Proof_City Council Proceedings 03.04.24Copyrighted
April 1, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of March 18, 2024; Civil Service Commission
of March 7, 2024; Equity and Human Rights Commission of February 13,
2024; Historic Preservation Commission of February 15, 2024; Housing
Commission of April 25, 2023; Library Board of Trustees of March 23,
2023, April 27, 2023, May 25, 2023, June 22, 2023, July 27, 2023,
August 23, 2023, August 24, 2023, September 28, 2023, October 19,
2023, October 26, 2023, and November 16, 2023; Park and Recreation
Commission of February 13, 2024; Zoning Advisory Commission Draft
Minutes of March 6, 2024 and March 13, 2024; Proof of Publication for
City Council Proceedings of March 4, 2024 and March 7, 2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description
Type
Civil Service Commission Minutes
Supporting Documentation
Equity and Human Rights Commission Minutes
Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Housing Commission Minutes
Supporting Documentation
Park and Recreation Commission Minutes
Supporting Documentation
Zoning Advisory Commission 3/6/24
Supporting Documentation
Zoning Advisory Commission 3/13/24
Supporting Documentation
Library_March 23, 2023
Supporting Documentation
Library_April 27, 2023
Supporting Documentation
Library_May 25, 2023
Supporting Documentation
Library_June 22, 2023
Supporting Documentation
Library_July 27, 2023
Supporting Documentation
Library_August 23, 2023
Supporting Documentation
Library_August 24, 2023
Supporting Documentation
Library_September 28, 2023
Supporting Documentation
Library_October 19, 2023
Supporting Documentation
Library_October 26, 2023
Supporting Documentation
Library_November 16, 2023
Supporting Documentation
City Council Proceedings of March 18, 2024
Supporting Documentation
Proof of Publication 3.4.24 Supporting Documentation
Proof of Publication 3.7.24 Supporting Documentation
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
03/13/2024
and for which the charge is 276.55
Subscribed to before me, a Notary PublL i and for
Dubuque County, Iowa,
this 13th day of March, 2024
(a, '7- .--v- -�� QOIDP--
Notary (�T
in and for Dubuque County, Iowa.
Q�.,tini rr JAidET K. PAPE
or Commission %[nber 199659
:r My Commission Expires
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12/1112025
Ad text : CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m.
on March 4, 2024, in the second -floor Council Chambers of the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a special
session of the City Council called for the purpose of
conducting a work session on the Sanitary Sewer Asset
Management Plan.
WORK SESSION
Sanitary Sewer Asset Management Plan (SSAMP) Update on
Consulting Engineering Services
Civil Engineer Maxwell OBrien presented on the Sanitary
Sewer Asset Management Plan and provided City Council with an
update on the status of the program, reviewed the results from
the preliminary analysis performed to date, and discussed the
anticipated next steps for the program. Mr. OBrien responded
to questions from the City Council regarding workplace safety
during implementation and incorporating the program into
future budgeting. Responding to a question from the City
Council Nathan Kampman with HDR Engineering summarized the use
of risk -based decision making, strategy prioritization, and
the various software that will be used to refine program data.
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 6: I0 p.m.
/s/Adrienne N. Breitfelder,
CMC City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on March 4, 2024, in the second -floor Council Chambers of the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Bramwell.
Mayor Cavanagh read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council,
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. The Public Safety Citizen Lifesaving Award Recognition:
Fire Chief Amy Scheller recognized the following individuals
for receiving The Public Safety Citizen Lifesaving Award: For
efforts in providing immediate care to a fallen community
member using CPR and the use of a Hempstead High School AED:
Student Drew Lewis, Hempstead coaches Damon Rogers and Tyler
Schaul, and Dubuque County Basketball Association Coach Haris
Takes.
