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Carnegie-Stout Public Library Fiscal Year 2025 Budget Presentation Copyrighted March 27, 2024 City of Dubuque Public Hearings # 02. Special Meeting ITEM TITLE: Carnegie-Stout Public Library Fiscal Year2025 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book Supporting Documentation Presentation_Uploaded 3.27.24 Supporting Documentation HOW TO USE THIS POLICY BUDGET DOCUMENT PURPOSE The Policy Budget defines goals and objectives for all City departments and activities, relates them to cost and resource requirements and attempts to establish measures for evaluating accomplishment. Specific improvement packages are developed and included in the Policy Budget for alternative funding and service levels. The Policy Budget document shows the budget by line item for each Department and provides a basis for fiscal control once the budget is adopted. The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels and is intended to keep the attention of the City Council and public on the major policy decisions involving what services the City government will provide, who will pay for them, and the implications of such decisions. FORMAT The Policy Budget is organized by Department/Division and provides detail for all activities that make up each Department/Division. Each Department/Division tab includes the following information: 1) Department/Division Financial Summary: The budget highlights portion of the Department Summary reflects total expenses for the maintenance level budget (cost to continue at the same level of service) and approved improvement packages for all activities within the Department by expenditure category (employee expense, supplies and services, machinery and equipment, and debt service), and the funding sources that pay those expenses. The property tax portion of the funding is reflected, noting the increase or decrease from the prior years adopted budget. For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center, Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater (part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or decrease in the fund from the prior years adopted budget. This summary displays all Improvement Packages submitted by Department/Division Managers, with a notation of whether they were recommended by the City Manager, and then approved by the City Council. Those noted with a `YES' were added to the maintenance level budget and are reflected in the Department Funding Summary and those noted with a `NO' were not approved. And finally, this summary explains significant line item detail by expenditure category, notable revenue changes, and miscellaneous information regarding the maintenance level budget. These are the review notes prior to adding any improvement packages. 2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs further explanation, a memo will be provided. 3) Department's Organizational Chart (optional): Shows how a Department is structured. Usually included for larger more complex Departments. -i- 4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives: This is a written narrative that highlights the Department's prior year accomplishments and what Departments plan on accomplishing in the near future. 5) Department/Division's Goals and Performance Measures by Activity: This is a written activity statement and a matrix for each activity which includes activity objectives, relationship to City Council Goals & Priorities, and key performance indicators (KPIs). Performance measures are included for each activity to evaluate activities and ensure that the approved levels of funding yield the expected results. Icons for each KPI visually indicate how well an objective is doing and represent the following: Goal Met Goal in Progress Goal Not Met The goal has not This goal has not This goal has been been met but is been met and is not met. showing signs of currently showing improvement. signs of progress. 6) Recommended Operating Revenue Budget by Department/Division: This report reflects line item revenue detail at the Department/Division level (combines all activities for each line by fund). Two years actual revenues, prior year adopted revenues and the recommended revenue for the new budget year are reflected. 7) Recommended Operating Expenditure Budget by Department/Division: This report reflects line item expenditure detail at the Department/Division level (combines all activities for each line by fund). Expenses are grouped by category (employee expense, supplies and services, machinery and equipment, debt service, and transfers) and displays two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 8) Recommended Operating Expenditure Budget by Activity and Funding Source: This report reflects expenses grouped by category (employee expense, supplies and services, machinery and equipment, debt service, and transfers) for each activity within the Department/ Division, and displays two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 9) Personnel Complement at Department/Division and Activity Level: These reports reflect positions budgeted at the Department/Division level and the Activity level, by funding source. Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each position for two years prior year adopted FTE and expenses, and the recommended FTE and related expense for the new budget year. 10) Capital Improvement Projects by Department/Division: This report lists all Capital Improvement Project totals for two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 11) Five Year Capital Improvement Program Summary by Department/Division: This report lists all Capital Improvement Projects budgeted in the new budget year and planned for the next four years. Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and Budget and Fiscal Policy Guidelines located in Resident's Guide -ii- Li brary -3- This page intentionally left blank. -4- LIBRARY DEPARTMENT FY 2023 FY 2024 FY 2025 Fro�m FY 024 Budget Highlights Actual Budget Requested Budget Expenses Employee Expense 2,749,137 2,997,550 3,098,112 3.4% Supplies and Services 1,089,203 1,247,887 1,332,904 6.8% Machinery and Equipment 98,027 49,643 54,240 9.3% Subtotal 3,936,367 4,295,080 4,485,256 4.4% Debt Service 225,380 19,331 19,089 -1.3% Total Requirements 4,161,747 4,314,411 4,504,345 Resources Library Gift Trusts 107,341 77,222 30,097 -61.0% Sales Tax 20% for Debt Abatement 19,380 19,331 19,089 -1.3% TIF Revenue for DebtAbatement 206,000 — — —% Operating Revenue 47,270 54,293 46,690 -14.0% Total Revenue 379,991 150,846 95,876 -36.4% Property Tax Support 3,781,756 4,163,565 4,408,469 244,904 Percent Increase (Decrease) 5.9% Percent Self Supporting 1.2 % 1.3 % 1.0 % Personnel -Authorized FTE 35.15 35.52 35.52 Improvement Package Summary 1 of 4 This improvement request is for an annual programming budget for the Carnegie-Stout Public Library Maker Space. The library's mission is enriching lives through experiences and resources that encourage discovery. The Maker Space has statistically had its best year since its inclusion as a library service. The Maker Space has seen an 89% growth in programming attendance and a 70% growth in visitors using the space. FY 22 visitors totaled 3,642, while FY 23 visitors totaled 6,175. The Maker Space is used for exploration in STEM activities, community members looking to make personalized gifts, entrepreneurs supporting a small business, as well as crafting hobbies and many other imaginative pursuits. This recurring budget would leverage equipment available in the Maker Space to provide quality, creative, and inclusive programming for community members of all ages. Examples of STEM and do-it- yourself crafting programs include, making your own, LED-light up bookmarks, wood-cut gnomes, laser- cut turkeys, and mini-terrariums. Weekly programs/craft supplies would be planned at approximately $115 per program at a $6,000 annual budget. This request supports City Council goal outcome of Diverse Arts, Culture, Parks and Recreation: Have a well-maintained and upgraded library providing services and programs responsive to community needs. Investing in a Library program that has grown in popularity would be acting in a way that is responsive to community needs. Related Expense: $ 6,000 Tax Funds Recurring Recommend - No Net Cost: $ 6,000 Property Tax Impact: $ 0.0024 0.02% Activity: Information Technology -5- 2 of 4 This improvement request is for a one-time upgrade to improve virtual meeting technology in the Library's EiglerAuditorium. The library's mission is enriching lives through experiences and resources that encourage discovery. The EiglerAuditorium is frequently used for Library Programming and outside groups, including various City of Dubuque Departments for public meetings. Many meetings are now expected to include, either out of necessity or convenience, a virtual component. The current set up for the Auditorium is not ideal for hybrid in-person/virtual meetings. This package would improve the hybrid capabilities of the space for library programming and for public meetings. This upgrade would add two wall mounted Pan, Tilt & Zoom (PTZ) cameras, with a zone-based detection system, which includes an auto switch to zoom on individual that is currently speaking, add a room-sized microphone array and speaker system, and add a `bring-your-own-device' hub ClickShare solution, allowing for seamless use between library-owned technology, and technology brought in by outside groups. Breakdown of costs are: • Two PTZ cameras: $3,000 • Microphone/Speaker system: $7,000 • ClickShare hub: $3,000 This request supports City Council goal of Financially Responsible, High Performance City Organization: Provide City services responsive to the community.As expectations for hybrid meetings options have increased in recent years, the addition of this technology would be responsive to the community needs. Related Expense: $ 13,000 Tax Funds Non-Recurring Recommend -Yes Net Cost: $ 13,000 Property Tax Impact: $ 0.0051 0.05% Activity: Information Technology 3 of 4 This improvement request is to eliminate a part-time Information Technology Intern position (0.50 FTE, NA-28) and replace it with a part-time Library Assistant position (0.50 FTE, GE-25) in the Information Technology activity at the Carnegie-Stout Public Library to support the increased usage and growth of the library's Maker Space. The library's mission is enriching lives through experiences and resources that encourage discovery. The Maker Space has statistically had its best year since its inclusion as a library service. The Maker Space has seen an 89% growth in programming attendance and a 70% growth in visitors using the space. FY 22 visitors totaled 3,642, while FY 23 visitors totaled 6,175. The Maker Space is used for exploration in STEM activities, community members looking to make personalized gifts, entrepreneurs supporting a small business, as well as crafting hobbies and many other imaginative pursuits. The cost of the Library Assistant position is $28,225, and the savings from removing the IT Intern position would be $18,149, resulting in a net cost of$10,076 for this improvement package. This request supports the top priority of City Workforce Retention and Attraction. Adding additional staff to a growing area of the Library provides support to current staff and encourages employee retention. -6- Related Expense: $ 28,225 Tax Funds Recurring Recommend - No