City Clerk's Office Fiscal Year 2025 Budget Presentation Copyrighted
March 26, 2024
City of Dubuque Public Hearings # 02.
Special Meeting
ITEM TITLE: City Clerk's Office Fiscal Year 2025 Budget Presentation
SUMMARY:
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
Policy Budget Book Supporting Documentation
Presentation_Uploaded 3.26.24 Supporting Documentation
HOW TO USE THIS POLICY BUDGET DOCUMENT
PURPOSE
The Policy Budget defines goals and objectives for all City departments and activities, relates them to
cost and resource requirements and attempts to establish measures for evaluating accomplishment.
Specific improvement packages are developed and included in the Policy Budget for alternative funding
and service levels. The Policy Budget document shows the budget by line item for each Department
and provides a basis for fiscal control once the budget is adopted.
The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels
and is intended to keep the attention of the City Council and public on the major policy decisions
involving what services the City government will provide, who will pay for them, and the implications of
such decisions.
FORMAT
The Policy Budget is organized by Department/Division and provides detail for all activities that make
up each Department/Division. Each Department/Division tab includes the following information:
1) Department/Division Financial Summary: The budget highlights portion of the Department
Summary reflects total expenses for the maintenance level budget (cost to continue at the same
level of service) and approved improvement packages for all activities within the Department by
expenditure category (employee expense, supplies and services, machinery and equipment,
and debt service), and the funding sources that pay those expenses. The property tax portion of
the funding is reflected, noting the increase or decrease from the prior years adopted budget.
For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center,
Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater
(part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or
decrease in the fund from the prior years adopted budget.
This summary displays all Improvement Packages submitted by Department/Division
Managers, with a notation of whether they were recommended by the City Manager, and then
approved by the City Council. Those noted with a `YES' were added to the maintenance level
budget and are reflected in the Department Funding Summary and those noted with a `NO' were
not approved.
And finally, this summary explains significant line item detail by expenditure category, notable
revenue changes, and miscellaneous information regarding the maintenance level budget.
These are the review notes prior to adding any improvement packages.
2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs
further explanation, a memo will be provided.
3) Department's Organizational Chart (optional): Shows how a Department is structured.
Usually included for larger more complex Departments.
-i-
4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives:
This is a written narrative that highlights the Department's prior year accomplishments and what
Departments plan on accomplishing in the near future.
5) Department/Division's Goals and Performance Measures by Activity: This is a written
activity statement and a matrix for each activity which includes activity objectives, relationship to
City Council Goals & Priorities, and key performance indicators (KPIs). Performance measures
are included for each activity to evaluate activities and ensure that the approved levels of
funding yield the expected results. Icons for each KPI visually indicate how well an objective is
doing and represent the following:
Goal Met Goal in Progress Goal Not Met
The goal has not This goal has not
This goal has been been met but is been met and is not
met. showing signs of currently showing
improvement. signs of progress.
6) Recommended Operating Revenue Budget by Department/Division: This report reflects line
item revenue detail at the Department/Division level (combines all activities for each line by
fund). Two years actual revenues, prior year adopted revenues and the recommended revenue
for the new budget year are reflected.
7) Recommended Operating Expenditure Budget by Department/Division: This report reflects
line item expenditure detail at the Department/Division level (combines all activities for each line
by fund). Expenses are grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) and displays two years actual expenses,
prior year adopted expenses and the recommended expense for the new budget year.
8) Recommended Operating Expenditure Budget by Activity and Funding Source: This
report reflects expenses grouped by category (employee expense, supplies and services,
machinery and equipment, debt service, and transfers) for each activity within the Department/
Division, and displays two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
9) Personnel Complement at Department/Division and Activity Level: These reports reflect
positions budgeted at the Department/Division level and the Activity level, by funding source.
Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each
position for two years prior year adopted FTE and expenses, and the recommended FTE and
related expense for the new budget year.
10) Capital Improvement Projects by Department/Division: This report lists all Capital
Improvement Project totals for two years actual expenses, prior year adopted expenses and the
recommended expense for the new budget year.
11) Five Year Capital Improvement Program Summary by Department/Division: This report
lists all Capital Improvement Projects budgeted in the new budget year and planned for the next
four years.
Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and
Budget and Fiscal Policy Guidelines located in Resident's Guide
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City Clerk
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CITY CLERK
% Change
From FY
FY 2023 FY 2024 FY 2025 2024
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 362,851 387,909 407,551 5.1 %
Supplies and Services 80,860 121,782 120,946 (0.7)%
Election Expense - 35,000 - 0.0 %
Code of Ordinances Updates 4,539 9,356 9,356 0.0 %
Machinery and Equipment 4,126 3,225 1,940 (39.8)%
Total 452,376 557,272 539,793 (3.1)%
Resources
Administrative Overhead Recharges 166,398 327,846 314,411 (4.1)%
Operating Revenue 134,021 46,137 131,797 185.7 %
Total 300,419 373,983 446,208 19.3 %
Property Tax Support 151,957 183,289 93,585 (89,704)
Percent Increase (Decrease)--w/o election exp & Code of Ordinance Update (36.9)%
Percent Increase (Decrease)--w/election exp & Code of Ordinance Update (48.9)%
Personnel-Authorized FTE 4.00 4.00 4.00
Significant Line Items
Employee Expense
1. FY 2025 employee expense reflects a 5.00% wage package increase.
2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from the FY 2024 City contribution of 9.44%. The employee contribution of 6.29% is unchanged
from FY 2024.
3. The City portion of health insurance expense is unchanged from $1,119 in FY 2024 to $1,119 in
FY 2025 per month, per contract, which results in the annual cost being unchanged of$- or
0.00%.
4. Overtime is unchanged from $1,500 in FY 2024 to $1,500 in FY 2025. The FY 2023 Actual was
$3,303.
5
Supplies & Services
5. Code Supplements is unchanged from $9,356 in FY 2024 to $9,356 in FY 2025 based on FY
2024 budget. The FY 2023 Actual was $4,539. This line item includes hosting of American Legal
Publication on the City's website ($500) and publishing the City ordinances quarterly ($8,856).
6. Civil Service increased from $18,400 in FY 2024 to $22,500 in FY 2025 based on an expected
increase in testing. The FY 2023 actual was $17,996. This line item includes Fire entry, Fire
promotional, Police entry, and Police promotional civil service exams. The Fire entry exam
occurs annually, and promotional exams are required when staff turnover occurs from
retirements and internal promotions. In the past few fiscal years, Police has received a low
number of applicants for multiple entry exams which requires additional testing for adequate
staffing of the department.
7. Advertising is unchanged from $13,692 in FY 2024 to $13,692 in FY 2025. The FY 2023 Actual
was $12,926. This line item is for legal notices and publications that are required to be published
in the local newspaper per lowa Code. The City Clerk's Office covers the cost of publishing City
Council minutes and ordinances.
8. Meetings & Conferences is unchanged from $15,640 in FY 2024 to $15,640 in FY 2025. The
meetings and conferences budgeted in FY 2025 include: the International Institute of Municipal
Clerks ($4,250), the lowa Municipal Professionals Institute ($2,855), the lowa Municipal Finance
Officers Association conferences and board meetings ($3,298), the lowa Alcoholic Beverages
Division yearly training ($450), and other miscellaneous conferences ($4,787). The specific
conferences attended each year varies depending on what conference opportunities are
available.
9. Election expense decreased from $35,000 in FY 2024 to $0 in FY 2025 due to no election falling
in FY 2025. The FY 2023 actual was $0. This line items represents the cost of implementing City
elections and is typically an every-other-year expense. City elections are regularly scheduled in
odd-numbered years per lowa Code. The next election is set for the fall of 2025, which occurs in
FY 2026. The Mayor position and three City Council seats are up for election in 2025.
10.Refunds increased from $8,790 in FY 2024 to $17,525 in FY 2025. The FY 2023 Actual was
$14,968. This line item includes special event deposit refunds ($15,900) as well as partial year
refunds for liquor or tobacco licenses that are issued when businesses close or change
ownership ($1,625). Expenses for special event deposits are offset by the Deposits revenue line
item. This line item varies each year due to the number and nature of events being held. The FY
2024 budget was based on FY 2022 actuals. The FY 2025 budget is based on FY 2023 actuals.
There was an increase in the number of events in FY 2023 compared to FY 2022, thus leading
to an increase in the FY 2025 budget compared to FY 2024.
