Minutes_Library Board of Trustees 08.24.23Copyrighted
April 1, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of March 18, 2024; Civil Service Commission
of March 7, 2024; Equity and Human Rights Commission of February 13,
2024; Historic Preservation Commission of February 15, 2024; Housing
Commission of April 25, 2023; Library Board of Trustees of March 23,
2023, April 27, 2023, May 25, 2023, June 22, 2023, July 27, 2023,
August 23, 2023, August 24, 2023, September 28, 2023, October 19,
2023, October 26, 2023, and November 16, 2023; Park and Recreation
Commission of February 13, 2024; Zoning Advisory Commission Draft
Minutes of March 6, 2024 and March 13, 2024; Proof of Publication for
City Council Proceedings of March 4, 2024 and March 7, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Civil Service Commission Minutes
Supporting Documentation
Equity and Human Rights Commission Minutes
Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Housing Commission Minutes
Supporting Documentation
Park and Recreation Commission Minutes
Supporting Documentation
Zoning Advisory Commission 3/6/24
Supporting Documentation
Zoning Advisory Commission 3/13/24
Supporting Documentation
Library_March 23, 2023
Supporting Documentation
Library_April 27, 2023
Supporting Documentation
Library_May 25, 2023
Supporting Documentation
Library_June 22, 2023
Supporting Documentation
Library_July 27, 2023
Supporting Documentation
Library_August 23, 2023
Supporting Documentation
Library_August 24, 2023
Supporting Documentation
Library_September 28, 2023
Supporting Documentation
Library_October 19, 2023
Supporting Documentation
Library_October 26, 2023
Supporting Documentation
Library_November 16, 2023
Supporting Documentation
City Council Proceedings of March 18, 2024
Supporting Documentation
Proof of Publication 3.4.24 Supporting Documentation
Proof of Publication 3.7.24 Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of August 24, 2023
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, August 24, 2023.
Present: President Victor Lieberman, Vice -President Alanda Gregory (virtual),
Trustee Robert Armstrong, Trustee Christy Monk, Trustee Pam Mullin, and Library
Director Nick Rossman.
Absent: Secretary Andy Bland, Trustee Greg Gorton
Public Present: None
1. President Liberman called the meeting to order at 4:02 p.m.
"Moved to adopt meeting agenda of August 24, 2023."
Motion:
Mullin
Second:
Armstrong
Vote:
Aye— 5, Nay — 0
2. Approval of Board of Trustees Meeting Minutes of July 27, 2023.
"Moved to approve the Board Meeting Minutes of July 27, 2023."
Motion:
Monk
Second:
Mullin
Vote:
Aye — 5, Nay — 0
3. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council for July
2023.
"Moved to receive and file the Communication with the Dubuque City
Council from July"
Motion:
Armstrong
Second:
Monk
Vote:
Aye — 5; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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1) Library Financial Report Fiscal Year (FY) 2023 — Rossman reported that the
end of July kicks off Fiscal Year 2024. You will see approximately a 5%
increase over Fiscal Year 2023 total budget sitting at just over $4.2 million
dollars. After the first month or 8% of the fiscal year, we have spent 6% of
our available budget. Revenue is at 5% collected of budgeted funds.
Trustee Monk asked about how the increase was dispersed. Director
Rossman explained that most of the increase would be attributed to rise in
utility costs and cost of living salary increase for staff.
2) Library Use — Rossman reported Circulation numbers for July were up 5%
over July 2022, as well as a 40% increase in visitors and 85% increase in
computer and Wi-Fi usage. New Meraki networking devices may be
responsible for such a large leap in Wi-Fi usage.
85 curbside visits July.
Rossman reported there were 2,069 Hoopla downloads in July. Also
included for review was the last three months usage comparison chart that
includes cost per collection for review. (Hoopla is a web and mobile library
media -streaming platform for audio books, comics, e-books, movies, music,
and TV.)
3) Library Marketing Report — Rossman reported that in the month of July,
digital materials service Hoopla was promoted. We had a total of 141 new
users in July 2023 up from an average of 86 new users/month January —
June. There were 2,069 checkouts through Hoopla in July compared to an
average of 1,654 over the previous six months.
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
The Carnegie -Stout Public Library Foundation received a check from the
McDonough Foundation for $2,000 to help fund a touch table for the youth
department. The Foundation has agreed to help fund up to $3,500 to
complete the project.
A reminder that the August/September Art Show reception, featuring the
work of Merlan Marting and Peggy Jo Brekke, will be on Friday, September
1 at 5:30 pm.
Youth/Teen Summer Reading Program registrations were up in 2023. Child
registrations totaled 1,423 and Teen registrations totaled 260. Over 1,500
books were given to participants of the program, as well as participants in
the partnership program with St. Mark Youth Enrichment. A heartwarming
thank you to Dubuque Toys for Tots for providing some fantastic summer
reading program prizes.
2
An active assailant drill was completed with library staff. Lieutenant Brendan
Welsh from the Dubuque Police Department presented to library staff on
Thursday, August 3.
A kick-off event was held for the Dubuque Shakespeare Project on August
13. Approximately 20 people attended to learn more about the project. The
Library is partnering with Sunil Malapati, professor at Clarke University and
Shakespeare enthusiast, to bring a series of discussions involving all of
Shakespeare's plays over the next several years. The kick-off meeting was
meant to engage other community members to consider ways that they may
bring Shakespeare related activities to the community as well. A dedicated
page has been established on the library's website to any community events
other organizations may want to share to help the community see what is
happening related to Shakespeare. Visit Shakess_peare.came giestout.org, for
more information.
On July 17, Director Nick Rossman made a presentation to the Kiwanis Club
of Dubuque, sharing new items in our collection, projects, and programming
we have been working on shared about the upcoming Space Needs
Assessment.
On August 9, Director Nick Rossman attended a reception hosted by the
City of Dubuque, Dubuque County, and various local businesses welcoming
staff from our federally elected representatives. This event takes place every
year and is a nice opportunity to advocate for library services with local
elected officials and other community stakeholders.
On Sunday, September 17 at 2 pm, Author Jon Milas will visit Carnegie -
Stout and read from his new book "The Militia House", a gothic horror novel
set in war -torn Afghanistan. Milas is a veteran of the United States Marines
and holds both his BA and MFA in creative writing.
5) Space Needs Assessment — Rossman reported that there were
approximately 40 people attend the first Advisory Task Force meeting.
Several more meetings are scheduled through September and early October.
6) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — None
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report, Library Open Hours Update,
HVAC Maintenance Bids Update, Space Needs Request for Proposal
Report, Library Department Updates, and Comment Cards."
Motion: Monk
Second: Mullin
Vote: Aye — 5; Nay — 0
5. Action Items:
A. Library Expenditures FY-23: June, Period 12 — The Board reviewed the detailed
expenditures reports for period eleven, June 2023. The monthly Gift Trusts
financial report has been delayed from the City Finance Department.
"Moved to approve the Library expenditures for FY-24 July,
period one. "
Motion:
Mullin
Second:
Armstrong
Vote:
Aye— 5; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:39 p.m.
"Motion to adjourn."
Motion: Armstrong
Second: Mullin
Vote: Aye — 5; Nay — 0
And w Bland, MD, Board Secretary
Date
11