Related Savings: $ 18,149 Recurring Net Cost: $ 10,076 Property Tax Impact: $ 0.0111 0.11% Activity: Information Technology 4 of 4 This improvement request is for a part time (0.50 FTE, GE-28) Marketing Coordinator position to be added to Administration activity and the General Fund. This position currently exists, but is paid out of the Library Trust fund. This improvement package request is to move the position to the General Fund. The library's mission is enriching lives through experiences and resources that encourage discovery. Libraries are consistently struggling to fight through the noise to reach community members and share all the fabulous resources available to them at their public library. Employing a part-time Marketing Coordinator that is skilled and trained to engage our citizens via social media and to engage with staff to share resources with the community using a focused, consistent message and brand is a top priority. Previously, a marketing firm was used with uninspiring results. Having a dedicated staff member in a permanent, general fund position and not on a temporary contract is a top priority for the Library Board of Trustees. The Library Board of Trustees has previously approved the temporary contract to provide these skills to our community through gift funds. To assure longevity and stability in the position, the Carnegie-Stout Board of Trustees has a goal to see the position funded via the general fund. This would also free up gift funds to use for items that can impact the community in different ways. Total package increase would be $38,918. This request supports the top priority of City Workforce Retention and Attraction.Adding a position in a area of need that supports the work of other staff contributes to the goal of employee retention. Related Expense: $ 38,918 Tax Funds Recurring Recommend - No Related Savings: $ 38,918 Library Gifts Recurring Net Cost: $ — Property Tax Impact: $ 0.0153 0.17% Activity:Administration Significant Line Items Employee Expense 1. FY 2025 employee expense reflects a 5.00% wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2024. The employee contribution of 6.29% is unchanged from FY 2024. 3. The City portion of health insurance expense is unchanged from $1,119 in FY 2024 to $1,119 in FY 2025 per month, per contract, which results in annual unchanged of$—or 0.00%. 4. 50°/o Sick Leave Payout increased from $4,695 in FY 2024 to $8,573 in FY 2025 based on FY 2023 actual. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick leave over the cap to vacation or be paid out. -7- 5. Overtime is decreased from $27,299 in FY 2024 to $7,730 in FY 2025. The FY 2023 actual was $223. FY 2025 is based on a three-year average of actual overtime expenses to better match budget levels with needs. Prior year overtime budgets for the Library were based on a fixed dollar amount that was allocated each year. Supplies 8� Services 6. Technology Equipment Maintenance decreased from $104,561 in FY 2024 to $103,547 in FY 2025. The FY 2023 actual was $98,471. This line item includes various software and technology contracts that the Library has, and it includes the following items: % Change Fiscal Year FY 2025 From FY 2024 Contract 2024 Budget Requested Budget Overdrive Platform for Digital Material $ 6,319 $ 6,319 -% Websense Spam Filter (65 Licenses) $ 2,160 $ - -% a Talking Tech Maintenance $ 4,500 $ - -% b Techlogic Hardware & Software $ 2,300 $ 2,300 -% Sophos Firewall Maintenance $ 4,400 $ 5,300 20.5% c Bywater ILS Support & Development $ 28,000 $ 31,000 10.7% d Catalog Updates $ 2,000 $ 2,000 -% Security System Patches/Updates $ 2,531 $ - -% e Globalcom Security Contract $ 1,800 $ - -% f GO Daddy Accounts $ 1,850 $ 2,100 13.5% g PC Res Upgrades $ 7,199 $ 7,199 -% Envisionware Internet Management $ 2,466 $ 1,814 -26.4% h VM Ware $ 4,756 $ 5,094 7.1% i Infrastructure Switches Support $ 7,000 $ 4,400 -37.1% j Various Small Contracts $ 1,100 $ 1,100 -% Envisionware Credit Card Fees $ 1,188 $ 1,188 -% Meraki Wireless Gateway $ 2,100 $ - -% GoToMyPC License $ 500 $ 500 -% Deep Freeze $ 1,300 $ 1,300 -% Library Calendar System $ 3,620 $ 3,620 -% Proquest $ 2,449 $ 2,648 8.1% k Plimus $ 391 $ 391 -% Adobe $ 1,132 $ 1,132 -% SAN Support $ 13,500 $ 13,500 -% Defender for Office 365 $ - $ 1,440 -% Security Features for Office 365 $ - $ 3,888 -% Mobile Self Checkout Annual License $ - $ 2,714 -% I Avast Patch AV Management $ - $ 2,600 -% m Total $ 104,561 $ 103,547 (0.97)% a. Websense Spam Filter was replaced with Defender for Office 365 b. Talking Tech Maintenance was dropped as the service was no longer needed c. Sophos Firewall increased due to adding a firewall license feature d. Bywater increased due to moving to a hosted platform -8- e. Security System Patches/Updates was replaced with Security Features for Office 365 f. Globalcom Security was dropped in favor of in-house management for cameras g. GO Daddy increased due to an additional certificate cost h. Envisionwear decreased due to some features being shifted to other applications i. VM Ware increased due to the vendor raising prices j. Infrastructure Switches decreased due to some functions being shifted to other programs k. Proquest increased due to the vendor raising prices I. Mobile Self Checkout is a new feature associated with new self checkout abilities m. Avast Patch AV is a new software to manage application and operating system patches 7. Electricity increased from $87,842 in FY 2024 to $108,605 in FY 2025 based on FY 2023 actual and a 9.8% increase from Alliant Energy. This line item represents electricity costs paid to Alliant Energy. 8. Natural Gas increased from $34,235 in FY 2024 to $43,963 in FY 2025 based on FY 2023 actual. This line item represents natural gas costs paid to Black Hills Energy. 