Submission of Annual Public Housing Agency (PHA) Plan — Federal Fiscal Year 2024 (PHA Fiscal Year 2025) Annual Plan_HearingCity of Dubuque
City Council Meeting
Public Hearings # 02.
Copyrighted
April 1, 2024
ITEM TITLE: Submission of Annual Public Housing Agency (PHA) Plan — Federal
Fiscal Year 2024 (PHA Fiscal Year 2025) Annual Plan
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval to submit the Federal Fiscal Year 2024 Annual PHA Plan along
with the Certification for Consistency with the Consolidated Plan, and City
Manager recommending approval.
RESOLUTION Authorizing the Mayor to execute the Certification by
State or Local Office of Public Housing Agency (PHA) Plan's
consistency with the Consolidated Plan and approval of the PHA 2024
Annual Plan
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Memo
Staff Memo
Resolution
Resolutions
HCV Annual Plan
Supporting Documentation
RAB Minutes
Supporting Documentation
Director Approval
Supporting Documentation
Mayor Approval
Supporting Documentation
Civil Rights Certification
Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Submission of Annual Public Housing Agency (PHA) Plan — Federal Fiscal
Year 2024 (PHA Fiscal Year 2025) Annual Plan
DATE: March 27, 2024
Each year the City of Dubuque is required to submit a PHA (Public Housing Agency)
Plan. The PHA Plan is a comprehensive guide to the policies, programs, operations
and strategies for meeting local housing needs and goals. There are two parts to the
PHA Plan: the 5-Year Plan which was submitted fiscal year 2020 and the Annual Plan,
which is submitted this year. Part of the submission includes the Certification by State
or Local Office of PHA Consistency with the Consolidated Plan (HUD-50077 Form).
Housing & Community Development Director Alexis Steger is recommending City
Council approval to submit the Federal Fiscal Year 2024 Annual PHA Plan along with
the Certification for Consistency with the Consolidated Plan.
To ensure public participation in the process, PHA Plans must be available for
inspection by the public both during the public review period prior to the board hearing
and submission to HUD. Public Notice was published 45 days in advance of the Public
Hearing held on April 1, 2024. The Housing Commission voted to approve the PHA
Plan on Monday, February 5, 2024. The PHA Resident Advisory Board also reviewed
the PHA Plan on February 28, 2024 and all comments and minutes from their meeting
is included in the plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM-sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
THE C
DUUB--*--TE
Masterpiece on the Mississippi
TO: Michael C Van Milligen, City Manager
FROM: Alexis Steger, Housing & Community Development Director
DATE: March 27, 2024
Dubuque
All-AmericaNY
1IIII®r
2007•2012-2013
2017*2019
RE: Submission of Annual Public Housing Agency (PHA) Plan — Federal Fiscal
Year 2024 (PHA Fiscal Year 2025) Annual Plan
INTRODUCTION
Each year the City of Dubuque is required to submit a PHA (Public Housing Agency)
Plan. The PHA Plan is a comprehensive guide to the policies, programs, operations
and strategies for meeting local housing needs and goals. There are two parts to the
PHA Plan: the 5-Year Plan which was submitted fiscal year 2020 and the Annual Plan,
which is submitted this year. Part of the submission includes the Certification by State
or Local Office of PHA Consistency with the Consolidated Plan (HUD-50077 Form).
BACKGROUND
The PHA Plan and Certifications follow HUD approved templates and must be
submitted accordingly. Any local, regional, or State agency that receives funds to
operate Federal Section 8 Housing Choice Voucher programs must submit a PHA Plan.
To ensure public participation in the process, PHA Plans must be available for
inspection by the public both during the public review period prior to the board hearing
and submission to HUD. Public Notice was published 45 days in advance of the Public
Hearing held on April 1, 2024. The Housing Commission voted to approve the PHA
Plan on Monday, February 5, 2024. The PHA Resident Advisory Board also reviewed
the PHA Plan on February 28, 2024 and all comments and minutes from their meeting
is included in the plan.
RECOMMENDATION
We are requesting approval to submit the Federal Fiscal Year 2024 Annual PHA Plan
along with the Certification for Consistency with the Consolidated Plan.
Prepared by Gina Hodgson, Housing & Community Devel., 350 W. 61h St., Suite 312 Telephone: 563 690-6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131� St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 75-24
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION BY
STATE OR LOCAL OFFICE OF PUBLIC HOUSING AGENCY (PHA) PLAN'S
CONSISTENCY WITH THE CONSOLIDATED PLAN AND APPROVAL OF THE PHA
2024 ANNUAL PLAN
Whereas, the U.S. Department of Housing and Urban Development requires
submission of the Public Housing Agency (PHA) Plan on an annual basis; and
Whereas, the U.S. Department of Housing and Urban Development requires
Certification of the PHA Plan's Consistency with the Consolidated Plan; and
Whereas, the Housing commission held a public meeting to review the Annual
Plan on January 23, 2024; and
Whereas, the Resident Advisory Board held a public meeting to review the
Annual Plan on February 28, 2024; and
Whereas, the City Council held a public hearing to receive comment on the
proposed Public Housing Authority Fiscal Year 2024 Annual Plan on April 1, 2024.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE IOWA:
Section 1: That the Mayor is hereby authorized and directed to certify the PHA
Federal Fiscal Year 2024 Annual Plan's Consistency with the Consolidated Plan; and
Section 2: That the Director of Housing and Community Development is hereby
authorized to submit the PHA Annual Plan and the Certification as required by the U.S.
