "friendly reminder" tags, violation 470 62090 PRINTING & BINDING 3,000 1,000 600 4,600 warning tags, and informational brochures. 470 62110 COPYING/REPRODUCTION 200 300 500 Notices/ads in the T-H regarding schedule and service 470 62130 LEGAL NOTICES & ADS 2,000 4,000 500 3,000 9,500 changes. Purchase billboards, telephone book ads, bus side 470 62140 PROMOTION 3,000 2,500 100 7,000 12.600 panels, and flyers promoting waste reduction programs. 470 62170 SUBSCRIPTIONS-BOOKS-MAPS 25 75 70 170 470 62190 DUES & MEMBERSHI PS 125 55 180 470 62230 SALES TAX 5,000 5,000 Supervisor's attendance at ISOSWO and IRA Spring 470 62310 TRAVEL-CONFERENCES 833 400 1,233 and Fall conferences, 470 62320 TRAVEL-CITY E~USINESS 150 175 325 470 62340 MILEAGE/LOCAL TRANSP 50 50 470 62360 EDUCATION & TRAINING 720 720 470 62421 TELEPHONE 325 100 425 -228- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Refuse Collection Yard Waste Coil, Large item Coll. Operations and Maintenance Department 54 Recycling Coll. Sum of Activities Explanation of Significant Expenditures Rent warehouse storage bays to store recycling bins 470 62436 RENTAL OF SPACE 1,000 1,000 and wheeled carts. 470 62443 GENERAL LIABILITY INS 8.639 2,709 5.217 16,565 Fuel for 18 refuse, yard waste, large item and recycling 470 62511 FUEL, MOTOR VEHICLE 22,000 3.580 200 17,000 42,780 collection vehicles. Maintenance and repair costs of the above noted vehicles, along with their compaction units and lifting 470 62521 MOTOR VEHICLE MAINT. 45,000 5,895 471 40.000 91,366 mechanisms. Repairs of the above-noted vehicles and ancillary 470 62528 MOTOR VEH. MAINT. OUTSOUR 37,100 100 6.000 43,200 equipment by expert outside firms. Replacement cans and lids; Disinfectant for packer mechanisms and hoppers; Annual and single-use 470 62671 MISC. OPERATING SUPPLIES 1.500 3.775 800 6,075 stickers; Glass bags; and, Labels. 470 62674 BRUSH TIES 650 650 9,690 ton x $23.75/ton landfill fees refuse, large items 470 62692 LANDFILL FEES 201,875 28,175 103 23C 153 and yard waste hauled to the DMASWA facility. $2,000 to ARC for brush tie assembly and $2,000 for 470 62731 MISCELLANEOUS SERVICES 2.000 2,000 4,000 college intern program. Fees paid to DMASWA to accept appliances collected by our Large Item Collection service - $9 x @888 470 62748 APPLIANCE RECYCLING 8,000 8,000 appliances. 470 63311 ADMIN. OVERHEAD 18,585 15,487 15,487 18,585 68,144 Internal administrative recharges. 470 63314 PAYROLL OVERHEAD 1,917 1,917 Recharges from Finance Department. 940 63314 PAYROLL OVERHEAD Total Supplies and Services 353,959 70,196 24,861 103,177 552,193 470 71221 CARTS 8,600 8,600 For 200 yard waste carts (@$43 each). For pumhase and installation of three cart tipper mechanisms on yard waste and refuse collection 470 71329 VEHICLE ACCESSORIES 12,000 12,000 vehicles. 470 72818 RECYCLING CONTAINER 9,000 9,000 For the pumhase of 1,000 recycling bins and lids. Total Machinery and Equipment 20,600 9,000 29,600 Total OPerations and Maintenance Department 54 934,893 156,377 32,590 623,554 1,747,414 -229- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Operations and Maintenance Department 54 LANDFILL Landfill Operations Yard Waste Proc. HHMRCC DMASWA Edu. Sum of Activities Explanation of Significant Expenditures 940 62010 OFFICE SUPPLIES 1,220 100 500 1,820 940 62011 UNIFORM PURCHASE/MAINT. 565 65 ' 830 940 62030 POSTAGE AND SHIPPING 810 100 200 1,110 940 62050 OFFICE EQUIPMENT MAINT 700 700 940 62060 O/E MAINT CONTRACTS 275 275 940 62090 PRINTING & BINDING 2,106 1,750 3,856 940 62130 LEGAL NOTICES & ADS 4,250 4,250 Educator's budget for advertising the DMASWA facilities' hours and services 940 62140 PROMOTION 8,450 6,450 in Dubuque and Delaware counties 940 62170 SUBSCRIPTIONS-BOOKS-MAPS 250 200 200 650 940 62190 DUES & MEMBERSHIPS 320 160 160 640 940 62230 SALES TAX 4,850 4,850 Attendance of O/M Manager, Agency Administrator and Operations 940 62310 TRAVEL-CONFERENCES 2;499 2,499 Supervisor at ISOSWO Spring and Fall Conferences 940 82320 TRAVEL-CITY BUSINESS 100 100 100 300 940 62340 MILEAGE/LOCAL TRANSP 250 250 500 -230- Total Wages and Benefits 578,376 33,456 14,173 52,975 678,980 1.0 Agency Administrator, 1.0 Education/Communication Coordinator, 1.0 Operations Supervisor, 1.0 Mechanic, 4.0 Equipment Operators II and 2.0 940 61010 FULL-TIME EMPLOYEES 335,868 20,570 10,000 38,147 404,585 Laborers 940 61030 SEASONAL EMPLOYEES 12,568 4,000 16,568 0.67 Seasonal Equipment Operator Overtime due to prepping equipment and plowing roads (after snowstorms) before opening, hauling dirt, picking up litter and cleaning equipment after closing, and, workers working six days to fill-in for others on vacation, sick or 940 61050 OVERTIME PAY 75,000 925 75,925 injured. Overtime due to same reasons as above except it occurs on one of the 940 61071 HOLIDAY PAY-OVERTIME 7,300 7,300 working holidays. 940 61310 IPERS 24,045 1,236 575 2,193 28,049 940 61320 SOCIAL SECURITY 32,952 1,950 765 2,918 38,585 940 61410 HEALTH INSURANCE 81,174 4,381 1,736 9,641 .96,932 940 61430 WORKMENS' COMPENSATION 6,137 328 77 6,542 940 61450 LIFE INSURANCE 672 41 20 76 809 940 61620 SAFETY EQUIPMENT 2,250 25 1,000 3,275 940 61630 TOOL ALLOWANCE 125 125 940 61640 MEAL ALLOWANCE 25 25 940 61650 EMPLOYEE PHYSICALS 125 125 940 61651 OTHER MEDICAL COSTS 135 135 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Operations and Maintenance Department 54 Landfill Operations Yard Waste Proc. HHMRCC DMASWA Edu. Sum of Activities Explanation of Significant Expenditures 940 62360 EDUCATION & TRAINING 2.155 2,000 1,000 5,155 940 62411 UTILITY EXP-ELECTRIClTY 7,012 7,012 940 62412 UTILITY EXP-GAS 3,353 3,353 940 62421 TELEPHONE 3,000 1,712 450 5,162 Repair: property fences; debris fences; gates; lights; buildings (4); leachate lines, wells, pump and tank; groundwater monitoring wells; methane vent system; water system; septic system; signs; culverts; stormwater detention ponds (3); stormwater ditches; vehicle fueling system; vehicle scale system; 940 62431 PROPERTY MAINTENANCE 25,000 100 25,100 building heating systems (3); and, roads. 940 62441 INSURANCE, PROPERTY 18,276 18.276 940 62443 GENERAL LIABILITY INS 9,170 1,342 2,140 12,652 940 62511 FUEL, MOTOR VEHICLE 266 301 567 Fuel for two crawler-dozers, trash compactor, scraper, motor grader, 940 62512 FUEL, OFF ROAD VEHICLE 77,510 77,510 endloader, skid steer loader, tractor and dump truck. 940 62521 MOTOR VEHICLE MAINT. 1,251 300 1.551 940 62528 MOTOR VEH. MAINT. OUTSOUR 500 500 1,000 940 62611 MACH/EQUIP MAINTENANCE 46.781 1,000 47,781 To maintain and repair the equipment noted above. 940 62615 MACH/EQUIP MAINT. OUTSOUR 19,957 250 20.207 Outsoumed major repairs of equipment noted above. 940 62664 LICENSE FEES 100 100 Purchase deicers, fencing materials, culverts, signs, concrete, asphalt, floor 940 62671 MISC. OPERATING SUPPLIES 62.168 200 1,000 63,368 pads and @4,000 ton of stone for the road system Services of professional consultants/engineers to prepare and submit the following reports to IDNR: Landfiit Engineer's Report (2);Hydrologic Monitoring 940 62712 CONSULTING ENGINEERS 50.000 50.000 RePorts (4); and, Methane Monitoring Reports (4) 940 62726 AUDIT SERVICES 2,600 2,600 940 62727 FINANCIAL SERVICE FEES 692 692 Hire area contractors to build/repair stormwater dimhes, clean sediment from three stormwater detention ponds, repair eroded cell faces, install stormwater culverts, build/extend roads, supplement dirt hauling operations, grind yarc 940 62731 MISCELLANEOUS SERVICES 100,000 35,000 135,000 waste and screen compost. Compensation to Dubuque County for services of County Administrator as 940 62737 CONTRACT ADM SERVICE 2,300 2,300 DMASWA Secretary. 940 62747 MACH/EQU1PMENT RENTAL 10,000 10,000 Rent crawler-dozers or scraper when DMASWA units are down for repairs. Payments to contractor to pick up, haul away and recycle @6,000 appliances 940 62748 APPLIANCE RECYCLING 50,000 50,000 ;)er year. Payments to contractor to haul leachate to City of Dubuque WPC facility for 940 62749 LEACHATE HAULINE 2,000 2,000 treatment. -231- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Landfill Yard Waste DMASWA Fund Account Account Title Operations Proc. HHMRCC Edu, Sum of Activities Explanation of Significant Expenditures Operations and Maintenance Department 54 Payments to contractor to pick up, haul away and recycle @25,000 tires per 940 62750 TIRE RECYCLING 24,000 24,000 year. Payments of @$63,000 annually to subsidize Allied/BFi recycling facility and payments of @$39,700 annually to contractor to haul away and properly 940 62761 PAY TO OTHER AGENCY 63,000 39,702 102,702 dispose hazardous materials/chemicals. Tax paid to State of Iowa for every ton of waste accepted/buried at landfill - 940 62763 PAYMENT TO IOWA DNR 280,500 280,500 @85,000 tons x $3.30/ton tax. Lab fees paid to independent lab for State-mandated tests/reports of ground 940 62767 ENVIRON. TESTING/MON. 24,000 500 24,500 and surface waters. Administrative overhead charges from the City of Dubuque for the support 940 63311 ADMIN. OVERHEAD 30,976 3,098 3,098 3,098 40,270 services of the department's staff. 940 63314 PAYROLL OVERHEAD 1,765 1,765 Total Supplies and Services 932,027 41,455 51,763 18,408 1,043,653 Administrative support recharges from the City Manager's, Corporation 940 91010 TO GENERAL 32,629 32,629 Counsel's and Finance Departments. Total Transfers Out 32,629 32,629 Total Operations and Maintenance Department 54 1,543,032 74,911 65,936 71,383 1,755,262 -232- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Street/Traffic Fund Account Account Title Lights Operations and Maintenance Department 54 STREET/TRAFFIC LIGHTS-LOCATIONS-STREET/SIGN MARKINGS Underground Utility Locations Signs/Street Markings Sum of Activities Explanation of Significant Expenditures Lights: 1.59 FTE Technicians; Locations: 0.41 FTE Technicians; Signs/Markings: 1.35 FTE Equipment Operators and Truck 010 61010 FULL-TIME EMPLOYEES 76,811 19,980 49,880 146,671 Drivers. Lights: 0.60 FTE Seasonal Laborer; Locations: 0.07 FTE Seasonal Laborer; and Signs/Markings: 0.54 FTE Seasonal 010 61030 SEASONAL EMPLOYEES 9,920 1 200 9,000 20.120 Laborer, Lights: Traffic signal repairs at night and/or on weekends; and, Signs/Markings: Traffic sign repairs at night and/or on weekends. 010 61050 OVERTIME PAY 7,500 2,330 9,830 Both usually due to vehicular accidents. 010 61071 HOLIDAY PAY-OVERTIME 350 350 Lights: Traffic signal repairs on holidays. 010 61310 IPERS 4.868 1.149 3,002 9,019 010 61320 SOCIAL SECURITY 7.235 1.620 4,683 13,538 010 61410 HEALTH INSURANCE 19,472 3,896 11,683 35,051 010 61430 WORKMENS' COMPENSATION 1,206 284 624 2,114 010 61450 LIFE INSURANCE 154 40 100 294 010 61620 SAFETY EQUIPMENT 200 200 400 010 61640 MEAL ALLOWANCE 100 25 125 010 61650 EMPLOYEE PHYSICALS 125 125 250 Total Wages and Benefits 127,941 28,169 81,652 237,762 010 62011 UNIFORM PURCHASE/MAINT. 275 150 425 010 62340 MILEAGE/LOCAL TRANSP 180 180 360 010 62360 EDUCATION & TRAINING 500 500 010 62411 UTILITY EXP-ELECTRIClTY 1,832 201 2,033 Lights: Power for traffic controllers. 010 62412 UTILITY EXP-GAS 101 101 202 010 62419 ST LTNG/TRAFIC SIGNALS 358,625 166 358,791 Lights - Power for city's street lights and traffic signals. 010 62421 TELEPHONE 260 225 485 010 62431 PROPERTY MAINTENANCE 100 100 200 Lights: Rental of large storage bay for equipment; 010 62436 RENTAL OF SPACE 832 3,300 4,132 Signs/Markings: Rental of garage to store equipment. 010 62437 BARRICADE RENTAL 300 300 600 010 62443 GENERAL LIABILITY INS 5,328 2,832 8,160 Lights: For aerial ladder truck and 1/2 year use of utility truck; 010 62511 FUEL. MOTOR VEHICLE 2.050 1,164 3,214 Signs/Markings: For welder utility truck. 010 62521 MOTOR VEHICLE MAINT. 3,427 3,809 7,236 To maintain and repair the vehicles noted above. Lights: Inspections and work on aerial lift and outriggers on #3218 by exper~ vendors; Signs/Markings: Repairs/maintenance to welder unit by outside firm. 010 62528 MOTOR VEH. MAINT. OUTSOUR 2,500 600 3,100 -233- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Street/Traffic Underground Utility Signs/Street Lights Locations Markings Operations and Maintenance Department 54 Sum of Activities Explanation of Significant Expenditures Lights: Inhouse repairs to aerial unit and outriggers; 010 62611 MACH/EQUIP MAINTENANCE 2,500 750 3,250 Signs/Markings: Inhouse repairs to welder and generator. 010 62614 EQUIP MAINT CONTRACT 120 240 360 010 62615 MACH/EQUlP MAINT. OUTSOUR 100 100 200 010 62617 TRAFFIC CONTROLLER REPAIR 7,079 7,079 Cost of repairs to City's 108 traffic signal controllers. Street/Traffic Lighting - Funds to purchase wire, controller parts, signal heads, light poles and bulbs for traffic signals and street lights. Signs/Markings: Sign blanks, facing, letters, posts, poles, 010 62671 MISC. OPERATING SUPPLIES 29,901 25,719 55,620 custom signs - traffic, street and informational Street/Traffic Lighting- Funds for contracted light and signal pole painting and repairs; Signs/Markings: Funds for contracted street 010 62731 MISCELLANEOUS SERVICES 20,000 45,450 65,450 painting of lane tines, edge lines, turning arrows, stop bars, etc.. 010 63311 ADMIN. OVERHEAD 6,195 3,098 6,195 15,488 Internal administrative recharges. Total Supplies and Services 442,205 3,098 91,582 536,885 010 71410 SHOP EQUIPMENT 1,000 500 1,500 010 71411 TRAFFIC CONTROL EQUIPMENT 7,200 7,200 One replacement traffic signal controller. 010 71414 AIR HAMMER/DRILL 1,550 1.550 One replacement sign post driver. Total Machinery and Equipment 8,200 2,050 10,250 Total Operations and Maintenance Department 54 578,346 31,267 175,284 784,897 -234- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Riverfront Maint. Floodwall Operations Port of Dub. Maint. Sum of Activities Explanation of Significant Expenditures Operations and Maintenance Department 54 RIVERFRONT-FLOODWALL-PORT Riverfront Maintenance: 1.01 FTE Maintenanceworkers; FIoodwall Operations: 0.70 FTE Truck Drivers; and, Port of 010 61010 FULL-TIME EMPLOYEES 37,662 25,000 20,000 82,662 Dubuque: 0.56 FTE Truck Drivers. Riverfront Maintenance: 0.60 FTE Seasonal Laborer; Floodwall Operations: 0.02 FTE Seasonal Laborer; and, Port of Dubuque: 010 61030 SEASONAL EMPLOYEES 10,000 350 7,500 17,850 0.46 FTE Seasonal Laborer. Riverfront Management: Check/clean boat ramps and adjust four docks on weekends; FIoodwal[ Operations: Operate floodwall pumps and patrol the wall at night and on weekends; and, Port of Dubuque: Daily inspections, litter cleanup and 010 61050 OVERTIME PAY 4,825 10,000 5,000 19,825 watering on weekends along the Riverwalk and the Ice Harbor. 010 61071 HOLIDAY PAY-OVERTIME 413 680 1,093 As noted immediately above - on holidays. 010 61310 IPERS 2,467 2,013 1,477 5,957 010 61320 SOCIAL SECURITY 4,047 2,704 2,538 9,289 010 61410 HEALTH INSURANCE 11,683 7,791 3,896 23,370 010 61430 WORKMENS' COMPENSATION 495 327 61 883 010 61450 LIFE INSURANCE 75 50 40 165 010 61620 SAFETY EQUIPMENT 400 25 425 010 51640 MEAL ALLOWANCE 100 150 250 010 61650 EMPLOYEE PHYSICALS 225 225 Total Wages and Benefits 72,392 48,410 41,192 161,994 010 62011 UNIFORM PURCHASE/MAINT. 125 ~ 125 $12,000 for electricity to power the floodwall's 9 electrical 010 62411 UTILITY EXP-ELECTRIClTY 334 12,000 12,334 pumps. 010 62412 UTILITY EXP-GAS 101 101 Costs associated with street lights along the riverfront and 010 62419 ST LTNGFFRAFIC SIGNALS 980 3,110 4,090 Riverwalk. 010 62421 TELEPHONE 800 500 1,300 010 62431 PROPERTY MAINTENANCE 100 250 350 010 62437 BARRICADE RENTAL 200 200 010 62442 BOILER INSURANCE 3,271 3,271 010 62443 GENERAL LIABILITY INS 428 242 500 1,170 010 62511 FUEL, MOTOR VEHICLE 704 704 010 62512 FUEL, OFF ROAD VEHICLE 500 500 Fuel for floodwall's two diesel-powered pumps. 010 62521 MOTOR VEHICLE MAINT. 2,311 3,000 5,311 -235- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Riverfront Maint. Floodwall Port of Dub. Operations Maint. Sum of Activities Operations and Maintenance Department 64 010 62528 MOTOR VEH. MAINT. OUTSOUR 1,000 1,000 010 62611 MACH/EQUIP MAINTENANCE 3,627 3,627 010 62614 EQUIP MAINT CONTRACT 120 120 010 62615 MACH/EQUIP MAINT. OUTSOUR 500 500 Explanation of Significant Expenditures 010 62671 MISC. OPERATING SUPPLIES 10,000 2,000 15,000 27,000 010 62692 LANDFILL FEES 723 723 Riverfront Maintenance: $10,000 for oil booms and absorbent padswelding supplies, boat dock materials, guardrail, steel cable, buoys, signs and garbage cans. FIoodwalh $2,000 for paint, silica sand, linseed oil, and grease. Port of Dubuque: $15,000 for concrete sealer, trees, flowers, shrubs, sprinkler system parts, light poles, signs/posts, nontoxic deicers and litter receptacle liners. Riverfront Maintenance: For hiring contractors to install/remove buoys and to install/remove/move four boat docks. Floodwall Operations: Funds to hire electrical contractors to service pump motors; Newt Marine Service to provide scuba diver; Contractor to apply herbicide on floodwall; Contractor to place rip-rep on floodwall; and, Contractor to live-trep burrowing animals. 010 62731 MISCELLANEOUS SERVICES 3,345 30,000 33,345 Assistance from the Leisure Services Department with mowing, 010 62832 SERVICE FROM PARK DEPT 10,000 10,000 landscaping and spraying in the Port of Dubuque. Assistance from the WPC Department with operating some of 010 62833 Service from WPC 2,000 2,000 the floodwall's pumps. 570 63210 STORES-GARAGE 010 63311 ADMIN. OVERHEAD 6,195 6,195 6,195 18,585 Internal administrative recharges. Total Supplies and Services 31,393 60,158 34,805 126,356 010 71410 SHOP EQUIPMENT 300 300 010 71612 WEED WHIPS/SICKLE BAR 1,000 1.000 To replace two heavy duty weed trimmers Total Machinery and Equipment 1,300 1,300 Total Operations and Maintenance Department 54 105,085 108,568 75,997 289,650 -236- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Operations & Maintenance Dept. - 64 General Fund 010 River~ront Street Street St&Traffic Street Signs Sum of Manaf~ement Maintenance Cleanin~l Li~htin~l and Marfdn~s Activities Budget Total Check Fi~lure ExplanaBon of Si~nificant Revenues 44338 LOT 1 RENTAL 100,000 44816 SIDEWALK-SNOW REMOVAL 1,000 100,000 100,0B0 Street Cleaning -Fees received from property owners for cleaning snow from private - walks 44819 WEED CUTTING CHARGES 100 100 100 46107 STATE HIGHWAY MAINT 8,084 8,084 8,084 52301 ARCADIAN CORP. f,313 1,313 1,313 Street Cleaning - Fees received from properly owners for cutting weeds on pdvate propedies. Street Maintenance - Payments received from lOOT for maintaining state highways inside City limits. River~ront-lncome received from riverfrent property lease 52302 DBQ TWINE CO. 3,300 3,300 3,300 52303 DBQ YACHT BASIN 20,000 20,000 20,000 52304 ANDERSON MARINE -IA 20.000 20,000 20,000 52305 KOCH REFINING/DUB 7,000 7,000 7,000 52306 DBQ TANK TERMINAL 6,000 6,000 6,000 52310 BOWLING & BEYOND 6,000 5,000 5,000 52312 CONTI-CARRIERS/TERM. 10,500 10,500 10,500 52313 CONAGRI D/B/A PEAVEY 81,000 81,000 81,000 52314 HOOGE TRANSIT WAREHOUSE 5,600 5,600 5,600 52316 ROBERTS/CASINO BELLE 7,250 7,250 7,250 52318 DBQ WATER SKI CLUB 100 100 100 52343 W-DBQ TANK TERMINAL 1.500 1,500 1,500 52344 W-KOCH REFINING/DBQ 5,350 5,350 5.350 52345 W-CONTICARRIERS & TE 23,000 23,000 23,000 52346 W-CONAGRI DIS~A~ PEAVEY 30,000 30,000 30,000 52347 W-ALLIANT 6,500 6.500 6,500 52348 W-DSO TWINE COMPANY 400 400 400 52365 JAMES UNDERHILL 1.350 1,350 1.350 52366 SITCO, INC. 2,150 2.150 2.150 Riverfmnt-lncome received from riverfront property lease Riverfront-lncome received from dverfront property lease Riverfront. lncome received from dvedmnt property lease Riverfront-lncome received from dverfrent property lease Riverfrent-lncome received from dverfront property lease Riven~ronl-lncome received from dverfrent property lease Riverfront-lncome received from dverfront property lease Riverfront-lncome received from dverfrent property lease Riverfront-lncome received from dverfront property lease RIverfront-lncome received from dverfront property lease Riverfront-lncome received from dverfront property lease Riverfront-lncome received from dverfront property wharfage payments Riverfront-lncome received from dverfrent property wharfage payments Riverfront-lncome received from dverfront property wharfage payments Riverfront-lncome received from dverfront property wharfage payments Rivedront-lncome received from dverfront property wharfage payments Rivertrent-lncome received from dverfront property whadage payments Riverfront-lncome received from dver[ront property [ease Riverfront. Income received from dverfront prope~y ~ease 52390 LEASE, PROPERTY 52505 SALVAGE SALES 2000 100 3,800 3.600 3.600 500 2.600 2.600 Street Signs and Markings - income received from E4th and Commercial Street building lease Storm Sewer-Street Maintenance -Street Signs eno Markings: Income received from area metal recyclers for damaged and unusedie metal iterr~s such as signs, posts, po~es, sewer catch basin frames, manhole lids, etc.. 53302 MISCELLANEOUS REVENUE 5.000 5.000 5.000 54302 DAMAGE CLAIMS 100 500 6,260 1,750 8.600 8.600 Storm Sewer-Street Maintenance ~Street and Traffic Lighting- Street Signs and Markings- : Payments from citizens and/or their insurance companies for damages to City infrastructure such as si_gns, ,gnts, railings, otc.. TOTAL OPERATIONS & MAINT DEPT-54 2.100 342.313 8.684 1,100 6.250 5,850 366.297 366.297 -237- Account Account Title Collection Yard Waste Large Item Operation and Maintenance Dept. - 54 Refuse Collection Fund - 470 43400 STATE GRANTS Sum of RecycSng Activities BudfJetTotal CheckFi~ura 4500 4,500 4,500 Explanation of Significant Revenues Refuse- State and/or OMASWA waste minimization g_ rani 44173 PENALTIES 14500 14:500 t4,sao 44240 REFUSE COLLECT FEES 1692569 1,692,569 1,892,569 44243 LARGE ITEM PICKUP FEES 20,000 90~000 20,000 44245 YARD WASTE STICKER SALES 55000 55,000 55,000 44246 YARD WASTE TIE SALES 4685 4,685 4,685 44247 SINGLE USE STICKERS 61850 61,850 61,850 44248 UBP SINGLE USE REFUSE 56000 56,000 56,000 44240 /i~t=t~ CARTS 78360 27200 105~560 Refuse-Penalties for late payment of solid waste fees Refuse. Income from monthly base fee for refuse collection service Large Item. Fees collected for large item service Yard Waste- income from the sale of annual yard waste stickers Yard Waste - Income from sale of yard waste brush ties Yard Waste - Income from sale of single use yard waste stickers Refuse-income from extra container stickers 105,560 Refuse- Fees collected from wheeled cod program Yard Waste - Fees collected from wheeled cart program 44251 EXTRA/OVERSIZE CAN FEES 75840 75,840 75,840 Refuse - Fees collected for use of extra or oversized containers 44824 LEAF RAKE OUT FEES 1950 1,950 1,950 Yard Waste- Fees collected for the leaf rake out service Recycling- Fees received for the collec6en of recyclables from accounts that have pdvate 53202 PRIVATE PARTICIPANT 500 500 500 sector refuse collection service. Refuse - Sales tax coltected from small businesses who receive City solid waste 54502 SALES TAX COLLECTION 5000 5,000 5,000 - collec8on service. TOTAL REFUSE COLLECTION FUND - 470 1,926,769 150,685 20,000 500 2,097,954 2,097,954 Sum of Account Account Title Garage Activities Budget Total Check Fi~lare Operation and Maintenance Dept - 54 Operation & Maint. Garage Service Fund - 570 45311 SPECIALIZED SERVICES 45320 FUEL/PARTS INTERNAL SVC 46105 FUEL SALES, COUNTY 52505 SALVAGE BAl..ES TOTAL GARAGE SERVICE FUND 570 806630 806,630 806,630 260000 260,000 260,000 46000 46,000 46,000 125 125 125 1,112,755 1,112,755 1,112,755 Explanation of Significant Revenues Revenue received by Vehicle Maintenance acSvity from City departments for the recharge of mechanics' labor on their vehicles. Revenue received from City Departments for the recharge of fuel and parts received from the vehicle maintenance facility's inventory. Revenue received from the sale of fuel to Dubuque County fo~' their law enforcement vehicles. Revenue received from the sale of discorded metal such as broken wheels, exhaust systems, etc,. -238- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4.00 4.00 4.00 .25 .25 .25 $242,203 $253,227 $276,558 14,046 16,294 16,585 742 6,686 $256,991 $276,457 $293,143 - 260,175 -275,011 - 294,766 -$ 3,184 $ 1,256 -$ 1,623 -$ 3,184 $ 1,246 -$ 1,623 4.00 .25 $292,361 19,665 $312,026 -309,757 $ 2,269 $ 2,269 Operations and Maintenance Administration -239- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Street Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Road Use Tax General Service Street Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED REOCM'D 18.63 18.56 18.73 18.71 .48 .49 .44 .53 $ 769,306 $ 902,643 $ 942,765 $1,020,856 741,208 776,135 830,306 804,896 148,692 121,202 179,650 146,000 $1,659,206 $ 179,980 $1,952,721 $1,971,752 42,309 7,476 44,215 52,663 $1,701,515 $1,807,456 $1,996,936 $2,024,415 $ 854,081 $863,366 $ 2,000 831,482 944,090 1,994,936 15,952 $2,024,415 $1,701,515 $1,807,456 $1,996,936 $2,024,415 $ 1,439 $ 8,609 $ 8,684 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Miles of streets maintained 332 334 334 334 335 Total operating costs per mile $4,629.13 $5,048.67 $5,460.93 $5,440.98 $5,582.00 Tons of asphalt used 15,544 15,987 16,500 16,500 16,500 Cubic yards of concrete used 729 916 1,400 1,100 1,100 City guardrails repaired Estimated cost $2,414 $754.00 $1,000 $1,000 $1,000 City steps repaired Estimated cost $3,559 $3,436 $2,000 $2,000 $2,000 Operations and Maintenance Street Cleaning -240- PERFORMANCE MEASURES Frostboils repaired Asphalt tonnage Cost per ton FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 13 1 5O 2O 2O $184.95 $165.00 $190.00 $190.00 $190.00 Concrete section repairs Cubic yards cost per cubic yard 434 588 800 600 600 $ 330.00 $ 280.00 $ 300.00 $ 300.00 $ 300.00 Crackfiliing Feet Cost perfoot Pounds 125,829 115,110 150,000 120,000 120,000 .33 .32 .40 .40 .40 15,855 13,325 16,000 15,000 15,000 Alleys repaired Miles Cost per mile 29.07 29.07 29.07 29.07 29.07 311.54 $290.00 $1,000 $500.00 $500.00 Curb and gutter repaired Curb feet Cost per foot 3,021 3,823 3,500 3.500 3,500 $49.59 $49.30 $58.00 $58.00 $58.00 Asphalt street sections repaired Tonnage Cost per ton 561 376 500 500 500 $113.00 $154.00 $130.00 $140.00 $140.00 Holes patched Tonnage Cost perton 742 670 500 500 500 $186.14 $267.58 $200.00 $250.00 $250,00 Repair undermines - estimated cost $15,166 $17,084 $14,000 $16,000 $16,000 Repair and service equipment - estimated cost $21,156 $31,837 $25,900 $30,000 $30,000 Repairs walls - estimated cost $98 $220.00 $500.00 $500.00 $500.00 Public Works Garage maintenance - estimated cost $50,182 $50,000 $50,000 $50,000 Pave streets with asphalt Tonnage Cost per ton 13,318 14,481 14,000 14,000 14,000 $37.44 $41.71 $38.00 $40.00 $40.00 Operations and Maintenance Street Cleaning -241- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Street Cleaning BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Road Use Tax General Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.49 3.38 3.34 .26 .27 .29 $142,188 $196,401 $167,114 172,431 200,067 187,482 45,594 1,918 9,800 $360,213 $398,386 $364,396 13,278 13,751 14,738 $373,491 $412,137 $379,134 $373,486 $412,137 $379,134 5 $ 373,491 $412,137 $379,134 $ 672 $ 2,331 $ 1,300 3.48 .30 '$191,865 184,292 164,050 $540,207 18,584 $558,791 $558,791 $558,791 $ 1,100 PERFORMANCE MEASURES Sweeper operation Lane miles Cost per mile Sweeper pickups Loads Cost per load Flusher operation cost Tons of debds and sweepings Pickup littedillegal dumps - cost FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9,944 11,754 11,000 12,000 12,000 $19.81 $19.96 $20.00 $20.00 $20.00 661 752 700 755 755 $77.00 $88.00 $200.00 $100.00 $100.00 $6,816 $8,433 $7,500 $8,000 $8,000 1,765 2,370 2,000 2,200 2,200 $15,832 $44,718 15,000 20,000 $20,000 Operations and Maintenance Street Cleaning -242- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Cut grass/weeds - cost $46,972 $46,830 $50,000 $50,000 $50,000 Post storm cleanup - cost $4,302 $25,765 $5,000 $5,000 $5,000 Graffiti removal - cost $177 $617 $1,000 $1,000 $1,000 Operations and Maintenance Street Cleaning -243- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Snow and Ice Control BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Road Use Tax FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.93 4.12 4.08. 