9. Speakers is unchanged from $18,585 in FY 2024 to $18,585 in FY 2025. This line item is used to pay fees and travel expenses for guest speakers featured at Library events and programming. 10. Building Maintenance increased from $32,955 in FY 2024 to $38,135 in FY 2025 based on FY 2023 actual. This line item is used to hire professional maintenance services such as electricians, plumbers, and locksmiths for tasks that Library staff cannot do. 11. Property Insurance increased from $39,471 in FY 2024 to $59,247 in FY 2025 based on information received from the lowa Communities Assurance Pool (ICAP). 12. Outsourced Labor is unchanged from $36,800 in FY 2024 to $36,800 in FY 2025. This line item represents the AmeriCorps match paid by the Library for having AmeriCorps members work in Children's Services outreach, which includes the summer reading program. 13. Technology Services increased slightly from $41,491 to $41,595 in FY 2025. This line item includes expenses for internet service through WIN Technology, as well as expenses for Online Computer Library Center (OCLC) databases and bibliographic records used for cataloging. 14. Library Materials, excluding materials purchased by Library Trust Funds, increased from $582,049 in FY 2024 to $606,506 in FY 2025. The increase stems in part from a book vendor charging a $3.00 surcharge per invoice, as well as other general cost increases.Additionally, the Bowker Price Index expects the cost of library books to increase 2%. Electronic information and materials provided by EBSCO Industries are expected to increase between 7-9%. The cost of data bases is expected to increase 7%. The cost of downloadable eBooks and eAudio books is expected to increase 9%. 15. General Library Trust expense decreased from $77,222 in FY 2024 to $30,097 in FY 2025. The balance of the Expendable Library Gift Trust Fund as of September 30, 2023 was$1,100,397. The breakout of the balance by each Expendable Library Gift Trust Fund is as follows: -9- September 30th, Library Gift Trust 2023 Balance General Gift Trust $ 158,852 Walton Gift Trust $ 7,637 Maker Space Gift Trust $ 3,199 Mutschler Gift Trust $ 930,709 Total $ 1,100,397 Library Trust expenses budgeted include: Library Trust Fund Budget FY 2024 FY 2025 Part-Time Marketing Coordinator $ 40,618 $ — Office Supplies $ 7,006 $ 552 Printing & Binding $ 1,072 $ 850 Program Supplies $ 10,158 $ 10,158 e-Books $ 7,000 $ 7,000 Speakers/Programs $ 8,000 $ 8,000 Promotion $ 1,092 $ 1,000 Marketing Consultant $ 2,000 $ 2,000 Equipment Maintenance Repair $ 101 $ — Sales Tax $ 175 $ 467 Total $ 77,222 $ 30,097 Machinery & Equipment 16. Equipment replacement items include ($54,240): Library Machinery and Equipment Administration Digital Camera $ 500 Desk phones $ 2,100 Children Services Carts (2) $ 400 Circulation Services Self Check Machine $ 11,000 Book Carts (9) $ 2,800 Information Technoloqv Cash Register $ 2,545 Viewing and Listening Station $ 600 Viewing and Listening Station $ 300 Technical Services Book Carts (2) $ 400 Digital Security Cameras $ 6,475 -10- Maintenance Services Lighting Equipment (151) $ 2,775 Side Chairs $ 9,290 Wetdry Vac $ 855 Vacuum Cleaner (2) $ 1,200 Recommended Improvement Packages $ 13,000 Total Equipment $ 54,240 Debt Service 17. FY 2025 annual debt service includes the following ($19,089) Final Call Amount Debt Series Source Purpose Payment Date Library $ 4,075 2019C Sales Tax 20% Improvements 2027 2027 Library $ 15,014 2021A(2012E) Sales Tax 20% Improvements 2027 2027 $ 19,089 Total Library Annual Debt Service Revenue 18. Fines decreased from $10,178 in FY 2024 to $7,814 in FY 2025 and is based on FY 2023 actual. This line item represents revenue collected from fines related to damaged and lost items. 19. Nonresident Fees decreased from $19,515 in FY 2024 to $18,521 in FY 2025 based on FY 2023 actual. This line item represents revenue received from residents who do no reside in the City of Dubuque that choose to buy a library card ($4,286), as well reimbursements from the State of lowa ($14,235). 20. Charges for Service increased from $9,837 in FY 2024 to $10,042 in FY 2025. This line item represents fees paid by patrons for copying, faxing, and printing services at the Library. 21. Library Service revenue is unchanged from $3,500 in FY 2024 to $3,500 in FY 2025. This line item represents proceeds from the 28E agreement with Dubuque County. The agreement provides library services to communities in Dubuque County that do not have libraries and are not covered by the Dubuque County Library District. The amount is based on circulation. Miscellaneous 22. The Library is 1.0% self-supporting in FY 2025 as compared to 1.3% self-supporting in FY 2024. -11- CARNEGIE-STOUT PUBLIC LIBRARY The Carnegie-Stout Public Library strives to improve the quality of life by providing resources that enhance and contribute to individual enjoyment, enlightenment, knowledge and that enhance the literacy of youth. ll Ilyd�y 94drd of irus[ees iitynnanager'sOffice LihraryAdministratio MdleKialSACquiS�liUn InformaCia�+ B�aildingManalenante AG�uI#SerYl��g Y��#h5.