Department of Housing and Urban Development.
Passed, approved and adopted this 1 st day of April, 2024.
Brad M C agh, Mayor
At��te��st-
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Adrienne Breitfelder, City Clerk
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires 03/31/2024
(HCV Only PHAs)
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning
the PHA's operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the
public of the PHA's mission, goals, and objectives for serving the needs of low- income, very low- income, and extremely low- income families
Applicability. The Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled
PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are
available for each of these types of PHAs.
Definitions.
(1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a
high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP)
assessments if administering both programs, or PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers
where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and
that was designated as a standard performer in the most recent PHAS and SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled.
A.
PHA Information.
PHA Name: City of Dubuque PHA Code: IA087
A.1
PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/01/2024
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number of Housing Choice Vouchers (HCVs) 1,114
PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly
encouraged to post complete PHA Plans on their official website.
❑ PHA Consortia: Check box if submitting a joint Plan and complete table below
Participating PHAs
PHA Code
Program(s) in the Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
Lead HA:
Page 1 of 8 form HUD-50075-HCV (03/31/2024)
B.
Plan Elements.
B.1
Revision of Existing PHA Plan Elements.
a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission?
Y N
❑ ® Statement of Housing Needs and Strategy for Addressing Housing Needs.
❑ ® Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
❑ ® Financial Resources.
❑ ® Rent Determination.
❑ ® Operation and Management.
❑ ® Informal Review and Hearing Procedures.
❑ ® Homeownership Programs.
❑ ® Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements.
❑ ® Substantial Deviation.
❑ ® Significant Amendment/Modification.
(b) If the PHA answered yes for any element, describe the revisions for each element(s):
B.2
New Activities. — Not Applicable
B.3
Progress Report.
Provide a description of the PHA's progress in meeting its Mission and Goals described in its 5 -Year PHA Plan.
Mission: The City of Dubuque Housing & Community Development Department's mission is to provide decent, safe,
and affordable rental housing and to provide opportunities that promote self-sufficiency, economic independence, and
homeownership opportunities for eligible Housing Choice Voucher participants.
PHA Goal: Meet the need for quality, affordable rental homes: The City of Dubuque has worked with Greater
Dubuque Development Corporation to identify the specific housing needs in the Community. Using that data, the
City has been working with developers to address the housing needs and find ways to use Housing Tax Increment
Financing as well as other possible revenue streams to help support and incentivize housing development in the City.
The City of Dubuque PHA has also adopted the International Property Maintenance Code for building inspection
compliance. This has helped to set the standard for quality units and fair housing opportunities for voucher holders
and all tenants throughout the City. This fiscal year will focus assisting some of these new developments coming on
line to lease up HCV tenants.
PHA Goal: Increase the Acceptance of Housing Choice Vouchers by Housing Providers: The City of Dubuque has
increased landlord education about the HCV program as well as created a landlord education video to be shared
among that specific group in hopes to dispel some of the HCV rumors while also providing information as to
why/how HCV benefits the entire community. PHA also implemented a new, easier to use software that aides owners
and tenants in communication and document transmittal, allowing the HCV program to progress with the times and
provide ease of use. The voucher payments standards are reviewed yearly, and updated to reflect market changes and
demand. A waiver was attained from HUD for a 1-year period to set VPS for the PHA at 120% of FMR. This was
implemented 1/l/2024.
PHA Goal: Implement local government policies that encourage equity and decrease disparate impacts: Constant
review of data surrounding voucher issuance and use in order to identify possible barriers or impacts that need to be
addressed in order to run a fair and equitable program. Heavy utilization of HUD's Budget Tool and monthly review
with PHA Portfolio Manager to forecast, plan and enhance utilization. Plan to continue working with technical
assistance personnel to identify approaches to further utilization of voucher funds within the community.
PHA Goal: Increase access to opportunity and the building of social capital: The Childcare Initiative has been
working hard to identify needs of and barriers to the community's workforce. Several needs were identified. One
outcome is the opening of a new childcare facility that can address the childcare needs in the community and
therefore, allowing working parents more opportunity and workforce advancement potential. The new childcare
facility opened in January 2024.