11.Sister City Program is unchanged from $9,300 in FY 2024 to $9,300 in FY 2025 based on FY
2023 Actual. In this line item, $7,500 is allocated to Travel Dubuque for overseeing the Sister
City Program per the City's contracted services agreement. The remaining funding is for Sister
City membership dues to Sister Cities International (SCI) and hosting events in support of Sister
Cities.
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12. Technology Services decreased from $28,272 in FY 2024 to $17,472 in FY 2025. In FY 2024,
this line item included funding for an improvement package related to implementing a new
agenda management software ($20,000). Part of that funding was nonrecurring ($9,000), thus
leading to a decrease in FY 2025. In FY 2025, this line item includes the City Clerk's phone
hotspot ($120), copy machine contract ($552), NovusAgenda fees ($5,800), and maintenance
fees for agenda management software ($11,000).
Machinery & Equipment
13. Equipment replacements includes ($1,940):
City Clerk Machinery and Equipment
Desk phones (4) $ 840
Desk phone license $ 750
Smart Phone and Case $ 350
Total Equipment $ 1,940
Revenue
14. Alcohol Control Licenses revenue increased from $16,845 in FY 2024 to $93,869 in FY 2025.
The FY 2023 actual was $98,529. The increase in FY 2025 is a result of the State of lowa
Alcohol Beverage Division (ABD) collecting fees from previous years that had been on hold
because of the Governor's COVID-19 Disaster Proclamation. In future years, the actual revenue
received will decrease due to State Code changes in the renewal process for certain types of
liquor license applications. These specific types of renewals will be automatically renewed, thus
the State of lowa will collect and keep all revenue generated by these licenses.
15.Deposits revenue increased from $6,950 in FY 2024 to $15,900 in FY 2025. The FY 2023 Actual
was $13,350. This line item represents deposits that are collected from special event application
fees. This revenue is returned to the event organizer after the event so long as there was no
damage or issues with clean up. This line item offsets the Refunds expense line item. This line
item varies each year due to the number and nature of events being held. The FY 2024 budget
was based on FY 2022 actuals. The FY 2025 budget is based on FY 2023 actuals. There was
an increase in the number of events in FY 2023 compared to FY 2022, thus leading to an
increase in the FY 2025 budget compared to FY 2024.
16. Revenue received from Enterprise Funds for administrative overhead charges decreased from
$327,846 in FY 2024 to $314,411 in FY 2025.
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CITY CLERK'S OFFICE
The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council.
The City Clerk's Office prepares, maintains, and distributes records of all City Council actions and provides
the necessary documents for fulfillment of City Council and City staff's respective legislative and
administrative responsibilities. The City Clerk's Office administers programs covered by the State Civil
Service law and issues licenses and permits for various businesses and activities as set out by city and
state law.
Mayor �nd Ci#y
Council
�ity Clerk
Assistant City Clerk
Permit�lerk
Administr�tiw� Assist�nt
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People Planning
The City Clerk's Office serves as a main The City Clerk's Office supports all
resource for general city information. The City departments through assembling and
Clerk's Office strives to provide courteous and classifying all department items of
professional service while offering access to business that come before the City
official records and referring inquiries to the Council.
appropriate departments.
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Partnerships
The City Clerk's Office partners with residents, staff, local and state agencies, and businesses to effectively
conduct business. These partnerships include: State Alcohol Beverages Division, lowa League of Cities,
Dubuque Main Street, Greater Dubuque Development Corporation, media outlets, non-profit special event
organizers, community service agencies, and Dubuque County offices.
8
CITY CLERK'S OFFICE
FY 2023 FY 2024 FY 2025
Full-Time Equivalent 4.00 4.00 4.00
Resources and Property Tax Support
$166,398
Administrative Overhead $327,846
$314,411
$134,021
Operating Revenue $46,137
$131,797
$151,957
Property Tax Support $183,289
$93,585
0 50,000 100,000 150,000 200,000 250,000 300,000 350,000
� FY 2023 FY 2024 FY 2025
The City Clerks Department is supported by 4.00 full-time equivalent employees, which accounts for 75.50%
of the department expense as seen below. Overall, the departments' expenses are expected to decrease by
-3.14% in FY 2025 compared to FY 2024.