�ryi{�S MatCrl,l�h�k4u[ pyPm�sSin�S�rvlr�s iPflli50l[i1�SPN�iPi �p3�xri�u#ipo�f Md[Pfld�4 SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES People: Library staff members provide outreach through the delivery of materials to home bound residents, residential care facilities, nursing homes, and the Dubuque Community School District. Services are provided at the Boys and Girls Club, the Multicultural Family Center, and at pop-up locations and various community events. Planning: The library is working off a community-involved strategic plan (2022-2027), and a Space Needs and Facilities Condition Assessment (2023) to focus on providing community-driven library services, and ways to improve service to Dubuque residents. Partnerships: • Educational organizations: Dubuque Community School District, local colleges and universities and the public libraries in Dubuque County. • Community non-profit organizations: Boys and Girls Club, Family History Center,AmeriCorps, AARP Foundation, lowa Workforce Development, Quilts of Valor Foundation, Parents as Teachers, and more. • Local businesses: Dubuque County Library District, Hy-Vee grocery stores, Kennedy Mall, KDTH Radio, Sedona Staffing, local credit unions and banks, and many retail businesses. -12- CARNEGIE-STOUT PUBLIC LIBRARY FY 2023 FY 2024 FY 2025 Full-Time Equivalent 35.15 35.52 35.52 Revenue and Property Tax Support $4,000,000 $2,000,000 $0 \�PCaS�G��t�CJsts �ax2�o�pEor�e�� eJe��e�o��e�� e`a�\�g�e�er�e e�y�ay.s�pp�� - sa�es .��F� OP QtoP � FY 2023 FY 2024 FY 2025 The Carnegie-Stout Public Library is supported by 35.52 full-time equivalent employees, which accounts for 68.78% of the department expense as seen below. Overall, the department expenses are expected to increase by 4.40% in FY 2025 compared to FY 2024. Expenditures by Category by Fiscal Year ,137 Employee Expense $2,997,550 $3,098,112 $1,089,203 Supplies and Services $1,247,887 $1,332,904 $98,027 Machinery and Equipment $49,643 $54,240 $225,380 Debt Service $19,331 $19,089 $0 $500,000 $1,000,000$1,500,000$2,000,000$2,500,000$3,000,000 � FY 2023 FY 2024 FY 2025 -13- CARNEGIE-STOUT PUBLIC LIBRARY Adult Services Mission & Services Provides and promotes Library services and collections for adult citizens of Dubuque for the purpose of supplying information, encouraging recreational reading, listening and viewing, and enhancing intellectual development. Adult Services Funding Summary FY 2024 FY 2025 FY 2023 Actual Budget Requested Expenditures $1,756,681 $1,908,443 $1,985,504 Resources $1,599 $5,298 $2,383 Adult Services Position Summary FY 2025 Librarian I -FT 4.00 Librarian I -PT 0.07 Library Director 1.00 Librarian II 1.00 Library Aide- FT 4.00 Library Aide- PT 1.00 Administrative Assistant 1.00 Library Clerk 0.38 Clerical Assistant 0.25 Confidential Account Clerk 0.63 Total FT Equivalent Employees 13.33 Performance Measures- � Activity Objective: Provide users with convenient access to information, services, and entertainment through technology. Performance FY 2021 FY 2022 FY 2023 FY 2024 Performance Measure (KPI) Target Actual Actual Actual Estimated Indicator #of electronic informational 170,000 236,586 186,710 169,985 175,000 Goal Met resources accessed Total internet and 105,000 77,847 83,125 97,310 120,000 Goal Met wireless use 2 Activity Objective: Provide materials that are relevant to the needs and interests of library users and the community + a wide range of informational/recreational programs to interest adults. #of check outs of digital materials (e- books, e-audio, 115,000 118,621 118,659 120,045 125,000 Goal Met streaming video, music) #of attendees to 3000 999 1,935 2,719 2,500 Goal Not Met programs #of programs held for 100 57 107 85 gp Goal In adults Progress -14- CARNEGIE-STOUT PUBLIC LIBRARY Children Services Mission & Services Provides and promotes Library services and collections for youth ages 0-17 to enhance early childhood literacy, encourage lifelong reading, and meet the informational and recreational needs for children and young adults. Youth Services Funding Summary FY 2023 Actual FY 2024 Budget FY 2025 Recomm'd Expenditures $648,968 $729,023 $768,695 Resources $0 $1,122 $0 Youth Services Position Summary FY 2025 Librarian II 1.00 Library Aide- FT 3.00 Library Aide-PT 0.69 Library Clerk 2.57 Total FT Equivalent Employees 7.26 Performance Measures � Activity Objective: Provide new informational and recreational material to youth to increase enjoyment of reading while maintaining and enhancing literacy skills. Performance Measure(KPI) Target FY 2021 FY 2022 FY 2023 FY 2024 Performance Actual Actual Actual Estimated Indicator #of children's items checked out 150,000 147,217 154,574 153,551 155,000 Goal Met #of young adult materials checked out 13,500 12,968 13,912 14,978 14,000 Goal Met City Council Goal: Partnerships for a Better Dubuque 2 Activity Objective: Partner with other agencies to bring library programs to underserved youth. #of programs provided to area child care 120 108 117 135 100 Goal Not Met centers through AmeriCorps #of programs delivered for Leadership 12 0 12 12 12 Goal Met Enrichment After-School Program (LEAP) -15- CARNEGIE-STOUT PUBLIC LIBRARY Materials Check-Out and Distribution Mission & Services Enable residents of Dubuque to apply for and receive a library card and to borrow materials in an atmosphere of courteous and friendly attentiveness, maintain the borrower records for the Library, and provide outreach to facilities with home-bound residents. Materials Check-Out Funding Summary FY 2024 FY 2025 FY 2023 Actual Budget Requested Expenditures $933,376 $1,016,889 $1,156,442 Resources $45,671 $47,873 $44,307 Materials Check-Out Position Summary FY 2025 Circulation Manager 1.00 Library Lead Assistant 1.00 Custodian - FT 1.00 Custodian-PT 0.13 Maintenance Worker 1.00 Library Assistant-PT 6.30 Library Clerk 1.00 Total FT Equivalent Employees 11.43 Performance Measures � Activity Objective: Accurately maintain library materials and records so every library user may fully enjoy all available resources 8� improve on-time returns. Performance Measure(KPI) Target FY 2021 FY 2022 FY 2023 FY 2024 Performance Actual Actual Actual Estimated Indicator #of items available for library users 205,000 205,605 205,781 200,440 205,000 Goal Met #of registered borrowers (as % of 41,000 40,152 