B.4
Capital Improvements. — Not Applicable
Page 2 of 8 form HUD-50075-HCV (03/31/2024)
B.5 1 Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N/A
❑00
(b) If yes, please describe:
C. Other Document and/or Certification Requirements.
CA Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the PHA Plan?
■ /1
(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their
analvsis of the RAB recommendations and the decisions made on these recommendations.
C.2 I Certification by State or Local Officials.
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.
Form HUD-50077-ST-HCV-14P, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations
Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan.
Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of
CA any challenges to Plan elements, the source of the challenge, and the PHA's response to the public.
(a) Did the public challenge any elements of the Plan?
Y N
❑®
If ves, include Challenged Elements.
D.
Affirmatively Furthering Fair Housing (AFFH).
EL
Affirmatively Furthering Fair Housing (AFFH).
DA
Provide a statement of the PHA's strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing
(AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair
housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this
chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for
further detail on completing this item.
Fair Housing Goal:
Describe fair housinz stratezies and actions to achieve the zoal
PHA Goal: Meet the need for quality, affordable rental homes
Sub Goal: Support affordable housing developments outside areas of concentrated poverty to ensure
equitable access to quality housing throughout the City.
• Worked with Greater Dubuque Development Corporation to gauge the Housing needs in the Community.
Using that data and knowledge, we continue to work with developers and owners looking to create and
maintain affordable housing stock throughout the community.
• Efforts continue to provide City support to developers seeking Low Income Housing Tax Credits for the
creation of new affordable rental units. Stipulations of that funding outline that the developments must
make a certain percentage of their units available for low-income tenants.
• Small Area FMRs adopted and utilized in area codes 52002 & 52003 in an effort to de -concentrate poverty
and provide housing opportunities in all different areas of the city.
• l/l/2024 — 120% of FMR adopted for VPS through HUD issued waiver granted for a 12-month period.
Page 3 of 8 form HUD-50075-HCV (03/31/2024)
Sub Goal: Preserve, rehabilitate, and promote quality affordable housing.
• The City of Dubuque Housing & Community Development Department has many different programs that
aid in the preservation and creation of quality, affordable housing. CDBG funds are utilized for housing
rehabilitation purposes and blight reduction.
• A first-time homebuyer program is available and helps align interested clients on the path to
homeownership through education, down payment assistance, and a low interest loan to allow
homeownership to be attained.
• We also continue efforts to affirmatively further fair housing through our rental licensing and tiered
inspections process by cracking down on non -licensed rental units and by adopting the International
Property Maintenance Code to hold units to a higher standard with the goal of providing quality, healthy,
and safe environments for citizens to choose to live in.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
PHA Goal: Increase the Acceptance of Housing Choice Vouchers by Housing Providers
Sub Goal: Reduce negative community perceptions of poverty that impacts fair housing and access to
opportunity for low-income residents
• Complete an Equitable Poverty Prevention Plan and implement recommendations —In fiscal year 2020 the
City hired a consultant to oversee the development of the Equitable Poverty Prevention Plan. Multiple
avenues of research and community engagement assisted in the creation of the final plan that was presented
to the City Council in January 2021. Recommendations from that plan were used as guiding principles to
form budget requests and guide resource enhancements in the community. The City created an Office of
Shared Prosperity as a new department with a focus on neighborhood equitability and inclusion. Fiscal
Year 2022 focused on getting that department established and for data collection to begin. Fiscal Year
2023 focused on beginning to evaluate available data while also identifying other needed data points to
focus efforts on. Fiscal Year 2024 will shift efforts to begin the research and planning for the next 5-Year
Annual Plan which will include a deep analysis of the community's needs and focus areas for upcoming
initiatives.
• Continued efforts of re -branding the HCV Program adopted by City Council as an alternative to a Source of
Income Ordinance —In fiscal year 2020 the City focused on researching ways to incentivize landlords to
accept HCV Program vouchers. We are still implementing efforts to increase landlord education
surrounding the HCV program, a landlord education video was released in Spring of 2022. Despite efforts
to promote landlord incentives in fiscal year 2021, we learned that they were not successful in substantially
increasing landlord participation. Fiscal year 2023 focused more on the landlord/PHA communication to
ensure those land lords that do participate in the HCV program continued to accept vouchers. Fiscal Year
2024 aims to enhance education and training for landlords through the Successful Property Maintenance
course that the PHA presents regarding the HCV Program.
• Implement communication and trust -building activities for landlords and HCV program participants —In
fiscal year 2022 City staff continued to meet with the Landlord Association monthly to trouble shoot the
reasons for low participation numbers and portray an accurate picture of available units willing to accept
HCV payments. Educational outreach, direct deposit payments and online landlord document access
continue to be utilized and help to recruit and gauge interest in program participation by landlords. Fiscal
year 2023 focused on modifying the PHA website to be more user friendly and creating ease of
accessibility for owners looking for information as well as locating documents, checklists, and regulations.