For the support of an AED program throughout the schools:
Dubuque Community School District (Superintendent Amy Hawkins
and her team)
A special thank you to the city responders who teamed up to
assist these students and coaches which ultimately resulted in
a positive outcome for one of our residents: Dispatchers
Michelle Gensrick and Jason Coxs. Responding members from the
fire department include Larry Ewert, Adam Feyen, Chris Grue,
Bryan McDonald, Doug Merkes, Brian Pape, and Austin Schmit.
PROCLAMATION(S)
1. Irish American Heritage Month (March 2024) was accepted
by Vicki Leonard on behalf of the Ancient Order of Hibernian
Dubuque Division #2.
CONSENT ITEMS
Kathy Gorman, 3005 Jackson St., requested Item No. 11 be
held for separate discussion. Motion by Resnick to receive and
file the documents, adopt the resolutions, and dispose of as
indicated except for Item No. 11. Seconded by Farber. Motion
carried 7-0.
1. Minutes and Reports Submitted: Airport Commission of
January 16, 2024; Arts and Cultural Affairs Commission of
December 27, 2023 and January 23, 2024; Cable Television
Commission of August 29, 2023; City Council Proceedings of
February 19, 2024; Historic Preservation Commission of
February 15, 2024; Park and Recreation Commission of April 11,
2023; May 9, 2023; June 13, 2023; August 8, 2023; October 10,
2023; November 14, 2023; December 12, 2023; January 13, 2024;
Resilient Community Advisory Commission of September 7, 2023;
October 5, 2023; November 2, 2023; December 7, 2023; Transit
Advisory Board of September 14, 2023; Zoning Board of
Adjustment of January 25, 2024; Draft Zoning Board of
Adjustment of February 22, 2024; Proof of Publication for City
Council Proceedings of February 5, 2024. Upon motion the
documents were received and filed.
2. Notice of Claims and Suits: Roger and Mary Rollinger for
property damage; Brian Zeimet for property damage. Upon motion
the documents were received, filed, and referred to the City
Attorney.
3. Disposition of Claims: City Attorney advised that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: Roger and Mary Rollinger for property damage; Brian
Zeimet for property damage. Upon motion the documents were
received, filed, and concurred.
4. Approval of City Expenditures: Upon motion the documents
were received and filed, and Resolution No. 48-24 Authorizing
the Chief Financial Officer/City Treasurer to make certain
payments of bills that must be paid and approved for payment
in accordance with City procedures was adopted.
5. Authorized Depository Institutions: Upon motion the
documents were received and filed, and Resolution No. 49-24
Naming Depositories was adopted.
6. US Census Boundary and Annexation Survey: City Manager
shared information and raising awareness of the annual process
for the U.S. Census Bureau Boundary and Annexation Survey.
Upon motion the documents were received and filed.
7. Acceptance of Grant of Easement for Storm Sewer Utility
across Rabbit Hollow Nature Conservancy, Inc. Property off of
Rockdale Rd. in Dubuque: Upon motion the documents were
received and filed, and Resolution No. 50-24 Accepting a Grant
of Easement for storm sewer utility through, under and across
part of Lot 2 of Rabbit Hollow Place # 5, in the City of
Dubuque, Iowa was adopted.
8. 2022 John F. Kennedy Road Sidewalk Installation Project:
Upon motion the documents were received and filed, and
Resolution No. 51-24 Accepting the 2022 John F. Kennedy Road
Sidewalk Installation Project - Iowa DOT Project
TAP-U-2100-703-8I-31 and authorizing the payment of the
contract amount to the contractor; and Resolution No. 52-24
Adopting the Final Assessment Schedule for the 2022 John F.
Kennedy Road Sidewalk Installation Project - Iowa DOT PROJECT
TAP-U-2100-703-8I-31 were adopted.
9. Seippel Road Water Main Relocation Project - Acceptance
of Public Improvement Construction Contract: Upon motion the
documents were received and filed, and Resolution No. 53-24
Accepting the Seippel Road Water Main Relocation Project and
authorizing the payment to the contractor was adopted.