Expenditures by Category by Fiscal Year
$362,851
Employee Expense $387,909
� $407,551
$80,860
Supplies and Services � $121,782
$120,946
$-
Election Expense $35,000
$-
$4,539
Code of Ordinance Update $9,356
$9,356
$4,126
Machinery and Equipment $3,225
$1,940
$0 $100,000 $200,000 $300,000 $400,000
� FY 2023 FY 2024 FY 2025
9
CITY CLERK'S OFFICE
Mission & Services
The City Clerk's Office performs administrative and clerical work in support of the activities of the City
Council, Civil Service Commission, and residents requiring certain business licenses and permits.
Responsibilities include, record management, boards and commissions applications, administration of the
Civil Service Commission, administering various licenses and permits, and serving as the city staff
representative for the Sister City Committee.
Position Summary
FY 2025
City Clerk 1.00
Assistant City Clerk 1.00
Permit Clerk 1.00
Administrative Assistant 1.00
Total FT Equivalent Employees 4.00
Performance Measures
City Council Goal: Financially Responsible, High-Performance City Organization
1 Department Objective: Provide city services responsive to the community.
CY22 CY23 CY24 Performance
Performance Measure (KPI) Target Actual Actual Estimated Indicator
Number of City Council Agenda Increase by 520 538 548
Subscribers (via NotifyMe email 2% (+3%) (+2%) Goal Met
and/or text)
Number of City Board &
Commission Opening Subscribers Increase by 153 162 189 Goal Met
(via NotifyMe email and/or text) 2% (+6%) (+17%)
Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and
Equitable
2 Department Objective: Promote resident engagement in municipal government by
recruiting and retaining a diverse pool of boards and commissions applicants.
Percentage of Board and <11% 12.9% 11.8% 16% Goal Not Met
Commission Openings
Percentage of Female Boards and 50% 40% 45% 46% Goal In
Commissions Volunteers Progress
Percentage of Boards and
Commission Volunteers 10% 4% 2.63% 3% Goal In
Representing Communities of Progress
Color
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Recommended Operating Revenue Budget - Department Total
73-CITY CLERK'S OFFICE
FY22 Actual FY23 Actual FY24 Adopted FY25 Rccomm'd
Fund/AccounUAccount Title Revenue Revenue Budget Budget
100-General
4A-Charges for Services
41000-Alcohol Control Licenses (164,794) (98,529) (16,845) (93,869)
41050-Cigarette Permits (7,310) (7,175) (7,300) (7,600)
41700-Business License (12,410) (8,385) (7,100) (7,100)
41850-Bikc License (775) (235) (650) (400)
45000-Charges/Fees for Service 0 0 0 0
45440-Events (6,650) (5,750) (6,650) (6,650)
47100-Reimbursements (642) (597) (642) (278)
47150-Refunds 0 0 0 0
47300-Deposits (8,690) (13,350) (6,950) (15,900)
4A-Charges for Services Total (201,271) (134,021) (46,137) (131,797)
4N-Transfcrs
49600-Transfcr in Water Op (7,200) (9,856) (56,660) (66,266)
49610-Transfer In Sanitary Op (44,999) (61,602) (84,476) (67,999)
49620-Transfer in Storm Op (13,500) (]8,4A0) (47,810) (65,403)
49650-Transfer in Parking Op (5,850) (8,008) (12,186) (13,145)
49670-Transfer in ReCuse Op (41,849) (37,651) (84,476) (67,598)
49950-Transfer in DMASWA Gen (22,500) (30,801) (42,238) (34,000)
4N-Transfers Total (135,898) (166,398) (327,846) (314,4ll)
CITY CLERK'S OFFICE-Total (337,169) (300,419) (373,983) (446,208)
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Recommended Operating Expenditure Budget - Department Total
73-CITY CLERK'S OFFICE
FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd
Fund/Account/Accouut Title Expense Expense Budget Budget
6A-Salaries&Wages
100-General
60100-Salaries-Regular Full Time 206,099 251,934 274,212 289,832