Fiscal year 2024 will focus on recruitment of landlord participation through the Successful Property
Maintenance Course and also through the networking of individuals through the Landlord Association.
Sub Goal: Streamline processes that create barriers for housing providers to accept vouchers.
• Produce online briefing to increase awareness of tenant responsibility -The online briefing was created and
went live in the summer of 2020. This has allowed the process to be more streamlined and convenient for
clients to do at their leisure within a specific time frame and has allowed many to lease up at a quicker rate
due to the ease of accessibility. This continued to be a pivotal asset in 2021-2022 due to the COVID-19
Page 4 of 8 form HUD-50075-HCV (03/31/2024)
Pandemic and the health risk implications face to face meetings imposed. In person or phone briefings are
carried out on a request basis. Fiscal year 2023 focused on simplifying the information overload given at
the briefing, with an emphasis on making sure clients understand the rules and regulations, while also
answering many of the common questions/issues that arise for tenants utilizing the HCV program. Fiscal
year 2024 will focus on further refining the briefing and also supplying clients with easy -to -understand tips
about successfully receiving rental assistance through the HCV Program.
• Update Voucher Payment Standards and review exception rent using Small Area FMRs by zip code in
order to maximize payments to match the market while enticing areas outside of the52001-zip code to
accept HCV program participants as tenants. Efforts in past fiscal years included the following: the
Voucher Payment Standards were reviewed and revised to go into effect December 1, 2022. The PHA
chose to increase VPS to 110% of FMR while continuing to offer exception rent areas in the form of Small
Area FMRs in the 52002 & 52003 zip codes in an effort to promote lease ups in areas of the city that don't
have a lot of voucher holders. The de -concentration of poverty initiative was guiding the higher VPS in the
52002 & 52003 zip codes, with the goal of allowing voucher holders the opportunity to have a choice to
rent in other areas outside of the heavily voucher leased 52001 zip code area. Voucher Payments Standards
continue to be reviewed based on market fluctuations due to unit demand and availability. Most recently,
the PHA implemented 120% FMR for VPS effective l/l/2024 for a 12-month period granted from a HUD
waiver. This allows landlords to be paid at a closer to market rate when accepting HCV clients as tenants.
In turn, the increase in VPS allows greater ability to move into other areas of the City in an effort to de -
concentrate the vouchers and give more choice to the tenants.
• In fiscal year 2023 the City of Dubuque considered the implementation of a residency preference for the
HCV Waiting List lottery, whereas a preference point will be added to an applicant's application if they are
currently a City of Dubuque resident. At this time, the residency preference has not been implemented.
PHA believes this effort could lead to quicker lease ups and greater landlord participation. A change was
needed due to the low number of vacant units available. To maintain the funding levels needed, the PHA
needs to serve tenants under a current lease that are in need of assistance. Currently, PHA is looking at
other ways to aid clients in quicker lease ups and help with landlord participation. Examples include
assessing & revising HCV general forms for readability and adapting them all to a 6-7th grade level.
Helping to ensure that clients understand what they are reading, have access to all of the materials
presented at an equitable level, and aiding in the quicker response from clients for paperwork —
streamlining processes and leading to quicker lease up times. We are now focusing efforts on reducing
our applications/forms of asking for unneeded information in order to make processes less burdensome
on participants.
• Efforts implemented focusing on presenting the HCV Program information to new area landlords at the
Successful Property Maintenance Course providing education regarding the HCV Program and renting to
voucher holders.
• This fiscal year the PHA is also pursuing advances to obtain unit information from non -participating
landlords in order to increase our rent reasonable efforts for participating landlords which will increase
more rental options for applicants/participants.
• PHA researching and planning to Project Base additional units.
Fair Housing Goal:
Describe fair housinz stratezies and actions to achieve the koal
PHA Goal: Implement local government policies that encourage equity and decrease disparate impacts
Sub goal: Conduct audits to decrease disparate impacts
• Audited background check process from local ordinance requirements -In fiscal year 2020 the City began
researching background check processes. The City runs free background checks for landlords on
prospective tenants for the HCV program. Feedback received showed that these reports were confusing and
could adversely affect tenants. We had cross -departmental staff examine the documents that housing
providers receive, and most people were unable to read them correctly; According to HUD guidance and
the Analysis of Impediments —best practice was not to rely on arrests in making rental decisions due to
potential disparities and bias. While we did not have a way to know how each landlord used the
information, we determined that we were likely contributing towards bias and inequity and stopped this
Page 5 of 8 form HUD-50075-HCV (03/31/2024)
practice. On October 22, 2020, arrest records were removed from the landlord background checks
provided by the City. This continues to be our procedure. The background checks were reviewed again in
April 2021 to ensure compliance with new forms.
• A new software to manage the HCV caseload and expenditures was implemented in the Spring of
2022.This new software enables the PHA together additional metrics and data to be available to assist in
the analysis of community needs and barriers.
