2024 Maintenance Dredging Project No. 1 Public Hearing_Hearing Copyrighted
April 15, 2024
City of Dubuque Public Hearings # 03.
City Council Meeting
ITEM TITLE: 2024 Maintenance Dredging Project No. 1 Public Hearing
SUM MARY: Proof of publication on notice of public hearing to consider City Council
approve the plans, specifications, form of contract, and estimated cost of
$317,500 for the 2024 Maintenance Dredging Project No. 1 through
adoption of the attached resolution, and City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2024 Maintenance Dredging Project No. 1
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Maintenance Dredging Project No. 1
Public Hearing
Project Number: 5546000001-304-67990 Harbor Area Dredging
DATE: April 10, 2024
Assistant City Engineer Robert Schiesl is recommending City Council approve the
plans, specifications, form of contract, and estimated cost of$317,500 for the 2024
Maintenance Dredging Project No. 1 through adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: April 9, 2024
RE: 2024 Maintenance Dredging Project No. 1
Public Hearing
Project Number: 5546000001-304-67990 Harbor Area Dredging
INTRODUCTION
The attached resolution is in reference to the public hearing for the 2024 Maintenance
Dredging Project No. 1.
BACKGROUND
In the fall of 2022, Dubuque Marina submitted a Boating Infrastructure Grant (BIG Tier
1) application to the lowa DNR for dredging the marina to provide transient boaters, and
boaters who operate vessels 26 feet or larger, access to docking and safe harbor
facilities, including fueling, pump-out, bathroom and shower facilities, access to clean
water, electricity, and other utilities.
In February 2023, Dubuque Marina was notified by the lowa DNR that they were
awarded $200,000 in BIG Tier 1 grant funding. During the grant development process, it
became apparent that it would be challenging for Dubuque Marina to administer and
comply with all the federal grant requirements.
Based on the potential challenges for Dubuque Marina to successfully administer a
federal BIG Tier 1 grant funded project, the lowa DNR approached the City to inquire if
the City would be interested in becoming the BIG Tier 1 Grant Recipient and be the
responsible lead agency for administering the federal grant.
Since the City regularly performs maintenance dredging projects and has successfully
completed two (2) previous BIG grant funded project, City staff supported assuming the
lead agency role for the 2022 BIG Tier 1 grant to perform maintenance dredging at
Dubuque Marina.
Since the Dubuque Marina was the original grant applicant, for the City to become the
Grant Recipient, the City was required to submit a new, separate application to the U.S.
Fish and Wildlife Service (USFWS) and lowa DNR for the 2022 Boating Infrastructure
Tier 1 Grant. In August 2023, per Resolution 248-23, the City Council authorized staff to
submit the 2022 Boating Infrastructure Tier 1 Grant application.
In November 2023, the City received the Notice of Award from the lowa DNR / USFWS
for the BIG Tier 1 Grant, and per Resolution 379-23, the City Council authorized the
execution of the BIG Tier 1 Subrecipient Grant Agreement.
DUBUQUE MARINA FUNDING AGREEMENT
In November 2023, per Resolution 380-23, the City Council authorized the execution of
a Funding Agreement between the City and Dubuque Marina, Inc. for the partnership
agreement to provide the required local match funding ($117,500) for the 2022 BIG Tier
1 Grant to perform maintenance dredging at Dubuque Marina
BIG TIER 1 GRANTS - DREDGING PLAN
Upon reviewing the BIG grant eligible scope of work for maintenance dredging, and
after discussions with Dubuque Marina and lowa DNR staff, City staff is proposing a 2-
phase dredging project to support the local and regional transient boating at the marina.
The objective and scope of work for the 2024 Maintenance Dredging Project No. 1,
utilizing the 2022 BIG TIER 1 Grant funding that was awarded is to perform
maintenance dredging within the approximate area shown in Figure 1, to an
approximate river bottom elevation of 586-Ft., which will provide adequate depth for
transient boats 26 feet in length or greater and will create a safe open water for
navigating vessels from the Peosta Channel to and from the marina transient docks.