47,771 44,178 46,000 Goal Met population) (71%) (71%) (82%) (74%) (78%) % of checked out items returned late 20% 25% 22% 19% 20% Goal Met 2 Activity Objective: Outreach and material delivery to nursing homes, residential care facilities, and remote drop- off and pick-up sites for residents unable to visit the library. #of visits to nursing homes/residential �5 49 88 82 80 Goal Met care facilities #of deliveries to home bound residents 340 247 334 351 340 Goal Met 3 Activity Objective: Provide users with access to a wealth of current information. #of items added to physical collection 16,500 18,207 16,480 17,150 17,000 Goal Met #of issues of archived Telegraph Herald 120,000 156,870 118,366 94,910 116,000 Goal In newspapers viewed Progress -16- CARNEGIE-STOUT PUBLIC LIBRARY Information Technology Services Mission & Services Information Technology Services provides a knowledgeable and competent staff offering direction and support for the entire scope of technology in the library and online for enhanced patron access. This scope includes the Maker Space, desktop support, database programming, network administration, and server maintenance. Information Technology Services Funding Summary FY 2024 FY 2025 FY 2023 Actual Budget Requested Expenditures $465,999 $538,996 $518,756 Resources $0 $0 $0 Information Technology Services Position Summary FY 2025 Lead Application Network Analyst 1.00 User Support Specialist 1.00 Library Lead Assistant 1.00 Information Services Intern 0.50 Total FT Equivalent Employees 3.50 Performance Measures � Activity Objective: Provide users with convenient access to information, services, and entertainment through technology. Performance Measure(KPI) Target FY 2021 FY 2022 FY 2023 FY 2024 Performance Actual Actual Actual Estimated Indicator #of one-on-one training &technology- g0 47 31 84 75 based programs offered # Maker Space/Whisper Room Visits/Use 8,000 2,883 5,090 8,804 10,500 Goal Met MakerSpace: Did you know you can check out the following from MakerSpace in the library? iPads � Macbook Pro � 3D Printers � Button Maker � VHS to DVD Converter � Slide & Film to DVD Converter � GoPro Cameras � Video Cameras � Makey Makey Controllers � Ozobots � Snap Circuits � Cricut Machine � Cuddlebug � Sewing Machines � Embroidery Machine � Adobe Creative Cloud Software Crafting Supplies � Jewelry-Making Equipment � Kindles � Retro Gaming System � Hot Spots � Projector � Microphones � Digital Cameras � WhisperRoom...and more! -17- Recommended Operating Revenue Budget - Department Total 36-LIBRARY FY22 Actual FY23 Actual FY24 Adopted FY25 Recomm'd Fund/Account/Account Title Revenue Revenue Budget Budget l00-General 4A-Charges for Services 45000-Charges/Fees for Service (9,837) (10,043) (9,837) (10,042) 45045-lntcrlibrary Loan Fees (2,523) (1,524) (2,523) (1,524) 45046-Nonresidcnt Fees (19,515) (18,522) (19,515) (18,521) 45047-Resident Fees (698) (773) (698) (773) 45048-Reservation Fees (2) 0 0 0 45450-Meeting Room Fee (3,255) (3,125) (3,255) (3,125) 45500-Miscellaneous Chg for Svcs (334) (157) (334) (157) 47100-Reimbursements (3,456) 0 (3,455) 0 47150-Refunds (998) (558) (998) (1,234) 47650-Fincs (10,178) (7,814) (10,178) (7,814) 4A-Chargesfor Services Total (50,796) (42,515) (50,793) (43,190) 4B-Grants/Contrib 44700-Library Service 0 (4,755) (3,500) (3,500) 4B-Grants/Contrib Total 0 (4,755) (3,500) (3,500) 170-Library Gifts Expendable 4A-Charges for Services 45042-Registration/F,ntry Fee Taxable (7,576) (18,744) (7,576) (18,745) 47150-Rcfunds (95,655) (65,109) (95,655) (32,572) 4A-Charges for Services Total (103,231) (83,854) (103,231) (51,317) 4B-Grants/Contrib 47000-Conh-ib-Public Sources 10 0 10 0 4B-Grants/Contrib Total 10 0 10 0 4K-Unrest Invest Earn 43000-Interest (3,330) (]4,538) (21,743) (14,538) 4K-Unrest Invest Earn Total (3,330) (14,538) (21,743) (14,538) 200-Debt Scrvicc 4N-Transfers 49126-Transfer in GDTIF (206,850) (206,000) 0 0 49304-Transfer in Sales Tax 20% (19,754) (19,380) (19,331) (19,089) 4N-Transfers Total (226,604) (225,380) (19,331) (19,089) 40-Eliminated for GW 48200-Proceeds from GO Debt 0 0 0 0 48205-Bond DiscounUPremium 0 0 0 0 40-Eliminated for GW Total -� 0 0 0 0 501-Library Gifts Trust 4A-Charges for Services 47150-Refunds (12) (3) 0 (247) 4A-Charges for Services Total (12) (3) 0 (247) LIBRARY-Total � (383,962) (371,044) (198,588) (131,881) -18- Recommended Operating Expenditure Budget - Department Total 36-LIBRARY FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd Fund/AccounUAccountTitle Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time 1,332,164 1,470,089 1,640,408 1,759,329 60200-Salaries-Rcgular Part Time 541,011 545,270 593,094 612,388 60300-Hourly Wagcs-Tcmp/Seasonal 11,736 46,334 0 0 60400-Overtime � 1,705 223 27,299 7,730 60620-Special Pay-Holiday � 0 0 0 0 60630-Special Pay Sick Lv Payout Ret 0 0 0 0 60635-Special Pay Sick Lv Payout 50% 3,786 8,165 4,695 8,573 60640-Special Pay-Vacation Payout 23,886 5,690 0 0 60710-Special Pay-Parental Leave 334 3,951 0 0 60720-Spcc Pay-Mcals No Ovcrnight 15 40 0 0 170-Library Gifts Expendable 60100-Salaries-Regular Full Time 0 61 0 0 60200-Salaiies-Regular Part Time 28,217 30,913 34,689 0 6A-Salaries&Wages Total 1,942,853 2,110,736 2,300,185 2,388,020 6B-Employee Benefits 100-General 61100-FICA-City Contribution 139,976 150,075 172,952 182,623 61300-IPERS-City Contribution 177,625 189,579 210,155 221,045 61510-Hcalth Insurancc 260,640 281,492 295,715 295,306 61540-Life Insurance 918 960 1,012 1,012 61600-Workers'Compensation 8,440 9,102 8,454 10,036 61700-Unemployment Compensation 0 0 0 0 61992-Physicals 3,148 1,877 3,148 0 170-Library Gifts Expendable 61100-FICA-City Contribution 2,159 2,369 2,654 0 61300-IPERS-City Contribution 2,664 2,890 3,275 0 