4.06 $ 410,736 $159,457 $296,780 $317,633 782,394 277,576 533,771 512,861 79,426 33,361 23,300 4,500 $1,272,556 $470,393 $853,851 $834,994 39,833 41,252 44,215 49,561 $1,312,389 $511,645 $898,066 $884,555 $1,312,389 $511,645 $898,066 $884,555 FY2001 FY2002 FY2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET FY 2003 FY 2004 REVISED RECOM'D Snowfall in inches 52.5 17.5 43 43 43 Salting streets - Tons 12,503 4,742 8,000 8,000 8.500 Pre-Wet Anti-icing - Gallons Low Corrosive Matedal Salt Brine Total operating cost per inch of snow* 18,395 28,417 20,000 33,000 33,000 6,746 8,000 8.000 21,671 25,000 25,000 $23,485.01 $27,330.51 $20,375.70 $20,343.40 $20,425.47 *Numbers fluctuate greatly due to variables of ice, temperature, wind, and whether removal operations are required. Operations and Maintenance Snow and Ice Control -244- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Sanitary Sewer Maintenance BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents 4.92 5.17 5.14 5.01 .02 .02 .03 .03 Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET $201,376 $235,537 $258,549 $273,458 80,392 78,648 72,694 85,323 19,860 5,172 80,200 5,850 $301,629 $319,357 $41%443 $364,631 15,933 16,501 14,738 18,585 $317,562 $335,858 $426,181 $383,216 Funding Summary Sewage Utility Operation Fund $317,562 Revenue Generated $ 1,320 FY 2001 PERFORMANCE MEASURES ACTUAL Jet flushing Feet 463,902 Cost per foot $.15 TV operation Feet 29,949 Cost per foot $1.17 Flushing operation Feet 21,792 Cost per foot $.08 Repair manholes and sewer - estimated cost $98,919 Clean manholes - estimated cost $335,858 $426,181 $383,216 $ 3,137 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL BUDGET REVISED RECOM'D Pump Keyway and Kensington sanitaw sewer - estimated 501,881 450,000 500,000 500,000 $.14 $.19 $.15 $.15 42,662 35,000 35,000 35,000 $.93 $1.30 $1.30 $1.30 26,987 25,000 25,000 25,000 $.10 $.10 $.10 $.10 $111,833 $90,000 $110,000 $110,000 $5,834 $9,354 $15,000 $10,000 $10,000 $2,497 $3,531 $10,000 $4,000 $4,000 Operations and Maintenance Sanitary Sewer Maintenance -245- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D cost Clean basements - estimated cost- Sewer calls - total calls Root cut - feet Cost per foot $2,252 $931 $500 $1,000 $1,000 120 120 120 120 18,702 46,709 50,000 50,000 $50,000 $.61 $.30 $.55 $.55 $.55 Operations and Maintenance .Sanitary Sewer Maintenance -246- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Storm Sewer Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.58 2.48 2.47 .02 .03 .03 $ 98,876 33,987 $96,191 $118,940 46,757 49,392 775 $132,864 $143,723 $168,332 15,933 13,751 8,843 $148,797 $157,474 $177,175 $148,797 $ 1,923 $157,474 $177,175 $ 1,865 $ 2,000 2.12 .04 $111,278 53,474 $164,752 12,390 $177,142 $177,142 $ 2,100 PERFORMANCE MEASURES Cost of repairing catch basins, manholes and storm sewers Cost of cleaning catch basins, manholes and storm sewers Cost to bait sewers Cost to reconstruct catch basins Cost of ditch/culvert repairs Cost to repair undermines FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $40,501 $44,698 $50,000 $50,000 $50,000 $38,555 $43,810 $42,000 $42,000 $42,000 $0 $124 $200 $200 $200 $44,841 $25,734 $55,000 $30,000 $30,000 $12,682 $6,422 $15,000 $10,000 $10,000 $15,594 $15,414 $15,000 $15,000 $15,000 Operations and Maintenance Large Item Collection -247- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Large Item Collection BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Refuse Collection Fund Revenue Generated .35 .35 .13 .10 .04 .05 $16,530 $16,697 $ 9,277 $ 7,473 4,829 8,718 8,875 9,374 $21,359 $25,415 $18,152 16,847 7,967 5,500 14,738 15,487 $29,326 $30,915 $32,890 $32,335 $29,326 $30,915 $32,890 $32,335 $ 9,884 $11,241 $18,740 $20,000 FY 2001 PERFORMANCE MEASURES ACTUAL Number of scheduled Stops 898 Collection costs $29,326 Cost per stop $32.66 Collection fees $9,884 Revenue per stop $11.01 Tires collected 461 Appliances collected 438 FY2002 FY 2003 FY2003 FY2004 ACTUAL BUDGET REVISED RECOM'D 1,100 900 1,200 1,300 $30,915 $40,257 $32,890 32,181 $28.10 $44.73 $27.41 $24.75 $11,241 $11,000 $18,740 $20,000 $10.22 $12.22 $15.62 $15.38 475 500 550 600 445 450 470 500 OPerations and Maintenance Large Item Collection -248- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Refuse Collection BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Refuse Collection Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 11.93 12.04 11.58 10.56 .48 .60 .03 $ 572,699 $ 551,757 $ 590,128 $ 568,486 528,812 557,654 441,914 333,457 1,575 34,081 38,000 $1,103,086 $1,163,492 $1,070,042 $ 901,943 10,134 15,569 16,710 20,502 $1,113,220 $1,179,361 $1,086,752 $ 922,445 $1,113,220 $1,179,361 $1,086,752 $ 922,445 $1,769,101 $1,798,334 $1,937,732 $1.995,069 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Refuse collection - tons 13,998 13,594 13,500 10,000 8,500 Number of pickups 815,184 960,830 815,000 950,000 940,000 N umber of collection miles 19,371 20,413 19,400 20,400 20,400 Number of haul miles 39,834 43,255 40.000 40,000 40,000 Collection fees $1,769,101 $1,798,334 $1,937,732 $1,961,531 $1,835,876 Collection costs (excluding billing and collection) $1,113,220 .$1,179,361 $1,185,655 $1,086,752 $91C,956 Total number of customers 19,640 19,540 19,640 19,540 19,540 Cost per customer $56.68 $60.36 $60.37 $55.62 $46.62 Operations and Maintenance Refuse Collection -249- PERFORMANCE MEASURES Cost per ton Landfill fee per ton FY 2001 ACTUAL $79.53 $25.72 FY2002 ACTUAL $86.76 $26.73 FY 2003 BUDGET $87.83 $26,73 FY 2003 REVISED $108.68 $23.00 FY 2004 RECOM'D $107.17 $23.00 Operations and Maintenance Refuse Collection -250- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Yard Waste Collection BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Refuse Collection Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .43 .46 .78 1.59 .81 .81 $ 53,747 $56,675 $ 58,706 63,278 6t,123 71,991 5,410 $122,435 $117,798 $130,697 7,967 8,250 14,738 $130,402 $126,048 $145,435 $130,402 $126,048 $145,435 $ 93,102 $ 94,744 $138,118 .88 .67 $ 64,422 54,709 20,600 $139,731 15,487 $155,218 $155,218 $150,685 FY 2001 FY 2002 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET Yard waste - tons 1,431 1,124 1,475 Number of pick-ups 227,662 220,000 225,000 Number of collection miles 7,059 8,130 7,250 Number of haul miles 4,167 4,680 4,000 Collection fees (from bag,.tie and sticker sales) 93,102 $94,743 $92,600 Collection costs (excluding billing and collection) $130,402 $126,048 $139,049 Cost per ton $91.13 $103.83 $94.27 Number of rakeouts 101 · 79 100 FY 2003 FY 2004 REVISED RECOM'D 1,225 1,225 225,000 225,000 8,000 8,000 4,700 4,700 $127,950 $116,950 $145,435 $146,126 $118.72 $119.29 100 100 Operations and Maintenance Curbside Recycling -251- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Curbside Recycling BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Refuse Collection Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6.29 6.15 8.23 .35 .29 $274,384 $297,046 $414,575 84,414 79,179 265,216 7,079 15,654 55,000 $365,877 $391,880 $734,791 13,278 11,000 14,738 $379,155 $402,880 $749,529 $379,155 $ 32,392 FY 2001 PERFORMANCE MEASURES ACTUAL Recyclables collected - tons 3,233 Number of pickups 635,608 Number of collection miles 19,963 Number of haul miles 14,625 Collection costs (excluding billing and collection) $372,076 Number of accounts served 19,640 Cost per account $18.94 Cost per ton $115.09 Processing/marketing cost $ 0 Processing/marketing cost per $0 Operations and Maintenance $402,880 $749,529 $132,082 FY 2002 FY 2003 ACTUAL BUDGET 3,377 3,300 651,882 635,000 19,740 19,500 14,208 14,750 9.46 .03 -252- $500.520 84,592 9,000 $594,112 18,585 $612,697 $612,697 FY 2003 FY2004 REVISED RECOM'D 4,300 4,700 800,000 850,000 19,750 19,750 16,000 16,500 387,226 $704,529 $554,310 $589,919 19,540 19,640 19,540 19,540 $19.82 $35.87 $28.37 $30.19 $114.67 $213.49 $128.91 $125.51 $0 $125,400 $0 $0 $0 $38.00 $0 $0 Curbside Recycling PERFORMANCE MEASURES ton FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Processing/marketing revenue $40,064 $0 $6§, 940 $0 $0 Processing/marketing revenue per tot $12.39 $0 $21.19 $0 $0 Operations and Maintenance Curbside Recycling -253- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Landfill BUDGET SUMMARY FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary DMASWA General Fund Revenue Generated 7.61 7.31 8.49 .65 .62 165 .57 $ 449,533 $ 451,341 $ 477,627 $ 569,320 724,633 926,233 853,025 899,286 1,411 11,622 $1,175,577 $1,389,196 $1,330,652 $1,468,60~ 54,022 58,692 60,457 32,741 $1,229,599 $1,447,888 $1,391,109 $1,501,347 $1,229,599 $1,447,888 $1,391,109 $1,501,347 $1,624,034 $1,739,486 FY 2001 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET BUDGET RECOM'D Landfill operation - tons 86,115 88,442 95,000 87,000 86,000 Hours open for service 2,444 2,444 2,444 2,444 2,444 Operating cost $1,256,010 1,465,340 $1,423,987 $1,487,236 1,530,203 Cos'~ per ton $14.59 $16.57 $14.99 $17.09 $17.79 Operations and Maintenance Landfill -254- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Yard Waste Processing BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary DMASWA General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED P. ECOM'D .43 .46 .78 1.59 1.15 .81 $26,778 $30,085 $28,185 48,329 31,980 42,044 $75,107 $62,065 $70,229 5,311 2,750 5,895 $80,418 $64,816 $76,124 $80,418 $64,816 $76,124 1.11 .67 $32,966 38,357 $71,323 3,098 $74,421 $74,421 PERFORMANCE MEASURES Yard waste composting operation - tons Operating cost Cost per ton Hours open for Service FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET P,EVISED RECOM'D 2,017 1,750 2,900 1,750 1,750 $80,418 $64,816 $76,295 $75,000 $74,204 $39.87 $37.04 $38.15 $42.86 $42.40 2,444 2.444 2,444 2,444 2,444 Operations and Maintenance Yard Waste Processing -255- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Landfill HHMRCC BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary DMASWA - General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .25 .15 $ 42 $ 13,386 $ '7,924 67,588 112,179 109,876 10,931 $78,560 $125,565 $117,800 5,311 8,250 5,895 $83,871 $133,815 $123,695 $83,871 $40,580 FY 2001 PERFORMANCE MEASURES ACTUAL Housing participants 559 EESQG participants 43 Household hazardous materials managed (pounds) 66,304 Household hazardous materials disposed (pounds) 27,689 Mobile trailer events In County 1 Outside County 0 Hours open for service 2,444 Operating cost 69,041 Cost per managed pound $1.04 $133,815 $123,695 $ 17,584 $ 17,750 FY 2002 FY 2003 ACTUAL BUDGET 608 625 54 60 .22 $13,979 48,665 $62,644 3,098 $65,742 $65,742 $17,750 FY 2003 FY2004 REVISED RECOM'D 625 625 60 60 70,078 70,000 70,000 70,000 44,655 $32,000 $40,000 40,000 I I 1 1 0 0 0 0 2,444 2,444 2,444 2.444 70,625 71,338 71,281 65,670 $1.01 $1.02 $%02 $0.94 Operations and Maintenance Landfill HHMRCC -256- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance DMASWA Educator BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary DMASWA- General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 $ 51,950 15,310 $ 67,260 3,098 $ 7O,358 $ 70,358 Operations and Maintenance -257- Landfill HHMRCC PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Street/Traffic Lighting BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.11 2.00 2.00 2.00 .43 .54 .58 .60 $130,980 $138,045 $140,714 $152,907 390,618 365,045 391,501 436,010 4,383 16,441 5,800 8,200 $525,981 $519,982 $538,015 $597,117 5,311 8,250 8,843: 9,293 $531,292 $528,141 $546,858 $606,410 Funding Summary General Fund $507,357 $526,677 $546,858 $606,410 Street Service Fund 22,835 Road Use Tax 1,100 1,464 TOTAL BUDGET $531,292 $528,141 $546,858 $606,410 Revenue Generated $107,301 $ 5,539 $ 10,000 $ 6,250 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of City-owned luminaries maintained 1,191 1,400 1,200 1,400 1,500 Number of signal installations maintained 106 108 106 108 108 Operations and Maintenance Street/Traffic Lighting -258- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Street/Traffic Lighting One Call Location Service FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Number of one-call locates pedorrned 2,772 2,981 3,200 3,200 Average One-Call Locate costs $16.80 $15.43 $17.00 FY 2004 RECOM'D 3,200 $18.00 Operations and Maintenance One Call Location Service -259- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Street Signs and Markings BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.39 1.38 1.38 1.35 .39 .67 .60 .54 $ 62,918 $ 73,352 $ 76,886 $ 80,051 77,240 92,721 82,507 85,387 683 500 500 2;050 $140,841 $166,573 $159,893 $167,488 5,311 5,500 5,895: 6,195 $146,152 $172,073 $165,788 $173,683 $146,152 $172,073 $165,788 $173,683 $ 2,441 $ 5,410 $ 5,750 $ 5,850 FY 200t ' FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED' RECOM'D Curb medians painted (feet) 4,820 4,820 5,500 4,820 4,820 Crosswalks painted (feet) 15,426 15,426 16,000 15,426 15,426 Arrows painted (number) 549 568 575 575 575 Center lines painted (feet) 286,704 291,113 300,000 300,000 300,000 Traffic lanes painted (feet) 109,824 109,630 125,000 110,000 110,000 Edge lines painted (feet) 189,232 102,511 200,000 150,000 150,000 Stop lines painted (feet) 3,976 3,776 4,000 4,000 4,000 Diagonal lines painted (feet) 6,839 6,839 7,000 6,839 6,839 Operations and Maintenance - One Call Location Service -260- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Handicapped stall symbols (number) 118 131 120 130 130 Word messages (number) 140 159 140 160 160 Operations and Maintenance One Call Location Service -261- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Vehicle Maintenance Garage BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Garage Service Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 11.00 13.00 13.30 13.30 $518,591 $587,659 $ 696,986 $ 758,736 73,990 62,053 74,895 68,242 734 40,795 1,000 1,000 $593,315 $690,507 $ 772,881 $ 827,978 289,940 250,976 293,843 275,487 $883,255 $941,483 $1,066,724 $1,103,465 $883,255 $941,483 $1,066,724 $1,104,814 $926,062 $843,906 $1,200,874 $1,104,814 PERFORMANCE MEASURES Number of City units maintained Operating cost Cost per unit Number of City units per Mechanic FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 330 350 350 350 350 $597,892 $657,962 $772,175 $780,724 $835,049 $1,811.79 $1,879.89 $2,206.21 $2,230.64 $2,385.85 41 39 39 39 39 Operations and Maintenance Yehicle Maintenance Garage -262- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Riverrront Management BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.25 1.21 1.01 .67 .67 .48 $ 56,129 $67,251 $ 64,749 34,519 19,774 26,155 14,962 1,061 800 $105,610 $88,086 $ 91,704 5,311 5,500 5,895 $110,921 $93,586 $ 97,599 $110,921 $197,005 $93.586 $ 97,599 $222,484 $235,604 1.01 .60 $ 70.791 25,198 1,300 $ 97,289 6,195 $103,484 $103,484 $342,313 PERFORMANCE MEASURES Number of boat ramps maintained Miles of shoreline maintained Number of landing docks FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2 2 2 2 2 6.4 6.4 6.4 6.4 6.4 4 4 4 4 4 Operations and Maintenance Riverfront Management -263- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Operations and Maintenance Floodwall Operation BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund .70 .70 .70 .70 .07 .03 .03 .02 $ 88,770 $2C,419 $ 44,894 $ 47,342 74,646 38,774 54,128 53,963 $163,415 $59,193 $ 99,022 $101,305 7,967 5,500 5,895 6,195 $171,382 $64,693 $104,917 $107,500 $171,382 $64,693 $104,917 $107,500 PERFORMANCE MEASURES Days Above 17.0' (official flood stage) FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 35 3 3 3 Operations and Maintenance Floodwall Operation -264- PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Operations and Maintenance ACTIVITY: Ice Harbor Plaza and Riverwalk Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary EmPloyee Expense Supplies and Services Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .15 .03 $ 1,367 $ 3,778 $ 9,441 12,144 8,596 13,837 $13,511 $12,374 $23,278 2,656 2,750 2,948 $16,167 $15,124 $26,226 $16,167 $15,124 $26,226 .56 .46 $40,658 28,610 $69,268 6.195 $75,463 $75,463 Operations and Maintenance Ice Harbor Plaza Maintenance -265~ CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 54 OPERATIONS AND MAINTENANCE FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 3325 GE-40 010 3100 GE-37 570 3225 GE-35 470 6100 GE-35 480 GE- 480 2625 GE-33 010 2925 GE-31 010 0225 GE-24 010 2655 GD-11 150 2655 GD-11 460 2655 GD-11 470 2655 GD-11 570 7250 GD-11 480 2525 GD-IO 570 2525 GD-10 570 1375 GD-04 010 2300 GD-08 150 2300 GD-08 460 2300 GD-08 480 2300 GD-08 570 570 0835 OPERATIONS/MAINT MGR STREET MAINTENANCE SUPERVISOR EQUIP MAINT. SUPERVISOR SOLID WASTE MANAGEMENT SUPV5 DMASWA ADMINISTRATOR LANDFILL SUPERVISOR TRAFFIC SIGNAL TECHNICIAN II SECRETARY FOREMAN FOREMAN FOREMAN LEAD SANITATION DRIVER LEAD MECHANIC MECHANIC MECHANIC SERVICEWORKER EQUIPMENT OPERATOR II EQUIPMENT OPERATOR II EQUIPMENT OPERATOR II EQUIPMENT OPERATOR II GD-03 STOCK CLERK GD-08 STOCK CLERK FTE FY 2003 FY 2004 FY 2005 BUDGET FTE BUDGET FTE BUDGET 1.00 78~435 1.00 80,698 1,00 1.00 63,322 1.00 65,155 1.00 1.00 55,232 1.00 57,382 1.00 1.00 55,232 1.00 56,819 1.00 1.00 51,627 1.00 45,420 1.00 1.00 56,872 1,00 58,507 1.00 2,00 91,665 2.00 96,791 2.00 1,00 30,667 1.00 31,834 1,00 0.50 19,555 0.50 20,660 0.50 5.50 215,037 5.50 226,767 5.50 1.00 39,109 1.00 41,321 1.00 1.00 38,733 1.00 40, 193 1.00 3.00 118,O79 3.00 124,258 3.00 1.00 38,327 1.00 40,327 1.00 6.00 222,694 6.00 235,856 6.00 1.30 43,275 1.30 46,693 1.30 0.25 9,055 0.25 9,597 0.25 6.25 226,189 6.25 237,703 6.25 0.50 18,109 O.50 19,194 0.50 4.00 142,799 4.00 150,596 4.00 2.00 61,290 2.00 65,775 2.00 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 54 OPERATIONS AND MAINTENANCE FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 480 GE-30 O10 2375 GD-06 150 2375 GD-06 460 2375 GD-06 470 1300 GD-06 O10 2205 GD-O6 150 2205 GD-O6 010 1475 GD-O5 150 1475 GD-O5 460 1475 GD-O5 O10 0870 GD-O4 150 0870 GD-04 460 0870 GD~O4 480 0870 GD-04 010 0811 OE-IO TOTAL DMASWA EDUCATOR EQUIPMENT OPERATOR EQUIPMENT OPERATOR EQUIPMENT OPERATOR SANITATION DRIVER MAINTENANCEWORKER MAINTENANCEWORKER TRUCK DRIVER TRUCK DRIVER TRUCK DRIVER LABORER-G.D, LABORER-G.D. LABORER-G.D. LABORER-G.D. ACCOUNT CLERK II FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 38,147 1.00 1.50 52,628 1.50 55,747 1.50 3.50 122,902 3.50 129 453 3.50 1 ,O0 34,628 1 .OO 36,583 1.00 18,72 654,886 19.00 697 330 19.00 1.00 35,628 1.00 37,515 1.O0 2.O0 70,284 2.00 72,505 2.00 2.24 76,183 2.49 89,023 2.49 7.90 269,126 8.00 286,530 8.00 1.86 63,626 1.51 54,385 1.51 0.22 7,651 1.00 34,684 1.00 36,489 1 .O0 0.78 27,033 1,00 36,489 1.00 2.00 67,991 2.00 71,588 2.00 1 .O0 36,764 1.00 38,670 1.00 86.02 3,229,317 87.30 3,432,600 87.30 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 54 OPERATIONS AND MAINTENANCE FD JC WP-GR JOB CLASS 61030 Seasonal Employee Expense 470 1325 480 1325 010 0400 010 0898 150 0898 460 0898 470 0898 480 0898 560 0898 NA-26 SANITATION DRIVER NA-26 EQUIPMENT OPEARTOR NA-22 CLERICAL HELP-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL NA-01LABORER-ST/W/WW-SEASONAL TOTAL SEASONALEMPLOYEES TOTAL OPER. & MAINTENANCE FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.81 16,841 0.67 14,798 0.67 0.75 15,754 0.75 16,568 0.75 0.25 3,588 0.25 3,760 0.25 2.19 34,670 2.33 38,570 2.33 0.29 4,500 1.13 18,761 1.13 0.03 500 0.03 500 0,03 0.06 1,000 0.06 4.32 75,853 5,22 93,957 5.22 90.34 3,305,170 92.52 3,526,557 92.52 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Operation & Maintenance Admlnlstration-FT 54100 61010 010 3325 GE*40 OPERATIONS/MAINT MGR 1.00 78,435 1.00 80,698 54100 61010 010 0225 GE-24 SECRETARY 1.00 30,667 1.00 31,834 54100 61010 010 0811 OE-10 ACCOUNT CLERK II 1.00 36,764 1.00 38,670 54100 61010 010 3100 GE-37 STREET MAINTENANCE SUPERVISOR 1.00 63,322 1.00 65,155 Total 4.00 209,188 4.00 216,357 Operation & Maintenance Administration-Seasonal 54100 61030 010 0400 NA-22 CLERICAL HELP*SEASONAL Total 0.25 3,588 0.25 3,760 0.25 3,588 0.25 3,760 1.00 1.00 1.00 1.00 4.00 0 0.25 0.25 0 Street Maintenanee-FT Road Use Tax Fund 54401 61010 150 0870 GD-04 LABORER-G.D. 54401 61010 150 2300 GD-08 EQUIPMENT OPERATOR II 54401 61010 150 2205 GD-06 MAINTENANCEWORKER 54401 61010 150 2375 GD-O6 EQUIPMENT OPERATOR I 54401 61010 150 2655 GD-11 FOREMAN 54401 61010 150 1475 GD-05 TRUCK DRIVER Total 0.80 27,747 0,80 29,191 0.80 4.75 171,899 4.75 180,585 4.75 1.50 52,713 1.50 54,379 1.50 2.50 87,988 2.50 92,635 2.50 4.00 155,386 4.00 164,935 4.00 5.18 176,269 5.16 184,771 5.16 18.73 673,002 18.71 706,496 18.71 0 Street Maintenance-Seasonal Road Use Tax Fund 54401 61030 150 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total Street Cleaning-Full Time General Fund 54411 61010 150 1475 GD-05 TRUCK DRIVER 54411 61010 150 2205 GD-06 MAINTENANCEWORKER 54411 61010 150 2300 GD-08 EQUIPMENT OPERATOR II Total 0.44 7,000 0.53 8,761 0.53 0.44 7,000 0.53 8,761 0.53 1.59 54,293 1.73 62,073 1.73 0.50 17,571 0.50 18,126 0.50 1.25 45,236 1.25 47,522 1,25 0 3.34 117,100 3.48 127,721 3.48 0 CITY OF DUBUQUE, IOWA Run Date: 10/3012003 ACTIVITY PERSONNEL COMPLEMENT SUMMAR~/ ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Street Cleaning-Seasonal-Road Use Tax Fund 54411 61030 150 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total Snow RemovaI-FT 54421 61010 150 2655 GD-11 FOREMAN 54421 61010 150 2300 GD-08 EQUIPMENT OPERATOR II 54421 61010 150 2375 GD-06 EQUIPMENT OPERATOR I 54421 61010 150 1475 GD-O5 TRUCK DRIVER 54421 61010 150 1475 GD-04 LABORER-G.D. Total Snow Removal-Seasonal 54421 61030 150 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total Sanitary Sewer Malntenance-FT Sewer Use Fund 54301 61010 460 0870 GD-04 LABORER-G.D. 54301 61010 460 1475 GD-05 TRUCK DRIVER 54301 61010 460 2375 GD-06 EQUIPMENT OPERATOR 54301 61010 460 2300 GD-08 EQUIPMENT OPERATOR 54301 01010 460 2655 GD-11 FOREMAN Total Sanitary Sewer Maintenance-Seasonal Sewer Use Fund 54301 51030 460 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total 0.29 4,500 0.30 5,000 0.30 0.29 4,500 0.30 5,000 0.30 1.50 58,651 1.50 61,832 1.50 0.25 9,054 0.25 9,596 0.25 1.00 34,914 1.00 36,818 1.00 1~13 38,564 1.11 39,685 1.11 0.20 6,937 0.20 7,298 0.20 0 4.08 148,120 4.06 155,230 4.05 0 0.30 5,000 0:30 0.00 0 0.30 5,000 0.30 0 0.78 27,033 1,00 36,489 1 ,O0 1.86 63,626 1.51 54,385 1.51 1.00 34,628 1.00 36,583 1.00 0.50 18,109 0.50 19,194 0.50 1.00 39,109 1.00 41,321 1.00 5.14 182,505 5.01 187,972 5.01 0 0.03 500 0.03 500 0.03 0.03 500 0.03 500 0.03 0 Storm Sewer Maintenance-FT GeneralFund 54310 61010 010 0870 GD-04 LABORER-GD 54310 61010 010 1475 GD-05 TRUCK DRIVER 54310 61010 010 2300 GD-O8 EQUIPMENTOPERATORII 54310 61010 010 2375 GD-06 EQUIPMENTOPERATORI 54310 61010 010 2655 GD-11 FOREMAN 0.22 7,651 O.00 O.00 1.00 34,225 0.87 31,451 0.87 O,25 9,055 0.25 9,597 0.25 0.50 17,314 0.50 18,292 0.50 0,50 19,555 0.50 20,660 0.50 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Total 2.47 87,800 2.12 80,000 Storm Sewer Maintenance-Seasonal General Fund 54310 61030 010 0898 NA-01 LASORER-ST/W/WW-SEASONAL Total Largeltem Collection-FT 54520 61010 470 1300 54520 61010 470 6100 0.03 800 0.04 600 Largeltem Collection-Seasonal 64520 61030 470 1325 54520 61030 470 0898 Refuse Collectlon-FT Refuse Fund 54500 61010 470 6100 54500 61010 470 2655 54500 61010 470 1300 0.03 500 0.04 600 GD-06 SANITATION DRIVER 0.08 GE-35 SOLID WASTE MANAGEMENT SUPVSR 0.05 Total O, 13 2.12 NA-26 SANITATION DRIVER NA-O1 LABO RER-ST/W/WW-SEASONAL Total 0,04 0.04 2,850 0.05 1,978 0.05 2,761 0.05 2,841 0.05 5,611 0.10 4,819 0.10 0.00 0 0,00 0 0.00 0 0.00 0 0.00 GE-35 SOLID WASTE MANAGEMENT SUPVSR 0.45 GD-11 LEAD SANITATION DRIVER 0.50 GD-06 SANITATION DRIVER 10.63 Total 11.58 0,00 24,854 0.45 25,566 19,366 0.50 20,397 371,811 9.61 352,409 ' 'Refuse Collection-Seasonal Refuse Fund 54500 61030 470 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total 0.45 0,50 9,61 416,031 10.56 398,374 10.56 0.00 0 0.03 500 0.03 0.OO 0 0.03 500 GD-06 SANITATION DRIVER 0.73 GE-35 SOLID WASTE MANAGEMENT SUPVSR 0.05 Total 0.78 Yard Waste Collection-FT Re~se Fund 54510 61010 470 1300 54510 61010 470 6100 0.03 25,513 0.83 30,642 0.83 2,762 0.05 2,841 0.05 28,275 0.88 33,483 0.88 Yard Waste Collection-Seasonal Refuse Fund 54510 61030 470 1325 NA-26 SANITATION DRIVER Total 0 0 0 0 0 O 0.81 16,841 0.67 14,798 0.67 0.81 16,841 0.67 14,798 0.67 0 CITY OF DUBUQUE, IOWA Run Cate: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE RUDGET Recycling Collection Program-FT Refuse Fund 54530 61010 470 6100 GE-35 SOLID WASTE MANAGEMENT SUPVSR 54530 61010 470 2655 GD-11 LEAD SANITATION DRIVER 54530 61010 470 1300 GD-06 SANITATION DRIVER Total Recycling Collection Program-Seasonal Refuse Fund 54530 61030 470 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total LandfilI-FT 54200 61010 480 2625 54200 61010 480 2625 54200 61010 480 2525 54200 51010 480 2300 54200 61010 480 0870 GE- DMASWA ADMINISTRATOR GE-33 LANDFILL SUPERVISOR GD-10 MECHANIC GD-18 EQUIPMENT OPERATOR II GD-04 LABORER-G.D, Total Landfill-Seasonal 54200 61030 480 1325 NA-26 EQUIPMENT OPERATOR Total Composting-LandfillProgram-FT 54210 61010 480 2625 54210 61010 480 2300 GE-33 LANDFILL SUPERVISOR GD-O8 EQUIPMENT OPERATOR Total Composting-Landfill Program-Seasonal 54210 61030 480 1325 NA-26 EQUIPMENT OPERATOR Total 0.45 24,855 0.45 25,569 0.45 0.50 19,367 0.50 20,396 0.50 7.28 254,712 8,51 312,301 8.51 8.23 298,934 9.46 358,266 9.46 0 0.03 500 0.03 O.00 0 0.03 500 O.03 0 1.00 51,627 1.00 45,420 1.00 0.75 42,654 0.75 43,880 0.75 1.00 38,327 1.00 40,327 1.00 3.89 138,878 3.64 138,802 3.64 1.85 62,991 1.88 67,439 1.88 8.49 334,477 8,27 335,868 8.27 0.65 13,641 0.57 12,568 0.57 0.65 13,641 0.57 12,568 0.57 0.25 14,218 0.15 8,776 0.15 0.11 3,921 0.36 11,794 0.36 0.36 18,139 0.51 20,570 0.51 0.10 2,113 0.18 4,000 0.18 0.10 2,113 0.18 4,000 0.18 0 0 HHMRCC.Landfill Program-FT 54220 61010 480 2625 GE-33 LANDFILL SUPERVISOR 0.10 5,851 O. 10 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 54220 61010 DMASWA EDUCATION 54230 61010 480 0870 GD-04 LABORER-G.D. Total 480 GE-30 SOLID WASTE EDUCATOR Total 0.15 5,000 0.12 4,149 0,12 0.15 5,000 0.22 10,000 0.22 0 1.00 38,147 1.00 0.00 0 1.00 38,147 1.00 0 Street & Traffic Lighting-Seasonal General Fund 54430 61030 010 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total Street & Traffic Lighting-FT General Fund 54430 61010 010 1475 GD-O5 TRUCK DRIVER 54430 61010 010 2925 GE-31 TRAFFIC SIGNAL TECHNICIAN II Total Street & Traffic Llghting-FT General Fund 54432 61010 010 2925 GE~31 TRAFFIC SIGNAL TECHNICIAN II Total Street & Traffic Lighting-Seasonal General Fund 54432 61030 010 898 NA-01 LABORER-SEASONAL Total 0.50 7,920 0.60 9,920 0.60 0.50 7,920 0.60 9,920 0.60 0 1.60 73,165 1.59 76,811 1.59 1.60 73,165 1.59 76,811 1.59 0 0.40 18,500 0.41 19,980 0.41 0.40 18,500 0.41 19,980 0.41 0 0.08 1,250 0.07 1,200 0.07 · 0.08 1,250 0.07 1,200 0.07 0 Steet Signs & Marklngs-FT General Fund 54446 61010 010 1475 GD-05 TRUCK DRIVER 54446 61010 O10 2375 GD-06 EQUIPMENT OPERATOR I Total Steet Signs & Markings-Seasoanl General Fund 54446 61030 010 0898 NA-01 LABORER-ST/W/WW-SEASONAL Total 0.38 12,786 0.35 12,425 0.35 1.00 35,314 1.O0 37,455 1.00 1.38 48,100 1.35 49,880 1.35 0 0.60 9,500 0.54 9,000 0.54 0.60 9,500 0.54 9,000 0.54 0 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Riverboat/Parking Maintenance-FT 54460 61010 010 1475 GD-05 TRUCK DRIVER Total Riverboat/Parking Maintenance-Seasonal 54450 61030 010 0898 NA-01 'LABORER-SEASONAL Total City Garage-FT Service Fund 54609 61010 570 3225 GE-35 EQUIP MAINT, SUPERVISOR 54609 61010 570 2525 GD-IO MECHANIC 54609 61010 570 0835 GD-O3 STOCK CLERK 54609 61010 570 1375 GD-04 SERVICEWORKER 54609 61010 570 7250 GD-11 LEAD MECHANIC Total Riverfront Managemant-FT General Fund 54330 61010 010 2205 GD-06 MAINTENANCEWORKER 54330 61010 010 1475 GD-05 TRUCK DRIVER Total Riverfront Management-Seasonal General Fund 54330 61030 010 0899 NA-01 LABORER-ST/W/WW-SEASONAL Total Floodwall Oper,/Maintenance 54340 61010 010 1475 GD-05 TRUCK DRIVER Total Floodwall Oper./M aintenance-Seasonal 54340 61030 010 0898 NA-O1 LABORER SEASONAL Total TOTAL OPER. & MAINTENANCE DEPT. 0.15 5,000 0.66 20,000 0.56 0.15 5,000 0.56 20,000 0.56 0 0.03 600 0.46 7,500 0.46 0.03 500 0.46 7,500 0.46 0 1.00 55,232 1.00 57,382 1.00 6.00 222,694 6.00 235,856 6.00 2.00 61,290 2.00 65,775 2.00 1.30 43,275 1.30 46,693 1.30 3.00 118.079 3.00 124,258 3.00 13.30 500,570 13.30 529,964 13.30 0 1.00 36,628 1.00 37,516 1.00 0.01 172 0.01 147 0.01 1.01 35,800 1.01 37,662 1.01 0 0.48 7,500 0.60 10,000 0.60 0.48 7,500 0.60 10,000 0.60 0 0.70 24,000 0.70 25,000 0.70 0.70 24,000 0.70 25,000 0.70 0 0,03 500 0.02 350 0.02 0.03 500 0.02 350 0.02 0 90,34 3,305,170 92,52 3,526,557 92,52 O PARKING DIVISION Budget Highlights FY 2003 FY 2004 Dollar Adopted Adopted Chan.qe Requirements Employee Expense $ 638,896 $ 643,876 $ 4,980 Supplies and Services 229,497 265,118 35,621 Machinery and Equipment 49,870 13,205 (36,665) Subtotal $ 918,263 $ 922,199 $ 3,936 Administrative Overhead 11,184 12,290 1,106 Economic Dev. Dept/Legal/Police 18,033 38,033 20,000 Payroll Overhead/Finance Parking Chg 1,907 49,268 ** 47,361 Subtotal $ 949,387 $ 1,021,790 $ 72,403 Debt Service Total Requirements 977,940 974,019 (3,921 $ 1,927,327 $ 1,995,809 $ 68,482 Resources Operating Revenue-Parking System $ 1,549,078 $ 1,472,208 $ (76,870) TIF Revenue for Debt Abatement 469,886 489,195 (671 ) Parking Enforcement Revenue 139,800 254,000 114,200 Payments to Depreciation (220,000) (201,200} 18,800 Total Resources $ 1,938,744 $ 1,994,203 $ 55,459 Net Operating Surplus(Deficit)-Parking $ (17,255) $ (1,606) $ 15,649 * Net operating deficit for FY 2003 included $27,270 of non-recurring expense related to a decision package for additional meters. ** Parking Enforcement activity was moved to Parking Operating Fund in FY 2004 from the General Fund. The payment to Finance covers the cost of processing the parking tickets and the Payment to Police was added in FY 2004 to reimburse police for tickets written.. -275- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 LOCUST 5TH ST PARKING STREET PARKING Sum of Fund Account Account Title RAMP IOWA RAMP 4TH ST RAMP RAMP LOTS METERS ENF GENERAL Activities Parking Department 46 010 61010 FULL-TIME EMPLOYEES 490 61010 FULL-TIME EMPLOYEES 88,399 88.399 28.264 25.969 37.154 37,876 55.801 359,862 10.5 FTE 010 61020 PART-TIME EMPLOYEES 490 61020 PART-TIME EMPLOYEES 29,373 25,920 14.536 25,728 95.557 4.52 FTE 490 61030 SEASONAL EMPLOYEES 010 61050 OVERTIME PAY 490 61050 OVERTIME PAY 3,747 3.747 684 2.052 2.840 4,905 464 18,439 490 61071 HOLIDAY PAY-OVERTIME 010 61310 iPERS 490 61310 IPERS 7,019 6,820 2,292 1,611 2,300 2,460 4.715 27,217 010 61320 SOCIAL SECURITY 490 61320 SOCIAL SECURITY 9,338 9.074 3.023 2.144 3.060 3,273 6,272 36,184 010 61410 HEALTH INSURANCE 490 61410 HEALTH INSURANCE 24,644 24,644 7,500 7,432 9,408 9,405 19,454 102,487 010 61430 WORKMENS' COMPENSATION 490 61430 WORKMENS' COMPENSATION 123 123 49 25 329 346 681 1,676 010 61450 LIFE INSURANCE 490 61450 LIFE INSURANCE 244 237 84 56 80 86 164 951 010 61610 UNIFORM ALLOWANCE 490 61610 UNIFORM ALLOWANCE 1,200 1,200 010 61650 EMPLOYEE PHYSICALS 490 61650 EMPLOYEE PHYSICALS 100 200 300 490 61651 OTHER MEDICAL COSTS Total Wages and Benefits 162,987 158,964 54.432 39,289 55,171 58,351 114,679 643,873 490 62010 OFFICE SUPPLIES 1.097 210 150 50 55 1.562 490 62011 UNIFORM PURCHASE/MAINT. 