2024 Maintenance Dredging Project No. 1: Initiate Public Improvement Bidding Process_InitiateCity of Dubuque
City Council Meeting
Copyrighted
April 1, 2024
Items to be set for Public Hearing #
02.
ITEM TITLE: 2024 Maintenance Dredging Project No. 1: Initiate Public Improvement
Bidding Process
SUMMARY: City Manager recommending City Council grant preliminary approval to
the dredge construction plans and specifications; and establish April 15,
2024, as the date of the public hearing; and hereby authorized to
advertise for bid proposals for the 2024 Maintenance Dredging
Project No. 1 through adoption of the attached resolution.
RESOLUTION 2024 Maintenance Dredging Project No. 1: Preliminary
approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for April 15,
DISPOSITION: 2024Suggested Disposition:
FIN ik[91:ILyil21ZIII l+]
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Public Hearing Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Maintenance Dredging Project No. 1
Initiate Public Improvement Bidding Process
Project Number: 5546000001-304-67990 Harbor Area Dredging
DATE: March 26, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is recommending City Council grant preliminary
approval to the dredge construction plans and specifications; and establish April 15,
2024, as the date of the public hearing; and hereby authorize to advertise for bid
proposals for the 2024 Maintenance Dredging Project No. 1 through adoption of the
attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
L140LWA
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Rick Dickinson, Greater Dubuque Development Corporation President and CEO
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: March 26, 2024
RE: 2024 Maintenance Dredging Project No. 1
Initiate Public Improvement Bidding Process
Project Number: 5546000001-304-67990 Harbor Area Dredging
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The purpose of this memorandum is to authorize the initiation of the public bidding
procedure for the 2024 Maintenance Dredging Project No. 1.
BACKGROUND
In the fall of 2022, Dubuque Marina submitted a Boating Infrastructure Grant (BIG Tier
1) application to the Iowa DNR for dredging the marina to provide transient boaters, and
boaters who operate vessels 26 feet or larger, access to docking and safe harbor
facilities, including fueling, pump -out, bathroom and shower facilities, access to clean
water, electricity, and other utilities.
In February 2023, Dubuque Marina was notified by the Iowa DNR that they were
awarded $200,000 in BIG Tier 1 grant funding. During the grant development process, it
became apparent that it would be challenging for Dubuque Marina to administer and
comply with all the federal grant requirements.
Based on the potential challenges for Dubuque Marina to successfully administer a
federal BIG Tier 1 grant funded project, the Iowa DNR approached the City to inquire if
the City would be interested in becoming the BIG Tier 1 Grant Recipient and be the
responsible lead agency for administering the federal grant.
Since the City regularly performs maintenance dredging projects and has successfully
completed two (2) previous BIG grant funded project, City staff supported assuming the
lead agency role for the 2022 BIG Tier 1 grant to perform maintenance dredging at
Dubuque Marina.
Since the Dubuque Marina was the original grant applicant, for the City to become the
Grant Recipient, the City was required to submit a new, separate application to the U.S.
Fish and Wildlife Service (USFWS) and Iowa DNR for the 2022 Boating Infrastructure
Tier 1 Grant. In August 2023, per Resolution 248-23, the City Council authorized staff to
submit the 2022 Boating Infrastructure Tier 1 Grant application.
In November 2023, the City received the Notice of Award from the Iowa DNR / USFWS
for the BIG Tier 1 Grant, and per Resolution 379-23, the City Council authorized the
execution of the BIG Tier 1 Subrecipient Grant Agreement.
DUBUQUE MARINA FUNDING AGREEMENT
In November 2023, per Resolution 380-23, the City Council authorized the execution of
a Funding Agreement between the City and Dubuque Marina, Inc. for the partnership
agreement to provide the required local match funding ($117,500) for the 2022 BIG Tier
1 Grant to perform maintenance dredging at Dubuque Marina
BIG TIER 1 GRANTS - DREDGING PLAN
Upon reviewing the BIG grant eligible scope of work for maintenance dredging, and
after discussions with Dubuque Marina and Iowa DNR staff, City staff is proposing a 2-
phase dredging project to support the local and regional transient boating at the marina.
The objective and scope of work for the 2024 Maintenance Dredging Project No. 1,
utilizing the 2022 BIG TIER 1 Grant funding that was awarded is to perform
maintenance dredging within the approximate area shown in Figure 1, to an
approximate river bottom elevation of 586-Ft., which will provide adequate depth for
transient boats 26 feet in length or greater and will create a safe open water for
navigating vessels from the Peosta Channel to and from the marina transient docks.