60200-Salaries-Regular Part Time 0 0 0 0
60300-Hourly Wagcs-Temp/Scasonal 0 0 0 0
60400-Ovcrtimc 2,426 3,303 1,500 I,500
60630-Special Pay Sick Lv Payout Ret 5,444 5,654 5,432 5,444
60635-Special Pay Sick Lv Payout 50% 0 749 0 786
60(40-Special Pay-Vacation Payout 0 0 0 0
60710-Special Pay-Parental Leave 0 0 0 0
60730-Spec Pay-Safety Equipment 0 0 0 0
6A-Salaries&Wages Total 213969 261639 281144 297562
6B-Employcc Bcnefits
100-General
61100-FICA-City Contribution 16,173 19,138 21,438 23,ll0
61300-IPERS-City Contribution 19,685 23,958 26,456 27,929
61510-Health Insurance 39,096 53,301 53,692 53,692
61540-LiCe Insurance 149 180 184 184
61600-Workers'Compensation 384 407 473 552
61820-Vehide Allowance 4,256 4,228 4,522 4,522
61992-Physicals � 0 0 0 0
6B-Employee Bene6ts Total 79742 101212 106765 109989
6C-Staff Development
100-General
62100-Association Dues 731 710 805 715
62200-Subscriptions 410 327 327 458
62325-Mileage 163 0 163 163
62400-Meetings&Conferences 1,790 7,618 15,640 15,640
62500-Educarion Rcimburscment � 4,313 _ 3,317 _ 725 1,545
6C-Staff Development Total 7407 11972 17660 18521
6D-Repair/Maint/Util
100-General
63400-Equipment Maint/Repair 245 220 1,361 363
63730-Telecommunications 1,516 1,636 1,176 2,264
6D-Repair/Maint/Util Total 1,761 1,857 2,537 2,627
6E-Contractual Svcs
100-General
64020-Advertising 13,691 12,926 13,692 13,692
64050-Recording Fees 245 95 245 245
64062-Refunds 8,790 14,968 8,790 17,525
64081 -Insurance-Liability 1,614 2,409 2,300 3,434
64115-Special Events 1,511 2,871 3,100 3,100
64140-Printing 4,436 1,282 4,879 4,879
64145-Copying 442 408 794 794
64160-Rcntal-Land/Bldgs/Parking 462 462 504 1,008
64190-Technology Serviccs 109 124 28,272 17,472
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Recommended Operating Expenditure Budget - Department Total
73-CITY CLERK'S OFFICE
FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd
Fund/AccounUAccount Title Expense Expense Budget Budget
64191 -IT Recharges 0 1,190 1,370 1,497
64860-Speakers 0 0 5,283 0
64900-Other Professional Service 0 0 0 0
64950-Election 51,577 0 35,000 0
64955-Civil Service 9,670 17,996 18,400 22,500
64960-Sistcr City Program 9,I 16 9,405 9,300 9,300
64980-Technology Equip Maint Cont 2,101 0 2,ll2 2,ll2
64990-Other Contractual Service 0 0 0 0
6E-Contractual Svcs Total 103,766 64,135 134,041 97,558
6F-Commodities
100-General
65030-Merchandise for Resale 0 0 0 0
65045-Tcchnology Equipmcnt 0 4,126 3,225 1,940
65060-Office Supplies 1,085 1,847 1,086 1,086
65070-Operating Supplies 181 144 192 168
65080-Postage/Shipping 939 907 986 986
65920-Code Supplements 7,360 4,539 9,356 9,356
65925-Uni['orm Purchase 0 0 280 0
6F-Commodities Total 9,565 ll,562 15,125 13,536
6G-Capital Outlay
100-Gcncral
672L0-Furniture/Fixtures 0 0 0 0
67270-Other Capital Equipment 0 0 0 0
6G-Capital Outlay Total 0 0 0 0
CITY CLERK'S OFFICE-Total 416,210 452,376 557,272 539,793
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Recommended Expenditure Budget Report by Activity & Funding Source
73-CITY CLERK'S OFFICE
FY25 Recomm'd
Fund/Activity FY23 Actual Expense FY24 Adopted Budget Budget
7301- Administration
100-General
6A-Salaries&Wages 261,639 281,144 297,562
6B-Employee Benefits 101,212 106,765 109,989
6C-Staff Development 11,972 17,660 18,521
6D-Repair/Maint/Util 1,857 2,537 2,627
6E-Contractual Svcs 64,135 99,041 97,558
6F-Commodities 11,562 15,125 13,536
6G-Capital Outlay
7301- Administration Total 452,376 522,272 539,793
7302- Elections
100-General
6E-Contractual Svcs 35,000
7302- Elections Total — 35,000 —
7399- Pcard Clearing
100-General
6F-Commoditics — — —
7399- Pcard Clearing Total — — —