650 425 280 260 316 255 2,166 490 62030 POSTAGE AND SHIPPING 1,165 810 777 1,080 927 64 4,823 490 62060 O/E MAINT CONTRACTS 100 100 490 62061 DP EQUIP. MAINT CONTRACTS 265 265 490 62090 PRINTING & BINDING 3.500 990 400 160 200 1,020 6.270 490 62110 COPYING/REPRODUCTION 100 100 010 62130 LEGAL NOTICES & ADS 490 62130 LEGAL NOTICES & ADS 500 150 200 850 62140 PROMOTION 800 800 62190 DUES & MEMBERSHIPS 600 600 Explanation of Significant Expenditures 490 490 490 490 490 62240 REFUNDS 62310 TRAVEL-CONFERENCES 1,500 1,500 62320 TRAVEL-CITY BUSINESS 350 350 490 62360 EDUCATION & TRAINING 500 500 -276- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 LOCUST 5TH ST PARKING STREET PARKING Sum of Fund Account Account Title RAMP IOWA RAMP 4TH ST RAMP RAMP LOTS METERS ENF GENERAL Activities Explanation of Significant Expenditures ParkinR Department 46 490 82411 UTILITY EXP~ELECTRIClTY 14,150 18,228 16.502 22.109 2,060 73,049 490 62412 UTILITY EXP-GAS 1,945 1,945 490 62415 UTILITY EXPENSE STORMWATR 3,288 3,288 490 62416 UTILITY EXP-WATER 247 80 255 195 777 490 62418 UTILITY EXP-REFUSE 755 755 INCLUDES EMERGENCY PHONES AT 490 62421 TELEPHONE 3,050 1,222 3,690 1,194 240 240 9,636 4TH ST INCLUDES WINDOW CLEANING AT 490 62431 PROPERTY MAINTENANCE 2,225 2,443 4,620 1.326 1,632 12,246 4TH ST 490 62434 HVAC MAINTENANCE 500 500 1,000 490 62435 ELEVATOR MAINTENANCE 2,245 2,291 4,560 4,560 13,656 4TH & CENTRAL LOT RENTAL FROM 490 62436 RENTAL OF SPACE 3,400 3.400 IDOT 490 62441 INSURANCE, PROPERTY 4,300 5,100 5,000 5,000 19.400 490 62442 BOILER INSURANCE 448 ~ - 448 010 62443 GENERAL LIABILITY INS 490 62443 GENERAL LIABILITY INS 1,929 1,934 2,920 925 522 699 930 9,859 010 62511 FUEL, MOTOR VEHICLE 490 62511 FUEL. MOTOR VEHICLE 425 313 214 209 874 660 2,695 010 62521 MOTOR VEHICLE MAtNT. 490 62521 MOTOR VEHICLE MAINT. 200 581 160 1.045 2.700 4,686 490 62528 MOTOR VEH. MAINT. OUTSOUR 490 62611 MACH/EQUIP MAINTENANCE 4.465 1,734 1,020 1,020 816 820 9,875 010 62614 EQUIP MAINT CONTRACT 490 62614 EQUIP MAINT CONTRACT 898 276 300 336 281 1.475 3,566 490 62615 MACH/EQUIP MAINT. OUTSOUR 250 250 490 62636 DE-ICING PRODUCTS 4.282 4.282 6,028 4,217 765 19,574 490 62665 FALSE ALARM CHARGES 35 35 010 62671 MISC. OPERATING SUPPLIES 490 62671 MISC. OPERATING SUPPLIES 4.700 3,264 1,673 2.621 6.220 4,539 23.017 490 62699 CASH SHORT AND OVER 25 25 010 62725 BILL COLLECTION SERVICES 490 62725 BILL COLLECTION SERVICES 500 500 490 62726 AUDIT SERVICES 650 650 650 650 2.600 010 62731 MISCELLANEOUS SERVICES BOND AGENT FEE SNOW REMOVAL 490 62731 MISCELLANEOUS SERVICES 300 300 7,650 1,500 9,750 IN LOTS 490 62747 MACH/EQUIPMENT RENTAL 100 100 490 62761 PAY TO OTHER AGENCY 20,000 20.000 TRANSFER TO POLICE DEPT 490 62820 STREET DIVISION SERVICES 100 100 -277- FY 2004 LOCUST 5TH ST PARKING STREET PARKING Sum of Fund Account Account Title RAMP IOWA RAMP 4TH ST RAMP RAMP LOTS METERS ENF GENERAL Activities Explanation of Significant Expenditures Parkincl Department 46 490 62832 SERVICE FROM PARK DEPT 5.000 5,000 4,000 5.000 19,000 SNOW REMOVAL BY PARK AND REC 490 63314 PAYROLL OVERHEAD 2.075 2,075 Total Supplies and Services 68.159 50,738 53,669 51,812 24,958 9.892 27,965 287,193 490 71110 MISC. OFFICE EQUIPMENT 490 71113 CALCULATORS 490 71114 CASH REGISTERS 490 71119 FAX MACHINE 1,200 1,200 010 71123 SOFTWARE 490 71123 SOFTWARE 490 71124 MICRO-COMPUTER 490 71211 DESKS/CHAIRS 730 300 1,030 490 71214 FILES 375 375 490 71227 SIGNAGE 490 71312 VAN/PICKUP/WAG REPL 490 71324 SWEEPER/SCRUBBER 490 71326 3 WHEEL VEHICLE 10,000 10,000 CUSHMAN 490 71410 SHOP EQUIPMENT 600 600 490 71415 SAWS 490 71512 COMPRESSORS 490 71616 SNOW BLOWER 490 72410 PAGEPJRAD~O EQUIPMENT Total Machinery and Equipment 2,305 300 600 10,000 13,205 490 73411 EQUIP ACQUISITION Total ClP Expenditures 130 74111 PRINCIPAL PAYMENT 201,117 201.117 TIF FINANCING 490 74111 PRINCIPAL PAYMENT 285,000 285,000 BOND PAYMENT 130 74112 tNTEREST PAYMENT 268,078 268,078 TIF FINANCING 490 74112 INTEREST PAYMENT 219,824 219,824 BOND PAYMENT Total Debt Service 469,195 504,824 974,019 TRANSFER TO FIN, EC DEV, LEGAL, 490 91010 TO GENERAL 47,193 30,323 77,516 CITY MGR 490 91330 TO PARKING CONSTRUCTION 201,200 201,200 Total Transfers Out 47,193 231,523 278,716 Total Parking Division 46 233,451 210,002 577,296 596,525 80,129 68,243 199,837 463,046 2,197,006 -278- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 LOCUST 4TH ST 5TH ST PARKING STREET PARKING Sum of Account Account Title RAMP IOWA RAMP RAMP RAMP LOTS METERS ENF Activities Explanation of Significant Revenues Parking Operations - 46 Parking Operating Fund -490 44310 STREET METER COLLECTIONS 405,000 405,000 44311 STREET METER PERMITS 7,000 7,000 44312 STREET PARKNG PERMIT 2,000 2,000 44313 METER HOOD RENTALS 13,500 13,500 44321 LOT METER COLLECTIONS 80,000 80,000 44323 PEDESTRIANWAY LOT 29,400 29,400 44326 REDSTONE PARKING CONTRACT 4,608 4,608 44328 LOT REANTAL 4TH & CENTRAL 8,000 8,000 44329 LOT 2 RENTAL 8,900 8,900 9TH & BLUFF ST LOT 44330 DAILEY FEES 55,000 68,000 15,000 138,000 44331 MONTHLY RENTAL 160,000 75,000 296,400 531,400 44332 LOCUST ST-CERT. SALES 1,500 1,500 44333 NIGHT GATE 5,000 9,900 1,500 16,400 44334 TOP OF RAMP 66,700 66,700 IOWA ROOF STALLS 44335 RAMP CFT SAL 900 900 44336 RAMP ASSIGNED 150,000 150,000 44338 LOT 1 RENTAL 8,900 8,900 9TH & CENTRAL LOT 51103 PARKING TICKET FINES 254,000 254,000 TOTAL PARKING OPERATIONS 221.500 295,500 91,500 296,400 139,808 427,500 254,000 1,726,208 -279- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Parking Lots BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capitol Outlay TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY2001 ACTUAL 1.00 $ 45,478 41,384 $ 86,86~ $ 86,862 $140,534 FY 2002 ACTUAL 1.00 $45,612 10,653 120 $56,385 $56,385 $142,325 FY 2003 BUDGET 1.00 $ 50,286 23,660 $ 73,946 $ 73,946 $149,608 FY2003 REVISED FY 2004 RECOM'D 1.00 $54,379 24,958 $79,33i $79,337 $139,808 PERFORMANCE MEASURES Number of metered spaces - daily Number of assigned stalls - monthly Number of hours per week spent collecting meters Number of hours per week spent for snow removal, grass cutting, maintaining signage in lots FY 2001 ACTUAL 340 236 7 FY 2002 ACTUAL 298 179 7 6 FY 2003 BUDGET 298 179 7 FY 2003 REVISED 298 179 7 6 FY 2004 RECOM'D 266 224 7 6 Economic Development]Parking System Parking Lots -280- PERFORMANCE MEASURES Number of hours per week spent repairing meters in lots, straightening posts, responding to citizen complaints Number of hours per week spent in cleaning, rebuilding, and preventative maintenance on mechanisms Number of meter complaint investigations yearly Number of hours spent painting ot stall markings and meter posts annually Number of hours spent annually replacing batteries FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 7 7 7 7 7 8 5 5 5 5 400 175 175 175 205 230 230 230 230 50 16 16 16 16 20 Economic DevelopmentJParking System Parking Lots -281- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Street Parking Meters BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 1.00 1.00 1.00 $ 49,814 $49,229 $ 53,253 10,899 7,048 10,226 7,167 5,225 31,370 $ 67,880 $ 61,502 $ 94,849 $ 67,880 $ 61,502 $ 94,849 $421,780 $429.747 $422,000 FY2004 RECOM'D 1.00 $ 57,559 9,892 $ 67,451 $ 67,451 $427,500 PERFORMANCE MEASURES Number of: Street parking meters 1,536 1,510 1,510 Ten hour meters 446 442 442 Four hour meters 59 114 114 Two hour meters 676 657 657 One hour meters 323 269 269 Twenty minute meters 32 28 28 Hours per week spent collecting from meters 26 26 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1,511 1511 470 470 71 71 633 633 307 307 30 30 26 26 26 Economic Development/Parking System Street Parking Meters -282- FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL FY 2003~ FY 2003 FY 2004 BUDGET REVISED RECOM'D Hours per week spent in preventative maintenance and cleaning mechanisms 20 20 20 20 20 Metercomplaintinvestigations yeady 1,000 625 617 617 625 Hours spent annually painting street stall markings and meter posts 4 4 4 4 180 Hours spent annually replacing batteries 64 64 64 64 66 Economic Development/Parking System Street Parking Meters -283- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Locust Street Parking Ramp BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 3.00 1.14 1.14 1.14 1.14 $147,460 $135,629 $166,797 $185,067 56,103 53,685 57,032 66,085 31,i13 6,590 10,600 2305 $234,676 $195,904 $234,429 $253,456 669 689 1,907 2,075 $235,345 $196,593 $236,336 $255,531 $235,345 $196,593 $236,336 $255,531 $227,589 $215,572 $222,700 $221,500 PERFORMANCE MEASURES Total number of parking spaces Monthly assigned spaces Hourly parking spaces Disabled parking s{alls* Daily average transactions Revenue from daily receipts Revenue from monthly receipts FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 440 440 440 440 440 341 341 341 341 341 99 99 99 99 99 10 10 10 10 10 200 150 150 150 150 $60,097 $54,252 $60,000 $55,000 $55,000 $158,454 $153,019 $155,000 $160,000 $160,000 Revenue from night gate $6,956 $5,406 $6,500 $5,000 $5,000 Economic Development/Parking System Locust Street Parking Ramp -284- *included in daily number of parking stalls Economic Development/Parking System Locust Street Parking Ramp -285- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Iowa Street Parking Ramp BUDGET SUMMARY Personnel Summary Full-Time Equivalents Par~-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outtay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 1.14 1.14 1.14 $152,314 $151,477 $167,305 43,187 42,070 43,237 888 30,960 300 $196,389 $224,507 $210,842 669 689 $197,058 $225,196 $210,842 $197,058 $225,196 $210,842 $299,936 $282,639 $298,800 3.00 1.14 $181,044 50,738 300 $232,082 $232,082 $232,082 $295,500 PERFORMANCE MEASURES Total number of parking spaces 613 Monthly assigned spaces 492 Hourly parking spaces 121 Disabled spaces* 8 Average daily transactions 225 Revenue from certificates $1,156 Revenue from daily receipts $68,789 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 613 613 613 613 492 492 492 492 121 121 121 121 8 8 8 8 200 200 200 200 $925 $900 $900 $900 $63,338 $68,000 $68,000 $68,000 Economic Development/Parking System Iowa Street Parking Ramp -286- PERFORMANCE MEASURES Revenue from monthly assigned Revenue from Top O'Ramp Revenue from night gate FY2001 FY 2002 FY2003 FY 2003 FY2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $149,370 $145,507 $150,000 $150,000 $150,000 $69,664 $63,590 $70,000 $66,700 $66,700 $10,758 $9,279 $9,900 $9,900 $9,900 *Included in daily number of parking spaces Economic Development/Parking System -287- Iowa Street Parking Ramp PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Fifth Street Parking Ramp BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary Parking Operations Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 .75 .75 .75 $ 36,577 $ 40,649 $ 34,726 $ 38,320 41.628 39,302 44,121 51,812 3,101 600 600 600 $ 81,306 $ 80,551 $ 79,447 $ 90,732 417,199 505,434 508,074 504,824 $498,505 $585,985 $587,521 $595,556 $498,505 $585,985 $587,521 $595,556 $259,283 $316,925 $297,270 $296,400 FY2001 FY2002 FY2003 FY2003 FY2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of non-assigned stalls 613 625 625 625 625 Stalls rentad 575 650 650 650 650 Revenue fromnon-assigned $258,381 $314,977 $296,400 $296,400 $296,400 Revenue ~om nightga~ $863 $1,754 $870 Economic Development/Parking System Fifth Street Parking Ramp -288- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic DevelopmentJ Parking System Meter Enforcement BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 1.00 1.00 1.00 $ 81,542 $ 92,484 $102,982 9,194 5,766 8,146 3,075 $ 90,736 $101 325 $111,128 $ 90,736 $101,325 $111,128 $117,968 $162,377 $139.800 2.00 1.00 $112,451 7,965 10,000 $130,416 $130,416 $160,000 PERFORMANCE MEASURES Parkingti~sissued FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 47,929 48,360 48,000 49,000 49,000 Economic Development/Parking System Meter Enforcement -289- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Economic Development/ Parking System Fourth Street Parking Ramp BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Debt Service TOTAL BUDGET Funding Summary Parking Operations Fund Tax Increment - Downtown TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .25 .75 .75 1.24 1.24 $ 24 $ 20,749 $ 63,547 2,520 5,543 43,075 697 $ 2,544 $ 26,989 $106,622 167,337 470,113 469,866 $169,881 $497,102 $576,488 $ 2,544 167,337 $169,881 $ 26,989 470,113 $497,102 $ 1,466 $106,622 469,866 $576,488 $138,700 .75 1.24 $ 67,442 53,669 $121,111 469,195 $59O,3O6 $121,111 469,195 $590,306 $121,500 PERFORMANCE MEASURES Number of non-assigned stalls Stalls rented Revenue from non-assigned Hourly parking spaces Daily average transactions Revenue from daily receipts Revenue from night gate FY 2001 ACTUAL FY 2002 ACTUAL FY2003 FY2003 FY2004 BUDGET REVISED RECOM'D 320 320 320 50 200 200 $22,800 $105,000 $105,000 100 100 100 75 50 50 $19,500 $15,000 $15,000 $2,600 $1,500 $1,500 Economic Development/Parking System . Fourth Street Parking Ramp -290- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 46 PARKING DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 490 0551 GE-36 490 0760 GE-25 490 1700 GD-06 490 2205 GD-06 490 0870 GD-04 010 6150 OE-03 490 6150 OE-03 490 0735 OE-02 490 0700 OE-01 TOTAL PARKING SYS. SUPERVISOR ACCOUNT CLERK I (CONFIDENTIAL) PARKING METER SERVlCEWORKER I MAINTENANCEWORKER LABORER-G.D, METER CHECKERS METER CHECKERS SENIOR CASHIER RAMP CASHIER FULL TIME EMPLOYEES 61020 Pert Time Employee Expense 490 0894 GD-O4 LABORER-P.T. GENERAL DRIVERS 010 6170 OE-03 METERCHECKERS 490 6170 OE-O3 METER CHECKERS 490 0701 OE-01 RAMP CASHIER TOTAL PART TIME EMPLOYEES TOTAL PARKING DIVISION FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 50,926 1.00 55,280 1 .OO 1 .OO 32,990 1.00 33,938 1 .O0 1.00 35,942 1.00 37,876 1.00 2.00 70,628 1 .OO 37,314 1.00 2.50 83,580 2.50 88,723 2.50 2.00 52,368 2.00 55,801 2.OO 1 .OO 25,586 1 .OO 26,916 1.00 1 .O0 22~724 1.00 23,902 1 .O0 11.50 374,744 10,50 359,750 10.50 1.00 24,077 3.52 73,766 4.52 97,843 16.02 472,587 1 .O0 25,728 1 .O0 3.52 81,929 3.52 4.52 107,657 4.52 15.02 467,407 15.02 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Perking Lots 46400 61010 Street Parking Meters 46420 61010 Meter Enforcoment-FT 46430 61010 Meter Enforaement-PT 46430 61020 490 2205 GD-06 MAINTENANCEWORKER 1.00 35,314 1.00 37,314 1.OO Total 1,00 35,314 1.00 37,314 1 .O0 0 490 17OO GD-06 PARKING METER SERVICEWORKER I 1.00 35,942 1.00 37,876 1.OO Total 1 .O0 35,942 1.00 37,876 1,00 O10 6150 OE-03 PARKING METER CHECKER 2.00 52,368 Total 2.00 52.368 010 6170 OE-03 PARKING METER CHECKER 1.00 24,077 Total 1.00 24,077 0 Meter Enforcement-FT 46431 61010 490 6150 Meter Enforcement-PT 46431 61020 490 6170 OE-03 PARKING METER CHECKER Total OE-O3 PARKING METER CHECKER Total 2.00 55,801 2.00 2.00 55,801 2.00 O 1.00 25,728 1.00 1.00 25,728 1.00 0 LocustStreet Ramp-FT 46300 61010 490 0870 46300 61010 490 0551 46300 61010 490 0735 46300 61010 490 0700 46300 61010 490 2205 46300 61010 490 0760 GD-04 LABORER-G.D, 0.50 GE-36 PARKING SYS. SUPERVISOR 0.50 OE-02 HEAD CASHIER 0.50 OE-01 RAMP CASHIER 0.50 GD-O6 MAINTENANCEWORKER 0.50 GE-25 ACCOUNT CLERK I (CONFIDENTIAL) 0.50 17,342 0.50 18,245 0.50 25,463 0.50 27,640 0.50 12,793 0.50 13,458 0.50 11,362 0.50 11,951 0.50 17,657 16,495 0.50 16,969 0.50 CITY OF DUBUQUE, IOWA Run Date: 10/3012003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Locust Street Ramp-PT 46300 61020 Total 490 0701 OE-01 RAMP CASHIER Total 3.00 101,112 2.50 88,263 2.50 0 1.14 23,997 1.14 29,373 1.14 1.14 23,997 1.14 29,373 1.14 0 Iowa Street Ramp-FT 46310 61010 490 0870 GD-04 46310 61010 490 0551 GE-36 46310 61010 490 0735 OE-02 46310 61010 490 0700 OE-01 46310 61010 490 2205 GD-06 46310 61010 490 0760 GE-25 Iowa Street Ramp-PT 46310 61020 Fifth Street Ramp-FT 46320 61010 LABORER-G.D, PARKING SYS. SUPERVISOR HEAD CASHIER RAMP CASHIER MAINTENANCEWORKER ACCOUNT CLERK ~ (CONFIDENTIAL) Total 490 0701 OE-01 RAMP CASHIER Total 490 O894 GD-04 Fourth Street Ramp-FT 46330 61010 490 0894 GD-04 Fourth Street Ramp-PT 46330 61020 490 0894 46330 61020 490 0701 LABORER-P.T. GENERAL DRIVERS Total LABORER-P,T. GENERAL DRIVERS Total GD-04 LASORER-P,T. GENERAL DRIVERS OE-01 RAMP CASHIER Total TOTAL PARKING SYSTEM 0.50 17,342 0.50 18,245 0.50 0.50 25,463 0.50 27,640 0.50 0,50 12,793 0.50 13,458 0.50 0.50 11,362 0.50 11,951 0.50 0.50 17,657 0.50 16,495 0.50 16,969 0.50 3.00 101,112 2,50 88,263 2.50 O 1.14 24,435 1.14 25,920 1.14 1.14 24,435 1.14 25,920 1.14 0 0.75 24,161 0.75 25,969 0.75 0.75 24,161 0.75 25,969 0.75 0 0.75 24,735 0.75 26,264 0.75 0.75 24,735 0.75 26,264 0.75 0 1.24 25,334 1.24 26,636 1.24 1.24 25,334 1.24 26,636 1.24 0 16.O2 472,587 15.O2 467,407 15.02 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Explanation of Si~lniflcant Expenditures 863,652 21.93 FTE 538 03 FTE 185.305 10,94 FTE for snow removal, storm cleanup and emergencies Park Park 4 Mounds Equip. Downtown Green- Tech Prk Ind. Cfr W Lyons Bum of Fund Account Account Title Admin Forestry Park Patrol Areas Maint. Maint. Maint, house Malnt. Maint. Peony Activities Park Department 30 010 61010 FULL-TIME EMPLOYEES 150,967 116.327 41,103 391,915 59,617 37.515 36.914 16,517 12,777 010 6t 020 PART-TIME EMPLOYEES 538 010 61030 SEASONAL EMPLOYEES 1.606 19.346 30.395 123.567 7.920 1.647 824 590 61030 SEASONAL EMPLOYEES 010 61050 OVERTIME PAY 944 3,997 1.278 7,040 1.291 2.323 16.873 010 61071 HOLIDAY PAY-OVERTIME 545 866 1.411 010 61310 IPERS 8,766 8.031 4.216 27,932 3,428 2,231 2,712 1.044 782 59,142 5.75% of salaries 59(] 61310 IPERS 010 61320 SOCIAL SECURITY 11,785 10.685 5.609 39.925 4,561 2.969 3.608 1.390 1.040 590 61320 SOCIAL SECURITY 010 61410 HEALTH INSURANCE 29.157 29.955 10.784 106,442 14,578 9,984 9,984 4,493 3.495 010 61430 WORKMENS' COMPENSATION 139 2.984 525 3.787 430 278 335 131 97 590 61430 WORKMENS' COMPENSATION 010 61450 LIFE INSURANCE 81,572 7.65% of satsdes 218.872 $910.02 Der month per employee 8.706 302 233 82 784 119 75 74 33 26 1,728 010 51470 UNEMPLOYMENT INSURANCE 010 61610 UNIFORM ALLOWANCE 010 61620 SAFETY EQUIPMENT 150 250 400 010 61630 TOOL ALLOWANCE 125 125 010 61650 EMPLOYEE PHYSICALS 350 100 1,450 100 2,000 physicals required for seasonal empL 590 61650 EMPLOYEE PHYSICALS - 010 61651 OTHER MEDICAL COSTS 590 61651 OTHER MEDICAL COSTS 010 61652 CIVIL SERVICE PHYSICALS Total Wages and Benefits 204,204 192,058 94.637 703,958 82,858 54,343 63.970 25.255 19.041 1,440,324 010 62010 OFFICE SUPPLIES 1.257 1,257 park rangers and maimenance employee 010 62011 UNIFORM PURCHASE/MAINT. 500 600 2,000 100 100 125 3.425 uniforms 010 62030 =OSTAGE AND SHIPPING 1.585 1,585 010 62060 O/E MAINT CONTRACTS 1.196 1,196 010 62061 DP EQUIP. MAINT CONTRACTS 1.I28 1.128 comeutar maintenance for patrol cars 0t0 62090 PRINTING & BINDING 2.021 200 200 500 2.92t EPP, campground & seasonal brochures 010 62110 COPYING/REPRODUCTION 336 336 ' 010 62130 LEGAL NOTICES & ADS 250 250 010 62140 PROMOTION 500 560 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 300 300 010 62190 DUES & MEMBERSHIPS 610 235 845 010 62208 DAMAGE CLAIMS 2,000 2,000 010 62240 REFUNDS state and national ~ark and recreatior 010 62310 TRAVEL-CONFERENCES 1.700 1,700 -294- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Park Department 30 010 62320 010 62340 TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP 35O 180 Forestry 75 Park Patrol Park Areas 4 Mounds Maint. Park Equip. Downtown Green- Tech Prk Ind. Ctr W Lyons Maint. Maint. house Maint. Maint, Peon~' 100 Sum of Activities 350 355 Explanation of Sl~lnificant Expenditures 010 62360 EDUCATION&TRAINING 010 62411 UTILITY EXP*ELECTRIClTY 010 62412 UTILITY EXP-GAS 010 62414 UTILITY EXP-FUEL OIL 010 62418 UTILITY EXP-REFUSE 010 62421 TELEPHONE 010 62431 PROPERTY MAINTENANCE 010 62432 PROPERTY MAINT INSURED 010 62441 INSURANCE, PROPERTY 010 62442 BOILER INSURANCE 010 62443 GENERAL LJABILITY INS 590 62443 GENERAL LIABILITY INS 010 62511 FUEL, MOTOR VEHICLE 010 62521 MOTOR VEHICLE MAJNT. 010 RP~P~ VEHICLE MAINT., ACCIDENT 010 62528 MOTOR VEH. MAINT. OUTSOUR 1,150 2,631 929 1,451 75 2,968 550 1,000 1.925 404 400 2,981 4.110 3,783 1,258 1.447 3O0 23,999 5,590 1.500 3,545 34,000 11,500 229 12,628 1.000 829 800 200 2,016 7.634 1,500 2,000 500 3,000 3.000 350 654 3,645 1.125 423 16 119 21.915 568 600 900 8.619 200 8,000 2.200 29,646 16.907 3.000 800 5.400 42,900 12,925 883 25.352 28.093 12.602 3ark institute for division manager, and s~are worl(snop mtc & repairs to: parks & facilities, water & sewer tines, fences, gates, plygd equip, electrical & plumbing repairs, bldg. & pavilion repairs, slgnage, replace p[ygd safety surface, road & walkway repairs fuel for 24 vehicles and other equipment 7.258 outsourced repairs 010 62611 MACH/EQUIP MAINTENANCE 010 62614 EQUIP MAINT CONTRACT 010 62615 MACH/EQUIP MAINT. OUTSOUR 010 62635 TURF CHEMICALS 1.686 36O 1,770 3.000 22,970 1.200 1,000 1.632 1.623 28,911 2.136 1.200 3.000 91 pieces of mowing & maintenance equipment, and 24 vehicles 010 62664 LICENSE FEES 010 62671 MISC. OPERATING SUPPLIES 830 62671 MISC. OPERATING SUPPLIES 010 62692 LANDFILL FEES 1,000 3,784 1,000 100 40,000 3,500 5,385 3.000 3,620 2.705 2.705 100 63,199 2.000 2.000 3.500 items necessary to serve park usem and maintain areas and facilities: rest room supplies, light bulbs, cleaning supplies, soap, paint, stain, brushes, rakes, shovels, ~runers. various handtools, salt and calcium chlodde for snow remval, flower seeds, mechanic supplies peony f~nd 010 62699 CASH SHORT AND OVER 010 62731 MISCELLANEOUS SERVICES 590 62731 MISCELLANEOUS SERVICES 3,500 8.250 11.750 Forestry contract stump removal; park areas payment of campground manager -295- City of Dubuque Department Operating Expe~lditure Budget by Activity FY 2004 Fund Account Account Title Park Denartment 30 010 62732 TEMP HELP\CONTRACT SERV. Park Park 4 Mounds Equip. Downtown Admin Forestr~ Park Patrol Areas Maint. Maint, Maint. Green- Tech Prk Ind. CtrW Lyons Sum of house Maint..,,,,,,,." ' ' Peony Activities Explanation of Si~lnificant Expenditures Forestry rental of a crane for tree removals; park areas rental of viewing towers and 010 62747 MACH/EQUIPMENT RENTAL 1,500 1,980 3,460 portable rest rooms 010 62761 PAY TO OTHER AGENCY Total Supplies and Services 20,489 28,251 4,375 156,497 1,000 70,663 9,143 16,672 7,953 8,347 2,000 325,390 010 71126 MINICOMPUTER 010 71310. AUTO/JEEP REPLACEMENT 010 71311 PATROL CARS REPLACEMENT 010 71312 VAN/PICKUP/~VAG REPL 16,000 16,000 010 71314 TRUCK-REPLACEMENT 010 71328 TRAILERS 010 71329 VEHICLE ACCESSORIES 010 71415 SAWS 010 71511 PUMPS 010 71521 REFRIGERATOR 010 71611 MOWING EQUIPMENT 18,900 16,900 010 71613 TRIMMERS 1,000 1,000 010 71614 TREE MAiNT EQUIPMENT 67,000 67,000 010 71615 LEAF BLOWER 010 71616 SNOW BLOWER 010 72212 RADAR SPEED DETECTOR 1,200 1,200 010 72213 BODY ARMOR 010 72410 PAGER/RADIO EQUIPMENT 010 72418 TELEPHONE SYSTEM 010 72710 PICNIC TABLES 3,750 3.750 Total Machinery and Equipment 67,000 1.200 39,650 107,650 Total Park Denartment 30 224,693 287.309 100.212 900.105 1,000 153,521 63.486 80,642 33.208 27,388 2.000 1.873.564 -296- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Admin Park Divislon - 30 Park 4Mounds Downtown Tech Prk Ind, CtrW Lyons CIP Sumof Forestry Park Patrol Areas Mtc. Mtc. Mtc. Mtc Peony Projects Activities Explanation of Significant Revenues General Fund 200 200 42330 TREE TRIMMING PERMITS 43400 STATE GRANTS 123,548 123,548 Highway 20 landscaping 44570 PAVILION FEES 55,510 55,510 44571 PARK ENTRANCE FEES 42,000 42,000 44572 PARK SEASON PASSES 7,700 7,700 labor reimbursement for snow removal on parking ramps, and Port of Dubuque 45311 SPECIALIZED SERVICES 13,710 10,584 24,294 maintenance equipment reimbursement for snow 45313 EQUIP MAINT-SNOW REMOVAL 6,426 6,426 removal at parking ramps 52323 FARM LAND RENT 5,170 5,170 52351 CAMPING FEES 32,550 32,550 52357 DUB.ARBORETUM-LEASE I 1 52363 FOUR MOUNDS LEASE 1 1 52364 HAM HOUSE LEASE 1 1 52372 LEASE,TRI-STATE MODEL AIR 300 300 52374 LEASE, CHILDREN'S ZOO 1 1 52390 LEASE, PROPERTY 10,184 10,184 rent for cell tower at Murphy Park 52401 VENDING MACH COMMISSION 2,000 2,000 52403 RENTS & CONCESSIONS 1,200 1,200 52405 VIEWING TOWER COMMSSION 2,400 2,400 53202 PRIVATE PARTICIPANT 1,500 1,500 2,590 6,883 4,958 177,048 194,479 landscape of gateways 53302 MISCELLANEOUS REVENUE 100 2,000 1,000 1,100 4,200 54201 REFUNDS 400 1,000 1,400 54301 INSURANCE CLAIMS 2,500 2,500 54302 DAMAGE CLAIMS 1,000 1,000 TOTAL PARK DIVISION 604 23.636 50.700 126.098 1.000 2,590 6,883 4,958 517.065 Park Division - 30 Lyons Peony Trust Fund - 830 52110 INVESTMENT EARNINGS TOTAL LYONS PEONY TRUST FUND 2,000 2,000 2.000 2.000 EXPLANATION OF SIGNIFICANT EXPENDITURES RECREATION DIVISION, FY 2004 61010 Full time employees FTE: 8.93 FTE Administration activity 2.93 Swimming activity Janna Beau 0.70 Golf maintenance Bill Burke, Mike Denman and Jerry Lange 3.00 Adult athletics Steve Kiebel 1.00 Children's Molly Sutton Weis 0.50 Therapeutic Janna Beau 0.30 Recreation classes Molly Sutton Weis 0.50 8,93 All 3 recreation program supervisors have Uptown Recreation programming responsibilities 61020 Part-time employees FTE = 0.73 61030 Seasonal employees FTE # of positions Administration activity 0.22 1 Swimming 11.29 58 Golf Maintenance 2.88 9 Golf operations 3.37 12 CD Target programs 3.24 22 Adult athletics 1.58 17 Children's 4.64 46 Recreation classes .34 1 27.56 166 61310 I.P.E.R.S. Revision in regulations require long term seasonal employees contribution, as well as, part-time and full time 61650 Employee physicals Pre-employment physical for new seasonal laborers 62030 Postage Includes mailing of summer brochure to parents of public i school elementary students, $1,250 62090 Printing Includes three seasonal brochures, $8,000 62140 Promotion Golf operations, phone directory ads, $1,100 62230 Sales tax Collected on swim admission and pass fees, golf green fees and pass fees, and athletic team entry fees 62433 Custodial services Hempstead High School and Clarke College pool usage and Uptown Recreation weekend open gym and community basketball reimbursement -298- 62436 Rental of space Uptown Recreation open gym at St. Patrick' s School 62645 Event reimbursement Concession commission returned to specific softball tournament sponsors, $1,800 62671 Misc. operating suppliesSwimming: staffswim suits $2,500, provided in lieu of payment to attend staff training; swim pass tags $1,400 Golf operations: handicap service fees $600; golf pencils $7oo Adult athletics: trophies $1,700; softball maintenance materials $1,200 Children's activities: staff shirts $500; dbbons $500; craft supplies $2,200 Recreation classes: art supplies $1,800 62693 Payment to Recreation Cost of purchasing amusement park tickets for resale Associations 62731 Miscellaneous services Independent contract payment to golf pro 62732 Temp help~Contract Clerical and data input staff in late April/early May services 62736 Catedng services Payment to caterers for large golf events 62747 Machinery\Equipment Golf maintenance: portable rest rooms and weather data rental subscription Golf operations: golf cart lease payment 62751 Instructors Children's activities - payment to after school sports coaches 62761 Payments to other CD Target: Four Mounds $25,500 agencies Dubuque County Extension .