Minutes_Library Board of Trustees 10.26.23Copyrighted
April 1, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of March 18, 2024; Civil Service Commission
of March 7, 2024; Equity and Human Rights Commission of February 13,
2024; Historic Preservation Commission of February 15, 2024; Housing
Commission of April 25, 2023; Library Board of Trustees of March 23,
2023, April 27, 2023, May 25, 2023, June 22, 2023, July 27, 2023,
August 23, 2023, August 24, 2023, September 28, 2023, October 19,
2023, October 26, 2023, and November 16, 2023; Park and Recreation
Commission of February 13, 2024; Zoning Advisory Commission Draft
Minutes of March 6, 2024 and March 13, 2024; Proof of Publication for
City Council Proceedings of March 4, 2024 and March 7, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Civil Service Commission Minutes
Supporting Documentation
Equity and Human Rights Commission Minutes
Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Housing Commission Minutes
Supporting Documentation
Park and Recreation Commission Minutes
Supporting Documentation
Zoning Advisory Commission 3/6/24
Supporting Documentation
Zoning Advisory Commission 3/13/24
Supporting Documentation
Library_March 23, 2023
Supporting Documentation
Library_April 27, 2023
Supporting Documentation
Library_May 25, 2023
Supporting Documentation
Library_June 22, 2023
Supporting Documentation
Library_July 27, 2023
Supporting Documentation
Library_August 23, 2023
Supporting Documentation
Library_August 24, 2023
Supporting Documentation
Library_September 28, 2023
Supporting Documentation
Library_October 19, 2023
Supporting Documentation
Library_October 26, 2023
Supporting Documentation
Library_November 16, 2023
Supporting Documentation
City Council Proceedings of March 18, 2024
Supporting Documentation
Proof of Publication 3.4.24 Supporting Documentation
Proof of Publication 3.7.24 Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of October 26, 2023
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, October 26, 2023.
Present: President Victor Lieberman, Vice -President Alanda Gregory, Secretary
Andy Bland, Trustee Robert Armstrong, Trustee Pam Mullin, and Library Director
Nick Rossman.
Absent: Trustee Greg Gorton, Trustee Christy Monk
Public Present: None
1. President Liberman called the meeting to order at 4:02 p.m.
"Moved to adopt meeting agenda of October 26, 2023."
Motion: Bland
Second: Armstrong
Vote: Aye — 5; Nay — 0
2. Approval of Information Session Minutes of August 23, 2023
"Moved to approve the Information Session Minutes of August 23, 2023."
Motion:
Mullin
Second:
Armstrong
Vote:
Aye — 5; Nay — 0
3. Approval of Board of Trustees Meeting Minutes of September 28, 2023
"Moved to approve the Board Meeting Minutes of September 28, 2023."
Motion: Bland
Second: Mullin
Vote: Aye — 5; Nay — 0
4. Approval of Board of Trustees Meeting Minutes of October 19, 2023.
"Moved to approve the Board Meeting Minutes of October 19, 2023."
Motion. Mullin
Second: Gregory
Vote. Aye — 5; Nay — 0
5. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council for
September, 2023.
"Moved to receive and file the Communication with the Dubuque City Council
from September"
Motion:
Armstrong
Second:
Bland
Vote:
Aye — 5; Nay— 0
6. Motion to Receive and File Informational Items
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2023 — Rossman reported that the
end of September completes 25% of the fiscal year. 25% of our budgeted
funds have been spent. Our revenue is at 16% collected of budgeted funds.
2) Library Use — Rossman reported circulation numbers for September were
up 12% over September 2022, as well as a 19% increase in visitors and
29% increase in computer and Wi-Fi usage.
90 curbside visits in September.
Rossman reported there were 1,973 Hoopla downloads in September. Also
included for review was the last three months usage comparison chart that
includes cost per collection for review. (Hoopla is a web and mobile library
media -streaming platform for audio books, comics, e-books, movies, music,
and TV.)
3) Library Marketing Report — Rossman reported that in the month of
September, Library Card Signup Month was our targeted promotion. Staff
created 389 new library cards in the month of September, compared to 271
in August, representing an increase of 43%
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
Received a donation of an Arthur Geisert print. The print is sketched in
pencil and has a different sketch of a pig for each letter of the alphabet.
Several library supervisors and managers have been participating in training
provided by the City of Dubuque's Human Resources department regarding
new Time and Attendance software for city staff. The new payroll system is
currently scheduled to go live for the first pay period that falls in January
2024.
2
An assisted listening system has been added to the auditorium. Patrons with
hearing needs can use provided devices to amplify the room's audio into
personal headphones. Some items were used during the October movie
screening with positive feedback.
Emily B, Youth Services and School Outreach, with assistance from the
Maker Space, staffed a booth at Kids Expo this year.
The Friends of the Library used book sale took place September 27 — 29 in
the 3rd Floor Auditorium. Dates are currently being considered for another
sale toward the end of May.
First Friday events have seen nice attendance numbers recently. A joint
Music @ your Library/Art @ your Library event on September 1 was well
attended, as well as the October 6 Art @ your Library for the PPODS. Music
@ your Library for November will feature the artist Soultru, the stage name
for Davenport musician Terrance Banks. Soultru belts out soulful melodies
over his acoustic guitar and writes songs influenced by hip -hop, pop and
more.
The Board of Trustees expressed interest in hosting a Staff and Volunteer
Appreciation reception before the December Board meeting on Thursday,
December 21, from 2-4 pm.
5) Space Needs Assessment — Rossman reported that he had submitted a
request to the City Manager for a Work Session to City Council to report on
the Space Needs process. There was some general discussion
brainstorming various funding sources to help fund a possible expansion,
and discussion about the pros and cons regarding a phased approach.
6) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — None
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Library Open Hours Update,
HVAC Maintenance Bids Update, Space Needs Request for Proposal
Report, Library Department Updates, and Comment Cards."
Motion. Mullin
Second: Armstrong
Vote. Aye — 4; Nay — 0
[Bland exited room at 4:31 and re-entered at 4:33, missing the vote]
7. Action Items:
A. Library Expenditures FY-24: September, Period 3 — The Board reviewed the
detailed expenditures reports for period three, September 2023. The monthly
Gift Trusts financial report has been delayed from the City Finance Department.
"Moved to approve the Library expenditures for FY-24
September, period three."
Motion: Mullin
Second: Gregory
Vote: Aye — 5; Nay— 0
6. Library Board Adjournment — The Board adjourned at 4:36 p.m.
"Motion to adjourn. "
Motion:
Second:
Vote:
40)
J�v V J
Bland
Mullin
Aye — 5; Nay— 0
Andrew Bland, MD, Board Secretary
Date