Minutes_Library Board of Trustees 09.28.23Copyrighted
April 1, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of March 18, 2024; Civil Service Commission
of March 7, 2024; Equity and Human Rights Commission of February 13,
2024; Historic Preservation Commission of February 15, 2024; Housing
Commission of April 25, 2023; Library Board of Trustees of March 23,
2023, April 27, 2023, May 25, 2023, June 22, 2023, July 27, 2023,
August 23, 2023, August 24, 2023, September 28, 2023, October 19,
2023, October 26, 2023, and November 16, 2023; Park and Recreation
Commission of February 13, 2024; Zoning Advisory Commission Draft
Minutes of March 6, 2024 and March 13, 2024; Proof of Publication for
City Council Proceedings of March 4, 2024 and March 7, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Civil Service Commission Minutes
Supporting Documentation
Equity and Human Rights Commission Minutes
Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Housing Commission Minutes
Supporting Documentation
Park and Recreation Commission Minutes
Supporting Documentation
Zoning Advisory Commission 3/6/24
Supporting Documentation
Zoning Advisory Commission 3/13/24
Supporting Documentation
Library_March 23, 2023
Supporting Documentation
Library_April 27, 2023
Supporting Documentation
Library_May 25, 2023
Supporting Documentation
Library_June 22, 2023
Supporting Documentation
Library_July 27, 2023
Supporting Documentation
Library_August 23, 2023
Supporting Documentation
Library_August 24, 2023
Supporting Documentation
Library_September 28, 2023
Supporting Documentation
Library_October 19, 2023
Supporting Documentation
Library_October 26, 2023
Supporting Documentation
Library_November 16, 2023
Supporting Documentation
City Council Proceedings of March 18, 2024
Supporting Documentation
Proof of Publication 3.4.24 Supporting Documentation
Proof of Publication 3.7.24 Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of September 28, 2023
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, September 28, 2023.
Present: President Victor Lieberman, Vice -President Alanda Gregory, Secretary
Andy Bland, Trustee Robert Armstrong, Trustee Christy Monk, Trustee Pam Mullin,
and Library Director Nick Rossman.
Absent: Trustee Greg Gorton
Public Present: None_
1. President Liberman called the meeting to order at 4:01 p.m.
"Moved to adopt meeting agenda of September 28, 2023."
Motion:
Bland
Second:
Mullin
Vote:
Aye— 5, Nay — 0
2. Approval of Board of Trustees Meeting Minutes of August 24, 2023.
"Moved to approve the Board Meeting Minutes of August 24, 2023."
Motion: Armstrong
Second: Mullin
Vote: Aye— 5; Nay — 0
3. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council for
August 2023.
"Moved to receive and file the Communication with the Dubuque City
Council from August"
Motion:
Mullin
Second:
Bland
Vote:
Aye — 5, Nay — 0
4. Motion to Receive and File Informational Items (Monk entered 4:12 pm):
A. Library Director's Report Summary and Update:
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1) Library Financial Report Fiscal Year (FY) 2023 — Rossman reported that the
end of August completes 16% of the fiscal year. 15% of our budgeted funds
have been spent. Our revenue is at 11 % collected of budgeted funds.
2) Library Use — Rossman reported circulation numbers for August were up 5%
over August 2022, as well as a 40% increase in visitors and 36% increase in
computer and Wi-Fi usage. This is the second consecutive month with a 5%
bump in circulation and 40% bump in door count.
73 curbside visits in August.
Rossman reported there were 2,163 Hoopla downloads in August. Also
included for review was the last three months usage comparison chart that
includes cost per collection for review. (Hoopla is a web and mobile library
media -streaming platform for audio books, comics, e-books, movies, music,
and TV.)
3) Library Marketing Report — Rossman reported that in the month of August,
our new online database, World Book Online, which is designed for youth,
was our targeted promotion. The following increase in hits, sessions, views,
and searches were seen from July to August.
July: Hits:740 August: Hits:5680
Sessions: 8 Sessions: 40
Views: 29 Views: 215
Searches: 0 Searches: 29
Some general discussion between the difference of hits, sessions, views;
and searches. Each database tracks these points a bit differently, so it is
challenging to understand exactly what each means, however, increases
across the board were seen, due to the promotion.