10. Dubuque Area Chamber of Commerces Air Service Survey
Results and Dubuque Air Service Goals and Objectives: Upon
motion the documents were received and filed.
11. 3000 Jackson Dubuque Brewing and Malting Project Update:
Ms. Gorman spoke about concerns with contractor activities
occurring at the site, including sidewalk removal, litter, and
Iack of street parking. Ms. Gorman also expressed concerns
about lack of communication regarding site actions. Motion by
Resnick to receive and file the documents. Seconded by Farber.
Responding to questions from the City Council, Assistant
Housing and Community Development Director Michael Belmont
stated that contractors are responsible for notifying
utilities of sidewalk removal and scheduling a time for
removal. In this case the contractor did not provide
notification of their intention to remove the area sidewalks.
Mr. Belmont further stated that a site visit will occur before
partial site deconstruction and more substantial fencing will
be requested for deconstruction. The Assistant Fire Marshall
is aware of the buildings demolition schedule and has
identified an available fire hydrant if necessary. City
Council Members thanked Ms. Gorman for providing input. City
Council members acknowledged the site activitys impact on the
area neighborhood and the ongoing process to resolve the
buildings issues. Motion carried 7-0.
12. Letter of Support for Dubuque County Energy District:
City Manager shared information on the City Managers Letter of
Support for the Dubuque County Energy Districts grant
application to The Funders Networks (TFN) Partners for Places
(P4P). Upon motion the documents were received and filed.
I3. Bloombergs Youth Climate Action Grant Application
Submittal: Upon motion the documents were received, filed, and
approved.
14. Approval to Provide Matching Funding for a Historic
Structure Report for Eagle Point Park: City Manager
recommended City Council approval to provide matching funding
of $75,000 for the grant application to be filed by Heritage
Works to the Jeffris Heartland Fund to develop a Historic
Structures Report (HSR) for the Alfred Caldwell designed
buildings at Eagle Point Park. Upon motion the documents were
received, filed, and approved.
15. American Flood Coalition Membership Correspondence from
the City of Dubuque to the American Flood Coalition regarding
the city's decision to join the coalition. The American Flood
Coalition is a nonpartisan group of political, military,
business, and local leaders that have come together to drive
adaptation to higher seas, stronger storms, and more frequent
flooding. The coalition seeks to advance solutions that
support flood -affected communities. Upon motion the documents
were received and filed.
16. Letters of Support for Ham House Interior Restoration &
Preservation Project: City Manager recommended City Council
approval of letters of support and authorization for the
Dubuque County Historical Society (DCHS) to apply for two
grants for interior restoration and preservation at the
Mathias Ham House. Upon motion the documents were received,
filed, and approved.
17. Request for City Council Ratification of Two Amendments
to current Collective Bargaining Agreements (DPPA and
Teamsters (Bus Operators) 1: Upon motion the documents were
received, filed, and approved.
BOARDS/COMMISSIONS
Applications were reviewed for the following Boards and
Commissions. Applicants were invited to address the City
Council regarding their desire to serve on the following
Boards/Commissions.
1. Housing Appeals and Mediation Board: One, 3-Year Term
through January 1, 2027 (Vacant term of Lenhart). Applicant:
Jeff Lenhart, 1085 Main St. Mr. Lenhart spoke in support of
his application and provided a brief biography.
PUBLIC INPUT
Kyle Cox, 924 Arrowhead, East Dubuque, IL., provided
information on the Rockdale Flood of 1876 and his goal to
establish a memorial park near the site of the flood on the
floods 150th anniversary of July 4, 2026. Mr. Cox shared
details of upcoming events that will provide more information
about the history of the flood.