61600-Workcrs'Compcnsation � 66 56 0 70 61992-Physicals 0 0 0 0 6B-Employee Benefits Total 595,636 638,402 697,365 710,092 6C-Staff Development 100-General 62100-Association Dues 3,907 3,807 4,269 4,480 62325-Mileage 202 367 897 897 62400-Mcctings&Confcrcnces 13,932 ll,371 20,352 21,383 62500-Education Reimburscment 13,155 8,929 13,425 12,156 170-Library Gifts Expendable 62500-Education Reimbursement 0 249 0 0 6C-Staff Development Total 31,197 24,722 38,943 38,916 6D-Repair/Maint/Util 100-General 63100-Building Maintenance 32,955 38,135 32,955 38,135 63312-Vchicic Ops-Gasoline 1,016 1,040 947 947 63320-Vchicic Rcpair-Intcrnal 277 385 283 393 63400-Equipment Maint/Repair 3,856 3,603 5,135 3,841 63710-Electricity 87,842 98,912 87,842 108,605 63711 -Natural Gas 34,235 43,964 34,235 43,963 63730-Telecommunications 4,042 4,889 4,042 5,514 63742-Stormwater 486 494 518 574 170-Library Gifts Expendable -19- Recommended Operating Expenditure Budget - Department Total 36-LIBRARY FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd Fund/AccounUAccountTitle Expense Expense Budget Budget 63100-Building Maintenance 0 0 0 0 63400-Equipment Maint/Repair � 99 � 0 � 101 � 0 501-Library Gifts Trust 63100-Building Maintcnancc 0 0 0 0 6D-Repair/Maint/Util Total 164,807 191,422 166,058 201,972 6E-Contractual Svcs 100-General 64020-Advertising 19,476 17,092 19,417 18,701 64030-Outsourced Labor 2,550 408 36,800 36,800 64040-Collections 0 0 0 0 64062-Refunds 74 155 74 155 64080-Insurance-Property 30,775 36,418 39,471 59,247 64081 -Insurance-Liability ll,255 21,256 20,724 30,970 64083-Insurance-Other 0 0 0 0 64140-Printing 13,656 5,836 9,820 8,483 64145-Copying 10,023 12,714 10,280 12,713 64146-Book Binding 0 0 937 1,000 64147-Interlibrary Loan 0 0 769 769 64150-Rental-Hquipment 863 647 897 650 64160-Rcntal-Land/Bldgs/Parking 462 9,534 462 12,600 64185-Licensc/Pcrmit/Fces 1,182 1,375 2,182 2,182 64190-Technology Services 42,755 36,511 41,491 41,595 64191 -IT Recharges 0 0 0 0 64195-Credit Card Charge 1,474 1,965 1,474 1,965 64860-Speakers 16,332 19,455 18,585 18,585 64865-Elevatar Service 2,427 2,427 2,427 2,427 64870-HVAC Services 22,836 20,376 20,376 19,800 64880-Custodial Scrvices 3,815 1,494 3,317 3,317 64900-Othcr Profcssional Service 9,783 5,166 11,677 8,677 64975-Equip Maint Cont 4,642 4,672 4,642 4,672 64980-Technology Equip Maint Cont 84,770 98,471 104,561 103,547 170-Library Gifts Expendable 64020-Advertising 1,092 1,038 1,092 1,000 64062-Refunds 0 0 0 0 64140-Printing 891 2,784 1,072 850 64145-Copying 0 0 0 0 64180-Salcs Tax Expense 175 467 175 � 467 64860-Speakers 18,027 26,100 8,000 8,000 64900-Other Professional Service 604 6,927 2,000 2,000 64980-Technology Equip Maint Cont 4,105 � 0 � 0 0 64990-Other Contractual Service 0 0 0 0 200-Debt Service 64110-Legal 0 0 0 0 64900-Othcr Profcssional Scrvicc 0 0 0 0 6E-Contractual Svcs Total 304,044 333,288 362,722 401,172 6F-Commodities 100-General 65020-Library Materials 487,061 467,276 582,049 606,506 65040-Small Tools&Equipment 1,199 0 0 0 65045-Technology Equipment 27,409 47,140 30,843 33,075 65050-Other Equipment 16,333 � 7,156 3,510 � 4,830 -2�- Recommended Operating Expenditure Budget - Department Total 36-LIBRARY FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd Fund/AccounUAccountTitle Expense Expense Budget Budget 65060-Office Supplies 17,375 20,970 17,757 23,371 65070-Operating Supplies 13,923 11,371 32,199 16,096 65080-Postage/Shipping 19,538 17,451 20,515 18,325 65925-Uniform Purchase 265 289 200 280 65940-Gift Cards 25 200 0 0 65944-Carts 3,000 1,400 2,400 3,600 65965-Janitorial 3,280 8,556 3,280 8,556 65999-Cash Over and Short 10 (3) 0 0 170-Library Gifts Expendable 65020-Library Materials 16,069 3,239 7,000 7,000 65025-Program Materials 10,158 9,869 10,158 10,158 65045-Tcchnology Equipment 3,976 5,400 0 0 65050-Othcr Equipmcnt 0 493 0 0 65060-Office Supplies 7,006 552 7,006 552 65940-Gift Cards 0 0 0 0 6F-Commodities Total 626,628 601,359 716,917 732,349 6G-Capital Outlay 100-General 67100-Vehicles 0 0 0 0 67210-Furniturc/Fixtures 18,693 15,809 9,290 9,290 67250-Officc Equipmcnt 480 6,695 3,100 3,445 67500-Buildings 458 0 500 0 170-Library Gifts Expendable 67210-Furniture/Fixtures 6,154 14,138 0 0 67250-Office Equipment 1,636 -204 0 0 67500-Buildings 15,000 0 0 0 501-Library Gifts Trust 67210-Furniturc/Fixtures 0 0 0 0 6G-Capital Outlay Total 42,421 36,438 12,890 12,735 6H-Debt Service 200-Debt Service 68010-Principal Payment 212,076 217,074 17,399 17,539 68020-Interest Payments 14,528 8,306 1,932 1,550 68980-Financial Consultant 0 0 0 0 68990-Paying Agent Fees 0 0 0 0 6H-Debt Service Total 226,604 225,380 19,331 19,089 LIBRARY-Total 3,934,191 4,161,747 4,314,411 4,504,345 -21- Recommended Expenditure Budget Report by Activity & Funding Source 36-LIBRARY � FY25 Recomm'd Fund/Activity FY23 Actual Expense FY24 Adopted Budget Budget 3601- Administration � 100-General 6A-Salarics&Wagcs 260,918 317,679 327,852 6B-F,mployee Benefits 84,118 94,714 96,931 6C-Staff Development 7,139 8,849 10,ll 9 6D-Repair/Maint/Util 4,509 � 3,731 5,133 6F,-Contractual Svcs 19,179 27,078 19,187 6F-Commodities 20,055 24,271 22,893 6G-Capital Outlay 899 3601- Administration Total 396,817 476,322 482,115 3602- Adult Services 100-General 6A-Salaries&Wages 698,430 698,702 738,265 6B-Employee Benefits 225,316 228,452 234,732 6C-Staff Development 8,862 12,827 12,894 6D-Repair/Maint/LJtil 1,449 4,012 1,450 6E-Contractual Svcs 34,077 35,017 45,253 6F-Commodities 384,798 453,111 470,795 6G-Capital Outlay 6,930 3602- Adult Services Total 1,359,864 1,432,121 1,503,389 3603- Children Services 100-General 6A-Salaries&Wages 410,504 421,356 451,929 6B-F,mployee Benefits 117,823 125,033 128,373 6C-Staff Development 2,957 7,254 5,890 6D-Repair/Maint/Util 