• Efforts continue to translate all necessary documents into Spanish and Marshallese in order to break down
communication barriers and allow easier accessibility to programs and information for the entire
community. PHA is focusing efforts on translation services and interpreter needs and accessibility.
Assessed & revised our HCV general forms for readability and adapted them all to a 6-7th grade level. We
are also working on reducing our applications/forms of asking for unneeded information in order to make
the processes less burdensome on participants.
• Continued emphasis on heavy utilization of HUD's Budget Tool and monthly review with PHA Portfolio
Manager to forecast, plan and enhance utilization.
• PHA plans to continue working with technical assistance personnel to identify approaches to further
utilization of voucher funds within the community.
• Efforts increased to create more social media presence to engage the community through education and
awareness. A landlord education video was released in Spring of 2022.
• In fiscal year 2024 City staff are also researching the potential benefits of offering a tenant education
course and other possible ways to lessen the burden of moving and unit damage.
Sub Goal: Analyze data to increase equity
Implement quarterly review of eviction data for disparate impacts —We will not be able to track this data due to the
lack of capability in the County Offices to support reporting. We will continue to work with individuals and
complaints about wrongful evictions at this time.
PHA Goal: Increase access to opportunity and the building of social capital
Sub Goal: Evaluate barriers that still exist, preventing residents from earning a livable wage, and address
barriers to success.
• Joined the Childcare Initiative to find ways to f nid/provide childcare without 2 year waiting periods —In
fiscal year 2021 we participated in many of the Childcare Coalition meetings in order to help generate ideas
and identify potential barriers, resources, and solutions to assist parents in their goals of balancing a family
and a career. In 2022 the City of Dubuque PHA worked with Childcare initiative to put the data and
research into action, the result is a new childcare facility to address the working parent barriers was
projected be opening in 2023. Update: the new childcare facility opened in January 2024.
• The City of Dubuque's Sustainability Coordinator was granted additional funding through the City's annual
budget process to add a summer intern, it is a goal for that department to do some additional work to
address the food deserts in the community.
• In 2023 we sought out and were awarded a USDA grant to increase the food access by partnering with
three non -profits in the community. We began offering fellowship opportunities to increase the non -profits
capacity to supply food in food deserts and develop innovative approaches for access to fresh/healthy
foods. In 2024 we will continue these efforts to impact change and provide opportunities in different areas
throughout the City.
Instructions for Preparation of Form HUD-50075-HCV
Annual PHA Plan for HCV-Only PHAs
A. PHA Information. All PHAs must complete this section. (24 CFR §903.4)
A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs),
PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed
PHA Plan.
Page 6 of 8 form HUD-50075-HCV (03/31/2024)
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a))
B. Plan Elements. All PHAs must complete this section. (24 CFR §903.11(c)(3))
B.1 Revision of Existing PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes"
box. If an element has not been revised, mark "no."
❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very
low-income, and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in
the jurisdiction served by the PHA and other families who are on the Section 8 tenant -based assistance waiting lists. The statement must identify the
housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with
individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant -
based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information
provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility,
size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing
needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic
groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing
Housing Needs. (24 CFR § 903.7(a)).
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(2)(i))
Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and
the PHA's reasons for choosing its strategy. (24 CFR 003.7(a)(2)(ii))
❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA's policies that govern resident
or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(bl)
❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA
HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant -based
assistance. The statement also should include the non -Federal sources of funds supporting each Federal program and state the planned use for the
resources. (24 CFR 003.7(c))
❑ Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant -based assistance,
discretionary minimum tenant rents, and payment standard policies. (24 CFR 003.70))
❑ Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered
by the PHA. (24
❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its
applicants. (24 CFR 4903.7(f))
❑ Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the
agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR 003.7Ol)
❑ Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA
programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the
PHA's partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided
or offered as a result of the PHA's partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act
of 1968 (24 CFR Part 135) and under requirements for the Family Self -Sufficiency Program and others. Include the program's size (including required
and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with
the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24
CFR 003.7(1)(iii)).
❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5-Year Plan. (24 CFR §903.7(rr)(2)(i))
❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5-Year and
Annual Plan.
If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided.
B.2 New Activities. This section refers to new capital activities which is not applicable for HCV-Only PHAs
B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.11(c)(3), 24 CFR §903.7(r)(1))
B.4 Capital Improvements. This section refers to PHAs that receive fending from the Capital Fund Program (CFP) which is not applicable for HCV-Only
PHAs
B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark "yes" and describe those
findings in the space provided. (24 CFR §903.7(p))
Page 7 of 8 form HUD-50075-HCV (03/31/2024)
C. Other Document and/or Certification Requirements.
CA Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark "yes," submit the comments as an attachment to the
Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19)
C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the
Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR 003.15). Note: A PHA may request to change
its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide
a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board,
and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP,
PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed.
Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan
Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil
Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the
PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues
and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and
strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24
CFR 5.154 in a reasonable manner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to
affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan
under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with
any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records
reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights
violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources
available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)).