CITY CLERK'S OFFICE TOTAL 452,376 557,272 539,793
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
73 CITY CLERK
FY 2023 FY 2024 FY 2025
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9350 Contract CITY CLERK 1.00 $ 90,740 1.00 $ 94,065 1.00 $ 99,140
100 8925 GE-29 ASSISTANT CITY CLERK 1.00 $ 64,173 1.00 $ 67,424 1.00 $ 71,448
100 8875 GE-26 PERMIT CLERK 1.00 $ 54,705 1.00 $ 57,385 1.00 $ 60,915
100 GE-25 SECRETARY 1.00 $ 40,378 1.00 $ 55,338 1.00 $ 58,329
TOTAL FULL TIME EMPLOYEES 4.00 $ 249,996 4.00 $ 274,212 4.00 $ 289,832
TOTAL CITY CLERK'S OFFICE 4.00 $ 249,996 4.00 $ 274,212 4.00 $ 289,832
15
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2023 FY 2024 FY 2025
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Clerks Office-FT General Fund
10073100 61010 100 9350 CONT CITY CLERK 1.00 $ 90,740 1.00 $ 94,065 1.00 $ 99,140
10073100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 54,705 1.00 $ 57,385 1.00 $ 60,915
ASSISTANT CITY
10073100 61010 100 8925 GE-29 CLERK 1.00 $ 64,173 1.00 $ 67,424 1.00 $ 71,448
10073100 61010 100 GE-25 SECRETARY 1.00 $ 40,378 1.00 $ 55,338 1.00 $ 58,329
Total 4.00 $249,996 4.00 $274,212 4.00 $ 289,832
TOTAL CITY CLERK'S OFFICE 4.00 $249,996 4.00 $274,212 4.00 $ 289,832
16
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The City Clerk's Office is committed to accurately recording and
preserving the actions of the City Council. The City Clerk's Office
prepares, administers, maintains, and distributes records of all
City Council actions and provides the necessary documents for
fulfillment of City Council and City staff's respective legislative
and administrative responsibilities. The City Clerk's Office
administers programs covered by the State Civil Service law and
issues license and permits for various businesses and activities
as set out by city and state law.
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City Clerk's Office (4.00 Full -Time Equivalents)
Adrienne Breitfelder
Ci ty CI erk
Trish Gleason Pamela Tusdee Blus
Assistant City McCarron Administrative
Clerk Permit Clerk Assistant
FISCAL YEAR 2024
HIGHLIGHTS
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• Taxi ordinance amendments
• Ongoing civil service testing for
Police Officers
• Office remodel
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' � • A enda and Meetin Mana ement RFP
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• Inventory and reorganization of historic
City Council documents
• Online License and Permit Applications
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1 . 46 � � �
96 921 City Council election
� Average homeowner's* ex enses are biennial.
Net Property p
Tax Su ort property tax cost for the
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City Clerk s Office
(*Avg. home value of $196,508)
Civil Service Commission
. Daniel White, Carla
Scott Crabill .
Chair Heathcote
Number of Special Events Per Calendar Year
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203
168
157
�I 45
64
2019 2020 202'I 2022 2023
Year
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Target: Reduce City Board & Commission Openings to 11 % or less
Board & Commission 4penings
CY22 12.9%
�� II
CY23 11.8%
CY24 Estimate 16.0%
0% 1% 2% 3% 4% 5% 6% 7% 8% 9% 10% 11% 12% 13% 14% 15% 16% 17°/
Goal
Citv Clerk's Office
PERFORMANCE MEASURES
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Diverse Representation of Boards and Commissions Volunteers
Board and Commission Members by Gender Board and Commission Members by Race
Minority, 2.27%
Females, 46.00%
White, 44.20%
Males, 5a.aa��o Unreported, 53.62%
www.cityofdubuque.org/cityclerk