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Figure 1 - Dubuque Marina Areas to be Dredged ��
2
In September 2023, per Resolution 284-23, the City Council authorized staff to submit
the 2024 Boating Infrastructure Tier 1 Grant application. The objective and scope of
work for the proposed 2024 Maintenance Dredging Project No. 2, utilizing the 2024 BIG
Grant funding is to continue with the completion of maintenance dredging within the
area shown in Figure 1, to an approximate river bottom elevation of 586-Ft. This will
create a larger open waterway for navigating transient vessels from the Peosta Channel
to and from the marina transient docks and provide safe access to the existing transient
dock for fuel, water, and holding tank pump-out. The City is still waiting to receive the
Notice of Award from the lowa DNR / USFWS for the 2024 BIG Tier 1 Grant.
The proposed 2-phase dredging project will provide adequate depth and an improved
open waterway for safely navigating transient vessels. By dredging and creating the
open waterway from the Peosta Channel to the marina transient docks, this will create
improved water flow and water circulation which will reduce the potential for future
sediment siltation within the proposed dredge location. The proposed dredged open
waterway will be more sustainable long-term and will maximize the return on the
investment of federal BIG funding with a long-term solution in providing safe harbor
access for daily and overnight transient boaters.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 1, 2024
Publish Notice to Bidders, Advertisement for Bids April 5, 2024
Publish Notice of Hearing on Plans & Specifications April 5, 2024
Public Hearing April 15, 2024
Receipt of Bids April 25, 2024
Award of Contract May 6, 2024
Completion Date June 28, 2024
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and construction cost estimate for the for the 2024 Maintenance Dredging Project No. 1.
BUDGET IMPACT
The estimate of probable cost for the 2024 Maintenance Dredging Project No. 1 is
summarized in the following table:
Description Cost Estimate
Dredge Construction - Dubuque Marina $ 287,500.00
Contingency (Over Dredge Depth) 30,000.00
Total Construction Cost Estimate $ 317,500.00
3
The proposed project funding is summarized as follows:
Project Number Fund Description Fund Amount
Harbor Area Dredging (BIG TIER 1 Grant) $ 200,000.00
5546000001-304-67990
Private Participation - Dubuque Marina 117,500.00
Total Project Funding $ 317,500.00
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2024 Maintenance Dredging Project No. 1 through adoption of
the attached resolution.
cc: Jenny Larson, Chief Financial Officer
Nathan Steffen, Civil Engineer
Dubuque Marina
F:\PROJECTS\DREDGING PROJECTS\2024 Maintenance Dredge\Council &Staff Documents\Project#1\Public
Hearing
4
Prepared by Robert Schiesl, City of Dubuque Engineering, 50 W. 13th St, Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO, 97 -24
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2024 MAINTENANCE DREDGING PROJECT NO. 'I
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the 2024 Maintenance Dredging Project No. 1 in the estimated amount $287,500.00,
are hereby approved.
Passed, approved, and adopted this 15th day of April 2024.
Attest:
iC7
Adrienne Breiffelder, CMC City Clerk
Brad M. Cavany , Mayor
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
04/05/2024
and for which the charge is 45.26
Subscribed to before me, a Notary Pubic in and for
Dubuque County, Iowa,
this 8th day of April, 2024
Notary ic in and for Dubuque County, Iowa.
.901 a JANET K. PAPE
o� y Commission Number 199659
z r My Commission Expires
12/11/2025
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2024 MAINTENANCE DREDGING
PROJECT NO. 1
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the 2024 Maintenance Dredging Project No. 1, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m.,
on the 15th day of April 2024, in the Historic Federal
Building Council Chambers, 350 West 6th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows: Perform maintenance
dredging at Dubuque Marina. The dredge material (approx. 7,800
CY) will be mechanically removed, loaded onto a material
barge, and transported to a contractor provided, permitted
disposal location. The dredge spoil material will be offloaded
from the material barge to the approved disposal site.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 1st day
of April 2024.
Adrienne N. Breitfelder,
CMC, City Clerk
It 4/5