$3,050 NE Iowa School of Music $1,600 Rec. Classes Dubuque County Extension -299- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.92 2.92 2.92 .03 .03 .03 .10 .10 .10 $169,608 $173,690 $183,862 18,026 17,339 18,157 1,847 $187,634 $192,876 $202,019 $187,634 $192,876 $202,019 $ 2,253 $ 511 $ 579 2.92 .03 .10 $200,208 20,489 $220,697 $220,697 $ 604 Leisure Services/Park Administration -300- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Forestry BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 $161,593 $160,619 $174,111 $187,953 26,115 26,766 30,165 28,251 65,877 27,661 19,850 67,000 $253,585 $215,046 $224,126 $283,204 $253,585 $215,046 $224,126 $283,204 $ 18,965 $ 12,926 $ 23,673 $ 23,636 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Trees removed* 339 708 450 450 450 Stump removals 170 180 200 200 200 Trees trimmed 745 840 800 800 800 Trees and shrubs planted in parks and other City property 75 300** 75 75 75 Trees planted, street tree program 112 92 125 125 100 Tree calls 626 762 650 650 700 Approximate number of street trees 4,500 4,200 4,228 4,228 4,100 Brush removal from hillsides, parks and roadways (days) 16 21.5 20 20 20 Leisure Services/Park Forestry -301- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Snow removal (days) 18 5 18 18 18 The trees removed are from streets, parks, City right-of-way and property. Shrubs and grasses at Harvest View islands. Trees and shrubs at Fiat Iron Park. Leisure Services/Park Forestry -302- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Patrol BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capitat Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.08 1.72 $ 78,755 1,485 23,192 $1 O3,432 $103,432 $ 50,239 1.08 1.72 $ 81,987 3,191 20,529 $105,717 $105,717 $ 49,040 1.08 1.72 $87,152 3,478 $90,630 $90,630 $50,300 1.08 1.72 $93,159 4,375 1,200 $98,734 $98,734 $50,700 PERFORMANCE MEASURES Number of arrests/citations Traffic* Speeding Miscellaneous traff'~c Violations Parking Violations Total Cdminal Miscellaneous criminal acts Training hours Police Department (2 Park Rangers) Eagle Point Park user fee admission FY 2001 ACTUAL 17 10 130 157 80 FY 2002 ACTUAL 11 109 7 FY 2003 BUDGET 20 10 125 155 20 80 FY 2003 REVISED 20 3O 75 125 10 40 FY 2004 RECOM'D 20 30 75 125 10 80 Leisure Services/Park Park Patrol -303- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Cars daily 41,226 40,735 41,300 41,300 41,000 Buses daily 215 162 215 215 200 Vehicles w/season passes 15,000 11,985 15,000 15,000 15,000 Total 56,441 52,882 56,515 56,515 56,200 Revenue generated from admission fee $42,299 $41,545 $42,375 $42,375 $42,000 Park season passes sold Nonresidents 16 14 15 15 15 Residents 413 374 415 415 400 Senior citizens 623 616 625 625 625 Low income 82 73 85 85 75 Total 1,134 1,091 1,140 1,140 1,115 Revenue generated from pass sales $7,940 $7,445 $7,925 $7,925 $7,700 Total revenue generated from park - entrance fees $50,239 $48,990 $50,300 $50,300 $49,700 Park patron assists 64 66 100 100 75 Police Department assists** 54 27 70 70 50 Dispatched calls 298 349 300 300 300 Non-dispatched calls 118 169 200 200 175 Breakdown of calls by type: Offense, incident and damage reports 34 29 25 Tree calls 13 15 30 Other*** 290 286 300 25 30 30 20 300 300 * Revenue from scheduled traffic and parking violations not credited to this division. ** Total includes standing by stalled vehicles,' assisting in traffic control, locating vehicles and persons, until Police arrive, etc. *** Past figure based on an estimate of contact with the public. Present number if assists to patrons not logged in other categories. **** One park ranger at Police Academy. Leisure Services/Park Park Patrol -304- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Areas and Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General General Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9.97 10.97 10.66 7.49 $7.49 7.49 $590,506 $632,251 $646,133 145,526 162,768 138,781 41,512 114,124 61,650 $777,544 $909,143 $846,564 $771,604 $904,319 $838;187 5,939 4,752 8,377 $777,544 $909,143 $846,564 $ 82,342 $102,697 $111,735 10.66 7.49 $697,220 156,497 39,650 $888,556 $893,367 $893,367 $119,138 PERFORMANCE MEASURES Pavilion reservations Eagle Point Park Murphy Park Flora Park Washington Park Gazebo Washington Park Jackson Park Total reservations People served Estimated people using parks Eagle Point Park Flora Park Murphy Park FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 839 739 800 800 800 226 197 225 225 225 147 147 150 150 150 26 23 25 25 25 4 1 5 5 5 0 2 0 0 2 1,242 1,163 1,205 1,205 1,207 88,000 86,000 86,000 86,000 88,000 225,000 225,000 225,000 225,000 225,000 215,000 225,000 225,000 225,000 225,000 100,000 105,000 105,000 105,000 105,000 Leisure Services/Park Park Areas and Maintenance -305- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 250,000 280,000 280,000 280,000 280,000 PERFORMANCE MEASURES All other parks Miller-Riverview Park campsite rentals 2,681 1,987 2,750 2,750 2,750 Buildings maintained Pavilions 25 25 25 25 25 Rest moms 17 17 17 17 17 Concession stands 4 4 4 4 4 Other buildings 21 21 21 21 22 ' Swimming pools 2 2 2 2 2 Tennis courts 20 20 20 20 20 Number of community parks 9 9 9 9 9 Acres comprising community parks 703 703 703 703 703 Number of neighborhood parks 7 7 7 7 7 Acres comprising neighborhood parks 43 43 43 43 43 Number of mini parks 20 20 20 20 21' Acres comprising mini parks 28.2 29 28.2 28.2 29 Other areas maintained 40 40 40 40 40 Miles of median strips · 3.4 3.4 3.4 3.4 3.4 Miles of sidewalks 7.3 7.3 7.3 7.3 7.3 Miles of roadways 11 11 11 11 11 Rubbish pickup in parks (tons) 180 180 180 180 180 Number of pieces of play equipment 280 280 280 280 280 Picnic tables maintained 1,000 1,000 1,000 1,000 1,000 Ice dnks maintained 3 3 3 3 3 Ice rinks open, days 60 0 43 43 43 Leisure Services/Park Park Pd'eas and Maintenance -306- PERFORMANCE MEASURES Property leased to others: Four Mounds Park E.B. Lyons Nature Center Ham House Slattery Center Marshall Park Storybook Children's Zoo Farm land FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D * addition of Harvest View Park Leisure Services/Park Park Areas and Maintenance -307- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Por~ of Dubuque Maintenance PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Four Mounds Maintenance BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary General Revenue Generated FY 2001 ACTUAL $720 $72O $967 FY2002 ACTUAL $839 $839 $839 FY 2003 BUDGET $750 $750 $75O FY 2003 FY 2004 REVISED RECOM'D $1,000 $1,000 $1,000 Leisure Services/Park Four Mounds Maintenance -308- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Park Equipment Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 1.46 1.46 1.46 $ 68,492 $ 69,997 $ 74,596 85,247 63,028 77,266 $153,739 $133,025 $153,739 $133,025 $151,862 $151,862 FY 2003 REVISED FY2004 RECOM'D 1.46 $ 80,860 70,663 $151,523 $151,523 Leisure Services/Park Park Equipment Maintenance -309- PERFORMANCE MEASURES Mowing units maintained Out-front riding mowers Tractor mowers 36-inch walk-behind mowers Rotary mowers Line tdmmers Gas hedge trimmers Garden tractor mower/roto tiller snow blower Snow blowers Leaf mulchedvacuum Truckster FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 10 11' 11' 11' 11 2 2 2 2 2 10 10 10 10 10 36- 36 36 36 36 16 16 16 16 16 2 2 2 2 2 I 1 I 1 1 5 5 5 5 5 4 4 4 4 4 4 4 4 4 4 Vehicle and truck Maintenance Tractors/loaders 2 2 2 2 2 Jeeps 4 4 4 4 4 Rubbish truck 1 1 1 1 1 One-ton dump trucks 4 4 4 4 4 Van I 1 1 1 1 Pickup trucks 6 6 6 6 6 Five-ton dump trucks 2 2 2 2 2 High ranger 1 1 1 1 1 Log loader 1 1 1 1 1 Patrol cars 2 2 2 2 2 Other equipment units Trailers, pumps, tillers, leaf blowers, generator 70 72 72~ 72** 72 Additional mower at McAleece Complex, Fiscal Year 2002 improvement Additional power auger Park Areas and trailer for Forestry, Fiscal Year 2002 improvement Leisure Services/Park Park Equipment Maintenance -310- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Downtown Maintenance a) BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Revenue Generated FY2001 ACTUAL 1.00 $44,752 7,186 $51,938 $51,938 $ 370 FY 2002 ACTUAL 1.00 $45.015 9,475 $54,490 $54,490 $ 790 FY 2003 BUDGET 1.00 $48,942 8,292 $57,234 $57,234 $ 790 FY2003 REVISED FY2004 RECOM'D 1.00 $52,975 9,143 $62,118 $62,118 $ 2,590 PERFORMANCE MEASURES Maintain linear feet of sidewalk sweep, snow removal and seal flower planters tree in grates light fixtures (old Plaza area) larger areas mowed small areas mowed trash receptacles tables/chairs maintained ash tray Benches FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D N/A N/A N/A 4,150 4,150 20 20 25 25 34 34 2 2 4 4 19 19 40/160 401160 8 8 15 15 Leisure Services/Park Downtown Maintenance -311- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Greenhouse BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 .48 .48 .48 $54,108 $63,843 $58,013 25,071 13,930 24,452 500 $79,180 $77,773 $82,965 Funding Summary General $79,180 $77,773 $82,965 1.00 .48 $62,602 16,672 $79,274 $79,274 FY 2001 FY 2002 FY 2003 FY 2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED Annuals grown and planted 65,000 70,000 70,000 70,000 Perennial plants maintained 1,400 1,750* 1,400 1,400 Perennial beds, freeway 8 8 8 8 Annual flower beds planted and maintained. 104 104 104 Peony beds maintained 54 54 54 Downtown trees maintained 300 300 300 FY2004 RECOM'D 70,000 1,750' 8 104 104 54 54 300 300 * Harvest View islands and Flat Iron Park. Leisure Services/Park Greenhouse -312- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park Technology Park Maintenance BUDGETSUMMARY FY2001 FY2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Revenue Generated .29 .29 .45 .45 .10 .10 .10 .10 $11,018 $12,209 $22,522 $24,639 549 10,740 7,767 7,953 $11,567 $22,949 $30,289 $32,592 $11,567 $22,949 $30,289 $32,592 $ 4,627 $ 6,232 $ 6,883 Leisure Services/Park TechnologY Park Maintenance -313- PROGRAM: Human Development DEPARTMENT/DIVISION: Leisure Services/Park ACTIVITY: Industrial Center West Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .20 .20 .35 .35 .05 .05 .05 .05 $5,440 $6,036 $16,906 $18,562 221 2,397 8,081 8,347 $5,661 $8,433 $24,987 $26,909 $5,661 $8,433 $24,987 $26,909 $ 6,386 $ 4,958 PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Park E.B. Lyons Peony Fund BUDGET SUMMARY Expenditure Summary Supplies and Services Funding Summary Lyons Trust Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $1,854 $1,943 $2,000 $2,000 $1,854 $1,943 $2,000 $2,000 $5,584 $1,753 $2,000 $2,000 Leisure Services/Park E.B. Lyons Peony Fund -314- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 30 PARK FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 3375 GE-41 010 3150 GE-36 010 0200 GE-26 O10 0225 GE-24 010 1575 GD-11 010 2655 GD-11 010 7250 GD-11 010 2525 GD-IO 010 2300 GD-08 010 1550 GD-06 010 1600 GD-06 010 2205 GD-06 TOTAL LEISURE SERVICES MANAGER PARK DIVISION MANAGER LEAD SECRETARY SECRETARY FORESTER FOREMAN LEAD MECHANIC MECHANIC EQUIPMENT OPERATOR II GARDENER PARK RANGER MAINTENANCEWORKER FULL TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.52 38,672 0.52 41,966 0,52 1.O0 56,872 1.00 61,782 1.00 0.40 14,050 0.40 14,150 0,40 1.O0 31,856 1.O0 32,769 1.OO 1.O0 39,109 1.O0 41,155 1.00 3.00 117,703 3.00 123,943 3.00 1.00 39~485 1.00 41,551 1.OO 0.46 16,997 0.46 18,066 0.46 1.00 35,867 1.00 38,O18 1.O0 1.00 34,971 1.00 36,914 1.O0 2.00 71,686 2.00 75,401 2.00 9.54 319,657 9.54 337~37 9.54 21.92 816 925 21.92 863,352 21.92 61020 Part Time Employee Expense 010 0892 NA-03 LABORER-PART-TIME-RECR. TOTAL PART TIME EMPLOYEES 0.03 513 0.03 538 0.03 0.03 513 0.03 538 0.03 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 30 PARK FD JC .WP-GR JOB CLASS FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 61030 Seasonal Employee Expanse 01'0 010 3550 010 010 0896 590 0896 010 1605 010 3425 1479 NA-26 TRUCK DRIVER NA-14 RECREATION LEADER NA-01 LABORER-PARK-SEASONAL NA-11 LABORER-PARK-AIRPORT-SEASONAL NA-11 LABORER-PARK-AIRPORT-SEASONAL NA-11 RANGER NA-11 PARK FEE COLLECTOR TOTAL SEASONAL EMPLOYEES 1.10 22,977 1.10 24,116 1.10 0.10 1,532 0.10 1,606 0.10 5.94 93,471 5.94 93,202 5.94 1.54 26,616 2.08 35,986 2.08 0.54 8,377 0.63 13,179 0.63 13,807 0.63 1.09 15~825 1.09 16~588 1.09 10.94 181,977 10.94 185,305 10.94 TOTAL PARK DIVISION 32,89 999,415 32.89 1,049,195 32.89 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Park Admlnlstratlon-FT 30100 61010 010 3375 30100 61010 010 3150 30100 61010 010 0225 30100 61010 010 0200 GE-41 LEISURE SERVICES MANAGER GE-36 PARK DIVISION MANAGER GE-24 SECRETARY GE-26 LEAD SECRETARY Total Park Administration-PT 30100 61020 010 0892 NA-O3 LABORER-PART-TIM E-RECR. Total Park Administration-Seasonal 30100 61030 010 3550 NA-14 RECREATION LEADER Total 0,52 38,672 0.52 41,966 0.52 1.00 56,872 1.00 61,782 1.00 1.00 31,856 1.00 32,769 1.00 0.40 14,050 0.40 14,450 0.40 2.92 141,450 2.92 150,967 2.92 0 0.03 513 0.03 538 0.03 0.03 513 0.03 538 0.03 0 0.10 1,532 0.10 1,606 O.10 0.10 1,532 0.10 1,606 0.10 0 Park Maintenance-FT 30400 61010 010 2205 30400 61010 010 2655 30400 61010 010 1600 GD~06 MAINTENANCEWORKER GD-11 FOREMAN GD-O6 PARK RANGER Total 6.74 221,339 6.74 233,§74 6.74 3.00 117,703 3.00 123,943 3.00 0.92 32,602 0.92 34,298 0.92 10.66 371 544 10.66 391 915 10.66 0 Park Maintenance-Seasonal 30400 61030 O10 1479 30400 61030 01~ 1479 30400 61030 010 0896 Park Maintenance-Seasonal 30409 61030 590 0896 NA-26 TRUCK DRIVER-SEAS-IPERS NA-01 LABORER-PARK-SEASONAL NA-11 LABORER-PARK-AIR-SEAS-IPERS Total 0.60 12,474 0.60 13,070 0.60 4.81 75,~60 4,81 74,511 4.81 1.54 26,616 2.08 35,986 2.08 6.95 114,750 7.49 123,567 7.49 0 NA-11 LABORER-PARK-AIR-SEAS-IPERS 0.54 8,377 Total 0.54 8,377 0 O 0 0 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY O6J FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Park Equipment Malntenance-FT 30420 61010 O10 7250 30420 61010 O10 2525 'Park PatroI-FT 30300 61010 010 1600 Park Patrol-Seasonal 30300 51030 30300 61030 Oreenhouse-FT 30500 61010 010 1605 010 3425 010 1550 Greenhouse-Seasonal 30500 61030 010 GD-11 LEAD MECHANIC GD-10 MECHANIC Total GD-06 PARK RANGER Total NA-11 RANGER NA-11 PARK FEE COLLECTOR Total GD-06 GARDENER Total NA-01 LABORER-PARK-AIR-SEAS-IPERS Total 1.00 39,485 1.00 41,551 0.46 16,997 0.46 18, D66 1.46 56,482 1.46 59,§17 1.00 0,46 1.46 1.08 39,084 1.08 41,103 1.08 1.08 39,084 1.08 41,103 1.08 0.63 13,179 0.63 13,807 1.O9 15,825 1.O9 16,588 1.72 29,004 1.72 30,395 0.63 1 .O9 1.72 1.00 34,971 1.00 36,914 1.00 1.00 34,971 1.00 36,914 1.00 0.48 7,560 0,48 7,920 0.48 7,560 0.48 7,920 0.48 0.48 0 0 0 0 Downtown Maintenance 30430 61010 O10 2205 GD-06 MAINTENANCEWORKER Total 1.00 35,656 1.00 37,515 1.00 35.656 1.00 37,515 1.00 1.00 0 Forestry-FT 30220 61010 30220 61010 30220 61010 010 2300 GD-08 EQUIPMENT OPERATOR II 010 1575 GD-11 FORESTER 010 2205 GD-06 MAINTENANCEWORKER Total 1.00 35,867 1.00 38,918 1.00 39,109 1.00 41,155 1.00 35,056 1.00 37,154 3.00 110, D32 3.00 116,327 1.00 1.00 1 .O0 3.00 O CITy~F DUBUQUE, IOWA Run Cate: 10130/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Fomstry-Seasonal 30220 61030 010 30220 61030 010 1479 NA-01 LABORER-PARK-AIR-SEAS-IPERS NA-26 TRUCK DRIVER-SEAS-IPERS Total Technology Park Malntenance. FT 30520 61010 010 2205 GD-06 MAINTENANCEWORKER Total Technology Park Maintenance-Seasonal 30520 61030 010 NA-01 LABORER-PARK-AIR-SEAS-IPERS Total Industrial Center West Malntenance-FT 30530 61010 010 2205 GD-0S MAINTENANCEWORKER Total Industrial Center West Maintenance-Seasonal 30530 61030 010 NA-01 LABORER-PARK-AIR-SEAS-IPERS Total TOTAL PARK DIVISION 0.50 7,893 0.50 8,300 0.50 0.50 10,503 0.50 11,046 0.50 1.00 18,396 1.00 19,346 1.00 0 0.45 15,588 0.45 16,517 0.45 0.45 15588 0.45 16517 0.45 0 0.10 1,572 0.10 1,647 0.10 0.10 1,572 0.10 1,647 0.10 0 0.35 12,018 0.35 12,777 0.35 0.35 12,018 0.35 12,777 0.35 0 0.05 786 0.05 824 0.05 0.05 786 0.05 824 0.05 0 32.89 999,415 32.89 1,049,495 32.89 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Plannln.q Service Department 62 Development Services 010 61010 210 61010 210 61020 210 61030 010 61050 010 61310 210 61310 010 61320 210 61320 010 61410 210 61410 010 61430 210 61430 010 61450 210 61450 010 6165O 210 61650 Total Wages and 010 62010 210 62O1O 010 62O3O 210 6203O 010 62050 010 62061 210 62061 010 62090 210 62090 010 62110 210 62110 010 62130 210 62130 010 62170 210 62170 FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES PART-TIME EMPLOYEES SEASONAL EMPLOYEES OVERTIME PAY IPERS IPERS SOCIAL SECURITY SOCIAL SECURITY HEALTH INSURANCE HEALTH INSURANCE WORKMENS' COMPENSATION WORKMENS' COMPENSATION LIFE INSURANCE LIFE INSURANCE EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS Benefits OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE AND SHIPPING POSTAGE AND SHIPPING OFFICE EQUIPMENT MAINT DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS PRINTING & BINDING PRINTING & BINDING COPYING/REPRODUCTION COPYING/REPRODUCTION LEGAL NOTICES & ADS LEGAL NOTICES & ADS SUBSCRIPTIONS-BOOKS-MAPS SUBSCRIPTIONS-BOOKS-MAPS City Planning Admin Sum of Activities 198,375 75,200 9,022 282,597 35,318 9,738 45,056 21,885 21,885 5,755 5,755 218 218 11,407 4,324 519 16,250 3,951 560 4,511 15,176 5.753 690 21,619 5,257 745 6,002 41,438 4.326 1,198 46.962 9,934 1,292 11,226 85 12 4 101 55 4 59 397 150 18 565 71 20 91 267,096 171,991 23,810 462,897 2,997 2,550 117 5,664 990 106 1,096 4,002 5,400 862 10;264 762 112 874 1,000 1,000 1,949 102 2,051 1,949 1,949 862 1,000 1,862 955 955 2,723 2,550 102 5,375 921 106 1,027 200 2,958 222 3,380 1,377 1,377 156 156 1,020 1,020 -320- Explanation of Significant Expenditures 5.27 FTEs 1.73 FTEs .50 FTE .38 FTE City of Dubuque Department Operating Expenditure Budget by Activity FY 2OO4 Fund Account Account Title Development Services Plannin.q Service Department 62 010 62190 210 62190 010 62310 210 62310 010 62320 210 62320 010 62340 210 62340 010 62360 210 62360 010 62421 210 62421 010 62441 010 62443 210 62443 010 62511 010 62521 010 62528 010 62671 210 62671 010 62731 DUES & MEMBERSHIPS DUES & MEMBERSHIPS TRAVEL-CONFERENCES TRAVEL-CONFERENCES TRAVEL-CITY BUSINESS TRAVEL-CITY BUSINESS MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP EDUCATION'& TRAINING EDUCATION & TRAINING TELEPHONE TELEPHONE INSURANCE, PROPERTY GENERAL LIABILITY INS GENERAL LIABILITY INS FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MISC; OPERATING SUPPLIES MISC, OPERATING SUPPLIES MISCELLANEOUS SERVICES 210 62731 MISCELLANEOUS SERVICES 010 62732 TEMP HELP\CONTRACT SERV. 210 62732 TEMP HELP\CONTRACT SERV. 010 62756 SPIRIT RELATED EXPENSE 010 62761 PAY TO OTHER AGENCY Total Supplies and Services 010 71122 PRINTER 210 71122 PRINTER 010 71123 SOFTWARE 210 71123 SOFTWARE 010 71124 MICRO-COMPUTER 1,350 204 454 2,570 2,552 1,377 130 3O6 107 5OO 3,000 500 546 27,485 450 540 4,400 City Planning Sum of Admin Activities Explanation of Significant Expenditures 350 204 280 210 3,000 357 1,048 1,122 102 1,393 1,000 14,498 695 14.421 149 149 189 539 508 1,858 399 603 2O4 28O 454 210 102 2,672 102 3,102 150 3,059 188 1,236 75 75 228 1,605 224 1.346 130 306 107 602 1,393 4,000 14,498 500 695 546 14,421 Contract for Zoning Map Update State Grant for Amhitectuml/Historical Survey Temp secretary Temp secretary ECIA annual membership 61,112 750 4,043 -321- 92,640 450 540 750 4,400 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Plannin,q Service Department 62 010 71211 DESKS/CHAIRS 210 71211 DESKS/CHAIRS Total Machinery and Equipment 210 91660 TO HEALTH INS RESERVE Total Transfers Out Total Planning Services Department 62 Development Sum of Services City Planning Admin Activities Explanation of Significant Expenditures 600 150 750 750 750 5,990 1,650 7,640 300,571 234,753 27,853 563,177 -322- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Development Account Account Title Services Planning Services Department. 62 General Fund 44730 ZONING ADM FEES 38,860 44731 SUB PLATREVIEW FEES 6,200 44733 TEMPORARY USE FEES 22,275 44811 MAP/TEXT SALES 400 45311 SPECIALIZED SERVICES 20,300 Sum of City Planning Admin Activities 38,860 6,200 22,275 400 TOTAL PLANNING SERVICES Exp~ai~,~;on of Significant Revenues 20,300 88.035 88,035 Billboard inspection fee & zoning enforcement in CDBG target areas. -323- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Planning Services Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Community Development Block Grant Fund TOTAL BUDGET FY 2001 ACTUAL .25 $19,376 3,434 $22,810 $11,801 11,009 $22,810 FY2002 ACTUAL .25 $19,917 1,414 $21,331 $10,280 11,051 $21,331 FY 2003 BUDGET .25 $21,331 4,349 $25,680 $13,193 12,487 $25,680 FY 2003 REVISED FY 2004 RECOM'D .25 $23,475 4,043 $27,518 $13,904 13,814 $27,518 PERFORMANCE MEASURES Department work plan Establish annually Performance standards Behavior expectations Coordinate staff assignments - Long Range Planning Advisory Commission Zoning Advisory Commission Zoning Board of Adjustment Historic Preservation Commission Attend City Council meetings Implement Community Relations Program FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 26 30 26 26 28 X X X X X Planning Services Administration -324- PERFORMANCE MEASURES Management Team Task Force FY 2001 ACTUAL X FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 0 Planning Services Administration -325- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Planning Services Development Services BUDGET SUMMARY FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated 4.40 4.40 4.40 4.40 $208,779 $223,732 $239,509 $261,417 30,900 22,302 29,742 30,385 10,229 322 2,370 5,990 $249,908 $246,356 $271,621 $297,792 $249,908 $246,356 $271,621 $297,792 $ 51,310 $ 42,003 $ 52,598 $ 43,300 PERFORMANCE MEASURES Zoning Advisory Commission Staff reports Rezonings received · New planned unit Developments Amended PUDs Ordinance amendments Commission meetings (regular/work session) Plats received Published notices Notices mailed to properly owners MaPS produced FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 68 53 65 65 65 16 21 21 21 21 0 0 4 4 4 3 4 5 5 5 8 9 6 6 6 11 12 12 12 12 20 19 20 20 20 11 12 12 12 12 380 500 532 532 532 19 50 29 29 35 Planning Services Development Services -326- PERFORMANCE MEASURES City Council services Agenda items prepared Ordinance ~repared Resolution prepared FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 47 51 55 55 55 27 34 35 35 35 20 19 20 20 20 Board of Adjustment services Applications received Vadances Conditional uses Appeals Special Exceptions Board meetings Staff reports Code compliance services Site plan reviews Building permit sign-offs Zoning complaints received Zoning violation notices sent Violation cases closed Temporary use .permits Simple subdivisions 36 18 27 27 27 25 10 20 20 20 I 5 2 2 2 50 53 40 40 50 13 12 12 12 12 125 86 95 95 105 33 44 34 34 38 315 350 324 324 332 412 472 399 399 442 235 250 243 243 242 340 412 345 345 376 4 6 6 6 5 25 30 33 33 27 Sign permits (permanent) Temp signs Flood plain development permits Limited setback waivers Public information outreach Quarterly newsletter Developers Roundtable Development Review Committee meetings 184 138 155 155 161 80 58 80 80 69 1 2 1 1 1 22 39 35 35 30 X X X X X X X X X X X X X X X 19 28 20 20 25 Planning Services Development Services -327- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Administration Planning Services City Planning BUDGET SUMMARY Personnel Summary Full-Time Equivalents Par~-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Community Development Block Grant Fund TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.35 2.35 2.35 .75 .75 .50 .38 .38 .38 $164,462 $161,330 $167,083 51,803 87,104 165,694 9~168 5,689 12,805: $225,433 $254,123 $345,582 $ 48,371 $ 94,425 $228,154 177,062 159,698 117,428 $225,433 $254,123 $345,582 $ 21,358 $ 18,253 $ 50,250 2.35 .50 .38 $170,080 73,112 1,650 $244,842 $131,660 113,182 $244,842 $ 43,300 PERFORMANCE MEASURES Long Range Planning Advisory Commission Research/analysis Meetings Histodc Preservation Commission Meetings Design reviews No matedal effect sign-offs Site inspections Community outreach and Education programs Demolition permits FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D X X X X X 10 11 11 11 11 16 18 17 17 17 51 72 52 52 62 25 25 27 27 30 51 90 68 68 80 2 9 2 2 5 3 10 6 Planning Services City Planning -328- PERFORMANCE MEASURES Freeway Corridor Planning Implementation Researoh/analysis Ice Harbor Redevelopment Ongoing efforts Geographic Information System Data collection Computer input Production requests Annexation activity Voluntary annexations Researoh/analysis Comprehensive Planning Strategy City-wide survey Research/analysis Implementation Public Information Outreach Quarterly newsletter FY 200'I ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D X X X X X X X X X X X X X X X X X X X X X X X X X 350 100 265 265 100 1 2 4 4 4 X X X X X X X X X X X X X X X X X X X X X X X X X Intergovernmental Support DMATS assistance County/td-stata area PJverfront Plan Task Force Research/analysis Implementation Meetings X X X X X X X X X X X X X X X X X X X X 75 50 75 75 50 Planning Services City Planning -329- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 62 PLANNING SERVICES DEPT. FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 5875 GE-40 CITY PLANNER 210 5875 GE-40 CITY PLANNER 010 5600 GE-35 ASSOCIATE PLANNER 010 5275 GE-32 ASSISTANT PLANNER 010 5230 GE-27 CODE INSPECTOR 210 5225 GE-26 PLANNING TECHNICIAN 010 0225 GE-24 SECRETARY TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 5275 GE-32 ASSISTANT PLANNER TOTAL PART TIME EMPLOYEES 61030 Seasonal Employee Expense 210 5250 NA-11 PLANNING INTERN TOTAL SEASONAL EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.87 59,888 0.87 65,302 0.87 0.13 8,730 0.13 9,738 0.13 1.00 52,131 1.00 57,382 1.00 2.00 85,646 2.00 80,633 2.00 1.00 35,999 1.00 37,047 1.00 1.00 34,460 1.00 35,318 1.00 1.00 30,642 1.00 31,522 1.00 7.00 307,495 7.00 316,942 7,00 0.50 21,608 0.50 21,885 0.50 0.50 21,608 0.50 21,885 0.50 0.38 7,736 0.38 5,755 0.38 0.38 7,736 0.38 5,755 0.38 TOTAL PLANNING SERVICES DEPT 7.88 336,839 7.88 344,582 7.88 CITY OF DUBUQUE, IOWA Run Cate: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC Planning Administration-General Fund 62100 61010 010 5875 Planning Adminlstratlon-CDBG Fund 62101 61010 210 5878 Development Services 62400 61010 010 0225 62400 61010 010 5230 62400 61010 010 5275 62400 61010 010 5600 City Plannlng-FT GeneralFUnd 62700 61010 210 0225 62700 61010 010 5875 City Planntng~FT CDBG Fund 62701 61010 210 5225 City Planning-PT CDBG Fund 62701 61020 210 5275 WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET GE-40 CITY PLANNER Total GE-40 CITY PLANNER Total GE-24 SECRETARY GE-27 CODE INSPECTOR GE-32 ASSISTANT PLANNER GE-35 ASSOCIATE PLANNER Total GE-24 SECRETARY GE-40 CITY PLANNER Total GE-26 PLANNING TECHNICIAN Total 0.12 8,296 0.12 9,022 0.12 8,296 0.12 9,022 0.13 8,987 0.13 9,738 0.13 8,987 0.13 9,738 0.40 12,257 0.40 13,603 1.00 35,999 1.00 37,047 2.00 85,646 2.00 80,633 1.00 52,131 1.00 57,382 4.40 186,033 4.40 188,665 0.60 18,385 0.60 18,919 0.76 51,334 0.75 56,280 1.35 69,719 1.35 75,199 1.00 34,460 1.00 35,318 1.00 34,460 1.00 35,316 0.12 0.12 0 0.13 0.13 0 0.40 1.00 2.00 1.00 4.40 0 0.60 0.75 1.35 0 1.00 1.00 0 GE-32 ASSISTANT PLANNER 0.50 21,608 0.50 21,885 0.50 Total 0.50 21,608 0.50 21,885 0.50 0 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OSJ FD JC City Planning-Seasonal CDBG Fund 62701 61030 210 5250 WP-GR POSITION CI ~.SS NA-22 PLANNING INTERN Total FY 2003 FY 2003 FY 2004 FY 200zt FY 2005 FY 2005 FTE BUDGET FTE BUDGFT FTE BUDGET TOTAL PLANNING SERVICES DEPT. 0.38 7,736 0,38 5,755 0.38 7,736 0.38 5,755 0.38 0.38 7.88 336.839 7.88 346,582 7.88 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Police Department 11 010 61010 540 61010 Admin DARE Staff Records Training CID Patrol Greyhound & Airport Block Sum of Security Grant Activities FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES 186,926 44,540 203,521 141.722 62~829 736,847 3.205,233 18,386 4,581.618 18,386 Explanation of Significant Expenditures 97 full time employees 24% - subsidy from Graphic Arts position 010 61020 PART-TIME EMPLOYEES 34,969 34,969 1.25 part time employees 010 61030 SEASONAL EMPLOYEES 010 81050 OVERTIME PAY 8,937 6,256 8,788 27,139 7.665 58,785 Regular Overtime for DARE, Training Activities, STOP Patrols, Drug Task Force 010 61051 OVERTIME- REIMBURSABLE 23,775 333.893 357,668 Reimbursable overtime for Greyhound Park, school games and activities 010 61070 HOLIDAY PAY 1.589 6.078 1,778 2,266 26,451 114.929 010 61090 WITNESS & JURY EXPENSES 310 8.590 153,091 8,900 Holiday payforthose officers working city paid holidays Officers appearance at trials, etc. 010 61091 SICK LEAVE PAYOFF 010 61092 VACATION PAYOFF 010 61093 HANDLER COMPENSATION 3.458 3.458 Canine handler expenses 010 61310 IPERS 2.193 1,866 7,361 11,420 010 61320 SOCIAL SECURITY 2,918 646 3,928 9,794 5,920 31,989 55.195 010 61350 POLICE PENSIONS 48,100 48.100 010 61370 POLICE & FIRE RETIREMENT 30.470 9,447 35,241 10,331 13,332 150,477 679,970 929,268 540 61370 POLICE & FIRE RETIREMENT 3,765 010 61410 HEALTH INSURANCE 3,765 21,790 9,984 39,939 29,955 9,984 149,779 674,812 936,243 8,165 8,165 540 61410 HEALTH INSURANCE 010 61450 LIFE INSURANCE 540 61450 LIFE INSURANCE 374 89 407 283 126 1,470 6,376 9,125 37 37 010 61610 UNIFORM ALLOWANCE 314 400 2,000 400 400 6,000 27,200 36,714 $400 per year for sworn officers 540 61610 UNIFORM ALLOWANCE 86 86 010 61620 SAFETY EQUIPMENT 400 400 Safety glasses 010 61650 EMPLOYEE PHYSICALS 200 200 Physicals for new hires (civilian) 010 61651 OTHER MEDICAL COSTS 17,000 17,000 Disability retiree medical expenses 010 61652 CIVIL SERVICE PHYSICALS 7,200 7,200 Physicals for new applicants (sworn) 010 61653 POLICE/FIRE INJURIES 37,800 37,800 On duty inju~/expenses Total Wages and Benefits 386,124 010 62010 OFFICE SUPPLIES 3,885 010 62011 UNIFORM PURCHASEJMAINT. 