ACTION ITEMS
1. Greater Dubuque Development Corporation's 'You Can Be
Great Here' Campaign Progress Brochure: Motion by Resnick to
receive and file the documents. Seconded by Jones. Rick
Dickinson, President and CEO of Greater Dubuque Development
Corporation (GDDC) provided an overview of GDDCs `You Can Be
Great Here' Campaign Progress Brochure that was distributed
with City utility bills from February 14 through March 6,
2024. Responding to a question from the City Council, Mr.
Dickinson stated that the campaigns two greatest challenges
are population growth and job growth. Motion carried 7-0.
2. Prepared Live: Motion by Roussell to receive and file the
documents and listen to the presentation. Seconded by Wethal.
Emergency Communications Center Director Jessica
George-Rethwisch shared information on a new web -based
platform Prepared Live that Emergency Communications Center
went live with on March 4th, 2024. Responding to questions
from the City Council, Ms. George-Rethwisch stated that the
system is currently used by Grant County, Wisconsin, and Jones
County, Iowa. The Emergency Communications team will receive
feedback on how often the system is used and additional
program tiers with additional features may be considered based
on the quantity of system use. Motion carried 7-0.
3, Approve Reimagine Comiskey Park -Phase 2 National Park
Service Outdoor Recreation Legacy Grant Application
Submission: Motion by Sprank to receive and file the documents
and adopt Resolution No. 54-24 Authorizing the Mayor to
execute an application for the National Park Service Outdoor
Recreation Legacy Partnership Program Grant and authorizing
the Leisure Services Director and the City Manager to approve
the application. Seconded by Wethal. City Council Members
expressed enthusiasm for Phase 2 of the project. Motion
carried 7-0.
4. 2023 Dubuque Police Department Annual Report: Motion by
Roussell to receive and file the documents. Seconded by Jones.
Police Chief Jeremy Jensen highlighted information in the
report. City Council Members praised the Police Departments
professional standards, policing conduct, and collaboration
with community partners. Motion carried 7-0.
5. Central Avenue and White Street Corridor Traffic Study
Recommendation for Selection of Professional Consultant
Services: Motion by Sprank to receive and file the documents
and approve the selection of Bolton & Menk, Inc. as the
first -ranked Consultant and that the City be authorized to
negotiate a Professional Consultant Services Agreement to
complete a corridor study for Central Avenue and White Street
and the feasibility of corridor solutions based on public
engagement and a holistic approach using traffic calming and
urban design elements. Seconded by Farber. Responding to a
question from the City Council, Traffic Engineer Justine Hull
stated that the studys results are expected in November of
2024. City Council Members emphasized the need to improve the
corridor and thanked community members Joe Kirk and Terry
Mozena for serving on the Consultant Selection Committee.
Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Roussell reported on her service on the
Hawkeye Area Community Action Program (HACAP) Board of
Directors and HACAPs recent hiring of an employee fluent in
Marshallese.
Council Member Jones reported on the recent strategic
planning session of the Dubuque Metropolitan Area Solid Waste
Agency, of which Mr. Jones is a board member.
Council Members Wethal and Farber respectively reported on
attending the annual United Labor Dinner. Ms. Farber remarked
on a memorial statement made at the dinner in honor of the
late Nick Lucy.
Mayor Cavanagh reported on conducting joint presentations
with Sustainability Director Gina Bell that summarized their
attendance at the United Nations Climate Change Conference
(COP28). Mayor Cavanagh stated that bold action would be
essential to attract the necessary resources to fulfill the
citys sustainability goals.
CLOSED SESSION
Motion by Jones to convene in closed session at 7.56 p.m. to
discuss Purchase or Sale of Real Estate Chapter 21.5(l)(j)
Code of Iowa. Seconded by Sprank. Mayor Cavanagh stated for
the record that the attorney who will consult with City
Council on the issues to be discussed in the closed session is
City Attorney Brumwell. Motion carried 7-0.
The City Council reconvened in open session at 9:19 p.m.
stating that staff had been given proper direction.
ADJOURNMENT
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 9:19 p.m.
/s/Adrienne N. Breitfelder,
CMC City Clerk
It 3/13