LEGEND f
At 7.00' River Stage
t �
0'-�- Deep
I� V-r Deea i�
W-a' D..o
occ<
K
J
2022 FIG GRANT
DREDGE AREA
( O
2024 B!G GRANT � — Y I
aREDGE AREA
Figure 1 - Dubuque Marina Areas to be Dredged
2
2024 Maintenance Dredging
Project No. 1
2022 BIG Tier 1 Grant
Funding will be used to
perform dredging within the
area outlined in RED.
2024 Maintenance Dredging
Project No. 2
City of Dubuque submitted a
2024 BIG Tier 1 Grant
Application to assist in
funding to perform dredging
within the area outlined in
GREEN.
In September 2023, per Resolution 284-23, the City Council authorized staff to submit
the 2024 Boating Infrastructure Tier 1 Grant application. The objective and scope of
work for the proposed 2024 Maintenance Dredging Project No. 2, utilizing the 2024 BIG
Grant funding is to continue with the completion of maintenance dredging within the
area shown in Figure 1, to an approximate river bottom elevation of 586-Ft. This will
create a larger open waterway for navigating transient vessels from the Peosta Channel
to and from the marina transient docks and provide safe access to the existing transient
dock for fuel, water, and holding tank pump -out.
The proposed 2-phase dredging project will provide adequate depth and an improved
open waterway for safely navigating transient vessels. By dredging and creating the
open waterway from the Peosta Channel to the marina transient docks, this will create
improved water flow and water circulation which will reduce the potential for future
sediment siltation within the proposed dredge location. The proposed dredged open
waterway will be more sustainable long-term and will maximize the return on the
investment of federal BIG funding with a long-term solution in providing safe harbor
access for daily and overnight transient boaters.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 1, 2024
Publish Notice to Bidders, Advertisement for Bids April 5, 2024
Publish Notice of Hearing on Plans & Specifications April 5, 2024
Public Hearing April 15, 2024
Receipt of Bids April 25, 2024
Award of Contract
Completion Date
BUDGETIMPACT
May 6, 2024
June 28, 2024
The estimate of probable cost for the 2024 Maintenance Dredging Project No. 1 is
summarized in the following table:
Description
Cost Estimate
Dredge Construction - Dubuque Marina
$ 287,500.00
Contingency (Over Dredge Depth)
30,000.00
Total Construction Cost Estimate
$ 317,500.00
The proposed project funding is summarized as follows:
Project Number
Fund Description
Fund Amount
5546000001-304-67990
Harbor Area Dredging (BIG TIER 1 Grant)
$ 200,000.00
Private Participation - Dubuque Marina
117,500.00
Total Project Funding
$ 317,500.00
3
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the dredge
construction plans and specifications; and establish April 15, 2024, as the date of the
public hearing; and hereby authorized to advertise for bid proposals for the 2024
Maintenance Dredging Project No. 1 through adoption of the attached resolution.
cc: Jenny Larson, Chief Financial Officer
Nathan Steffen, Civil Engineer
Dubuque Marina
FAPROJECTS\DREDGING PROJECTS\2024 Maintenance Dredge\Council & Staff Documents\Project #1\Initiate
12
Prepared by Robert Schiesl CitV of Dubuque Engineering.,50 W. 13th St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Sreitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 74-24
2024 MAINTENANCE DREDGING PROJECT NO. 1
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2023 Maintenance Dredging Project in the estimated amount $317,500.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 15th day of April, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The 2024 Maintenance Dredging Project No. 1 is hereby ordered to be advertised
for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2.00 p.m. on the 25th day of April 2024.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 61h day of May 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, approved and adopted this
Attest:
Adrienne N. Breitfelder, City Clerk
1 st day of April 2024.
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2024 MAINTENANCE DREDGING
PROJECT NO. 1
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the 2024 Maintenance Dredging Project No. 1, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 15th day of April 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost
are now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows: Perform maintenance dredging at Dubuque Marina.
The dredge material (approx. 7,800 CY) will be mechanically removed, loaded onto a
material barge, and transported to a contractor provided, permitted disposal location. The
dredge spoil material will be offloaded from the material barge to the approved disposal
site.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 131h St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk(a-_)cityofdubugue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 1st day of April 2024.
Adrienne N. Breitfelder, City Clerk