CA Challenged Elements. If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment
to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA's response
to the public.
D. Affirmatively Furthering Fair Housing (AFFH).
DA Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement
each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: "To
implement goals and priorities in an AFH, strategies and actions shall be included in program participants' ... PHA Plans (including any plans incorporated
therein) .... Strategies and actions must affirmatively further fair housing ...." Use the chart provided to specify each fair housing goal from the PHA's AFH for
which the PHA is the responsible program participant — whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in
collaboration with a state or local jurisdiction — and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by
this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.
Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to
affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its
own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable
fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing
that require the PHA's involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act
of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified
PHAs who submit the Form HUD-50077-CR as a standalone document.
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew section SA to the U.S. Housing Act of 1937,
as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and
requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of
low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents
are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,
U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to
obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Page 8 of 8 form HUD-50075-HCV (03/31/2024)
Present: Debra Borgstedt
Brenton Gaul
Lauren Lapointe
Juliane Jarrett
Staff: Gina Hodgson
Dawn Blatz
Resident Advisory Board Meeting Minutes
2/29/2024
Charleen Ludwig
Monique Miller
Tiplap Rachin
Patricia Stanford
Tracy Doyle
Ryan Feller
Carol Steckel
John Tyler
Bertha Whitehorn
Julie Wickre
Crystal Kilgore
Hollie Ohnesorge
Diamond Wilson
Presenters: Gina Hodgson, Assisted Housing Supervisor, Housing & Community Development Department
Hollie Ohnesorge, Assisted Housing Coordinator, Housing & Community Development Department
Hollie Ohnesorge, Assisted Housing Coordinator, called the meeting to order at 10:30 a.m. Ohnesorge
introduced Gina Hodgson, Assisted Housing Supervisor, and herself; she continues with an overview of the
meeting. The remaining staff introduced themselves.
Hodgson provided a presentation on the Annual Plan and explained it will be submitted to City Council prior to
being submitted to the U.S. Department of Housing and Urban Development (HUD). The Public Hearing for the
Annual Plan will be held on April 1, 2024; it's effective dated will be July 1, 2024.
Hodgson highlighted the following:
• The City has worked with the Greater Dubuque Development Corporation and developers to create
affordable housing. Several developments are underway to address these needs.
• Community Development Block Grant (CDBG) funds are being used to provide low -interest loans and
down payment assistance towards homeownership. Also, the Department requests data regarding
whether or not landlords accept the Housing Choice Voucher program through the rental license
renewal process.
• The International Property Maintenance Code (IPMC) was adopted to increase the quality of housing in
Dubuque.
• In 2024, research will begin for the next 5-Year Annual Plan.
• Staff meet with the Landlord Association monthly to address questions and needs.
• Ohnesorge presents information on housing assistance at the training for new landlords --Successful
Property Maintenance.
• An online briefing was rolled out a few years ago to assist with issuing vouchers quicker. Clients no
longer must wait to attend an in -person meeting. This year, the online briefing will be updated to
reflect commonly asked questions and to be easier to understand.
• The Department pursued the residency preference. (It has not been implemented.)
• Forms were revised so that they are on a 6tn/7tn grade reading level. (Staff are working to translate the
forms into Spanish and Marshallese.)
• Inspection staff are working with landlords to obtain data on units for rent comparables.
• Currently, only the Rose of Dubuque offers the Project Based Voucher. The Department will be looking
for additional communities for the program.
• Arrest records were removed from criminal backgrounds that the City provides to landlords.
• The YMCA recently opened a new child care facility on the West End.
Comments:
It was stated there was concern that the speed and terminology of the presentation on the Annual Plan
may be too much for some individuals to comprehend.
Response: Several suggestions were made to resolve the issue, which included changing to different
seating so that sound from the speakers may be easier to understand, slowing down the speed of the
spoken words, using lay terms, recording the session, printing the presentation slides, and emailing
presentation. (Hodgson offered to print and/or email copies of the presentation to those who
needed it.)
Ohnesorge continued the meeting with a presentation on Housing Opportunities through Modernization Act
(HOTMA). Effective January 1, 2024, several amendments were made to the law. Ohnesorge discussed the
following:
• "Violence Against Women Act of 2013" was renamed "Violence Against Women" and human trafficking
was added to it. Violence Against Women is for women, men, and binary.
• Earned Income Disallowance was discontinued effective January 1, 2024. This was for disabled
individuals receiving Social Security who wanted to work.
• A new guidance for calculating annual income was provided.
• Assets increased to $55,000.
• Deductions for children will be $480. The medical deduction for participants will increase from $400 to
$525; however, any unreimbursed medical expenses that exceeded 3% will now be 10%. The
participants currently receiving the deduction will be phased in over several years.
