Minutes_Library Board of Trustees 11.16.23Copyrighted
April 1, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of March 18, 2024; Civil Service Commission
of March 7, 2024; Equity and Human Rights Commission of February 13,
2024; Historic Preservation Commission of February 15, 2024; Housing
Commission of April 25, 2023; Library Board of Trustees of March 23,
2023, April 27, 2023, May 25, 2023, June 22, 2023, July 27, 2023,
August 23, 2023, August 24, 2023, September 28, 2023, October 19,
2023, October 26, 2023, and November 16, 2023; Park and Recreation
Commission of February 13, 2024; Zoning Advisory Commission Draft
Minutes of March 6, 2024 and March 13, 2024; Proof of Publication for
City Council Proceedings of March 4, 2024 and March 7, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Civil Service Commission Minutes
Supporting Documentation
Equity and Human Rights Commission Minutes
Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Housing Commission Minutes
Supporting Documentation
Park and Recreation Commission Minutes
Supporting Documentation
Zoning Advisory Commission 3/6/24
Supporting Documentation
Zoning Advisory Commission 3/13/24
Supporting Documentation
Library_March 23, 2023
Supporting Documentation
Library_April 27, 2023
Supporting Documentation
Library_May 25, 2023
Supporting Documentation
Library_June 22, 2023
Supporting Documentation
Library_July 27, 2023
Supporting Documentation
Library_August 23, 2023
Supporting Documentation
Library_August 24, 2023
Supporting Documentation
Library_September 28, 2023
Supporting Documentation
Library_October 19, 2023
Supporting Documentation
Library_October 26, 2023
Supporting Documentation
Library_November 16, 2023
Supporting Documentation
City Council Proceedings of March 18, 2024
Supporting Documentation
Proof of Publication 3.4.24 Supporting Documentation
Proof of Publication 3.7.24 Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of November 16, 2023
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, November 16, 2023.
Present: President Victor Lieberman, Vice -President Alanda Gregory, Trustee
Robert Armstrong, Trustee Greg Gorton, Trustee Christy Monk, Trustee Pam Mullin,
and Library Director Nick Rossman.
Absent: Secretary Andy Bland
Public Present: None
1. President Liberman called the meeting to order at 4:02 p.m.
"Moved to adopt meeting agenda of November 16, 2023."
Motion:
Gorton
Second:
Mullin
Vote:
Aye — 5; Nay — 0
2. Approval of Board of Trustee Meeting Minutes of October 26, 2023
"Moved to approve the Information Session Minutes of October 26, 2023."
Motion:
Mullin
Second:
Gorton
Vote:
Aye — 5; Nay — 0
3. Board President's Report:
A. The Board reviewed the Communication with the Dubuque City Council for
October, 2023.
"Moved to receive and file the Communication with the Dubuque City Council
from October"
Motion.
Monk
Second:
Armstrong
Vote.
Aye — 5; Nay — 0
4. Motion to Receive and File Informational Items
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2023 — Rossman reported that the
end of October completes 33% of the fiscal year. 30% of our budgeted
funds have been spent. Our revenue is at 51 % collected of budgeted funds.
2) Library Use — Rossman reported circulation numbers for October were up
11 % over October 2022, as well as a 10% increase in visitors and 104%
increase in computer and Wi-Fi usage.
85 curbside visits in October.
Rossman reported there were 2,005 Hoopla downloads in October. Also
included for review was the last three months usage comparison chart that
includes cost per collection for review. (Hoopla is a web and mobile library
media -streaming platform for audio books, comics, e-books, movies, music,
and TV.)
3) Library Marketing Report — Rossman reported that in the month of October,
financial literacy database Weiss Ratings was our targeted promotion. This
database allows users to find ratings for local banks, credit unions,
insurance providers, as well as financial literacy tools. 106 users used the
database in October compared to 12 in August and 13 in September. A
demonstration of the database was presented to the trustees.
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
The Library will be adding a new streaming platform called The Shelf, a
Spanish -language streaming service. This service provides movies,
television series, and recorded live performances. A brief overview was
shown to the trustees during discussion.
Implementation of Patron Point is coming along. As a reminder, Patron Point
is a digital marketing and communication tool that the Library is
implementing. We have created email notifications, an email welcome
campaign, and monthly newsletter templates are currently being designed.
We are currently testing the notices with staff and will be launching elements
of the service as they are ready.
The Tree Lighting Ceremony will be on Saturday, December 2 this year. The
Madrigal Singers from Dubuque Senior High School will be performing
again. Youth staff will be providing an arts & crafts event in the Program
Room right before the tree lighting.
The December/January Art @ your Library show will be up and pieces will
be available for sale during the tree lighting ceremony, however, no opening
reception will take place for this show. The Winter show invites all previous
year and future year artists an opportunity to display 2-3 pieces for an
eclectic, colorful display.
2
5) Space Needs Assessment — Rossman reported that A request to present our
process and concept book was submitted to City Council and approved at
the November 6 City Council meeting. A work session has been scheduled
for Tuesday, January 16 at 5:30 pm in the Council Chambers of the Historic
Federal Building, 350 W. 6t" Street.
6) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — None
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Library Open Hours Update,
HVAC Maintenance Bids Update, Space Needs Request for Proposal
Report, Library Department Updates, and Comment Cards."
Motion: Monk
Second: Gorton
Vote: Aye — 6; Nay — 0
[Gregory entered at 4:05 pm]
5. Action Items:
A. Library Expenditures FY-24: October, Period 4 — The Board reviewed the
detailed expenditures reports for period four, October 2023. The monthly Gift
Trusts financial report has been delayed from the City Finance Department.
"Moved to approve the Library expenditures for FY-24 October,
period four. "
Motion: Monk
Second. Mullin
Vote: Aye — 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:39 p.m.
"Motion to adjourn. "
Motion: Mullin
Second. Monk
Vote: Aye - 6; Nay - 0
Andrew Bland, MD, Board Secretary Date