75,632 292,980 236,593 95,193 1,086,042 4803,471 333,893 7,665 7,317,593 6,319 10,204 Paper, pdnting supplies, miscellaneous supplies Replacement of damaged uniforms 010 62030 POSTAGE AND SHIPPING 4,500 4,500 3,576 2,754 6,330 010 62060 O/E MAINT CONTRACTS 3,159 475 3,634 Copy machine and office equipment 010 62061 DP EQUIP. MAINT CONTRACTS 6,616 6,616 Emergitech and Computer contracts -333- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Greyhound & Airport Block Sum of Fund Account Account Title Admin DARE Staff Records Training CID Patrol Security Grant Activities Police Department 11 010 62070 OFFICE EQUIP RENTAL 480 480 Identi-Kit Explanation of Significant Expenditures 010 62090 PRINTING & BINDING 1,300 12,200 13,500 Printing of forms, tickets, etc. 010 62110 COPYING/REPRODUCTION 100 100 010 62130 LEGAL NOTICES & ADS 5,000 1,000 6,000 Notices for abandoned vehicle sales, new applicants 010 62150 COURT COSTS Witness fees for civilian appearances 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 975 525 1,500 010 62190 DUES & MEMBERSHIPS 350 50 310 150 860 010 62205 POLICE LIABILITY INS 41,967 41,967 Insurance for police liability 010 62310 TRAVEL-CONFERENCES 2,500 2,500 010 62320 TRAVEL-CITY BUSINESS 2,000 2,000 4,000 Investigative travel 010 62340 MILEAGE/LOCAL TRANSP 3,088 500 3,588 010 62360 EDUCATION & TRAINING 3,500 48,750 52,250 010 62421 TELEPHONE 15,300 7,371 7,969 30,640 Emergitech conference and departmental training (ILEA, Traffic Schools, Investigative schools) Land lines and cell phones 010 62431 PROPERTY MAINTENANCE 80,205 80,205 010 62436 RENTAL OF SPACE 792 792 City share of DLEC maintenance (40/60 division with Sheriff Dept.) Rental of space for evidence 010 62441 INSURANCE, PROPERTY 1,400 1,400 010 62443 GENERAL LIABILITY INS 5,048 15,143 20,191 010 62511 FUEL, MOTOR VEHICLE 11,400 68,990 80,390 Fuel for motor vehicles 010 62521 MOTOR VEHICLE MAINT. 20,081 42,121 62,202 Vehicle upkeep 010 62528 MOTOR VEH. MAINT. OUTSOUR 24,100 24.100 Damage and repair of vehicles outside of City garage 010 62611 MACH/EQUIP MAINTENANCE 2.425 7.200 9,625 Car washes, radar repair, misc. repairs 010 62614 EQUIP MAINT CONTRACT 6,900 6.900 Radio contract with RACOM 010 62663 SOFTWARE LICENSE EXP 44.453 44,453 Emergitech and software license expenses 010 62669 PROGRAMMING 75.141 75,141 Information Services person and intern 010 62671 MISC. OPERATING SUPPLIES 740 010 62672 INVEST. SUPPLIES 14.000 938 12,350 21.277 5,200 14,995 69.500 Film developing, patches, badges, miscellaneous operating supplies 750 750 Confidential funds 010 62695 ABANDONED VEH EXPENSE 70.000 70,000 Abandoned vehicle expenses (towing/storage) 010 62725 BILL COLLECTION SERVICES 010 62731 MISCELLANEOUS SERVICES 3,000 3.000 010 62747 MACH/EQU1PMENT RENTAL 7,800 7.800 2 cars ranted for Drug Task Fome Unit Accreditation expenses and Drug Task Fome expenses 010 62761 PAY TO OTHER AGENCY 5,000 20.570 25.570 (1/3 share of office) Total Supplies and Sen/ices 125,419 14.000 159,620 69,035 70,602 85,777 246,235 770.688 010 71110 MISC. OFFICE EQUIPMENT 750 750 Lateral files for ChieFs office -334- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Greyhound & Airport Block Sum of Fund Account Account Title Admin DARE Staff Records Training CID Patrol Security Grant Activities Police Department 11 010 71111 DICTATION EQUIPMENT 15,500 15,500 Explanation of Significant Expenditures Replacement dictation equipment 010 71129 SCANNER 300 2,550 010 71211 DESKS/CHAiRS 5,000 2,850 Scanners for staff bureau and patrol 5,000 Replacement desks/chairs 010 71214 FILES 340 1,000 1,340 Files for training and COP officers' office 010 71215 STORAGE CABINETS Storage cabinets for Records and Training 010 71310 AUTO/JEEP REPLACEMENT 6,500 22,000 132,900 161,400 Replacement squad cars 010 71311 PATROL CARS REPLACEMENT 010 71517 LIGHTING EQUIPMENT 700 1,650 2,350 Lighting equipment for squad cars 010 72210 VISIBAR LIGHTS 12,034 12,034 Visibar lights for squad cars 010 72211 RIFLES 1,700 1,70Q 010 72212 RADAR SPEED DETECTOR 5,195 5,195 010 72213 BODY ARMOR 13,392 13,392 Replacement body armor and for new hires 010 72214 SHOTGUN 800 800 010 72215 BREATH ANALYZER 465 465 010 72218 9 MM PISTOLS 592 592 010 72218 OTHER POLICE EQUIPMENT 11,920 11,920 COP bike, streamlight with charger, NICAD Batteries 010 72410 PAGER/RADIO EQUIPMENT 5,860 5,860 010 72416 VIDEO EQUIPMENT 010 72417 CAMERA RELATED EQUIPMENT 800 800 1,600 Camera for CID and Patrol Total Machinery and Equipment 16,250 5,640 1,000 6,500 23,500 189,858 242,748 Total Police Department 11 527.793 89.632 458,240 306.628 172,295 1,195,319 5,239,564 333.893 7,665 8.331.029 -335- City of Dubuque Budge~d Department Revenues byAcBvityand O~eot Code FY2004 Account Account Title Admin Police Department 11 General Fund 43203 Tmns Secudty Admin DARE Staff Records Trainin~l DDTF Greyhound & Alcohol & Airport SRO Tnhn~'n Patrol Security 43242 FED AID-LAW ENFORCEMENT 11,000 96,178 Sum of Domestic Alcohol Activities Explanation of Sl~lnificant Revenues 96,178 Airport overtime - no longer applicable 11,000 Tobacco compliance checks 43245 GRANT. OOMESTIC ABUSE 4,000 4,000 Domestic Abuse Grant 43270 NARcoTICS GRANT 2,000 72,043 43400 STATE GRANTS 74,043 8,273 8.273 Drug Task Force overtime; School Resource Officers Traffic Officer Grant 43510 COUNTY SHARE 16,704 16.704 County Sham of I FT Clerk Typist 44173 PENALTIES 15,000 15,000 False alarm char~les 44821 POLICE ACCIDENT REPORTS 13.000 13,000 Copies of Accident/Theft reports 51103 PARKING TICKET FINES 51201 IA DISTRICT COURT FINES 200,000 20.000 20,000 Share of parkin_g ticket fines 200,000 Shem of Iowa District Court fines 22,400 Violations by alcohol bevereage license holders 5,000 Violations by cigarette/tobacco license holders 51202 ADMIN. PENALTY 20.400 2,000 51203 CIGAK~I [~ PENALTIES 5,000 52361 RACING ASSOCIATION 237,714 52503 VEHICLE SALES 45,500 237.714 Greyhound Park secudty 45,500 Sales of used vehicles 53202 PRIVATE PARTICIPANT 30,000 30,000 DARE reimbumement/donafion from Counbj and private participants 53302 MISCELLANEOUS REVENUE 70,000 1,500 1,800 73.300 Miscellaneous revenue from recycled uniforms. ammunition, and intoxilyzer tests 54302 DAMAGE CLAIMS 10.000 10.00o Damage to squad cars reimbursed by insurance, etc, 54303 REIMBURSEMENTS-GENERAL 30.808 22,227 2.000 10.500 65.535 TOTAL POLICE DEPARTMENT 200,000 30.000 134,208 40,431 2.000 2.000 72.043 11,000 109.800 333,892 4,000 8.273 947.647 Officers performing extra work for pdvate employers -336- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Police Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund FY 2001 ACTUAL 3.00 $293,082 130,258 1,644 $424,984 $424,984 FY 2002 FY 2003 ACTUAL BUDGET 3.00 3.00 $335,100 $368,046 112,794 110,814 $447,894 $478,860 $47.984 $478,860 FY2003 REVISED FY 2004 RECOM'D 3.00 $382.019 141,919 75O $524,688 $524,688 PERFORMANCE MEASURES Burglar Alarm Billings and Notices of Alarms Purchase Orders Processed FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1,535 1,326 1,500 1,500 1,500 1,146 1,177 1,000 1,000 1,200 Police Administration -337- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Police DARE Program BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 ACTUAL 1.00 $65,105 12,236 $77,341 $77,341 $32,095 FY 2002 ACTUAL 1.00 $63,931 13,553 $77,483 $77,483 $24,200 FY2003 BUDGET 1.00 $71,856 14,000 $85,856 $85,856 $30,000 FY2003 REVISED FY2004 RECOM'D 1.00 $74,264 14,000 $88,264 $88,264 $30,000 PERFORMANCE MEASURES Hours of Classroom Instruction Hours Informal Student Interaction Number of Core Classes Number of Junior High Classes Hours of Intervention Hours of Parent Education Hours of Community Education Hours of Teacher Orientation FY 2001 ACTUAL 1200 425 675 550 125 100 2O0 150 FY 2002 ACTUAL 850 450 625 192 120 90 250 100 FY 2003 BUDGET 850 425 675 180 125 100 200 150 FY 2003 REVISED 850 425 675 180 125 100 200 150 FY 2004 RECOM'D 850 425 675 180 125 100 20O 150 Police DARE Program -338- PERFORMANCE MEASURES Junior High post test results (%) Core Curriculum post test results (%) FY2001 ACTUAL FY 2002 ACTUAL FY 20O3 BUDGET FY 2003 REVISED FY 2004 RECOM'D 88.84 89.77 85 85 85 96,39 96.11 95 95 95 Police DARE Program -339- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Police Staff Services Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4.00 5.00 4.00 $240,039 $251,463 $260,072 135,276 137,310 136,767 15,786 4,644 6,160 $391,101 $393,417 $402,999 $391,101 $105,324 $393,417 $402,999 $110,247 $106,978 4.00 $287,506 159,620 21,140 $468,266 $468,266 $113,808 PERFORMANCE MEASURES Number of working days within which dictated reports can be typed and distributed Accident Reports filed Hours donated by Auxiliary Training Meetings for Auxiliary Monthly Traffic Reports FY2001 FY2002 FY 2003 ACTUAL ACTUAL BUDGET 2 3 2 1681 2,587 2,600 1989 1,950 2000 12 12 12 12 12 12 FY2003 FY2004 REVISED RECOM'D 2 2 2,600 2,600 2000 2,000 12 12 12 12 Police Staff Services Administration -340- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Police Records and Identification BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 4.00 4.00 1.25 1.25 1.25 1.25 $156,082 $i95,369 $212,846 $232,488 79,132 29,436 44,402 69,035 1,386 1,000 $236,600 $224,805 $257,248 $302,523 $236,600 $224,805 $257,248 $302,523 $ 28,604 $ 38,829 $ 41,995 $ 40,431 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of working days within which reports will be submitted and reviewed 1 1 1 1 1 Percentage of annual, monthly and FBI reports presented on or before the due date (25* days following the end of month) 100 100 100 100 100 Cdminal history files maintained ** 31,783 33,446 32,000 33,000 33,000 Offense reports filed 5,330 5,795 6,000 6,000 6,000 * Monthly report is dependent upon reports from sources outside this agency which are not usually available until mid-month. ** Division combined with Dubuque County Sheriff Department and maintain all City and County files. Division also staffed by County employees. Police Records and Identification -341- PROGRAM: Protective Services DEPARTMENT/DIVISION: Police ACTIVITY: Training and Personnel Development BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGE[ Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 1.00 1.00 1.00 $ 72,234 $ 84,027 $ 83,682 30,312 80,530 69,102 1,360 $102,547 $163,556 $154,144 $102,547 $163,556 $154,144 $ 170 $ 4,612 $ 2,000 FY 2003 REVISED FY 2004 RECOM'D 1.00 $ 93,825 70,602 6,500 $170,927 $170,927 $ 2,OOO PERFORMANCE MEASURES In-service Training Hours Other Training Hours Mean Firearm Qualification Score Auxiliary Officer Training Hours FY2001 FY 2002 FY2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 6,432 5,244 5460 5460 7,150 5,227 7,500 6,000 FY 2004 RECOM'D 5,520 6,000 92 92 91 92 92 215 195 200 200 200 Police Training.and Personnel Development -342- PROGRAM: Protective Services DEPARTMENT/DIVISION: Police ACTIVITY: Criminal investigation and Apprehension BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 13.00 14.00 15.00 $772,981 $801,517 $ 962,112 45,082 52,090 81,054 29,052 23,789 25,400 $847,115 $877,396 $1,068,566 $847,115 $877,396 $1,068,566 $ 15,242 $ 72,427 $ 117,520 15.00 $1,065,514 88,777 23,500 $1,174,791 $1,174,791 $ 85,043 PERFORMANCE MEASURES Number of violent crimes Pementage of violent chines cleared by arrest (homicide, rape, robbery, aggravated assault) (National Average 49.2) Number of property crimes Percentage of property crime cleared by arrest Number of Part I Cdmes Total Part I Cdmes Clearance Rate Percentage of Stolen Property Recovered FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 120 101 150 150 130 80 80 68 41 60 2,576 2,239 3,500 2,800 2,800 20 20 13 16 20 2,815 2,340 3,100 3,100 3,100 53 17 50 50 45 33 30 37 37 38 Police Criminal Investigation and Apprehension -343- PERFORMANCE MEASURES FY 200'1 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Number of Stolen Motor Vehicles 84 109 110 110 110 Percentage of Locally Stolen Motor Vehicles Recovered 60 60 85 85 85 Juveniles Charged - Total 1,378 1560 1,329 1,778 1,572 Charged 1,063 1271 1,028 1,513 1,282 Runaway 295 289 301 265 290 Hours (General Talks - Classroom) to Students including Officer In-School Talks Number of hours of School Patrol School Related Investigations Review of Juvenile Complaints and Transfer of Information to Probation, County Attorney, and Shoplifting and Substance Abuse Diversion Programs Hours for Review and Investigation of Missing Persons Hours Spent Entedng Information in Computer, Monthly Report and Filing Bike License Sale (every two years) 500 600 550 600 600 460 800 600 1000 1,000 900 1,000 1,000 1,200 1,200 400 400 400 450 450 200 200 200 200 200 140 100 100 80 80 85 0 85 85 0 Police Criminal Investigation and Apprehension -344- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Protective Services Police Police Patrol BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 68.00 69.00 69.00 69.00 $4,124,057 $4,319,032 $4,568,692 $6,093,024 386,756 251,959 267,493 246,235 413,570 125,299 238,129 214,058 $4,924,382 $4,696,291 $5,074,314 $5,553,317 $4,924,382 $4,696,291 $5,074,314 $5,553,317 $ 694,837 $ 573,924 $ 532,936 $ 635,965 PERFORMANCE MEASURES Average Response Time (receipt of call to arrival) for Pdodty One Complaints * Average Response Time (receipt of call to arrival) for Priority Two Complaints * Average Response Time for Routine Pdodty 3-4 Complaints Total Number of Calls for Service Fatal and Personal Injury Accident Investigations FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.8 306 4.5 4.5 4.5 7.8 3.27 7.5 7.5 6.16 28 12.98 27 27 23 48,407 49,876 48,500 48,500 51,870 362 279 400 400 318 Police Police Patrol -345- PERFORMANCE MEASURES Property Damage Accidents Investigated Moving/Non-Moving Violation Charges *Minutes FY 2001 ACTUAL 1,501 8,390 FY 2002 ACTUAL 1,322 FY 2003 BUDGET 1,550 8,500 FY 2003 REVISED 1,550 8,500 FY 2004 RECOM'D 1,411 12,194 Police Police Patrol -346- 0 ~ ~ 00000000 0 ~ ~ 0 0 0 0 0 0 0 0 O0 00000000 qqqqqqqq 00~ 000000000 -347- 000 0 0 0 0000 _0000 o -348- °°°°~ ~o~ o=~< ~00000 ~00000 o 0 0 0 <~ ~ 0 uJ 0 0 0 0 0 0 Z t~ 0 -349- 0 LO Z CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT I 11 POLICE DEPARTMENT FO JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 7100 GE-44 POLICE CHIEF 010 7075 GE-40 ASSISTANT POLICE CHIEF 540 7075 GE-40 ASSISTANT POLICE CHIEF 010 6950 GE-38 POLICE CAPTAIN 010 6850 GE-36 POLICE LIEUTENANT 010 0460 GE-27 STENOGRAPHER 010 0825 P-01 POLICE RESOURCE OFFICER O10 6700 P~02 POLICE CORPORAL 010 6400 P-01 POLICE PATROL OFFICER 010 0325 OE-04 CLERK TYPIST 010 0225 GE-24 SECRETARY O10 0225 GE-25 LAW ENFORCEMENT DATA ENTRY TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 010 0326 OE-04 CLERK TYPIST TOTAL PART TIME EMPLOYEES FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.O0 83,958 1.00 91,155 1.00 1.O0 73,876 0.76 57,624 0.76 0.24 18,386 0.24 5.00 323,331 5.00 354,668 5.00 8.00 462,979 8.00 500,882 8.00 1.00 37,068 1.00 38,147 1.00 2.00 81,905 2.00 86,410 2.00 14.00 656,495 14.00 689,~79 14.00 61.00 2,524,848 61.00 2,637,942 61.00 2.00 56,490 2.00 59,445 2.00 1.00 31,552 1.00 32,458 1,00 1.00 31~199 1.00 33~608 1.00 97.00 4,363,701 97.00 4,600,004 97.00 1.25 32,315 1.25 34,969 1.25 1.25 32,315 1.25 34,969 1.25 TOTAL POLICE DEPT. 98.25 4,396,016 98.25 4,634,973 98.25 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS Police Administration 11100 61010 010 7100 GE-44 POLICE CHIEF 11100 61010 O10 0460 GE-27 STENOGRAPHER 11100 61010 010 7075 GE-40 ASSISTANT POLICE CHIEF 11102 61010 010 7075 GE-40 ASSISTANT POLICE CHIEF Total Police Patrol 11700 61010 010 6850 GE-36 POLICE LIEUTENANT 11700 61010 ~)10 6400 P-01 POLICE PATROL OFFICER 11700 61010 010 6700 P-02 POLICE CORPORAL 11700 61010 010 6950 GE-38 POLICE CAPTAIN Total Police-Alchohol Grant 11763 61010 010 6400 P-01 POLICE PATROL OFFICER Total Crlminallnvesflgatlon 11300 61010 010 6400 11300 61010 010 0825 11300 61010 010 6850 11300 61010 010 6700 11300 61010 010 6950 Staff Services 11190 61010 010 6700 11190 61010 010 6950 11190 61010 010 0225 P-01 POLICE PATROL OFFICER P~01 POLICE RESOURCE OFFICER GE-36 POLICE LIEUTENANT P-O2 POLICE CORPORAL GE-38 POLICE CAPTAIN Total ~02 POLICE CORPORAL GE-38 POLICE CAPTAIN GE-24 SECRETARY Total Run Date: 10/30/2003 FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 83,958 1.00 91,155 1.00 1.00 37,068 1.00 38,147 1.00 1.00 73,877 0.76 57,624 0.76 0,24 18,386 0.24 3.00 194,903 3.00 205,312 3.00 6.00 346,322 6.00 374,539 6.00 54.00 2,227,988 55.00 2,374,084 55.00 5.00 234,165 5.00 244,074 5.00 3.00 195,064 3.00 212,537 3.00 68.00 3,003,539 89.00 3,205,234 69.00 O 1.00 41,942 1.00 41,942 0.00 0 0.00 0 5.00 212,580 5.00 219,320 5.00 2.00 81,905 2.00 86,410 2.00 1.00 58,513 1.00 63,514 1.00 6.00 281,123 6.00 296,868 6.00 1.00 62,510 1.00 70,735 1.00 15.00 696,631 15.00 736,847 15.00 2.00 95,171 2.00 99,666 2.00 1.00 65,757 1.00 71,396 1.00 1.00 31,552 1.00 32,458 1.00 4.00 192,480 4.00 203,520 4.00 0 DARE Program 11180 61010 010 6400 P-01 POLICE PATROL OFFICER 1.00 42,337 1.00 44,540 1.00 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Total Records end ID-FT 11220 61010 010 6780 P-Q2 POLICE CORPORAL 11220 61010 010 0325 OE-04 CLERK TYPIST 11220 61010 O10 0325 GE-25 LAW ENFORCEMENT DATA ENTRY Total Records and ID-PT 11220 61020 O10 0325 OE-04 CLERK TYPIST Total Police Training 11250 61010 010 6850 GE-36 POLICE LIEUTENANT Total TOTAL POLICE DEPARTMENT 1.00 42,337 1.00 44,540 1.00 0 1.00 46,036 1.00 48,669 1.00 2.00 56,490 2.00 59,445 2.00 1.00 31,199 1.00 33,608 1.00 4.00 133,725 4.00 141,722 4.00 0 1.25 32~315 1.25 34,969 1,25 1.25 32,315 1.25 34,969 1.25 0 1.00 58,144 1.00 62,829 1.00 1.00 58,144 1.00 62,829 1,00 0 98.25 4,396,016 98.25 4,634,973 98.25 0 City of Dubuque Depa~ment Ope~atlngExpendlture Budget byAct~ity FY2094 Fund Account AccountTlEe p~l'chase o! Sewlces Deoartmeb~ 79 010 82761 PAY TO OTHER AGENCY 210 62761 PAY TO OTHER AGENCY 220 62761 PAY TO OTHER AGENCY Total Supplies and Services 910 73210 CONST CONTRACT-BLDG Total CIP Expendilures Cony! Foster Nelplng Ret.- Proj. Visitors Grand- Labor- SVS/NE Substance Senior Voltr. Operation Senior Concern- Info / Washington Economic Sum of Sureau parent M~lmt Iowa Abuse P~m. New View Center Day Care Referral Tool Libra~ Devl Main Street ActlvlUes Budget Totta :peck FI~IUl Explanation of S¥.ltlu~.t F.~t~=.dltures 478,770 6,435 1~,051 1,964 12,390 7.341 16,706 20,000 6.576 27,839 16~6~o 127,500 43,966 781.040 781,040 - -350- City of Dubuque Department Operating Expenditure Budget by Activity FY 20O4 Fund Account Account Title Admin CD Swim- Golf Target Adult Children Therapeutic Recreation Sum of ming Golf Malnt, Operations Area Prog Athletics Activities Activity CIn==,~ Activities Explanation of Significant Expenditures on Attachment Recreation Department 34 010 61010 FULL-TIME EMPLOYEES 140.402 29.806 126,402 52,073 26.289 12,780 26,289 414,041 010 61020 PART-TIME EMPLOYEES 1,032 6,679 7.611 210 61020 PART-TIME EMPLOYEES 4.262 4.262 010 61030 SEASONAL EMPLOYEES 3.227 169,148 45.509 63.070 24,108 68,745 9.170 382,977 210 61030 SEASONAL EMPLOYEES 65,853 65,853 010 61050 OVERTIME PAY 298 2,892 108 3,298 010 61092 VACATION PAYOFF 010 61310 IPERS 8.150 1,714 8.916 1,593 2.994 1,512 735 2,417 28.031 216 61310 IPERS 2.098 2,098 010 61320 SOCIAL SECURITY 11.089 15,220 13,372 4,825 5,836 7.270 978 3.216 61,806 210 61320 SOCIAL SECURITY 5,364 5,364 010 61410 HEALTH INSURANCE 29.257 6.990 29,955 9,984 4,993 3,003 4,993 89,175 010 61430 WORKMENS' COMPENSATION 131 1 825 776 276 338 415 61 199 4,021 210 61430 WORKMENS' COMPENSATION 294 294 010 61450 LIFE INSURANCE 281 60 253 104 53 26 53 830 010 61470 UNEMPLOYMENT INSURANCE 210 61470 UNEMPLOYMENT INSURANCE 010 61610 UNIFORM ALLOWANCE 010 61620 SAFETY EQUIPMENT 400 400 010 61650 EMPLOYEE PHYSICALS 200 500 200 900 010 61651 OTHER MEDICAL COSTS 100 100 Total Wages and Benefits 010 62010 OFFICE SUPPLIES 193,867 225.063 228,975 69,764 77,871 95,745 109,277 17.583 52.916 1,071,061 500 150 200 500 150 150 30 150 1.830 010 62011 UNIFORM PURCHASE/MAINT. 250 700 950 010 62030 POSTAGE AND SHIPPING 5,100 410 200 250 540 640 340 7,480 210 62030 POSTAGE AND SHIPPING 1,100 1,100 010 62050 OFFICE EQUIPMENT MAINT 200 200 010 62060 O/E MAINT CONTRACTS 1.750 1.750 010 62061 DP EQUIP. MAINT CONTRACTS 4,405 4,405 010 62090 PRINTING & BINDING 1,500 1.550 2.100 1.100 1.500 180 1.700 9,630 210 62090 PRINTING & BINDING 1,100 1.100 010 62110 COPYING/~-P~ODUCTION 400 50 130 100 30 50 760 010 62130 LEGAL NOTICES & ADS 100 100 200 010 62140 PROMOTION 800 300 4,200 150 100 5.550 -351- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 CD Swim- Golf Target Adult Children Therapeutic Recreation Sum of Fund Account Account Title Admin ming Golf Maint. Operations Area Pro~l Athletics Activities Activity Classes Activities Explanation of Significant Expenditures on Attachment Recreation Department 34 010 62170 SUBSCRIPTIONS-BOOKS-MAPS 300 100 400 010 62190 DUES & MEMBERSHIPS 800 525 550 50 1,925 010 62208 DAMAGE CLAIMS 010 62230 SALES TAX 12,400 22,500 1,740 8,467 30 45,137 010 62240 REFUNDS 010 62247 DRAM SHOP INSURANCE 5,830 5,830 010 62310 TRAVEL-CONFERENCES 1,700 700 2,400 010 62320 TRAVEL-CITY BUSINESS 210 210 010 62340 MILEAGE/LOCAL TRANSP 180 400 300 250 650 50 100 1,930 210 62340 MILEAGE/LOCAL TRANSP 200 200 010 62360 EDUCATION & TRAINING 1,400 600 200 200 2,400 010 62411 UTILITY EXP-ELECTRIClTY 5,900 15,000 1,360 1,360 9,500 3,000 36,120 010 62412 UTILITY EXP-GAS 2,100 18,000 500 500 2,500 23,600 010 62418 UTILITY EXP-REFUSE 800 800 1,600 010 62421 TELEPHONE 1,929 2,522 134 1,044 1,600 1,026 8,255 010 62431 PROPERTY MAINTENANCE 5,000 11,900 2,000 5,500 24,400 010 62433 CUSTODIAL SERVICES 400 3,100 500 150 20 400 4,570 210 62433 CUSTODIAL SERVICES 7,450 7,450 210 62436 RENTAL OF SPACE 3,800 3,800 010 62441 INSURANCE1 PROPERTY 75 1.600 1,610 3,285 010 62442 BOILER INSURANCE 298 298 010 62443 GENERAL LIABILITY INS 666 932 804 289 374 460 67 220 3,812 210 62443 GENERAL LIABILITY INS 326 326 010 62511 FUEL. MOTOR VEHICLE 2,500 2,500 500 5.500 010 62521 MOTOR VEHICLE MAINT. 010 62611 MACH/EQUlP MAINTENANCE 2,600 9,500 2.000 14,100 010 62614 EQUIP MAINT CONTRACT 90 90 010 62633 CHLORINE 15.000 15.000 010 62634 POOL CHEMICALS 2.700 2,700 010 62635 TURF CHEMICALS 26,000 26,000 010 62642 FOOD PRODUCTS 22,000 22,000 010 62643 BEER PRODUCTS 34,000 34.000 010 62644 LIQUOR PRODUCTS 3,700 3,700 010 62645 EVENT REIMBURSEMENT 1.500 1,800 3.300 010 62649 BEVERAGE/ICE 16,000 16,000 -352- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admln Recreation Department 34 CD Swim- Golf Target Adult Children Therapeutic Recreation Sum of ming Golf Maint. Operations Area Prog Athletics Activities Activity Classes Activities Explanation of Significant Expenditures on Attachment 010 62664 LICENSE FEES 1,300 100 2,300 3,700 010 62666 CREDIT CARD CHARGE 2,500 2,700 5,200 010 62668 PROGRAM EQUIPMENT 900 2,500 2,000 400 5,800 210 62668 PROGRAM EQUIPMENT 1,000 1,000 010 62670 PRO SHOP MERCHANDISE 46,000 46,000 010 62671 MISC. OPERATING SUPPLIES 800 10,500 14,000 7,000 5,200 6,600 1,500 3,000 48,600 210 62671 MISC. OPERATING SUPPLIES 4,600 4,600 010 62693 PAY TO RECR. ASSOC. 98,000 98,000 010 62699 CASH SHORT AND OVER 010 62731 MISCELLANEOUS SERVICES 58,000 500 300 58,800 010 62732 TEMP HELP\CONTRACT SERV. 1,000 1,000 010 62735 GAME OFFICIATING SERVICES 38,000 38,000 210 62735 GAME OFFICIATING SERVICES 2,500 2,500 010 62736 CATERING SERVICES 2,500 2,500 010 62739 SALES REIMBURSEMENT 010 62747 MACH/EQUIPMENT RENTAL 175 1,600 38,000 175 280 40,230 010 62751 INSTRUCTORS 500 22,000 800 16,000 39,300 210 62751 INSTRUCTORS 010 62761 PAY TO OTHER AGENCY 2,700 2,700 210 62761 PAY TO OTHER AGENCY 30,000 30,000 010 63311 ADMIN. OVERHEAD 28,583 30,156 24,636 83,375 010 63312 LESS ADMIN. RECHARGES (83,375) (83,375) Total Supplies and Services (48,570) 124,570 128,039 258,313 52,076 101,072 133,060 2,977 31,686 783,223 010 71110 MISC. OFFICE EQUIPMENT 010 71116 COPIER MACHINE 7,000 7,000 010 71120 PERIPHERALS, COMPUTER 010 71123 SOFTWARE 010 71156 FURNITURE 010 71211 DESKS/CHAIRS 400 400 010 71214 FILES 010 71313 TRACTOR-REPLACEMENT . 