Annual Reexam
Percentage
1st Reexam
5.0%
2nd Reexam
7.5%
3rd Reexam
10.0%
"If a participant has trouble with paying rent due to the implementation of the new rules for the
medical deduction, the participant may request a hardship.)
• If the family's adjusted income increases by at least 10%, an interim reexam is required be completed
by the Public Housing Agency (PHA).
• The PHA is not required to complete an interim reexam if the family's adjusted income decreases by
less than 10%.
• Families with net assets over $100,000 will no longer be eligible for housing assistance programs.
• Familes who own a home may not be eligible for housing assistance.
Comments:
There were questions about the medical deductions and whether transportation to and from medical
offices may count towards the medical deductions.
Response: Transportation may not be counted towards the medical deduction; it was suggested that
participants reach out to their Managed Care Organization (MCO) for they may be able to assist with
transportation.
There was a suggestion to provide a newsletter that alerts participants of updates and changes.
Response: Currently there is no availability for staff to create newsletters.
Recorded by
Tony England
Date: 2/28/2024
Name
ec,
RA8 Meeting Topic: Annual
Phone
Plan & HOTMA
E-Mail
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Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
(Qualified PHAs) OMB Approval No. 2577-0226
Expires 3/31/2024
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf oJ'the Board of Commissioners oJ'the Public Housing Agency, (PHA) listed below, as its Chairperson or other
authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the 5-Year PHA Plan. hereinafter
referred to as " the Plan ", of which this dociunent is a part, and make the following certification and agreements with the Department
of Housing and Urban Developnlent (HUD) for the fiscal year beginning Jidy 1, 2024 in which the PHA
receives assistance tinder 42 U.S.C. 1437f and/or 1437g in connection with the mission, goals, and objectives of the public housing
agency and implementation thereof. -
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964 (42 U.S.C. 2000d-2000d—A), the Fair Housing Act (42 U.S.C. 3601-19), Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C.
12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in
the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the FHA
certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and
other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration
of the program. The PHA will affirmatively further fair housing, which means that it will take meaningful
actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with
the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with
its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing
factors in its programs, in accordance with 24 CFR § 903.7(o)(3). The PHA will fulfill the requirements at 24
CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA
will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it
examines its programs or proposed programs; identifies any impediments to fair housing choice within those
programs; addresses those impediments in a reasonable fashion in view of the resources available; works with
local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair Housing that
require the PHA's involvement; and maintains records reflecting these analyses and actions.
Cily of Dubuque
PHA Name
PHA Number/HA Code
I hereby certify that all the statement above, as well as any information provided in the accompaniment herewith, is true and accurate, warning: HUD will prosecute
false claims and statements. Conviction may result in criminal andlor civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3902)
Name of Executive Director:
Alexis Steger
Date
Name of Board Chairperson:
��ot!aoay
The United States Department o€ Housing and Urban Development is authorized to collect the information requested in this Form by virtue of Title 12, U.S. Cade, Section 1701 et seq.,
and regulations promulgated thereunder at Tirle 12, Code of Federal Regulations. Responses to the collection of informarinn are required to obtain a benefit or to retain a benefit.
The information requested does not lend itself to confidentiality, The information is collected to ensure that PHAs carry out applicable civil rights requirements.
Public reporting burden For this information collection is estimated to average 0.16 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not
required to complete this Form, unless it displays a currently valid OMB Control Number.
Previous version is obsolete Page 1 of I form HUD-50077-CR (3/31/2024)
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(All PHAs)
U. S Department of Housing and Urban Development
Office of Public and hidian Housing
OMB No. 2577-0226
Expires 3/31/2024
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Brad M Cavana h , the Mayor of the City of Dubuque
Official's Name Official's Title
certify that the 5-Year PHA Plan for fiscal years _2020-2024 and/or Annual PHA Plan
for fiscal year 2024 of the City of Dubuque IA087 is consistent with the
PHA Nam e
Consolidated Plan or State Consolidated Plan including the Analysis of Impediments (Al) to Fair
Housing Choice or Assessment of Fair Housing (AFH) as applicable to the
City of Dubuque
Local Jurisdiction Nan?e
pursuant to 24 CFR Part 91 and 24 CFR § 903.15.
Provide a description of how the PHA Plan's contents are consistent with the Consolidated Plan or
State Consolidated Plan.
The City of Dubuque PHA Plan and the Consolidated Plan track the number of units per census
tract and track the location of affordable housing and type. The activities and goals include actions
the City will take to integrate affordable housing that is fully available without regard to race,
ethnicity, religion, national origin, sex, disability, familial status, gender, or sexual orientation.
Both plans include specific goals to expand opportunities for Housing Choice Voucher applicants
and participants, including strategies to increase affordability.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. I18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 38021
Name of Authorized Official: Title:
Brad M Cavanagh Mayor
Signature: Date: Q
The United States DepaAgjLnt2LLJaAsing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S.
Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information
are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to
ensure consistency with the consolidated plan or state consolidated plan.
Public reporting burden For this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and Completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OM13 Control Humber.
Page 1 of 1 form HUD-50077-SL (3/31/2024)
Certifications of Compliance with U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plan and Related Regulations OMB No. 2577-0226
(Standard, Troubled, HCV-Only, and Expires 3/31/2024
High Performer PHAs)
PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations
including PHA Plan Elements that Have Changed
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the_ 5- Year and/or_ Annual PHA
Plan, hereinafter referred to as " the Plan ", of which this document is a part, and make the following certification and agreements
with the Department of Housing and Urban Development (HUD) for the PHA fiscal year beginning _July 1,2024 in
connection with the submission of the Plan and implementation thereof.-
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located (24 CFR § 91.2).
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments (AI) to Fair
Housing Choice, or Assessment of Fair Housing (AFH) when applicable, for the PHA's jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan (24 CFR §§ 91.2, 91.225, 91.325, and
91.425).
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions
to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs
before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and
(iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during
normal business hours.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
6. The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d-2000d-4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794), title 11 of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and
other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the
program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the
program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973, title 11 of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will
affirmatively further fair housing in the administration of the program.
7. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals
identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150
through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing,
and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3 ).
The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required
to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which
means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those
programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's
involvement; and maintains records reflecting these analyses and actions.
8. For PHA Plans that include a policy for site -based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PICAMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2011-65);
Page 1 of 3 formHUD-50077-ST-HCV-HP (3/31/2024)
• The system of site -based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of a site -based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD„
• The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair
housing; and
• The PHA provides for review of its site -based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR 903.7(o)(1).
a. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
10. In accordance with 24 CFR § 5.105(a)(2), HUD's Equal Access Rule, the PHA will not make a determination of eligibility
for housing based on sexual orientation, gender identify, or marital status and will make no inquiries concerning the gender
identification or sexual orientation of an applicant for or occupant of HUD -assisted housing.
11. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
12. The PHA will comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable,
14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
15. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
16. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
17. The PHA will keep records in accordance with 2 CFR 200.333 and facilitate an effective audit to determine compliance with
program requirements.
18. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
19, The PHA will comply with the policies, guidelines, and requirements of 2 CFR Pant 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Financial Assistance, including but not limited to
submitting the assurances required under 24 CFR §§ 1.5, 3. l 15, 8.50, and 107.25 by submitting an SF-424, including the
required assurances in SF-424B or D, as applicable.
20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
21, All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the
Declaration of Trust(s).
_City of Dubuque IA087
PHA Name PHA Number/HA Cade
X Annual PHA Plan for Fiscal Year 2024
5-Year PHA Plan for Fiscal Years 20 -20
1 hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (I8 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3902).
rector
Alexis Steger
Signature
Date Signature / J
pgl,)I/aLo"-)H
Date
Page 2 of 3
UD-50077-ST-HCV-HP (3131/2024)
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701
et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to
retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to ensure compliance with PHA Plan, Civil Rights, and related
laws and regulations including PHA plan elements that have changed.
Public reporting burden for this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and
respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Page 3 of 3 form HUD-50077-ST-HCV-HP (3/31/2024)
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/09/2024
re �
and for which the charge is 34.22
4-1
Subscribed to efore me, a Notary Public in and for
Dubuque County, Iowa,
this 9th day of February, 2024
C�.. - . , k� eona-
Notary Puff
li in and for Dubuque County, Iowa.
?,iAL dANET K. PAPE
or 8Y Commission Number 199659
z My commission Expires
12/11/2025
Ad text: CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PROPOSED FISCAL YEAR 2024 PUBLIC HOUSING AGENCY (PHA) ANNUAL
PLAN
Notice is hereby given that the Dubuque City Council will
conduct a public hearing on Monday, April 1, 2024 at a meeting
to commence at 6:30 p.m. in City Council Chambers, 350 West
6th Street, Dubuque, Iowa.
The City Council will consider a proposed Fiscal Year 2024
PHA Annual Plan.
Interested parties may examine the contents of the proposed
Plan at the City Clerk's Office, City Hall, 50 West 13th
Street, Monday through Friday between 8:00 a.m. and 5:00 p.m.;
and the Housing and Community Development Department, 350 West
6th Street, Suite 312, Dubuque Iowa, Monday through Friday
between 8:00 a.m. and 5:00 p.m., and the City Website at
www.cityofdubuque.org/adminplan.
Written comments may be submitted on or before the time of
the public hearing to the City of Dubuqu�t Rousing am
f'criunun?ty Develo, m.'.r:* Depai''.': eat, 3' .1 71 6th St, Sui-v� 311,
Dubuque Iowa 52001 (563-690-6096) or
ghodgson@cityofdubuque, org.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.con)/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
etyclerk@cityofdubuque.org.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 5894100,
ctycierk®cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
it 2/9