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
The space where the While You Wait items were staged at the Kennedy
Mall has been leased out. Director Rossman met with leasing agents for the
Cafaro Company who supervises the mall. They were very interested in the
library having a satellite location at the mall, which they were informed that
would take some time to puff together. Unfortunately, it does not appear they
are interested in providing the library any space for free going forward. A
quote for $3,000 per year was received for the library to maintain an island
near the Mall's information kiosk, which is where our materials return bin is
located, to continue offering the While You Wait program at the mall.
Trustee Mullin has been recommending to citizens they should reach out to
the mall to express their concerns with the lack of books available. Board
President Lieberman thought the price point was too high for the program.
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There was a nice turnout for the Iowa PBS: Iconic Iowa Traveling Photo
Exhibit reception on Monday, August 7. Approximately 150 attended the
reception.
There was also a nice turnout of the combined Art @ your Library and Music
@ your Library event on September 1. Approximately 200 people showed
up, the food was nearly all gone by the end of the event, and the time just
flew by.
The October/November Art @ your Library show will feature the Plein Air
Painters of Dubuque (PPODS). The opening reception with be on Friday,
October 6 from 5:30-7:30 pm. The PPODS are local and regional artists who
meet and paint in outdoor locations. Artists include Kim Daykin, Deb Otto,
Ellen Henkels, Linda Grace, Rabecca Jayne Hennessey, Pam Hiatt, Julie
Ferring, Rose Ann Derks, Alda Kaufman, Barbara Heitzman, Rita Persian,
Mercedes Pfab, Kate Cooper, and Renee Mayer.
On September 7, Director Rossman and President Lieberman met with the
agency libraries of the Dubuque County 28e Agreement. Much discussion
was held regarding library access for citizens of incorporated towns in
Dubuque County which do not provide tax support for public libraries.
Current .policy is that all 28e Agreement libraries do not provide library cards
to those residents and after much discussion, no changes were made.
President Lieberman mentioned that staff from the Dubuque County Library
District will be working on a revised informational document for library staff
to give to community members the 28e agreement impacts.
Library staff participated in student engagement at two local universities.
University of Dubuque held their Student Resource Fair on Tuesday, August
29, and the University of Wisconsin -Platteville held their Dubuque
Community on Campus Day on Thursday, September 14. Both events were
well attended and library staff experienced positive interactions with
students.
The Carnegie -Stout Public Library Foundation approved up to $1,500/year
for an annual college scholarship for teens who volunteer at the Library.
Staff are working on parameters for how the scholarship will work
5) Space Needs Assessment — Rossman reported that there were
approximately 40 people attend the first Advisory Task Force meeting.
Several more meetings are scheduled through September and early October.
6) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
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A special storytime was presented to the Board of Trustees by Youth
Services Manager, Danielle Day. She read the book Rainbow Sprinkles,
written and illustrated by outgoing AmeriCorps staff member, Christa Palm.
B. Comment Cards — Two cards received
1. Anonymous — User would like hooks in the bathroom stalls — staff will
be updating to add hooks.
2. Gary Rennison — All library staff, including custodial and tech support
are doing a fantastic job.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Library Open Hours Update,
HVAC Maintenance Bids Update, Space Needs Request for Proposal
Report, Library Department Updates, and Comment Cards."
Motion: Bland
Second: Armstrong
Vote: Aye — 6; Nay — 0
5. Action Items:
A. Library Expenditures FY-24: August, Period 2 — The Board reviewed the
detailed expenditures reports for period two, August 2023. The monthly Gift
Trusts financial report has been delayed from the City Finance Department.
"Moved to approve the Library expenditures for FY-24 August,
period two."
Motion:
Monk
Second:
Armstrong
Vote:
Aye — 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:46 p.m.
"Motion to adjourn."
Motion: Armstrong
Second: Gregory
Vote: Aye — 6; Nay — 0
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Andrew Bland, MD, Board Secretary Date
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