010 71410 SHOP EQUIPMENT 6,600 6,600 010 71421 HIGH PRESSURE SPRAY 010 71521 REFRIGERATOR -353- City of Dubuque Department Operating Expenditure Budget by Activity FY 2OO4 Fund Account Account Title Admin Recreat on Department 34 CD Swim- Golf Target Adult Children Therapeutic Recreation Sum of ming Golf Maint. Operations Area Prog Athletics Activities Activity Classes Activities Explanation of Significant Expenditures on Attachment 010 71522 TRUCKSTER 12,500 12,500 010 71610 CUSTODIAL EQUIPMENT 010 71611 MOWING EQUIPMENT 19,200 19,200 010 71613 TRIMMERS 010 71617 AERATOR 010 71619 OTHER MAINT. EQUIPMENT 010 72310 CONCESSION EQUIPMENT 010 72316 EL~-C/~ONIC SCOREBOARD 1,900 1,900 010 72414 TELEVISION 010 72419 PA S¥~/~-NI 010 72610 DEFIBRILLATOR 010 72710 PICNIC TABLES 010 72711 FIRE PLACES 010 72712 DECK CHAIRS 4,500 4,500 010 72821 RECEPTACLES, TRASH 1,100 1,100 Total Machinery and Equipment 7,400 4,500 39,400 1,900 53,200 Total Recreation Department 34 152.697 354,133 396,414 328,077 129,947 198.717 242.337 20.560 84.602 1.907.484 -354- City of Dubuque Budgeted Department Revenues by Activity and Object Cc~ FY 2004 Golf Golf CD Target Adult Children Therapeutic Recreation Sum of Account Account Title Admin Swim-ming Maint. Operations Area Prog Athletics Activities Activities Classes Activities Recreation Division - 34 General Fund 44411 BEER 83,000 83,000 44412 FOOD 35,000 35,000 44414 LIQUOR 9,000 9,000 44415 CATERING 1;500 1,500 44417 EVENTS REVENUE 29,000 29,000 44418 PRO SHOP SALES 47,000 47,000 44419 BEVERAGES/ICE 28,000 28,000 44510 SWIMMING-FLORA POOL 69,000 69,000 44511 SWIMMING-HEMP POOL 1,550 1,550 44512 SWIMMING-SUTTON POOL 33;900 33,900 44513 SWIMMING ANNUAL PASSES 108,694 108,694 44514 SWIM LESSON REGISTRATION 48,281 48,281 44515 SWIMMING POOL RENTAL 7,275 7,275 44516 SWIM POOL CONCESSIONS 11,000 11,000 44520 GOLF FEES 377,315 377,315 44530 TENNIS FEES 170 495 665 44531 TENNIS COURT RESERVATIONS 120 120 44540 SOFTBALL ENTRY FEES 69,220 69,220 44541 SOFTBALL RENTAL FEES 7,800 7,800 44542 BASKETBALL ENTRY FEES 29,598 29,598 44543 VOLLEYBALL ENTRY FEES 34,680 34,680 44544 AFTER SCHOOL SPORTS 16,250 16,250 44545 VOLLEYBALL REIMBURSEMENT 550 550 44551 ART FEES 34,400 34,400 44552 VARIOUS PROGRAM FEES 2,530 4,670 7,200 44554 CHILDRENS ATHLETIC FEES 12,320 12,320 44555 CHILDRENS BUS TRIPS 600 600 44560 SLATTERY CENTER RENT 8,448 8,448 44561 MEETING ROOM FEES 1,000 500 1,500 44562 PLAYGROUND REG FEES 9,000 9,000 44563 OTHER RENTS/CONCESSIONS 300 300 52382 GOLF CART RENTALS 148,000 148,000 52403 RENTS & CONCESSIONS 15,000 15,000 53202 PRIVATE PARTICIPANT 1,000 1,000 53302 MISCELLANEOUS REVENUE 600 200 300 100 800 2,000 54509 REC.ASSOC.TICKET SALES 100,000 100,000 TOTAL RECREATION DIVISION 600 279,900 378,615 381,500-3§,~- 2,530 157,538 139,465 4,670 43,348 1,388,166 EXPLANATION OF SIGNIFICANT EXPENDITURES RECREATION DIVISION, FY 2004 61010 Full time employees F'l b = 8.93 FTE Administration activity 2.93 Swimming activity Janna Beau 0.70 Golf maintenance Bill Burke, Mike Denman and Jerry Lange 3.00 Adult athletics Steve Kiebel 1.00 Children's Molly Sutton Weis 0.50 Therapeutic Janna Beau 0.30 Recreation classes Molly Sutton Weis 0.50 8.93 All 3 recreation program supervisors have Uptown Recreation programming responsibilities 61020 Part-time employees FTE = 0.73 61030 Seasonal employees FTE # of positions Administration activity 0.22 1 Swimming 11.29 58 Golf Maintenance 2.88 9 Golf operations 3.37 12 CD Target programs 3.24 22 Adult athletics 1.58 17 Children's 4.64 46 Recreation classes .34 1 27.56 166 61310 I.P.E.R.S. Revision in regulations require long term seasonal employees contribution, as well as, part-time and full time 61650 Employee physicals Pro-employment physical for new seasonal laborers 62030 Postage Includes mailing of summer brochure to parents of public school elementary students, $1,250 62090 Printing Includes three seasonal brochures, $8,000 62140 Promotion Golf operations, phone directory ads, $1,100 62230 Sales tax Collected on swim admission and pass fees, golf green fees and pass fees, and athletic team entry fees 62433 Custodial services Hempstead High School and Clarke College pool usage and Uptown Recreation weekend open gym and community basketball reimbursement -356- 62436 Rental of space Uptown Recreation open gym at St. Patdck' s School 62645 Event reimbursement Concession commission returned to specific softball tournament sponsors, $1,800 62671 Misc. operating suppliesSwimming: staff swim suits $2,500, provided in lieu of payment to attend staff training; swim pass tags $1,400 Golf operations: handicap service fees $600; golf pencils $700 ~ Adult athletics: trophies $1,700; softball maintenance materials $1,200 Children's activities: staff shirts $500; dbbons $500; craft supplies $2,200 Recreation classes: art supplies $1,800 62693 Payment to Recreation Cost of purchasing amusement park tickets for resale Associations 62731 Miscellaneous services Independent contract payment to golf pro 62732 Temp help\Contract Cledcal and data input staff in late April/early May services 62736 Catedng services Payment to caterers for large golf events 62747 Machinery\Equipment Golf maintenance: portable rest rooms and weather data rental subscription Golf operations: golf cart lease payment 62751 Instructors Children's activities - payment to after school sports coaches 62761 Payments to other CD Target: Four Mounds $25,500 agencies Dubuque County Extension $3,050 NE Iowa School of Music $1,600 Rec. Classes Dubuque County Extension -357- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.93 2.93 2.93 .07 .07 .07 .22 .22 .22 $160,517 $163,873 $174,720 31,952 30276 32,683 4,310 1,616 $196,779 $195,765 $207,403 - 73,375 73,375 73,375 $123,404 $122,390 $134,028 $123,404 $122,390 $134,028 $ 1,537 $ 1,192 $ 1,000 2.93 .07 .22 $189,857 34,805 7,400 $232,062 - 73,375 $158,687 $158,687 $ 600 Leisure Services/Recreation Division Administration -358- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Swimming BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Debt Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .70 .70 .70 11.29 11.29 11.29 $168,923 $199,895 $213,416 86,226 83,424 96,443 1,680 11,041 2,000 $256,829 $294,360 $311,859 28,583 28,583 28,583 $285,412 $322,943 $340,442 $285,412 $322,943 $340,442 $285,412 $322,943 $340,442 $221,231 $261,432 $268,428 .70 11.29 $224,105 95,987 4,500 $324,592 28,583 $353,175 $353,175 $353,175 $266,372 PERFORMANCE MEASURES Open swimming Flora Pool Sutton Pool Hempstead Pool Pool rentals Season passes sold Family Youth Adult Swim lesson registrations Flora Sutton Hempstead FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 70,078 84,338 84,000 78,400 84,000 33,276 41,394 40,000 38,700 40,000 740 912 2,000 2,000 2,000 22 30 30 30 30 848 902 920 910 920 293 377 345 370 370 79 88 75 80 80 994 1,059 1,100 1,100 1,100 655 655 680 680 680 4dd 468 550 550 550 Leisure Services/Recreation Division Swimming -359- EXPLANATION OF SIGNIFICANT EXPENDITURES RECREATION DIVISION, FY 2004 61010 Full time employees FTE -- 8.93 FTE Administration activity 2.93 Swimming activity Janna Beau 0.70 Golf maintenance Bill Burke, Mike Denman and Jerry Lange 3.00 Adult athletics Steve Kiebel 1.00 Children's Molly Sutton Weis 0.50 Therapeutic Janna Beau 0.30 Recreation classes Molly Sutton Weis 0.50 8.93 All 3 recreation program supervisors have Uptown Recreation programming responsibilities 61020 Part-time employees FTE = 0.73 61030 Seasonal employees FTE # of positions Administration activity 0.22 1 Swimming 11.29 58 Golf Maintenance 2.88 9 Golf operations 3.37 12 CD Target programs 3.24 22 Adult athletics 1.58 17 Children's 4.64 46 Recreation classes .34 1 27.56 166 61310 I.P.E.R.S. Revision in regulations require long term seasonal employees contribution, as well as, part-time and full time 61650 Employee physicals Pre-employment physical for new seasonal laborers 62030 Postage Includes mailing of summer brochure to parents of public school elementary students, $1,250 62090 Printing Includes three seasonal brochures, $8,000 62140 Promotion Golf operations, phone directory ads, $1,100 62230 Sales tax Collected on swim admission and pass fees, golf green fees and pass fees, and athletic team entry fees 62433 Custodial services Hempstead High School and Clarke College pool usage and Uptown Recreation weekend open gym and community basketball reimbursement -356- 62436 Rental of space Uptown Recreation open gym at St. Patrick' s School 62645 Event reimbursement Concession commission returned to specific softball tournament sponsors, $1,800 62671 Misc. operating suppliesSwimming: staff swim suits $2,500, provided in lieu of payment to attend staff training; swim pass tags $1,400 Golf operations: handicap service fees $600; golf pencils $700 Adult athletics: trophies $1,700; softball maintenance materials $1,200 Children's activities: staff shirts $500; ribbons $500; craft supplies $2,200 Recreation classes: art supplies $1,800 62693 Payment to Recreation Cost of purchasing amusement park tickets for resale Associations 62731 Miscellaneous services Independent contract payment to golf pro 62732 Temp help\Contract Clerical and data input staff in late April/early May services 62736 Catedng services Payment to caterers for large golf events 62747 Machinery\Equipment Golf maintenance: portable rest rooms and weather data rental subscription Golf operations: golf car[ lease payment 62751 Instructors Children's activities - payment to after school sports coaches 62761 Payments to other CD Target: Four Mounds $25,500 agencies Dubuque County Extension $3,050 NE Iowa School of Music $1,600 Rec. Classes Dubuque County Extension -357- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Par[-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.93 2.93 2.93 2.93 .07 .07 .07 .07 .22 .22 .22 .22 $160,517 $163,873 $174,720 31,952 30276 32,683 4,310 1,616 $196,779 $195,765 $207,403 - 73,375 - 73,375 73,375 $123,404 $122,390 $134,028 $123,404 $122,390 $134,028 $ 1,537 $ 1,192 $ 1,000 $189,857 34,805 7,400 ~$232,062 - 73,375 $158,687 $158,687 $ 60O Leisure Services/Recreation Division Administration -358- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Swimming BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Debt Service TOTAL BUDGET Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .70 .70 .70 11.29 11.29 11.29 $168,923 $199,895 $213,416 86,226 83,424 96,443 1,680 11,041 2,000 $256,829 $294,360 $311,859 28,583 28,583 28,583 $285,412 $322,943 $340,442 $285,412 $285,412 $221,231 $322,943 $340,442 $322,943 $340,442 $261,432 $268,428 .70 11.29 $224,105 95,987 4,500 $324,592 28,583 $353,175 $353,175 $353,175 $266,372 PERFORMANCE MEASURES Open swimming Flora Pool Sutton Pool Hempstead Pool Poolren~ls Season passes sold Family Youth Adult Swim lesson registrations Flora Sutton Hempstead FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 70,078 84,338 84,000 78,400 84,000 33,276 41,394 40,000 38,700 40,000 740 912 2,000 2,000 2,000 22 30 30 30 30 848 902 920 910 920 293 377 345 370 370 79 88 75 80 80 994 1,059 1,100 1,100 1,100 655 655 680 680 680 444 468 550 550 550 Leisure Services/Recreation Division Swimming -359- FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL Water exercise 164 178 Clarke College 49 25 Life guarding 24 11 Private swim lessons 35 18 Sea Kayaking 12 11 Snorkeling 11 5 Scuba diving 7 7 Canoeing 17 4 FY 2003 BUDGET 180 45 20 FY2003 FY2004 REVISED RECOM'D 100 100 0 0 20 20 35 30 30 15 15 15 12 10 10 8 8 8 15 10 10 Leisure Services/Recreation Division Swimming -360- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Golf Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Accounts TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.00 3.00 3.00 2.88 2.88 2.88 $192,929 $199,968 $210,470 137,567 94,090 94,812 33,338 35,374 49,300 $363,834 $329,432 $354,582 20,156 20,156 20,156 $383,990 $349,588 $374,738 $383,990 $381,938 $349,588 $374,738 $349,781 $376,405 3.00 2.88 $224,870 97,883 39,400 $362,153 20,156 $382,309 $382,309 $378,615 PERFORMANCE MEASURES Golf rounds Adult weekdays Adult weekend Senior citizen Junior Season pass No charge Twilight Family season passes sold Couple season passes sold Individual season passes sold Junior season passes sold League team fees FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4,320 4,471 4,200 4,400 4,400 6,427 6,000 7,100 6,200 6,200 1,052 1,067 1,150 1,100 1,100' 1,545 1,421 1,650 1,450 1,450 7,155 8,097 7,500 8,000 8,000 2,152 1,410 2,000 2,000 2,000 10,233 9,929 10,400 10,000 10,000 13 7 18 10 10 9 17 8 14 14 58 79 60 70 70 19 11 20 12 12 75 71 80 80 80 Leisure Services/Recreation Division Golf Maintenance -361- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Permanent tee time fees 26 30 30 30 30 Weekday season passes sold 23 23 25 23 23 Couples weekday passes sold 2 2 2 2 2 Family weekday passes sold 1 0 0 0 0 Leisure Services/Recreation Division Golf Maintenance -362- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Golf Operations BUDGET SUMMARY Personnel Summary Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 ACTUAL ACTUAL 3.29 3.29 FY 2003 BUDGET 3.29 $ 19,629 $66,583 $ 65,198 127,093 246,615 225,988 5,585 $146,722 $318,783 $291,186 $146,722 $318,783 $291,186 $133,917 $387,867 $354,500 FY2003 REUSED FY2004 RECOM'D 3.37 $69,764 258,313 $328,077 $328,077 $381,500 PERFORMANCE MEASURES Pro Shop Merchandise Expense Merchandise Revenue Cart Rental Revenue Snack Bar Revenue Event Revenue FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D $42,373 $ 44,965 $ 35,000 $ 45,000 $23,710 $ 45,315 $ 44,000 $ 46,000 $57,168 $149,584 $142,000 $148,000 $48,506 $156,087 $141,500 $154,000 $ 4,533 $ 29,240 $ 27,000 $ 29,000 $ 46,000 $ 47,000 $148,000 $155,000 $ 29,000 Leisure Services/Recreation Division Golf Operations -363- PROGRAM: Human Development DEPARTMENT/DIVISION: Leisure Services/Recreation ACTIVITY: Community Development Target Area Programs BUDGET SUMMARY Personnel Summary Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary Community Development Block Grant Revenue Generated PERFORMANCE MEASURES Day camp Playtime for tots Open gym St. Patrick's Fulton Marshall Audubon Audubon after school program Prescott after school program Recreation classes, other agencies Summer basketball league FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .21 .21 .27 3.52 3.23 3.23 $ 56,183 $ 58,875 $ 73,861 45,963 55,897 52,900 $102,146 $114,772 $126,761 $102,146 $114,772 $126,761 $ 2,295 $ 2,224 $ 2,975 FY 2001 ACTUAL 147 221 2,050 854 1,155 1,002 76 288 212 0 FY 2002 FY 2003 FY 2003 ACTUAL BUDGET REVISED 140 160 150 178 240 200 .22 3.24 $ 77,871 52,076 $129,947 $129,947 $ 2,530 FY2004 RECOM'D 150 200 1,748 2,000 2,000 2,000 782 800 800 800 572 900 0 0 937 800 900 900 79 70 80 80 216 300 250 250 102 280 200 200 40 70 60 60 Leisure Services/Recreation Division Adult Athletics -364- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Adult Athletics BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay Subtotal Non-Expense Account TOTAL BUDGET Funding Summary General Fund Revenue Generated PERFORMANCE MEASURES Softball leagues Pre-season tournament Men's fast pitch teams Men's slow pitch teams Men's modified pitch teams Women's slow pitch teams Mixed stow pitch teams Baseball field rentals Lores/high school baseball usage Green Area rentals University of Dubuque usage Basketball leagues Men's winter teams Winter tournament entries Alumni tournament entdes FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 1.00 1.00 1.88 1.88 1.78 $ 80,533 $ 82,497 $ 92,630 75,897 80,998 75,598 1,290 695 $157,721 $164,190 $168,228 24,636 24,636 24,636 $182,357 $188,826 $192,864 $182,357 $188,826 $192,864 $144,936 $153,120 $154,637 FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET FY 2003 REVISED 1.00 1.58 $ 94,377 76,436 1,900 $172,713 24,636 $197,349 $197,349 $157,538 FY2004 RECOM'D 16 20 20 20 20 6 6 6 6 6 96 99 100 100 100 0 0 0 0 0 20 18 16 18 18 26 40 24 44 44 18 30 20 30 30 80 80 80 80 57 60 60 60 30 30 30 3O 46 47 46 46 46 40 43 40 40 40 52 50 52 52 52 107 66 Leisure Services/Recreation Division Adult Athletics -365- PERFORMANCE MEASURES Volleyball leagues Summer mixed teams Summer women's teams Winter mixed teams Winter women's teams Winter men's teams Volleyball clinic registration Softball field rentals Option A (30) Option B (12) Option C (8) Associated organizations Independent League Volleyball Adult tennis registration Tennis court reservations Individual (hours of use) Open gym attendance Volleyball Basketball Veterans' Park soccer practice Boundary Waters canoe tdp FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 49 43 50 45 45 19 24 20 20 20 70 71 75 62 65 19 18 20 19 20 6 7 6 0 0 24 33 35 13 20 29 29 20 25 25 342 411 300 350 350 64 63 60 50 50 7 7 7 7 7 9 6 10 10 10 124 68 100 100 100 191 24 300 300 0 385 308 350 350 350 41 0 50 50 0 6 0 8 0 0 Leisure Services/Recreation Division Adult Athletics -366- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Children's Activities BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .50 .50 .50 4.94 4.95 4.86 $ 90,976 $101,487 $106,564 123,405 131,335 131,340 $214,381 $232,822 $237,904 $214,381 $122,443 $232,822 $237,904 $124,611 $133,570 .50 4.64 $108,593 133,060 $241,653 $241,653 $129,105 FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Playground sites 18 17 18 18 18 Registration 954 906 900 900 900 Participation 8,337 7,460 8,000 8,000 8,000 Play lot Registration 176 180 180 180 180 Participation 904 888 900 900 900 Tot lot Registration 312 333 320 325 325 Participation 1,816 2,012 1,800 1,900 1,900 Volunteers 5 4 10 8 8 Participation 132 87 200 150 150 Special events participation 2,070 2,039 1,800 2,000 2,000 Teen volleyball league participation 162 200 170 180 180 Leisure Services/Recreation Division Children's Activities -367- PERFORMANCE MEASURES Junior golf registration Teen league golf Boys' baseball registration Girls' softball registration Junior tennis Registration Toumament Teen league Bus trips Water park Equipment loan program After school sports registration Volleyball Flag football Boys' basketball Girls' basketball Boys' track Girls' track FY2001 ACTUAL FY2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 130 106 140 120 120 43 43 35 40 40 224 210 230 220 220 87 87 90 90 90 299 253 290 280 280 75 71 80 75 75 14 0 15 15 15 47 51 45 50 50 30 29 30 30 30 245 273 280 280 280 376 397 400 400 400 110 119 130 130 130 93 113 100 100 100 162 175 160 170 170 150 176 160 170 170 Leisure Services/Recreation Division Children's Activities -368- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Therapeutic Recreation BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET .30 .30 .30 $14,824 $12,348 $16,289 2,670 2,513 2,980 $17,493 $14,861 $19,269 $17,493 $14,861 $19.269 $ 2,691 $ 2,971 $ 3,760 FY 2003 REVISED FY 2004 RECOM'D .30 $17,172 2,977 $20,149 $20.149 $ 4,670 PERFORMANCE MEASURES Classes/activities - number of participants Sports activity Dance FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 41 40 30 40 40 350 355 350 350 350 Special Olympics - number of participants Track and field 0 10 25 20 20 Creative arts classes 52 76 70 70 70 Unified basketball 100 75 100 80 80 Unified volleyball 70 61 75 70 70 Bowling 67 39 60 50 50 Bus trips 11 0 25 15 15 Creative dance 0 10 10 10 Skiing/snow activity 0 10 10 10 Leisure education classes 26 40 40 40 40 Aquatics 10 0 10 10 10 Leisure Services/Recreation Division Therapeutic -369- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Human Development Leisure Services/Recreation Recreation Classes BUDGET SUMMARY Personnel Summary Full-Tim Equivalents Part-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services TOTAL BUDGET Funding Summary General Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D .50 .50 .50 .50 .41 .41 .41 .44 .64 .64 .64 .63 $49,728 $49,339 $54,207 $58,103 30,678 31,505 32,027 31,686 $80,406 $80,855 $86,234 $89,789 $80,406 $80,855 $86,234 $89,789 $37,862 $37,726 $39,924 $43,348 PERFORMANCE MEASURES Meeting room rentals (Allison-Hendemon) Meeting mom usage (Comiskey Center) Class registrations (Allison-Henderson, Slattery Center, Comiskey Center and schools) Just for Kids Paint 'n crafts Preschool palette Dig Those Dinosaurs Crafts FY 2001 FY 2002 FY 2003 ACTUAL ACTUAL BUDGET 0 0 5 34 10 30 FY 2003 FY 2004 REVISED RECOM'D 0 0 10 10 250 191 250 230 230 53 9 45 25 25 64 85 60 70 70 34 35 20 30 30 161 208 140 180 180 Leisure Services/Recreation Division Recreation Classes -370- FY 2001 FY 2002 PERFORMANCE MEASURES ACTUAL ACTUAL Drawing 37 38 Life as a Pioneer 14 39 Acting/Clowning 0 - Foreign Language 61 43 Cheerleading 0 15 Tumbling/fitness 58 47 Nature club 36 35 Art in the Park 39 37 Dance 95 76 Clay/sculpture 83 49 Hodgepodge 29 30 Animal Adventures 0 - Kids Cooking Adult Yoga 34 21 Growing in the Garden 38 30 Millionaire Mystery 31 Fish Iowa 34 39 Boat safety 38 36 Babysitting 45 29 Ceramic painting 129 223 Mixed media 10 50 Musical dramatics Musical Extravaganza Science stuff 17 Keyboarding 190 152 Ice Rink warming house Allison-Henderson, days open Comiskey, days open Flora, days open FY 2003 BUDGET 40 30 10 50 10 70 40 40 100 100 25 30 20 25 30 30 30 25 25 100 15 0 0 15 150 FY 2003 REVISED 4O 3O 10 FY2004 RECOM'D 4O 3O 10 50 50 10 10 60 60 40 40 40 40 90 90 80 80 30 30 20 20 10 10 25 25 30 30 20 20 35 35 30 30 25 25 200 200 30 30 0 0 15 15 150 150 45 0 43 40 40 45 0 43 40 40 50 0 43 40 40 Leisure Services/Recreation Division Recreation Classes -371- Z -372- Z zo~ -- 0 B ~zzzzzzzzz~ Z -373- -374- O0 0 0 0 0 0 0 0 0 ~ ~ ~ o ~ oo ~ ~ o~ ~ -3?§- ZZ O~ ~0 00000 00000 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 34 RECREATION DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 010 3375 GE-41 LEISURE SERVICES MANAGER 010 5075 GE-36 RECREATION DIVISION MANAGER 010 2975 GE-33 GOLF COURSE SUPERVISOR 010 5000 GE-33 RECREATION PROGRAM SUPV 010 0200 GE-26 LEAD SECRETARY 010 0225 GE-24 SECRETARY 010 2205 GD-06 MAINTENANCEWORKER TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 210 5025 NA-25 RECREATION PROGRAM ASST. 210 0892 NA-03 LABORER-PART-TIME-RECR, 010 0892 NA-03 LABORER-PART-TIME-RECR. TQTAL PART TIME EMPLOYEES 61030 Seasonal Employee Expense 010 3675 NA-31 HEAD LIFE GUARD 010 3450 NA-23 RECREATION FIELD SUPERVISOR 210 3450 NA-23 RECREATION FIELD SUPERVISOR 010 3700 NA-19 SWIMMING POOL MANAGER 010 3650 NA-17 LIFE GUARD 010 3525 NA-15 JUNIOR RECREATION LEADER 010 1650 NA-14 STARTER 010 3550 NA-14 RECREATION LEADER FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 0.33 24,535 0.33 26,643 0.33 1.00 55,779 1.00 60,546 1,00 1.00 50,114 1.00 51,567 1.00 3.00 142,395 3.00 147,237 3.00 0.60 21,085 0.60 21,692 0.60 1.00 30,642 1.00 31,521 1.00 2.00 70,970 2.00 74,835 2.00 8.93 395,520 8.93 414,041 8.93 0.13 3,180 0.13 2,051 0.13 0.14 2,109 0.14 2,211 0.14 0.48 6,958 0.48 7,611 0.48 0.75 12,247 0.75 11,873 0.75 0.43 6,309 0.43 6,615 0.43 0.99 17,731 0.89 16,862 0.89 0.85 15,276 0.72 13,652 0.72 1.44 24,246 1.44 25,405 1.44 8.00 112,055 8:00 117,383 8.00 0.92 10,696 0.92 11,212 0.92 0.48 7,340 0.48 7,690 0.48 4.35 61,822 3.98 59,289 3.98 CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 34 RECREATION DIVISION FD JC WP-GR JOB CLASS 61030 Seasonal Employee Expense 010 010 210 210 010 010 010 010 010 O89O 3585 3550 3585 3625 NA-03 LABORER-RECREATiON NA-35 PRE SCHOOL INSTRUCTOR NA-14 RECREATION LEADER NA-35 PRE-SCHOOL INSTRUCTOR NA-O7 POOL CASHIER NA-13 ASISTANT PRO NA-14 SNACK BAR MANAGER NA~14 CONCESSION WORKER II NA-14 PRO SHOP ATTENDANT TOTAL SEASONAL EMPLOYEES TOTAL RECREATION DIVISION FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 3.74 55,348 3.70 57,413 3.70 0.26 6,875 0.34 9,170 0.34 1.34 19,055 1.34 19,975 1.34 1.04 27,000 1.18 32,226 1.18 1.06 13,662 1.06 14,322 1.06 0,54 12,600 0.58 13,848 0.58 0.54 12,600 0.58 13,848 0,58 0.91 13,946 0.91 14,611 0,91 1.30 19~818 1.30 20,763 1.30 28.19 436,379 27.85 454,284 27.85 37.53 880,198 37.53 37,87 844,146 CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Recreation Admlnistration-FT 34100 61010 010 0200 GE-26 LEAD SECRETARY 34100 61010 010 0225 GE-24 SECRETARY 34100 61010 010 3375 GE-41 LEISURE SERVICES MANAGER 34100 61010 010 5075 GE-36 RECREATION DIVISION MANAGER Total Recreation Administration. PT 34100 61020 010 0892 Recreation Administration-Seasonal 34100 61030 010 3550 NA-03 LABORER-PART-TIM E-RECR. Total NA-14 RECREATION LEADER Total Adult Athletlcs-FT 34400 61010 010 5000 GE-33 RECREATION PROGRAM SUPV Total Adult Athletics-Seasonal 34400 61030 010 34400 61030 010 34400 61030 O10 Children Activitles-FT 34420 61010 010 Children Activities-Seasonal 34420 61030 010 34420 61030 O10 3450 NA-23 RECREATION FIELD SUPERVISOR 0890 NA-03 LABORER-RECREATION 3550 NA-14 RECREATION LEADER Total 5000 GE-33 RECREATION PROGRAM SUPV Total 3525 NA-15 JUNIOR RECREATION LEADER 3450 NA-23 RECREATION FIELD SUPERVISOR 0.60 21,085 0.60 21,692 1.00 30,642 1.00 31,521 0.33 24,535 0.33 26,643 1.00 55,779 1.00 60,546 2.93 132,041 2.93 140,402 0.07 984 0.07 1,032 0.07 984 0.07 1,032 0.22 3,078 0.22 3,227 0.22 3,078 0.22 3,227 1.00 50,605 1.00 52,073 1.00 50,605 1.00 52,073 0.10 1,734 0.09 1,727 0.98 14,076 0.94 14,171 0.70 9,946 0.55 8,210 1.78 25,756 1.58 24,108 0.50 0.50 0.60 1.00 0.33 1.00 2.93 0.07 0.07 0.22 0.22 1.00 1.00 0.09 0.94 0.55 1.58 25,333 0.50 26,289 0.50 25,333 0.50 26,289 0.50 0.92 0.51 0.92 10,696 0.92 11,212 0.51 9,234 0.51 9,681 0 0 CITY OF DUBUQUE. IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 34420 61030 010 3550 NA-14 RECREATION LEADER Total Therapeutic Actlvlty-FT 34430 61010 010 5025 GE-33 RECREATION PROGRAM SUPV Total 3.43 4.86 48,798 3.21 47,852 3.21 68,728 4.64 68,745 4.64 0.30 12,328 0.30 12,760 0.30 0.30 12,328 0.30 12,780 0.30 0 Recreation Classes-FT 34460 61010 010 5000 Recreation Classes-PT 34460 61020 O10 0892 Recreation Classes-Seasonal 34460 61030 010 34460 61030 010 Swlmmlng-FT 34220 61010 Swimming-Seasonal 34220 61030 34220 61030 34220 61030 34220 61030 34220 61030 GE-33 RECREATION PROGRAM SUPV Total NA-O3 LABORER~PART-TIM E-RECR. Total 3585 NA-35 PRE SCHOOL INSTRUCTOR 3450 NA-23 RECREATION FIELD SUPERVISOR Total 010 5025 010 3675 010 3650 010 3625 010 0890 010 3700 GE-33 RECREATION PROGRAM SUPV Total NA-31 HEAD LIFE GUARD NA-17 LIFE GUARD NA-07 POOL CASHIER NA-03 LABORER-RECREATION NA-19 SWIMMING POOL MANAGER Total 0.50 25,333 0.50 26,289 0.50 0.50 25,333 0.50 26,289 0.50 0.41 5,974 0.44 6,579 0.44 0.41 5,974 0.44 6,579 0.44 0,26 6,875 0.34 9,170 0.34 0.38 6,763 0.29 5,454 0.29 0.64 13,638 0.63 14,624 0.63 0.70 28,796 0.70 29,806 0.70 0.70 28,796 0.70 29,806 0.70 0.43 6,309 0.43 6,615 0.43 8.00 112,055 8.00 117,383 8.00 1.06 13,662 1.06 14,322 1.06 0.36 5,175 0.36 5,423 0.36 1.44 24,246 1.44 25,405 1.44 0 0 0 11.29 161,447 11.29 169,148 11.29 0 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Golf Maintenance~FT 34250 61010 010 2975 GE-33 GOLF COURSE SUPERVISOR 34250 61010 010 2205 GD-06 MAINTENANCEWORKER Total Golf Maintenance-Seasonal 34250 61030 010 0890 NA-03 LABORER-RECREATION 34250 61030 010 1650 NA-11 STARTER Total 1,00 50,114 1.00 51,567 1.00 2.00 70,970 2.00 74,835 2.00 3.00 121,084 3.00 126,402 3.00 0 2.40 36,097 2.40 37,819 2.40 0.48 7,340 0.48 7,690 0.48 2.88 43,437 2.88 45,509 2.88 0 Golf Operations-Seasonal 34252 61030 010 NA-13 ASSISTANT PRO 0.54 12,600 0.58 13,848 0.58 34252 61030 010 NA-13 SNACK BAR MANAGER 0.54 12,600 0.58 13,848 0.58 34252 61030 010 NA-18 CONCESSION WORKERII 0.91 13,946 0.91 14,611 0.91 34252 61030 010 NA-18 PRO SHOP ATTENDANT 1.30 19,818 1.30 20,763 1.30 Total 3.29 58,964 3.37 63,070 3.37 0 CD Target Area Programs-PT 34301 61020 210 6025 NA-25 RECREATION PROGRAM SUPV 0.13 3,180 0.08 2,051 0.08 34301 61020 210 0892 NA-03 LABORER PART-TIME RECR 0.14 2109 0.14 2211 0.14 Total 0.27 5,289 0.22 4,262 0.22 0 CD Target Area Programs-Seasonal 34301 61030 210 3550 NA-14 RECREATION LEADER 1.34 19,055 1.34 19,975 1.34 34301 61020 210 3585 NA-35 PRE-SCHOOL INSTRUCTOR 1.O4 27,000 1.18 32,226 1.18 .34301 61020 210 3450 NA-23 RECREATION FIELD SUPERVISOR 0.85 15,276 0.72 13,652 0.72 Total 3.23 61,331 3.24 65,853 3.24 0 TOTAL RECREATION DIVISION 37.87 844,146 37.51 880,198 37.51 0 City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Minibus Admin Operations Operations Maintenance Sum of Activities Explanation of Significant Expenditures Transit Department 53 050 61010 FULL-TIME EMPLOYEES 153,949 108,099 29,463 291,511 7 FTE 050 61020 PART-TIME EMPLOYEES 313,621 22,625 336,246 11.70 FTE 050 61030 SEASONAL EMPLOYEES 56 56 050 61050 OVERTIME PAY 3,347 3,347 050 61071 HOLIDAY PAY-OVERTIME 3,174 903 4,077 050 61092 VACATION PAYOFF 050 61310 IPERS 8,852 24,249 4,976 38,077 050 61320 SOCIAL SECURITY 11,777 32,262 6,621 50,660 050 61410 HEALTH INSURANCE 30,503 30,503 9,985 70,991 050 61430 WORKMENS' COMPENSATION 199 5,385 5,584 050 61450 LIFE INSURANCE 308 216 59 583 050 61470 UNEMPLOYMENT INSURANCE 050 61610 UNIFORM ALLOWANCE 150 150 050 61630 TOOL ALLOWANCE 050 61650 EMPLOYEE PHYSICALS Total Wages and Benefits 050 62010 OFFICE SUPPLIES 1,702 1,702 205,588 522,614 1,268 20 74,782 802,984 1,288 050 62011 UNIFORM PURCHASE/MAINT. 150 3,112 3,262 050 62030 POSTAGE AND SHIPPING 579 579 050 62050 OFFICE EQUIPMENT MAINT 567 567 050 62061 DP EQUIP. MAINT CONTRACTS 2,063 2,063 050 62090 PRINTING & BINDING 860 860 050 62110 COPYING/REPRODUCTION 70 70 050 62130 LEGAL NOTICES & ADS 447 825 1,272 050 62140 PROMOTION 778 778 050 62190 DUES & MEMBERSHIPS 1,689 1,689 050 62240 REFUNDS 050 62310 TRAVEL-CONFERENCES 1,071 1,071 050 62320 TRAVEL-CITY BUSINESS 210 1,515 1,725 050 62340 MILEAGE/LOCAL TRANSP 19 19 050 62360 EDUCATION & TRAINING 569 2,500 3,069 050 62411 UTILITY EXP-ELECTRICITY 24,007 24,007 050 62412 UTILITY EXP-GAS 25,728 25,728 -377- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Minibus Fund Account Account Title Admin Operations Operations Maintenance Sum of Activities Explanation of Significant Expenditures Transit Department 53 050 62418 UTILITY EXP-REFUSE 1,071 1,071 050 62421 TELEPHONE 1,844 804 2,648 050 62431 PROPERTY MAINTENANCE 11,449 3,676 15,125 050 62433 CUSTODIAL SERVICES 1,838 1,838 050 62441 INSURANCE, PROPERTY 1,500 1,500 050 62442 BOILER INSURANCE 450 450 050 62443 GENERAL LIABILITY INS 2,769 31,519 34,288 050 62511 FUEL, MOTOR VEHICLE 050 62513 FUEL, DIESEL -TRANSIT 60,653 25,753 86,406 Payments to O&M for bus maintenance Including parts 050 62521 MOTOR VEHICLE MAINT. 