Signed Contract_J&R Supply, Inc. for the Ring & Lids - Metal Supply Copyrighted
April 15, 2024
City of Dubuque Consent Items # 022.
City Council Meeting
ITEM TITLE: Signed Contract(s)
SUMMARY: Bolton & Menk, Inc. forthe CentralAvenue and White Street Corridor
Traffic Study; J&R Supply, Inc. forthe Ring & Lids - Metal Supply.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Central Avenue and White Street Corridor Traffic Supporting Documentation
Study
Ring & Lids- Metal Supply Supporting Documentation
rue c�Tv or
� �x Ci'iy oE � ubuyue
�� p�, �� _J �-�, Public Works Department
.__ _._.._ _ - _ _ _ - _ ._ _ . ., 925 Kerper Court
Mnsterpiecc on the Mississippi Dubuque, IA 52001
(563) 589-4250
CITY OF DUBUQUE, IOWA
SHORTFORM
VENDOR SERVICE AGREEMENT
THIS VENDOR SERVICE AGREEMENT (the Contract) , made in triplicate , between the City
of Dubuque , lowa (City) , by its City Manager, through authority conferred upon the City Manager
by its City Council and J & R SUPPLY INC of
(Vendor Name)
220 FENTRESS LAKE RD , EAST DUBUQUE , IL 61025
(Vendor Address - City and State)
PROJECT TITLE : RING & LIDS - METAL SUPPLY
For and in consideration of the mutual covenants herein contained , the parties hereto agree as
follows :
VENDOR AGREES :
1 . To furnish all material and equipment and to perform all labor necessary for
the project : :
PROVIDING MANHOLE RING AND LIDS FOR MAINTENANCE PROJECTS
AND ASPHALT OVERLAY PROJECT . MATERIALS SHOULD BE DELIVERED
TO : :
925 KERPER CT
DUBUQUE . IA 52001
The Project shall be completed in strict accordance with the terms as described in this Contract;
in strict accordance with the requirements of the laws of the State of lowa and ordinances of the
City of Dubuque , and in accordance with the Request For Proposal ( RFP) Documents which
provisions and documents are each and all hereby referred to and made a part of this Contract
just as much as if the detailed statements thereof were repeated herein .
Page 1 of 4
I
2 . Contract Documents shall mean and include the following : This Contract; all ordinances and
resolutions heretofore adopted by the City Council having to do with this Project; the Vendor's
Proposal ; and any, Plans and Specifications and General Requirements as adopted by the City
Council for the Project which are listed in the Special Conditions section of this Contract.
3 . All materials used by the Vendor on this Project shall be of the quality required by the Contract
Documents and shall be put in place in accordance with the Contract Documents .
4 . The Vendor shall remove any materials rejected by the City Manager as defective or improper,
or any of said work condemned as unsuitable or defective , and the same shall be replaced or
done anew to the satisfaction of the City Manager at the cost and expense of the Vendor .
5 . The Vendor has read and understands the Contract Documents and has examined and
understands the project description described in Section 1 of this Agreement and any attached
Special Conditions herein referred to and agrees not to plead misunderstanding or deception
because of estimates of quantity , character, location or other conditions surrounding the same .
6 . The Vendor shall fully complete the Project under this Contract on or before
DECEMBER 1 , 2024
(DATE)
7 . INDEMNIFICATION FROM THIRD PARTY CLAIMS . To the fullest extent permitted by law ,
Vendor shall defend , indemnify and hold harmless City , its officers and employees , from and
against ali claims , damages , losses and expenses claimed by third parties , but not including any
claims , damages , losses or expenses of the parties to this Contract, including but not limited to
attorneys' fees , arising out of or resulting from performance of this Contract , provided that such
claim , damages , loss or expense is attributable to bodily injury , sickness , disease or death , or
injury to or destruction of property, including loss of use resulting therefrom , but only to the extent
caused in whole or in part by negligent acts or omissions of Vendor, or anyone directly or indirectly
employed by Vendor or anyone for whose acts Vendor may be liable , regardless of whether or
not such claim , damage , loss or expense is caused in part by a party indemnified hereunder.
8 . Unless otherwise specified in the Contract Documents , prior to the commencement of any work
on this Project and at aIl times during the performance of this Contract , the Vendor shall provide
evidence of insurance which meets the requirements of the City's Insurance Schedule attached
to this Contract and listed in the Special Conditions section .
9 . The Vendor agrees that no work under this Contract shall commence on the Project until the City
has issued a written " Notice to Proceed" to the Vendor. Any work started by the Vendor prior the
issuance of the Notice to Proceed shall be considered unauthorized and done at the sole risk to
the Vendor.
10 . The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964 , 78 Stat. 252 , 42
U . S . C . 2000d -2000d-4 and Title 49 , Code of Federal Regulations , Department of Transportation ,
Subtitle A , Office of the Secretary, Part 21 , Nondiscrimination in Federaily assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
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wil! affirmati�ely insure that in any con�ract entered into pursuant to this ad�ertisement, minority
business en�erprises will be affnrded full opportunity to submit bids in response to this invitation
and will not be discriminated against an the grounds af race, calor, natianal origin, sex, age, ar
disability in consideration for an award,
THE CiTY AGREES:
Upon �he completion of this Contract, and the acceptance of the Praject by the City Manager,
the City agrees ta pay the Vendor as full campensatian for the complete per#armance af this Contrac�,
the amount determined for the total work completed at the prices stated in #he Vendor's Proposal
and less any liquidated damages �rovided far in the Cantract Documents. The work as stated in the
Contract Documents is approximate only, and the final payment shall be made for the actual work
completed as I�sted �elow in this Cantract.
CONTRACT AMOUNT $ 435.001 RiNG & C4VER � $ 65,25Q
THE MAXIMUM CONTRACT AMOlJNT SHALL BE LIMITED TO AN INCREASE OF '�0 % OF T{�E ABOVE
LISTED ESTIMATED AMOUNT
CITY OF DUBUQUE, [OWA VENDQR:
By: � 03/20/2024 �� Z St�PP��; T .
M chael C. Van Mi ligen Date Campany Name
City Manager �C�'
BY� C��,. .3 iz. 2�f
Signature Date
C�c�aARO G CIZ.SC.�-1 C]�
Printed Name �T
V� �
Titfe
VENDOR ACKNOWLE�GEMENT OF
ATTACHED SPEC[AL CONDIT[ONS:
BY� ����. � 3 z Z
-- ----_
5ignature Date
��o L eK,x_t�l�
Printed Name
V• f.
Title
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The following S ecial Conditions shall apply to this Project:
PRICE INCLUDES UNLOADING AND RELOADING MATERIALS ON TO VENDOR' S FLAT
BED AND DELIVERY TO 925 KERPER CT, DUBUQUE , IA 52001
PUBLIC WORKS DEPARTMENT DOES NOT HAVE A LOADING DOC AT THE MUNICPAL
SERVICES CENTER . VENDOR MUST MAKE ADJUSMTENT TO DELIVERY TO INCLUDE
ALTERNATIVE DELIVERY IF NECESSARY , GIVEN THIS INFORMATION .
REV. 07/ 18
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