324 33,667 245,319 279,310 and labor 050 62522 VEHICLE MAINT., ACCIDENT 050 62523 OIL & GREASE - TRANSIT 4,292 4,292 050 62525 TIRES/TUBES - TRANSIT 12,201 12,201 Minibus motor vehicle maintenance expense including 050 62528 MOTOR VEH. MAINT. OUTSOUR 62,740 62,740 carryover request from FY 03 050 62614 EQUIP MAINT CONTRACT 2,946 2,946 050 62664 LICENSE FEES 26 26 050 62671 MISC. OPERATING SUPPLIES 3,206 3,206 050 62692 ' LANDFILL FEES 163 163 050 62713 LEGAL SERVICES 050 62726 AUDIT SERVICES 2,700 2,700 050 62731 MISCELLANEOUS SERVICES 930 5,000 5,930 Dispatching software maintenance fee 050 62760 PAY TO GREYHOUND Payments to Project Concern for driver expense 050 62761 PAY TO OTHER AGENCY 202,905 158,600 361,505 (minibus & contract services) 050 62772 JOB LINKAGE PROGRAM Total Supplies and Services 16,875 319,502 223,020 386,995 946,392 Total Transit Department 53 222.463 842,116 297,802 386,995 1,749,376 -378- City of Dubuque Budgeted D~partment Revenues by Activity and Object Code FY 2004 Account Account Title Admin Operations Transit Division - 53 Transit Fund 050 Minibus Operations Maintenance Sum of Activities Explanation of Significant Revenues 43210 FTA CAPITAL 82,720 431,658 282,430 26,000 822,808 80-83% federal funds for fixed route and paratransit vehicles, exterior windows and interior garage lighting, fiber optic connection 43212 FTA OPERATING ASSISTANCE 538,096 538,096 Based on federal appropriations and census 43410 STATE-AID OPERATING 146,000 146,000 Based on vehicle & machinery state sales tax collections 44705 MINI BUS PASSENGER FARES 49,000 49,000 44706 EAST DBQ PASSENGER FARES 1,588 1,588 44710 PASSENGER FARES 186,000 186,000 Fixed route and downtown trolley fares 44711 ADVERTISING FEES 12,240 12,240 Exterior bus board advertising commission 45311 SPECIALIZED SERVICES 226,384 226,384 Urban contract revenues 52376 RENT, PROJECT CONCERN 6,691 6,691 53302 MISCELLANEOUS REVENUE 3,000 3,000 54302 DAMAGE CLAIMS 3,000 3,000 54303 REIMBURSEMENTS-GENERAL 3,500 3,500 59010 FR GENERAL 109,092 109,092 59010 FR GENERAL 534,027 534,027 59350 FR SALES TAX CONSTRUCTION 70,420 70,420 TOTAL TRANSIT DIVISION 789.247 1,337,197 559_,402 26,000 2,711,846 -379- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.50 4.00 4.50 .50 .80 $189,970 $191,355 $265,672 11,294 17,393 20,607 45 222 $201,309 $201,309 $710,176 $208,950 $286,279 $208,950 $286,279 $708,930 $867,995 3.00 $201,407 16,875 $218,282 $218,282 $714,527 PERFORMANCE MEASURES NumberofBoa~ me~ings FY2001 FY2002 FY2003 FY2003 FY2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 6 6 6 6 6 Transit Opemtions -380- Public presentations to interest groups Number of routes evaluated Number of citizen inquiries ClP projects administered FTA grants prepared State grants prepared Federal operating/planning assistance received State operating assistance received 12 4 4,500 2 2 2 $459,757 $135,568 25 4 14,500 5 2 2 $538,525 $155,596 24 4 14,500 5 2 1 $580,000 $123,445 24 4 14,500 5 2 1 $538,096 $154,000 16 4 40,000 8 2 1 $538,096 $154,000 Transit -381- Opemtions PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Bus Operations BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 3.50 3.50 3.50 3.00 9.41 12.41 9.34 9.95 $413,968 $452,627 $ 451,028 $591,847 427,178 516,182 667,550 543,522 1,963 $841,146 $970,772 $1,118,578 $1,135,369 $841,146 $989,547 $1,118,578 $1,135,369 $133,817 $198,484 $ 403,717 $468,972 FY2001 FY2002 FY2003 FY2003 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED FY 2004 RECOM'D Hours of service per week (average) 539 539 539 539 539 Transit Operations -382- Total passengers-fixed mute weekdays Total passengers-fixed mute Saturdays School trippers Special events ridership RTA urban contract ridership Total miles operated Avg. operating revenue/mile Avg. operating expense/mile Average fare per passenger 192,000 17,000 18,200 5,000 221,936 $.54 $3.42 $ .55 192,000 17,000 8,200 9,500 221,936 $ .54 $3.42 $ ,55 192,000 17,000 9,000 10,000 221,936 $ .54 $3.70 $ .55 192,000 17,000 8,200 10,000 221,936 $ .54 $3.70 $ .55 192,000 17,000 9,00O 10,000 87,763 377,324 $ .84 $2.33 $1.18 Transit Operations -383- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Bus Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary . Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 5.00 $211,104 152,646 1,074 $364,824 $364,824 $ 67,747 226,207 $358,238 $293,954 $358,238 $293,954 $358,238 $364,946 $364,946 $364,946 PERFORMANCE MEASURES Total buses to be maintained Square feet of building to be maintained FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 16 12 12 12 12 45,300 45,300 45,300 45,300 45,300 Transit Maintenance -384- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Transit Division Minibus Operations BUDGET SUMMARY Personnel Summary Full-Time Equivalents Part-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Transit Fund Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 1.00 2.05 $ 72,962 224,020 $296,982 $296,982 $ 49,000 Transit -385- Minibus Operations PERFORMANCE MEASURES Hours of services per week (average) Total passengers - Weekdays Total passengers - Saturdays Total miles operated Avg. operating revenue/mile Avg. operating expense/mile Avg. fare per passenger FY 2001 ACTUAL FY 2002 ACTUAL FY 2003 BUDGET FY 2003 REVISED FY 2004 RECOM'D 235 185 35 165,417 $.30 $1.80 $1.00 Transit Minibus Operations -386- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 53 TRANSIT DIVISION FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 050 7325 GE-37 TRANSIT MANAGER 050 3000 GE-33 TRANSIT OPERATIONS SUPERVISOR 050 7175 GD-07 TRANSPORTATION CLERK 050 GD-O0 TRANSIT DISPATCHER 050 7200 AT-01 BUS OPERATOR TOTAL FULL TIME EMPLOYEES 61020 Part Time Employee Expense 050 GD-O0 TRANSIT DISPATCHER 050 7210 AT-02 BUS OPERATOR . TOTAL PART TIME EMPLOYEES TOTAL TRANSIT DIVISION FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 57,542 1.00 63,275 1.00 1.00 50,900 1.00 52,451 1.00 1.00 35,808 1.00 37,668 1.00 1,00 25,307 1.00 29,463 1.00 4.00 136~980 3.00 108~099 3.00 8.00 306,537 7.00 290,956 7.00 0.80 20,168 0.80 22,625 0.80 9.34 239,487 12.86 347~175 12.86 10.14 259,655 13.66 369,800 13.66 18.14 566,192 20.66 660,756 20.66 CITY OF DUBUQUE, iOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Transit AdministrMion 53100 61010 050 53100 61010 050 53100 61010 050 53100 61010 050 53100 61010 050 Transit Administration--PT 53100 61010 050 Bus Oper~ions-FT 53400 61010 050 7200 Bus Operations-PT 53400 61020 050 7210 53400 61020 050 7210 Mini-Bus Operations-FT 53400 61010 O5O Mini-Bus Oper~ions-PT 53400 61020 050 7210 53400 61020 050 7200 AT-01 BUS OPERATOR 7325 GE-37 TRANSIT MANAGER 7175 GD~07 TRANSPORTATION CLERK 3000 GE-33 TRANSIT OPERATIONS SUPERVISOR TRANSIT DISPATCHER Total TRANSIT DISPATCHER Total AT-01 BUS OPERATOR Total AT-02 BUS OPERATOR-Intra Peninsula Route AT-02 BUS OPERATOR Total TRANSIT DISPATCHER Total AT-02 BUS OPERATOR TRANSIT DISPATCHER Total 0.50 17,122 1.00 57,642 1.00 63,275 1.00 1.00 35,808 1.00 37,668 1.00 1.00 50,900 1.00 52,451 1.O0 1.00 25,307 4.50 186,679 3.00 153,394 3.00 0.80 20,168 0.80 20,168 0.00 0 0 0.00 0 3.50 119,858 3.00 108,099 3.00 3.50 119.B58 3,00 10B,099 3.00 1.66 44,000 1.66 9.34 23~,487 9.95 26B,621 9.95 9.34 23~,487 11.61 313,621 11.61 1.00 29,463 1.00 0.00 O 1.00 29,463 1.00 1.25 33554 1.25 0.80 22,625 0.80 0.00 0 2.05 56,179 2.05 O 0 0 TOTAL TRANSIT DIVISION 18.13 566,192 20.66 660,756 20.66 0 WATER DEPARTMENT Budget Highlights FY 2003 FY 2004 Dollar Adopted Adopted Change Employee Expense Supplies and Services Machiner7 and Equipment Total $ 1,251,123 $ 1,394,866 $ 143,743 1,287,544 1,348,003 60,459 120,555 59,550 (61,005) $ 2,659,222 $ 2,802,419 $ 143,197 Adm n strative/Pavroll Charges 3,953 City Manager's Office/Legal/Finance Utility Billing/Other 426,520 4,064 111 423,041 (3,479) Payment to Depreciation Fund 835,430 944,787 * 109,357 Debt Service 404,764 365,613 ** (39,141) Total Requirements $ 4,329,879 $ 4,539,924 $ 210,045 Operating Revenue 4,356,881 4,534,760 177,879 Net Opearting Surplus (Deficit) $ 27,002 $ (5,164) $ (32,166) * Revenues include a 3% rate increase generating $48,400 for Depreciation and $56,600 for the operating budget. **Debt Service includes $224,043 principle & interest on the $2.5 million bond issue sold in 2002. -389- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Water Sum of Fund Account Account Title Admin Meters Water Plant Distribution Activities Water Department 42 450 61010 FULL-TIME EMPLOYEES Explanation of Significant Expenditures 98,341 79,330 407,954 376,424 962,049 FTE 23 Positions I Secretary, 1 Department Manager, 1 Assistant Plant Manager, 1 Distribution Supervisor, 1 Distribution Foreman, 1 Electrician, 1 Mechanic, 5 Plant Operators Grade II. 2 Plant Operators Grade Ill, 4 Truck Drivers, 2 Equipment Operators, 1 Engineering Assistant. 1 Water Meter Repairworker I. 1 Water Repairworked II 450 61050 OVERTIME PAY 3,000 27.945 18,008 48,953 Over Time Pay Per Union Contract Over Time Pay For Water Plant Operators Per 450 61071 HOLIDAY PAY-OVERTIME 10,231 10,234 Contract 450 61072 TANK CLIMBING PAY 180 180 Water Tank Climbing Pay Per Union Contract 450 61092 VACATION PAYOFF 450 61310 IPERS 5.655 4,561 25,663 21,644 57,523 IPERS Pension Payment 450 61320 SOCIAL SECURITY 7,523 6,069 34,143 28,796 76.531 Social Security Payment 450 61410 HEALTH INSURANCE 19,509 18,876 97.540 84.942 220,867 Health Insurance For 23 Employees 450 61430 WORKMENS' COMPENSATION 89 669 3,477 3,197 7,432 Workman's Comp insurance Payment 450 61450 LIFE INSURANCE 197 159 816 753 1,925 Life Insurance 450 61620 SAFETY EQUIPMENT 1,200 2,500 2.100 5,800 Ladders, Gloves. Safety Googles, Hard Hats etc 450 61640 MEAL ALLOWANCE 100 400 500 Meal Allowance For Long Days in Distribution 450 61650 EMPLOYEE PHYSICALS 200 150 350 Employee Physicals for SCBA & Confined Space 450 61651 OTHER MEDICAL COSTS 250 250 Any other Employee work related medical Total Wages and Benefits 131,314 113,864 610,749 536,664 1,392,591 450 62010 OFFICE SUPPLIES 500 500 2,500 1,800 5,300 Pens. pencils, paper, etc. 450 62011 UNIFORM PURCHASE/MAINT. 1,200 5,350 3,000 9,550 Uniform Leasing Program;replace & clean jackets 450 62030 POSTAGE AND SHIPPING 500 200 500 1,200 Shipping Costs For Defective or Return Equip. 450 62050 OFFICE EQUIPMENT MAINT 200 200 Maintenance of copy machine 450 62061 DP EQUIP. MAINT CONTRACTS 397 3,641 4,038 Data Processing Eqp. Maintenance Contract 450 62090 PRINTING & BINDING 50 300 1,000 1.350 Special printing of documents 450 62110 COPYING/REPRODUCTION 50 50 Copy of letters, memos,letterheads,misc.forms 450 62130 LEGAL NOTICES & ADS 2.000 1,800 800 4,600 Notices for regulations/enforcement actions 450 62170 SUBSCRiPTIONS-BOOKS-MAPS 200 165 150 400 915 Books, magaziners and maps 450 62190 DUES & MEMBERSHIPS 200 200 800 500 1,700 1 AWWA renewal,1 Groundwater membership 450 62230 SALES TAX 194,000 194,000 Sales Tax to State of Iowa -390- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Admin Meters Water Plant Water Distribution Water Department 42 Sum of Activities Explanation of Significant Expenditures Transportation, lodging,meal costs for 1 state and 1 450 62310 TRAVEL-CONFERENCES 2,000 500 2,500 national convention 450 62320 TRAVEL-CITY BUSINESS 600 600 Mileage and Meal cost for City business in state 450 62340 MILEAGE/LOCAL TRANSP 1,500 180 1,000 850 3,530 Mileage for personal car on City business Public education/information hand outs for tours and 450 62360 EDUCATION & TRAINING 600 1,000 3,100 1,200 5,900 public presentations 450 62411 UTILITY EXP-ELECTRICITY 1,200 310,000 3,400 314,600 Utility electrical expenses 450 62412 UTILITY EXP-GAS 2,000 62,000 6,250 70,250 Utility natural gas expense 450 62414 UTILITY EXP-FUEL OIL 3,000 3,000 Diesel Fuel For Generators And Engines 450 62415 UTILITY EXPENSE STORMWATR 5,277 5,277 Stormwater Utility Expense 450 62421 TELEPHONE 750 500 8,000 3,000 12,250 Services for USWest, AT&T & McLeod 450 62424 PAGER FEE 450 62431 PROPERTY MAINTENANCE 300 36,000 1,500 37,800 Property Maintenance On Buildings Rental For Special Barricades For Street Closing For 450 62437 BARRICADE RENTAL 1,800 1,800' Water Distribution 450 62441 INSURANCE, PROP~:N i ¥ 80 33,000 2,000 35,080 Property Insurance 450 62442 BOILER INSURANCE 16,212 16,212 Insurance On 3 Boilers At Water Plant 450 62443 GENERAL LIABILITY INS 2,180 1,598 8,071 5,802 17,651 General Liability-Auto-Umbrella Insurance 450 62511 FUEL, MOTOR VEHICLE 2,000 f' 1,400 6,500 9,900 Fuel For Trucks At Water Plant And Water Distribution 450 62521 MOTOR VEHICLE MAINT. 500 1,000 3,000 4,500 Vehicle Maintenance And Repair Costs 450 62528 MOTOR VEH. MAINT. OUTSOUR 450 62611 MACH/EQUIP MAINTENANCE 300 42,500 10,500 53,300 Repair And Maintenance On Large Equipment 450 62612 MAJOR REPAIR ELEMENT 450 62613 METER MAINTENANCE 6,000 6,000 Repair And Maintenance For Water Meters 4_~50 62614 EQUIP MAINT CONTRACT 650 1,200 1,850 Contract Maintenance On 2-Way Radios 450 62615 MACH/EQUIP MAINT. OUTSOUR 450 62628 INSTRUMENTATION MAINT 500 500 Calibration And Repair On Special Test Equip. 450 62630 FLUORIDE 15,000 15,000 Fluoride chemical cost 450 62631 LIME 143,500 143,500 Lime for softening the raw water 450 62632 POLYPHOSPHATE 6,500 6,500 Phosphate agent for water stabilization Chlorine for water disinfection. Required by IDNR. Cost 450 62633 CHLORINE 65,000 65,000 reflects use of Sodium Hypochlorite, liqUid chlorine 450 62638 POLYMER 10,000 10,000 Polymer used for softening water 450 62639 LIQUID CO2/O2 16,000 16,000 62664 Liquid Cargbon Dioxide for pH adjustment 450 LICENSE FEES 8,500_39!_ 8,500 State of Iowa Operating Permit City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Water Sum of Fund Account Account Title Admin Meters Water Plant Distribution Activities Explanation of Significant Expenditures Water Department 42 450 62671 MISC. OPERATING SUPPLIES 6,600 28,700 48,000 83,300 Operating Supplies Purchase of water main valves to be installed in the 450 62675 VALVES 8,000 8,000 distribution system. Purchase of water pipe, special fittings and tapping 450 62676 PIPE-SPECIAL FITINGS 20,000 20,000 material for the distribution system 450 62692 LANDFILL FEES 1,200 300 1,500 450 62716 CONSULTANT SERVICES 1,000 1,000 Special operating services,Consultant services 450 62726 AUDIT SERVICES 2,600 2,600 Yearly Audit services Lime Sludge Hauling & street and sidewalk repair from 450 62731 MISCELLANEOUS SERVICES 87,500 4,200 91,700 excavations 450 62746 ONE CALL OPERATION 1,000 1,700 2,700 State requirement before digging 450 62763 PAYMENT TO IOWA DNR 800 800 Construction fees Lab Service from Enviromental Lab, includes 450 62767 ENVIRON, TESTING/MON. 45,000 45,000 necessary testing for operating permit 450 62811 ENG. DIVISION SERVICES 13.500 13,500 Information & services supplied by Eng. Div. Road repair, sidewalk replacement, valve box raising 450 62820 STREET DIVISION SERVICES 7,500 7,500 etc. by the Street Department 450 63314 PAYROLL OVERHEAD 4.064 4.064 Payroll Overhead Total Supplies and Services 226,971 24,543 971,910 148,143 1,371,567 Software upgrades for opperating & records programs.. Programs are used in daily opration and record logging require dby the IDNR. This also includes support and 450 71123 SOFTWARE 1,200 500 500 2,200 upgrades for the SCADA software 450 71312 VAN/PICKUP/WAG REPL Replacement for pickup trucks 450 71314 TRUCK-REPLACEMENT Replacement for large trucks 450 71410 SHOP EQUIPMENT 500 1,000 1.500 Replacement for broken and worn out tools 450 71413 LABORATORY EQUIPMENT 1,000 1,000 Equipment used in daily lab testing 450 71414 AIR HAMMEPJDRILL 450 71415 SAWS 2,400 2,400 Portable saws 450 71419 TAPPING MACHINE 450 71420 EARTH COMPACTOR 4,200 4,200 Vibrating earth compactor 450 71510 HYDRANTS 8,000 8,000 Hydrants hit during accidents 450 71511 PUMPS 2,500 3,400 5,900 Small 3umps used for dewatering & sludge transfer 450 71516 LARGE WATER M~- ~ ~-~S 12,500 12,500 Large water meters for sale to industry 450 72115 BARRICADES/WARN SIGNALS -392- 2,350 2,350 Barricade replacement for damaged ones City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Fund Account Account Title Water Department 42 450 72418 TELEPHONE SYSTEM Total Machinery and Equipment 450 74111 PRINCIPAL PAYMENT 450 74112 IN ~ ~-h~EST PAYMENT Water Sum of Admin Meters Water Plant Distribution Activities 254,874 110.739 13,700 4,500 21,850 40,050 254,874 110,739 Explanation of Significant Expenditures Principle payment on debt Interest payment on debt Total Debt Service 450 91010 450 91340 TO GENERAL TO WATER CONSTRUCTION 365,613 185,804 944,787 365,613 185,804 944,787 Transfer to CIP ClP fund Total Transfers Out Total Water Department 42 1,130,591 1,130,591 1,854,489 152.107 1,587,159 706,657 4,300,412 -393- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Water Dept. Account Account Title Revenue Meters Distribution Sum of Activities Water Department - 42 Water Operating Fund - 450 44110 METER RATES 4,035,790 4,035,790 44112 FLAT RATES 2,500 2,500 Explanation of Significant Revenues Revenue generated by: Metered water sales. Rates set by state: Approx. 20,550 active accounts. Negotiations with party: Ordinance Revenue estimate method: This projection was based on FY '02 actual sales, and FY '03 projected sales plus a 2% rate increase that went into effect July 1,2002. This in addition includes a proposed 2% rate increase that wilt go into effect July 1,2003 and a 1% growth factor. Revenue Generated By: Unmetered water receipts from customer pumhasing bulk water. Rates set by City: Ordinance. Revenue Estimate Method: Three year average. 44114 FIRE PROTECTION RATES 38,000 38,000 Revenue Generated By: Demand change for sprinkler head connection. Rates set by City: Ordinance. Revenue Estimate Method: Based on three year average. 44117 UTILITY FEES, COLLECTION 3.800 3.800 Collection of Fees for late payment. 44120 TAPS-3/4 & 1 NCH 18,000 18,000 Revenue Generated By: Connection fees charge to customers for 3~4" - 1" taps. Rates set by City: Ordinance. Cost of Service: Actual cost of labor and materials. Revenue Estimate Method: Projections are based on an estimated 233 new service connections in FY '04 and a three year average. 44122 44124 CONNECT CHG LARGE SERVICE CONNECT CHG FRONT FOOTAGE 15,000 40,000 15,000 40,000 Revenue Generated By: Connection fees charge to customers for 2" taps. Rates set by City: Ordinance. Cost of Service: Actual cost of labor and materials. Revenue Estimate Method: As per three year average. Revenue Generated By: This fee is charge to a new user when connectng to the city water supply. This reflects their share of the cost for the installation of the water main. Rates set by City: Ordinance. Revenue Estimate Method: FY '04 Projections are based on continued growth and a three year average. -394- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Water Dept. Account Account Title Revenue Meters Distribution Sum of Activities Explanation of Significant Revenues Water Department - 42 Water Operating Fund - 450 44131 SALE OF METERS 44132 44138 20.000 20,000 CORP COCK/COUPLING SALES 750 750 BOX-LCD-PART SALES 50 50 Revenue Generated By: This revenue is generated by the sale of wa[er meters to customers who need a meter larger than one inch. Cost of service is based on actual cost of materials and labor plus 10%. Revenue Estimate Method: Meter sales are based on continued growth in the City's industrial and commercial areas. Revenue represents cost to the City plus 10% handling fee. (3 year average) Revenue Generated By: This revenue is based on the sale of water corporation cocks and tapping saddles. Rates set by City: Ordinance. Cost of service: Based on actual cost of materials to the City. Revenue Estimate Method: These projected sales are based on a three year average. Revenue Generated By: These are parts that are sold to the public to perform repairs to their own service line stop box. Cost of service: Is based on actual cost of materials to the City. Revenue Estiamte Method: This estimate is based on a three year average. 44140 44142 MAINTENANCE CHARGES 3,500 REPAIR OF METERS 1,500 3,500 1,500 Revenue Generated By: This revenue is generated through the repairs of private watermains, hydrants and valves. Cost of service is based on actual cost of materials and labor to complete the project. Revenue Estimate Method: This estimate is based on a three year average. Revenue Generated By: This revenue is generated from repairing meters that are frozen and/or damaged and for repairs to meters larger than 1". Cost of service: Is based on the actual cost of materials and labor the repair of meters. Revenue estimate method: The revenue is based on a three ~'ear average. -395- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Water Dept. Sum of Account Account Title Revenue Meters Distribution Activities Water Department - 42 Water Operating Fund - 460 Explanation of Significant Revenues 44144 SHUT OFF PENALTIES 3.000 3,000 44145 CROSS CON. CNTL ADMIN FEE 6,500 6,500 44146 WATER TESTS-OUTSIDE 50 50 44173 PENALTIES 22.000 22,000 Revenue Generated By: Cost associated with turning service off and on due to non-paymen[. Rates set by City: Ordinance. Cost of service: On/Off trip charges. Revenue Estimate Methods: based on three year average. Revenue Generated By: Fees collected from contractors for backflow testing. Revenue Generated By: People having their well water tested. Rates set by City: Ordinance. Revenue Estimate Method: Three year average. Revenue Generated By: Late payments (water bill penalty charges). Rates set by City: Ordinance. Revenue Estimate Method: Previous three year average. 44331 MONTHLY RENTAL 65.000 52110 INVESTMENT EARNINGS 13.969 65.000 13,969 Revenue Generated By: This revenue is generated from the lease of space on the College Street and Pennsylvania water towers to (4) different telecommunications companies. Lease rate is $1000 per month plus annual built in increases per company per tank. Rates set by City. This is an estimate for interest earnings based on FY '01 actual of $54,578 and maintaining a working cash balance of $270,000. In FY '01 interest earnings reflected the fact that the Transfer to the Consruction Fund was not done until year end. This is not how it should occur and interest earnings will be increased in the Construction Fund by a tike amoun[. 52112 INT.INSTALLMENT CONTRACTS 150 150 52377 LEASE, FINLEY HOSIPTAL 301 30~ Revenue Generated By: This revenue is generated from the lease of land at our College Street water tower site to Finley Hospital which supports their education building. Negotiations with party this amount was negotiated with the City. Revenue Estimate Method: Revenue is based on contract lease agreement. Rates set by: City Ordinance. -396- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Water Dept. Account Account Title Revenue Sum of Meters Distribution Activities Explanation of Significant Revenues Water Department - 42 Water Operating Fund - 450 52505 SALVAGE SALES 53302 MISCELLANEOUS REVENUE 54302 DAMAGE CLAIMS 400 400 54502 500 6,000 SALES TAX COLLECTION 500 6,000 198,000 198,000 Revenue Generated By: Monies generated from the sale of scrap metal and obsolete water main material Negotiations with party: current scrap valve rates. Revenue Estimate Method: Anticipated salvage and scrap metal sales for FY '04 based on a three year average. Revenue Generated By: Revenue generated by micellaneous adminsitrative functions. Revenue Estimate Method: This estimate is based on a three year average. Revenue Generated By: This revenue is generated from damage to fire ydrants. (traffic or other). Cost of service is based on actual cost of materials and labor to do the rpeairs. Revenue Estimate Method: This estimate was created from a three year average. Revenue Generated By: Sales Tax Collection. Rates set by State: 5% of sales. Rates set by City: 1% of sales. Revenue Esteimate Method: The FY '04 estimate is based on current rates and the anticipated average daily demand of 8.0 million gallons of water. 59460 FR WPC OPERATING 40,000 40,000 TOTAL WATER OPERATING FD - 450 4.423.310 28,000 83,450 4~534,760 Revenue Generated By: Water Polution Controlpodion of meter reading cost. -397- Z ~ ~ 00000~ ~ ~0~ ~00000 ' ~o~ bbbbb~ ~¼~ o~ob ~o oo ~ ~o ~ ~o~ ~ooooo ~~ Oooo~o ~o ~o oo P ~Pbb bbbbbq ~q~b~ o~oo ~ ~o ~o ~o PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Water Department Administration BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Subtotal Debt Services Non-Expense Accounts TOTAL BUDGET Funding Summary Water Utility Operation FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 2.00 2.00 2.00 2.00 $110,304 $112,760 $118,294 $129,039 215,020 218,001 225,185 224,907 $325,324 $330,761 $343,479 $353,946 129,177 130 328 404,754 365,613 4,094 4,217 3,953 4,064 $458,595 $4654306 $752,186 $723,623 $458,595 $465,306 $752,186 $723,623 Water Department Administration -398- : PROGRAM: Facilities and Environment DEPARTMENT/DIVISION: Water Department ACTIVITY: Plant Operations and Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 10.00 10.00 10.00 Expenditure Summary Employee Expense $ 512,437 $500,916 $550,647 Supplies and Services 883,297 947,389 903,278 Capital Outlay 1,082 2,476 34,500 Total Budget $1,396,816 $1,450,781 $1,488,425 Funding Summary Water Utility Operation Revenue Generated $1,396,916 $ 24,756 $1,450,781 $1,488,425 10.00 $599,376 971,910 4,500 $1,575,786 $1,575,786 -399- Water Department Plant Operations and Maintenance PERFORMANCE MEASURES Raw Water Treated Million Gallons Per Day Million Gallons Per Year Treated Water to Distribution System Million Gallons Per Day Million Gallons Per Year Pumpage To High Dist System Million Gallons Per Day Million Gallons Per Year Chemicals Used Per Year Lime (Tons) Fluoride (Tons) Polyphosphate (Tons) Chlodne (Hypochorite-Tons) Chlodne (Lbs. Tablets) Station Carbon Dioxide (Tons) Polymer (Lbs.) Chemical Cost Per Million Gallons Of Raw Water Lime Fluoride Poiyphosphate Chlodne Carbon Dioxide Polymer Total Water Treatment chemicals And Unit Purchase Cost Lime (Ton) Fluodde (Ton) Polyphosphate (CWT) Chlorine (CWT-Liquid) Carbon Dioxide (Ton) Polymer (Lb.) Lime Sludge Total Cost Of Sludge Hauling Total Wet Tons Processed Sludge Hauled Cost Per Ton Cost Per Million Gallons Treat. Ratio Of Wet Tons To Million Gallons Of Influent FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 7.500 7.400 8.000 8.000 8.000 2,741 2,690 2,920 2,920 2,920 6.440 6.360 7.600 7.600 7.600 2,350 2,322 2,774 2,774 2,774 4.400 4.400 3.800 3.800 3.800 1,606 1,606 1,387 1,387 1,387 2,300 2,300 2,082 2,082 2,082 64 64 61 61 61 7 7 7 7 7 70.00 70.00 55.00 55.00 55.00 6,500 6,500 6,500 0 0 270 270 254 254 254 3,700 3,700 3,700 3,700 3,700 $54.12 $47.95 $46.85 $49.20 $49.20 $4.41 $4.41 $4.41 $5.41 $6.41 $2.90 $3.33 $3.07 $3.07 $3.16 $49.46 $49.46 $49.46 $50.46 $51.46 $4.71 $4.71 $4.78 $4.78 $4.96 $2.78 $2.83 $2.61 $2.61 $2.66 $118.38 $112.69 $111.18 $115.53 $t17.85 $64.50 $64.50 $65.70 $69.00 $69.00 $165.00 $165.00 $165.00 $180.00 $190.00 $64.00 $64.00 $64.00 $64.00 $66.00 $65.00 $85.00 $83.00 $59.00 $62.00 $54.00 $54.00 ' $55.00 $55.00 $57.00 $2.06 $2.06 $2.06 $2.06 $2.10 $75,742 $85,522 $85,000 $85,000 $87,500 16,832 19,005 17,000 17,000 17,500 $4.50 $4.50 $5.00 $5.00 $5.00 $27.63 $31.79 $27.42 $29.11 $29.97 6.14 7.07 5.82 5.82 5.99 -400- Water Department Plant Operations and Maintenance PERFORMANCE MEASURES FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D Electrical Cost Per Fiscal Yr. $261,021 $300,144 $270,000 $270,000 $310,000 Cost Per Million Gallons Treat. $95.23 $111.58 $92.47 $92.47 $106.16 Total Kilowatt Hours 9,200,000 9,200,000 9,010,000 9,000.000 9,000,000 Kilowatt Hours Per MG Treat. 3,356 3,420 3,086 3,082 3,082 Average Cost Per Kilowatt Hr. $0.029 $0.03 $0.04 $0.04 $0.04 Total Variable Cost (Electric, chemical, and Sludge Hauling) Per Million Gallons Treated $241.24 $256.06 $232.75 $237.11 $253.98 -401- water Department Plant Operations and Maintenance PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Water Department Water Distribution System BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Water Utility Operation Revenue Generated FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9.00 9.00 9.00 9.00 $418,207 $442,332 $480,444 $526,760 140,574 150,003 134,901 148,143 83,401 124,583 74,055 41,350 $642,182 $716,918 $689,400 $716,253 $642,182 $716,918 $689,400 $716,253 $102,334 $126,323 $ 78,800 $ 83,450 Water Department Water Distribution System -402- FY 2001 PERFORMANCE MEASURES ACTUAL Major Overhauls of Hydrants 20 Main Breaks Repaired 55 Checking, Greasing, Painting, and Flushing Hydrants (Hrs.) 500 Testing Proper Valve Operation (Hours) 100 Pavement Repairs (Hours) 1,200 Grounds Maintenance (Hrs.) 240 Raising VaNes For Street Program (Hours) 200 Installing New Water Main (Ft.) 1,000 Number Of service Taps 300 Investigate Service Line Leaks 200 Hydrants Replaced (Hit By Cars / Old Age) 25 Hydrants Installed (Replacement Program) 30 Valves Installed (Replacement Program) 30 Valve Repairs 10 FY2002 FY2003 FY2003 FY2004 ACTUAL BUDGET REVISED RECOM'D 25 25 25 20 65 65 65 60 600 600 600 500 200 200 200 275 1,000 1,000 1,000 1,000 240 240 240 240 250 250 250 275 1,100 1,100 1,100 1,100 350 350 350 375 250 250 250 225 25 25 25 25 30 30 30 30 30 30 30 30 20 20 20 30 Water Department Water Distribution System -403- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Water Department Water Meters BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Summary Water Utility Operations Revenue Generated FY 2001 ACTUAL 2.00 $ 98,804 24,939 8,269 $132,012 $132,012 $ 29,228 FY2002 ACTUAL 2.00 $96,800 20,072 47,885 $164,757 $164,757 $ 39,519 FY 2003 FY2003 BUDGET REVISED 2.00 $101,738 24,180 12,000 $137,918 $137,918 $ 22,000 FY2004 RECOM'D 2.00 $111,663 24,543 13,700 $149,906 $149,906 $ 28,O00 Water Meters Water Department -404- PERFORMANCE MEASURES Number Of Residential Meters Tested And Repaired Number Of Meters Replaced in Residential Buildings Number Of Industrial Meters Tested And Repaired (Larger Than 2") Number Of Commercial Meters Tested And Repaired (1-1/2" & Number Of Active Meters In Service Number Of Remote Read Registers Installed Number Of Remote Read Devices Installed (Total) Responding To Service Calls FY 2001 ACTUAL 675 550 25 25 21,130 225 20,856 1,500 FY 2002 ACTUAL 600 525 20 3O 22,560 225 21,290 1,500 FY2003 BUDGET 600 525 20 30 22,560 225 21,290 1,550 FY2003 REVISED 6OO 525 20 3O 22,560 225 21,290 1,550 FY 2004 RECOM'D 6OO 5OO 20 30 20,550 225 21,100 1,550 Water Department Water Meters -405- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 42 WATER DEPARTMENT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense FY 2003 FY 2004 FY 2005 450 3275 GE-38 WATER DEPARTMENT MANAGER 1.00 61,495 1.00 66,819 1.00 450 2775 GE-35 ASSISTANT WATER PLANT MGR. 1,00 53,147 1.00 57,944 1.00 450 3200 GE-35 WATER DISTRIBUTION SUPERVISOR 1.00 55,085 1.00 57,921 1.00 450 2950 GE-33 WATER ENGINEERING ASSISTANT 1.00 49,288 1.00 51,062 1.00 450 2650 GE-31 FOREMAN 4 WATER DISTR. 1.00 45,292 1.00 46,783 1.00 450 0225 GE-24 SECRETARY 1.00 30,642 1.00 31,522 1.00 450 2400 OE-16 MAINTENANCE MECHANIC 1.00 37,835 1.00 39,803 1.00 450 2800 OE-14 MAINTENANCE ELECTRICIAN 1.00 38,213 1.00 40,201 1.00 450 2825 OE-14 WATER METER REPAIRWORKER II 1.00 39,726 1.00 41,793 1.OO 450 2550 OE-13 WATER PLANT OPR CERT GR III/IV 2.00 76,863 2.00 80,864 2.00 450 2475 OE-12 WATER PLANT OPERATOR CRT GR II 5.00 177.247 5.00 189,141 5.00 450 2305 OE-IO EQUIPMENT OPERATOR II 2.00 72,114 2.00 75,854 2.00 450 1775 OE-O9 WATER METER REPAIRWORKER I 1.00 35,412 1.00 37,537 1.00 450 1476 OE-O8 TRUCK DRIVER 4.00 137,O31 4.00 144~804 4.00 TOTAL WATER DEPARTMENT 23.00 909,390 23.00 962,048 23.00 FTE BUDGET FTE BUDGET FTE BUDGET CITY OF DUBUQUE, IOWA Run Date: 10/30/2003 ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET Water Administratlon-FT 42100 61010 480 0225 42100 61010 450 3275 GE-24 SECRETARY GE-38 WATER DEPARTMENT MANAGER Total 1.00 30,642 1.00 31,522 1.00 1.00 61,495 1.00 66,819 1.00 2.00 92,137 2.00 98,341 2.00 0 Water Plant Operation-FT 61010 42400 61010 42400 61010 42400 61010 42400 61010 42400 61010 450 2475 OE-11 450 2475 OE-12 450 2550 OE-13 450 2775 GE-35 450 2800 OE-14 450 3015 OE-14 Water Distribution*FT Water Operating Fund 42700 61010 450 0880 42700 61010 450 1476 42700 61010 590 2305 42700 61010 450 2650 42700 61010 450 2950 42700 61010 450 3200 WATER PLANT OPER. CRT GR I WATER PLANT OPER. CRT GR II WATER PLANT OPR CERT GR Ill/IV ASSISTANT WATER PLANT MGR. MAINTENANCE ELECTRICIAN MAINTENANCE MECHANIC Total OE-07 LABORER-WATER OE-08 TRUCK DRIVER OE-IO EQUIPMENT OPERATOR II GE-31 FOREMAN - WATER DISTR. GE-33 WATER ENGINEERING ASSISTANT GE-35 WATER DISTRIBUTION SUPERVISOR Total 5.00 177,247 5.00 189,141 5.O0 2.00 76,863 2.00 80,864 2.00 1.00 53,147 1.00 57,944 1.00 1.00 38,213 1.00 40,201 1.00 1.00 37,835 1.00 39,803 1.00 10.00 383,305 10.00 407,953 10.00 4.00 137,031 4.00 144,804 4.00 2.00 72,114 2.00 75,854 2.00 1.00 45,292 1.00 46,783 1.00 1.00 49,288 1.00 51,062 1.00 1.00 55,085 1.00 57,921 1.00 9.00 358~B10 9.00 376,424 9.00 0 Water Meters-FT 42300 61010 450 1775 42300 61010 450 2825 OE-09 WATER METER REPAIRWORKER I OE-14 WATER METER REPAIRWORKER II Total 1.00 35,412 1.00 37,537 1.00 1.00 39,726 1.00 41,793 1.00 2.00 75,138 2.00 79,330 2.00 TOTAL WATER DEPARTMENT 23.00 909,390 23.00 962,048 23.00 0 WATER POLLUTION CONTROL DEPARTMENT Budget Highlights FY2003 Adop~d FY 2004 Adop~d Dollar Chan~e Supplies and Services Machinery and Equipment Subtotal 1,421,150 24,100 2,504,021 1,401,510 32,730 $ 2,598,620 (19,640) 8,630 94,599 City Manager's Office/Legal Charges 70,784 Engineenng 77,039 Payroll Overhead 3,311 O&M Sewer Maint. Charges 426,181 Finance-Utility Billing and Other 18~ ,761 Total. Requirements w/o Debt $ 3,263,097 73,910 81,626 3,439 383,216 166,451 3,307,262 3,126 4,587 128 (42,965) (15,310) 44,165 Debt Service-Landfill Agency Loan 438,750 Debt Service 153,722 Total Requirements $ 3,855,569 174,250 $ 3,481,512 (438,750) 20,528 $ ~74,057) Resources Operating Revenue Payments to Depreciation Total Resources $ 4,789,867 $ 4,873,087 $ 83,220 (933,500) * (1,390,800) . (457,300) $ 3,856,367 $ 3,482,287 -- $ (374;080) Net Operating Surplus (Deficit) $ 798 $ 775 $ (23) * Reduced Deprec. by $34,000 for 3/4 ton pickup and $24,000 operating budget relief (FY 03) and adjusted FY 2004 by $438,750 Landfill Loan repayment amount that was one time. ** Revenue projection includes a 3% rate increase generating $50,800 increased Depreciation Payment and $60,200 for the operating budget $ -408- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sum of Fund Account Account Title Admin Op. & Malnt. Environ. Mon. Activities Water Pollution Control Department 43 Explanation of Significant Expenditures Administration FTE-1 @ $69,410. OP & Maint. FTE-13 @ $538,924; 460 61010 FULL-TIME EMPLOYEES 69,413 538,924 195,625 803,962 Environmental Monitoring FTE-4 @ $195,625 460 61030 SEASONAL EMPLOYEES 2,000 2,000 Seasonal Interm to test the Catfish Creek Water Shed Overtime for maintenance call in after hours; covering for sick leave & vacations. 460 61050 OVERTIME PAY 26,102 6.183 32,285 Operations O.T. - $19,719, Maint. O.T. $13,264 Holiday O.T. Pay- Operations-S12,320; Maintenance - $786; Environmental 460 61071 HOLIDAY PAY-OVERTIME 12,568 3.298 15,866 Monitoring - $3,404 460 61092 VACATION PAYOFF Administration - $3,991; Operations & Maint. - $33,535; Environmental 460 61310 IPERS 3,991 33,535 11,794 49,320 Monitoring - $11,794 460 61320 SOCIAL SECURITY 5,310 44,616 15,691 65,617 Administration - $10,920; Operations & Maint. - $106,150; Environmental 460 61410 HEALTH INSURANCE 9,818 127,648 39,277 176,743 Monitoring - $32.662 460 61430 WORKMENS' COMPENSATION 62 3,454 2,024 5,537 460 61450 LIFE INSURANCE 139 1,078 394 1,608 First aid kit refills - $1,262; safety glasses $450; misc, safety related supplies - 460 61620 SAFETY EQUIPMENT 3,115 300 3.415 $1,703 460 61640 MEAL ALLOWANCE 200 200 400 460 61650 EMPLOYEE PHYSICALS 180 300 480 Physicals for Dept. Manager & Operations & Maint. Respiratory physicals 460 61651 OTHER MEDICAL COSTS Total Wages and Benefits 89,113 1,157,233 460 62010 OFFICE SUPPLIES 800 800 Misc. office supplies - log books, time cards, computer paper, pens, etc. 460 62011 UNIFORM PURCHASE/MAINT. 1,270 1.270 Operations & Maint. Reolacement uniforms, hats & t-shirts Ooerations & Maint. Shipping of small parts & correspondence $575; Lab sample 460 62030 POSTAGE AND SHIPPING 110 575 900 1,585 shipping $900 Repair of plant computer system & software not supported by Information 460 62050 OFFICE EQUIPMENT MAINT 780 1,000 1,780 Systems - $1,000; Maint. Of copy & fax machine - $780 460 62061 DP EQUIP. MAINT CONTRACTS 3,158 3,158 Repair of Computers through Information Systems 460 62090 PRINTING & BINDING 200 425 600 1,225 460 62110 COPYING/REPRODUCTION 50 50 460 62130 LEGAL NOTICES & ADS 200 200 460 62170 SUBSCRIPTIONS-BOOKS-MAPS 190 190 791,540 276,580 -409- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sum of Fund Account Account Title Admin Op. & Maint. Environ. Mon. Activities Water Pollution Control Department 43 Explanation of Significant Expenditures Memberships to Water Environment Federation & Iowa Water Pollution Control 460 62190 -DUES & MEMBERSHIPS 140 272 350 762 Association and A.W.W.A. 460 62230 SALES TAX 95,000 95,000 Sa~es tax revenue estimate shows as expense and as income Admin. - State meeting of IWPCA $698, includes transportation, registration, hotel & meals. Operations & Maint. - Region I Operators meeting in Manchester- includes registration and transportation $230. Environmental Monitoring - travel 460 62310 TRAVEL-CONFERENCES 756 1,050 750 2,556 for lab conferences with State of Iowa, LS.U & U. of I. $750. 460 62320 TRAVEL-CITY BUSINESS 300 200 500 460 62340 MILEAGE/LOCAL TRANSP 130 310 100 540 Admin. - CEU requirements for Wastewater license renewal, Title V, seminars, etc. $300. Operations & Maint. - CEU training, various safety training courses as mandated by law - $1,930. Training for Professional Development $10,000. 460 62360 EDUCATION & TRAINING 300 11,930 600 12,830 Environmental Monitoring - reference material $600. Plant electrical use - $165,340, Plant demand charges - $70,552, Lift Station use. 460 62411 UTILITY EXP-ELECTRICITY 400,915 400,915 $136,673. The plant consists of 7 buildings that are heated with gas, 5 of which have up to 12 air changes per hour. The incoming air must be heated to maintain above freezing temperatures. Natural gas is also used in start-up of incinerators. Plant 460 62412 UTILITY EXP-GAS 67,141 67,141 uses 115,761 CCF of gas on average @ 0.58/CCF. 460 62415 UTILITY EXPENSE STORMWATR 4,728 4,728 460 62416 UTILITY EXP-WATER 28,860 28,860 Plant uses approximately 2,400CCF per month at a cost of $1.07/CCF. Admin. - Long distance - $50, line charges - Midland& Quest - $452. Plant Operations - Long distance - $75, U.S. Cellular - $240, line charges Midland & Quest - $5,441. Envirenmenal Monitoring - Long distance - $50, line charges - 460 62421 TELEPHONE 474 7,163 808 8,445 $758. 460 62424 PAGER FEE 595 595 Operator call in to TelCom for safety purposes on weekend and for plant pager. Door & glass replacement $2,800. Misc. repair of furnaces, air conditioners and 460 62431 PROPERTY MAINTENANCE 9,609 9,609 heaters - $5,500; air filters - $800, overhead door repair - $500. 460 62441 INSURANCE, PROPERTY 35,200 35,200 460 62442 BOILER INSURANCE 29,470 29,470 460 62443 GENERAL LIABILITY INS 5,000 7,702 1,844 14,546 '410- City of Dubuque Department Operating Expenditure Budget by Activity FY 2OO4 Sum of Fund Account Account Title Admin Op. & Maint. Environ. Mon. Activities Water Pollution Control Department 43 Explanation of Significant Expenditures Plant Operations & Maint. - gasoline for 3 pick-up trucks & 1 car; 3078 gal @ 460 62511 FUEL. MOTOR VEHICLE 3,168 330 3,498 $1.08/gal. Envirenmental Monitoring - gasoline for van; 305 gal. @ $1.08/gal. 460 62521 MOTOR VEHICLE MAINT. 300 2,900 3,200 Repair of plant vehicles $1,500, repair of backhoe $1,000. Body repair & maintenance outs[de city - $2,500. Backhoe repair outsource - 460 62528 MOTOR VEH. MAINT. OUTSOUR 200 4,710 4,910 $2,800. 460 62611 MACH/EQUIP MAINTENANCE 24,650 300 24,950 Final clarifier drive repair - $2.100, mechanical seals & repair kits - $2,800, primary transfer pump pads - $1,800, moyno scum 3ump pads - $1,500, sludge & grease grinder repair pads - $3,600, inplant waste pump pads - $3,000, moyno sludge pump repair & drive repair $3,600, mechanical, D.C. and VFD drive repair - $1,500, bearing & belt replacements - $2,500. Overhaul of Schwing Sludge Pump - $12,000, grit pump pads $1,700, Air pipe 460 62612 MAJOR REPAIR ELEMENT 17,200 17,200 replacement - $3,500 460 62614 EQUIP MAINT CONTEACT 400 400 Mixer repair parts - $600, mixer gear replacements - $3,500, motor 460 62621 02 PLANT MAINTENANCE 6,200 6.200 repair/replacement - $2,150. 460 62622 BELT FILTER MAINTENANCE Electrical parts ~ $3,100, conveyor repair - $1,000, moyno feed pump pads - 460 62623 CETRIFUGE MAINTENANCE 6,685 6,685 $2,585. Terminal St. - electrical pads - $4,600, small sump pumps - $600, mechanical seal repair - $1,850, misc. valve pads - $1,200, machine work - $1,000. Cedar St. - machine work - $1,000, mechanical seal repair - $3,410, sample pump pads - $1,500, F.B. Morse pump pads - $2,400. Catfish Lift - electrical bpart - $2,500, 460 62625 LIFT STATION MAINTENANCE 24,025 24,025 pump repair & pads - $400. Flexitalic gaskets - $1,000, pipe replacement - $2,100, spray nozzle replacements - $3,900, thermocoupte replacement - $1,800, scrubber repair 460 62626 INCINERATOR MAINTENANCE 11,870 11,870 $2,270.. Allen Bradley control panel and PLC pads - $9,000, transmitter replacements - 460 62628 INSTRUMENTATION MAINT 11,910 11,910 $2,000. Monthly contract for service of plant instruments based on 20 hrs./week @ 460 62629 INSTR MAINT CONTRACT 63,960 63,960 $61.50/hr. using outside contractor. Chlorine used for disinfection of wastewater based on 250#/day @ $30/cwt - $15,570, Bisulfite used to eliminate excess chlorine in effluent based on 460 62633 CHLORINE 17,565 17,565 100#/day @ $9.50/cwt - $I ,995. -411- City of Dubuque Department Operating Expenditure Budget by Activity FY 2O04 Sum of Fund Account Account Title Admin Op. & Maint. Environ. Mon. Activities Water Pollution Control Department 43 Explanation of Significant Expenditures Chemical used to thicken sludge for drying based on $16.34/ton at 4,000 tons 460 62638 POLYMER 65,500 65,500 per year. Cost of oxygen used to supply bateria in aeration basins based on 8 tons/day 460 62639 LIQUID CO2/O2 218,043 218,043 usage @ 10,000#/BOD/day to aeration basins. Plant Operations & Maint. Gas & cylinder rental - $4,145, misc. supplies from various vendor in city - $14,650, welding rods & small tools - $2,340, cleaning & misc. supplies (light bulbs, soap, towels, etc;) - $10,875. Environmental 460 62671 MISC. OPERATING SUPPLIES 28,010 30,758 58,768 Monitoring - lab supplies - $26,758. 460 62677 FLINT SHOT SAND 2,700 2,700 Replacement sand used in incinerator as heat sink. 460 62681 LUBRICATION PRODUCTS 7,915 7,915 Compressor oils - $2,200, turbine oils - $3,000, gear oils & grease - $2,700. Auxiliary fuel used to start up and shut down incinerator process & supplemental fuel to add BTU-s necessary to support cumpustion approximately $75,000 460 62682 INCINERATOR FUEL 74,700 74,700 gals./yr. @ $1.00/gal Landfill fees and hauling charges for approximately 18 loads per year of garbage, 460 62692 LANDFILl_ FEES 8,046 8,046 screenings and grit to tandfill - $8,046. 460 62726 AUDIT SERVICES 2,600 2,600 : Plant Operations & Maint. - crane services - $1,500, fly ash cleaning & disposal - $12,000, C.O. repair service - $5,100, C.O. software support - $700. Environmental Monitoring - pollutant scan - $2,750, landfill monitoring - $10,500, 460 62731 MISCELLANEOUS SERVICES 14,050 17,010 31,060 lab certification QAJQC reference - $2,000. 460 62732 TEMP HELP\CONTRACT SERV. 460 62733 CONTRACT CUSTODIAL 11,050 11,050 Grass cutting service for plant and lift stations using Hamel Lawn Services. Annual Title V and Semi-Annual Title V fees mandated by the State of Iowa DNR 460 62763 PAYMENT TO IOWA DNR 2,800 2,800 to fund air emissions programs in Iowa. 460 63314 PAYROLL OVERHEAD 3,439 3,439 Total Supplies and Services 113,769 1,236,830 54,350 1,404,949 460 71314 TRUCK-REPLACEMENT 3,000 3,000 Used replacement van or SUV for laboratory use. Normal replacement of larger shop equipment such as lifting slings, chain falls & hoists - $2,200, replacement of ladders - $600, other replacement tools, 460 71410 SHOP EQUIPMENT 4,300 4,300 wrenches, etc. - $1,500. -412- City of Dubuque Department Operating Expenditure Budget by Activity FY 2004 Sum of Fund Account Account Title Admin Op. & Maint. Environ. Mon. Activities Explanation of Significant Expenditures Water Pollution Control Department 43 Various laboratory equipment replacement such as pH meters, conductivity 460 71413 LABORATORY EQUIPMENT 5,000 5,000 meters, repair parts for Atomic Adsorbtion (bulb for metal analysis) etc. - $5,000. 460 71415 SAWS 680 680 Replacement portable concrete saw used for cutting pipe & concrete - $680, (1) replacement 75 H.P.; 300CFM main plant air compressor. Compressor is used for instrument air, cooling for incinerator and air actuated cylinders for 460 71512 COMPRESSORS 18,450 18,450 sludge process functions - $18,450, 460 71522 TRUCKSTER 460 71610 CUSTODIAL EQUIPMENT 1,300 1,300 (1) replacement floor scrubbedpolisher - $1,300. 460 71616 SNOW BLOWER 460 72111 GAS SAFETY MONITOR 460 72418 TELEPHONE SYSTEM Total Machinery and Equipment 460 74111 PRINCIPAL PAYMENT 170,000 24,730 8,000 32,730 170.000 460 74112 Total Debt Service 460 91010 INTEREST PAYMENT TO GENERAL 4,250 4,250 174,250 174,250 460 91310 TO SANITARY SEWER CONST 460 91450 TO WATER OPERATING 460 91660 TO HEALTH INS RESERVE Total Transfers Out Total Water Pollution Control 43 377,132 2,053,100 338,930 2,76g,162 -413- City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Sewer Revenue Water Pollution Control Plant - 43 Sewer Operating Fund - 460 42340 SEWAGE DISPOSAL PERMITS 350 44146 WATER TESTS-OUTSIDE 27,500 44171 SEWAGE FEES 3,933,042 44173 PENALTIES 26,500 44184 SWISS VALLEY FARMS 172,000 Explanation of Significant Revenues owners and minor commercial users not serviced by city sewer. Rates are based on volume. $0.05 per gallon city resident; $0,075 per gallon non resident. 25,968 Surcharge for monitoring and analyzing major industrial discharges. Funds are for recovery of industrial pretreatment program costs mandated by Federal and State industrial pretreatment programs. 272.000 Income derived for treatment of wastewater agenerated by Rousselot Corp. (SBI Industries). Based on contract dated May 2003. Past history shows bills at approximately $21.000/month. 45210 WATER SAMPLING-PLANT 50.000 45211 WWT SAMPLING-AIRPORT 2,130 44189 44188 44'186 INLAND PROTEIN 172,000 Income dedved for treatment of wastewater generated by Inland Protein Corp. based on contract dated May 2003. Past history shows bills at approximately $13,300/month. 44187 SEWAGE DUMPING FEES 31,047 Income derived from 7 permitted septage haulers discharging septic from home Penalties assessed for late payment of sewage rental based on average of several years income. Income derived for treatment of wastewater generated by Swiss Valley Farms based on contract dated May 2003. Past history shows bills at approximately $13,300/month. WW IND. PRETREATMENT SANOFI BIO-INDUSTRY income dedved from testing the Dubuque public water supply for the Dubuque water treatment plant as required by State ane Federal regulations; $50,000 is based on (1 one Lab Tech position and chemical used. Income derived from testing and supervision of the airport lagoon system and testing of their well water and distribution system. $2,130 based on Lab Tech's time, sample pick-up and cost of test chemicals. -414- Permits for 7 septage haulers @ $50 per permit. Income derived from testing pdvate well systems and nearby communities for various tests. The $27,500 is based upon previous years experience. Sewage rental fees from home owners, commercial and minor industrial bases on $1.59/100CF. City of Dubuque Budgeted Department Revenues by Activity and Object Code FY 2004 Account Account Title Sewer Revenue Explanation of Significant Revenues Water Pollution Control Plant - 43 Sewer Operating Fund - 460 45212 LANDFILL PAYMENT-LAB TEST 15,960 Income derived for ground water monitoring and leachate analysis for the landfill operation discharge permit. The $15.960 is based on technician's time and sampling done b~, outsid laboratory. 45215 12,840 Income derived through analysis of wastewater samples brought into laboratory from other city deoartments, area communities, industries from outside based on cost of the service. Past history shows approximately $1,070/month income. 51207 SETTLEMENTS 52110 INVESTMENT EARNINGS 35,000 Investment earnings based on monies in Sewer Construction Fund and investment rates 52505 SALVAGE SALES 50 Sale of scrap matedal and equipment. 53302 MISCELLANEOUS REVENUE 1,000 Various miscellaneous revenue such as treatment of specialty wastes. 54201 WWT SAMPLING-OUTSIDE REFUNDS 100 54502 SALES TAX COLLECTION 95,600 Collection of sales tax on sewage rental, shows as income and as an expense. TOTAL SEWER OPERATING FUND-460 4,873,087 -415- PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities and Environment Water Pollution Control Administration BUDGET SUMMARY FY 200'1 FY 2002 ACTUAL ACTUAL FY 2003 FY 2003 FY 2004 BUDGET REVISED RECOM'D Personnel Summary Full-Time Equivalents 1.00 1.00 1.00 1.00 Expenditure Summary Employee Expense Supplies and Services Capital Outlay Debt Service Subtotal Non-Expense Accounts TOTAL BUDGET $ 73,483 $ 75,999 $ 79,806 107,410 105,635 150,541 886 174,456 1,047,474 592,472 $355,349 $1,229,994 $822,819 4,682 4,822 3,311 $360,031 $1,234,816 $826,130 $ 87,911 112,805 174,250 $374,966 3,439 $378,405 Funding Budget Sewage Utility Operation Fund $360,031 $1,234,816 $826,130 $378,405 Water Pollution Control Plant -416- Administration PROGRAM: DEPARTMENT/DIVISiON: ACTIVITY: Facilities And Environment Water Pollution Control Environmental Monitoring BUDGET SUMMARY Personnel Summary Full-Time Equivalents Seasonal Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Budget Sewage Utility Operation Fund Revenue Generated FY 200t FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 4.00 4.00 4.00 .16 .16 .16 $234,728 $235,996 $254,816 45,573 38,396 57,744 5,363 2,773 8,100 $285,664 $277,165 $320,660 $285,664 $277,165 $320,660 $124,141 $133,255 $125,800 4.00 .16 $271,770 54,350 8,000 $334,120 $334,120 $134,398 PERFORMANCE MEASURES Wastewatadlndustdal Pretreatment Program BOD tests Industry Plant Lift Stations Special tests and quality Control Annual Average/day Graveimetedc Analysis industry Plant Lif[ Stations Special tests and quality Control FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 7,535 6,500 6,500 6,500 6,500 3,650 3,650 3,650 3,650 3,650 3,285 3,585 3,585 3,585 3,585 3,285 3,285 4,000 3,285 3,285 17,755 17,020 17,435 17,020 17,020 49 47 48 47 47 4,400 4,400 4,000 4,000 4,000 6,500 6,500 6,500 6,500 6,500 2,000 2,000 2,000 2,000 2,000 1,100 1,500 1,500 1,500 1,500 Water Pollution Control Plant -417- Environmental Monitoring FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Annual 14,000 14,000 14,000 13,100 14,000 Average/day 35 38 38 36 38 COD* analysis Industry 730 730 730 730 730 Plant 730 365 365 365 365 Special tests and quality control 365 365 365 365 365 Annual 1,852 1,460 1,465 1,460 1,460 Average/day 5 5 4 4 4 TOC analysis (Total Organic Carbon) Industry 2,190 1,100 1,900 1,100 1,100 Plant 2,920 2,700 2,700 2,700 2,700 Lift Stations 1,100 1,000 1,000 1,000 1,000 Special tests and quality control 2,000 2,000 2,200 2,200 2,200 Annual 8,210 6,800 7,800 7,000 7,000 Average/day 23 19 21 19 19 Ammonia, TKN**and anions Analysis Industry 730 400 400 800 800 Plant 1,200 2,000 1,200 2,200 2,200 Special tests and quality contml 500 1,000 1,000 1,000 1,000 Annual 2,430 3,400 2,555 4,000 4,000 Average/day 6.7 9 7 11 11 Metal analysis*** Industry 150 175 175 175 175 Plant 40 100 100 100 100 Lift Stations 40 100 100 100 100 Special tests and quality control 100 200 200 200 200 Annual 330 275 747 575 575 Average/day 1 2 1.6 2 2 Distribution sampling survey/Water quality testing 52 52 52 52 52 Bacterial analysis (coliform, HPC) 3,000 3,500 3,500 3,500 3,500 Inorganic species analysis (nitrate, hardness, alkalinity, et al) 2,400 3,000 2,400 3,500 3,500 Water Pollution Control Plant -418- Environmental Monitoring FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM'D Metal analysis for Water Plant 600 600 600 600 600 Private-public potable water tests Bacterial analysis 1,600 1,800 1,800 1,800 1,800 Nitrate analysis 300 400 400 400 400 Fluoride analysis 1 O0 1 O0 100 1 O0 1 O0 Metals analysis - lead and copper 60 300 80 300 30 TOC Analysis (total organic carbon) 200 150 150 150 150 COD - Chemical Oxygen Demand is used as a measure of the oxygen equivalent of the organic matter content of a sample that is susceptible to oxidation by a strong chemical oxidant. Ammonia, TKN, and anions - Ammonia and Total Kjeldahl Nitrogen are tests that measure ammonia and organic nitrogen concentration - anions measure nitrate, nitrite, chloride, phosphate and sulfate. Each metal analysis represents a group of 5-7 metals. Water Pollution Control Plant -419- Environmental Monitoring PROGRAM: DEPARTMENT/DIVISION: ACTIVITY: Facilities And Environment Water Pollution Control Plant Operation And Maintenance BUDGET SUMMARY Personnel Summary Full-Time Equivalents Expenditure Summary Employee Expense Supplies and Services Capital Outlay TOTAL BUDGET Funding Budget Sewage Utility Operation Fund FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 14.00 14,00 13.00 $ 686,805 $ 660,324 $ 724.149 1,117,060 1,259,406 1.228,190 11,237 4,493 16,000 $1,815,102 $1,924.223 $1,968,339 $1,815,102 $1.924,223 $1,968,339 13.00 $ 781,525 1,257,152 241730 $2,063,407 $2,063,407 PERFORMANCE MEASURES Maintenance areas and Equipment Pump Stations Incinerators Centrifuges Process air compressors Belt Press Air blowers FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 ACTUAL ACTUAL BUDGET REVISED RECOM'D 9 10 10 11 12 2 2 2 2 2 8 6 6 6 6 28 28 28 28 28 1 ~ 1 1 1 60 60 58 58 58 Motor pumps and associated switch gear 174 174 174 174 174 Trickling filters 2 2 2 2 2 Gdt chambers 2 2 2 2 2 Clarifiers 7 7 7 7 7 Gravity thickener 1 1 1 I 1 Chlorinators 2 2 2 2 2 Boilers and heat recovery 2 0 0 0 0 Oxygen dissolution basin (9 mixer units) 3 3 3 3 3 Dechlodnation Unit 1 1 1 I 1 Water Pollution Control Plant Plant Operations and Maintenance -420- FY 2001 FY 2002 FY 2003 FY 2003 FY 2004 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGET REVISED RECOM*D Cost/I,000 gallons treated $.171 $.232 $.225 $.236 $.265 Cost/pound of BOD* treated $.106 $.097 $.120 $.099 $.111 Cost/pound of SS**treated $.124 $.148 $.175 $.150 $.169 Operation-Flow loadings (million gallons per day) Residential 6.20 5.00 5.00 5.00 5.08 Commercial 1,70 1,53 2.19 1.45 1.45 Industrial 2.69 .54 .21 .54 .54 Infiltration .30 .50 1.26 .50 .50 Total flow 10,89 7,57 8.66 7.57 7.57 BOD loadings (pounds Per day) Residential 6,000 6,960 6,436 6,960 6,960 Commercial 2,433 4,802 2,739 4,802 4,802 Industrial 9,167 6,279 7,147 6,279 6,279 Total 17,600 18,041 16,322 18,041 18,041 Suspended solids loading (pounds per day) Residential 6,000 5,800 5,268 5,800 5,800 Commercial 3,592 4,447 3,653 4,447 4,447 Industrial 4,608 1,549 2,039 1,549 1,549 Infiltration/inflow 800 100 200 100 100 Total 15,000 · 11.896 11,160 11,896 11,896 Tons of sludge incinerated/day Primary 10.00 5.72 6.40 5.72 5.72 Secondary 8.00 4.88 5.17 4.88 4,88 Pounds of secondary sludge processed per day 16,500 9,760 10,340 9,760 9,760 Average e[e~ricaldemand (KW) 900 850 900 850 850 Average ~el usage(gallons/day) Average poWer factor (plant) Average polymer usage pounds/day of operation) Average chlorine usage (pounds per day) April 1 to October 31 250 540 250 250 250 80% 83% 80% 83% 83% 5,703 4,821 5,300 5,300 5,276 250 250 250' 250 250 Water Pollution Control Plant Plant Operations and Maintenance -421- PERFORMANCE MEASURES Average percent BOD* removal Average percent SS** removal FY 2001 FY 2002 FY 2003 FY 2003 ACTUAL ACTUAL BUDGET REVISED 95 96 95 96 9O 90 92 9O FY 2004 RECOM'D 96 90 BOD - Biochemical Oxygen Demand is a measure of the oxygen consumed as pollutants in a sample are broken down through natural biological processes over the course of five days. SS - Suspended Solids is the residue retained on a glass fibre filter after a known sample is filtered across the glass fibre. Polymer for Fiscal Year 2001, Fiscal Year 2002, Fiscal Year 2003, and proposed Fiscal Year 2004 are based on liquid mannich polymer Water Pollution Control Plant Plant Operations and Maintenance -422- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 43 WATER POLLUTION CONTROL FD JC WP.GR JOB CLASS 61010 Full Time Employee Expense 460 3300 GE-37 460 3400 GE-36 460 3030 GE-34 460 2100 GE-31 460 2900 GE-29 460 2400 OE-14 460 2800 OE-14 460 2600 OE-13 460 2025 OE-12 460 2500 OE-12 460 2450 OE-11 TOTAL WASTEWATER PLANT MANAGER CHEMIST MAINTENANCE SUPERVISOR WWT LAB TECHNICIAN II MATERIAL CONTROL CLERK EQUIPMENT MECHANIC - WWT MAINTENANCE ELECTRICIAN WWT PLANT OPR CERT GR III & IV LAB TECHNICIAN I WWT PLANT OPERATOR CERT GR II WWT PLANT OPERATOR (NC/GR I C) FULL TIME EMPLOYEES 61030 SEASONAL EMPLOYEES 460 0650 NA-28 INTERN FY 2003 FY 2004 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 63,930 1.00 69,413 1.00 1.00 56,326 1.00 61,733 1.00 1.00 50,208 1.00 54,419 1.00 2.00 90,914 2.00 93,565 2.00 1.00 41,634 1.00 42,827 1.00 2.00 76,491 2.00 81,287 2.00 1.00 38,213 1.00 40,201 1.00 3.00 116,050 3.00 122,145 3.00 1.00 37,351 1.00 40,327 1.00 3.00 113,419 3.00 119,335 3.00 2.00 74,832 2,00 78,710 2.00 18.00 759,368 18.00 803,962 18.00 0.16 2,000 0.16 2~000 0.16 2,000 0.16 2,000 0.16 0.16 TOTAL WATER POLLUTION CONTROL 18,16 761,368 18.16 805 962 18,16 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 10/30/2003 ACTIVITY OBJ FD JC WP-GR POSITION CLASS FY 2003 FY 2003 FY 2004 FY 2004 FY 2005 FY 2005 FTE BUDGET FTE BUDGET FTE BUDGET WaterPollution Control Admtnlstratlon 43100 61010 460 3300 GE,37 WASTEWATER PLANT MANAGER Total WPC Plant Operation 43400 61010 460 3030 43400 61010 460 2400 43400 61010 460 2900 43400 61010 460 2500 43400 61010 460 2450 43400 61010 460 2800 43400 61010 460 2600 GE-34 MAINTENANCE SUPERVISOR WWT 0E-14 EQUIPMENT MECHANIC - WWT GE-29 MATERIAL CONTROL CLERK OE-12 WWT PLANT OPERATOR CERT GR II OE-11 WWT PLANT OPERATOR (NC/GR I C) OE-14 MAINTENANCE ELECTRICIAN OE-13 WWT PLANT OPR CERT GR III & IV Total 4~Environemental Monitoring Lab-FT 43700 61010 460 2100 GE-31 43700 61010 460 3400 GE-36 43700 61010 460 2025 OE-12 LAB TECHNICIAN II CHEMIST LAB TECHNICIAN I Total Environemental Monitoring Lab-Seasonal 43700 61030 460 0650 NA-28 FINANCE INTERN-SEASONAL Total TOTAL WATER POLLUTION CONTROL DEPARTMENT 1.00 63,930 1.00 69,413 1.00 1.00 63,930 1.00 69,413 1.O0 1.00 50,208 1.00 54,419 1.00 2.00 76,491 2.00 81,287 2.00 1.00 41,634 1.00 42,827 1.00 3.00 113,419 3.00 119,335 3.00 2.00 74,832 2.00 78,710 2.00 1.00 38,213 1.00 40,201 1.00 3.00 116,050 3.00 122,145 3.00 13.00 510,847 13.00 538,924 13.OO 2.00 90,914 2.00 93,565 2.00 1.00 56,326 1.00 61,733 1.00 1.00 37,351 1.00 40,327 1.00 4.00 184,591 4.00 195,625 4.00 0.16 2,000 0.16 2,000 0.16 · 0.16 18.16 2,000 0.16 2,000 0.16 761,368 18.16 805,962 18.16 0 0 0