71 47 71 6E-Contractual Svcs 21,837 58,996 60,457 6F-Commodities 94,349 116,337 121,975 6G-Capital Outlay 1,426 3603- Children Services Total 648,968 729,023 768,695 3604- Circulation Services 100-General 6A-Salaries&Wages 361,869 465,503 493,881 6B-Employee Benefits 76,130 108,701 112,275 6C-StaffDcvclopment 1,162 3,848 3,848 6D-Repair/Maint/Util 1,061 1,249 1,273 6�-Contractual Svcs 5,963 7,006 8,582 6F-Commodities 8,412 9,785 22,583 6G-Capital Outlay 3604- Circulation Services Total 454,597 596,092 642,442 3605- Maintenance Services 100-General 6A-Salarics&Wagcs 135,479 122,068 135,396 6B-Employee Benefits 54,831 52,685 55,692 6D-Repair/Maint/Util 184,213 156,839 193,926 -22- Recommended Expenditure Budget Report by Activity & Funding Source 36-LIBRARY � FY25 Recomm'd Fund/Activity FY23 Actual Expense FY24 Adopted Budget Budget 6E-Contractual Svcs 76,695 72,425 104,648 6F-Commodities � 16,988 6,990 _ 15,048 6G-Capital Outlay 10,574 9,790 9,290 3605- Maintenance Services Total 478,779 420,797 514,000 3606- Youth Services 100-General 6E-Contractual Svcs 2,851 4,562 4,562 6F-Commodities 21,044 19,945 21,200 3606- Youth Services Total 23,895 24,507 25,762 3607- Information Technology 100-Gcncral 6A-Salaries&Wages 212,562 240,188 240,697 6B-Employee Benefits 74,868 81,851 82,019 6C-Staff Dcvclopmcnt 2,240 3,200 3,200 6D-Repair/Maint/Util 119 79 119 6E-Contractual Svcs 105,331 109,718 108,410 6F-Commodities 24,648 42,068 26,404 6G-Capital Outlay 2,675 3,100 3,445 3607- Information Technology Total 422,443 480,204 464,294 3608- Technical Services 100-General 6A-Salarics&Wages 0 0 0 6B-Employee Benefits 0 0 0 6C-Staff Development 2,113 2,965 2,965 6E-Contractual Svcs 30,040 35,581 37,756 6F-Commodities 1 1,404 20,246 13,741 3608- Tcchnical Scrvices Total 43,556 58,792 54,462 3660- Permanent Gift Trust 170-Library Gifts Expendable 6D-Repair/Maint/Util 0 0 0 501-Library Gifts Trust 6D-Repair/MainUUtil 0 0 0 6G-Capital Outlay 0 0 0 3660- Permanent Gift Trust Total 0 0 0 3661- General Gift Trust 170-Library Gifts Expendable 6A-Salaries&Wages 30,973 34,689 0 6B-Employee Benefits 5,316 5,929 70 6C-Staff Development 249 0 0 6D-Repair/Maint/LTtil 0 101 0 6E-Contractual Svcs 37,316 12,339 12,317 6F-Commoditics 19,553 24,164 17,710 6G-Capital Outlay 13,933 0 0 3661- General Gift Trust Total 107,34] 77,222 30,097 3680- Debt Service -23- Recommended Expenditure Budget Report by Activity & Funding Source 36-LIBRARY � FY25 Recomm'd Fund/Activity FY23 Actual Expense FY24 Adopted Budget Budget 200-Dcbt Scrvice 6E-Contractual Svcs � 0 0 0 6H-Debt Service 225,380 19,331 � 19,089 3680- Debt Service Total 225,380 19,331 19,089 3699- Pcard Clearing 100-General 6F-Commodities 107 0 0 3699- Pcard Clearing Total 107 0 0 Library TOTAL 4,161,747 T 4,314,411 � 4,504,345 -24- CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 36 LIBRARY DEPARTMENT FY 2023 FY 2024 FY 2025 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 8200 GE-41 LIBRARY DIRECTOR 1.00 $ 115,337 1.00 $ 126,606 1.00 $ 133,451 100 8100 GE-34 LIBRARIAN II 2.00 $ 169,614 2.00 $ 177,412 2.00 $ 186,994 100 GE-33 LEAD APPL/NETWORK ANALY 1.00 $ 79,653 1.00 $ 83,315 1.00 $ 87,821 100 8020 GE-32 LIBRARIAN I 4.00 $ 301,602 4.00 $ 318,813 4.00 $ 336,152 100 GE-33 CIRCULATION MANAGER 1.00 $ 80,441 1.00 $ 84,140 1.00 $ 88,690 100 7900 GE-30 LIBRARYAIDE 7.00 $ 453,817 7.00 $ 485,010 7.00 $ 526,806 100 475 GE-30 ADMINISTRATIVE ASSISTANT 1.00 $ 69,792 1.00 $ 73,002 1.00 $ 76,954 100 2200 GE-27 MAINTENANCE WORKER-LIBRARY 1.00 $ 58,334 1.00 $ 67,788 1.00 $ 71,448 100 GE-27 MAKERSPACE ASSISTANT 1.00 $ 58,334 - $ - - $ - 100 1400 GE-25 CUSTODIAN-LIBRARY 1.00 $ 42,122 1.00 $ 46,407 1.00 $ 54,514 100 GE-27 LEAD LIBRARYASSISTANT - $ - 2.00 $ 122,097 2.00 $ 129,259 100 3345 GE-29 USER SUPPORT SPECIALIST 1.00 $ 54,836 1.00 $ 60,509 1.00 $ 67,240 TOTAL FULL TIME EMPLOYEES 21.00 $1,483,882 22.00 $1,645,099 22.00 $1,759,329 61020 Part Time Employee Expense 100 8020 GE-32 LIBRARIAN I 0.07 $ 4,114 0.07 $ 4,303 0.07 $ 4,374 100 7900 GE-30 LIBRARYAIDE 1.69 $ 99,031 1.69 $ 98,707 1.69 $ 105,528 100 1400 GE-25 CUSTODIAN-LIBRARY 0.13 $ 6,464 0.13 $ 6,984 0.13 $ 7,362 100 GE-27 LEAD LIBRARYASSISTANT 0.63 $ 34,805 - $ - - $ - 100 7850 GE-25 LIBRARYASSISTANT 6.30 $ 282,263 6.30 $ 285,428 6.30 $ 306,653 100 GE-25 CONFIDENTIALACCOUNTCLERK 0.63 $ 29,270 0.63 $ 27,042 0.63 $ 28,812 100 NA-38 INFORMATION SERVICES INTERN 0.50 $ 14,376 0.50 $ 29,910 0.50 $ 15,852 100 NA-28 CLERICALASSISTANT 0.25 $ 7,031 0.25 $ 7,355 0.25 $ 7,750 100 7750 NA-24 LIBRARY CLERK 3.95 $ 89,964 3.95 $ 130,395 3.95 $ 136,057 TOTAL PART TIME EMPLOYEES 14.15 $ 567,318 13.52 $ 590,124 13.52 $ 612,388 TOTAL LIBRARY 35.15 $2,051,200 35.52 $2,235,223 35.52 $2,371,717 -25- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2023 FY 2024 FY 2025 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Library Administration-FT 10036100 61010 100 8200 GE-41 LIBRARY DIRECTOR 1.00 $ 115,337 1.00 $ 126,606 1.00 $ 133,451 10036100 61010 100 GE-30 LIBRARYAIDE 1.00 $ 70,463 1.00 $ 73,704 1.00 $ 77,694 10036100 61010 100 475 GE-30 ADMINISTRATIVE ASSISTANT 1.00 $ 69,792 1.00 $ 73,002 1.00 $ 76,954 Total 3.00 $ 255,592 3.00 $ 273,312 3.00 $ 288,099 Library Administration-PT CONFIDENTIAL ACCOUNT 10036100 61020 100 3,300 GE-25 CLERK 0.63 $ 29,270 0.63 $ 27,042 0.63 $ 28,812 10036100 61020 NA-28 CLERICALASSISTANT 0.25 $ 7,031 0.25 $ 7,355 0.25 $ 7,750 Total 0.88 $ 36,301 0.88 $ 34,397 0.88 $ 36,562 Adult Services-FT 10036200 61010 100 7900 GE-30 LIBRARYAIDE 3.00 $ 199,301 3.00 $ 211,847 3.00 $ 227,162 10036200 61010 100 8020 GE-32 LIBRARIAN I 4.00 $ 301,602 4.00 $ 318,813 4.00 $ 336,152 10036200 61010 100 8100 GE-34 LIBRARIAN II 1.00 $ 84,807 1.00 $ 88,706 1.00 $ 93,497 Total 8.00 $ 585,710 8.00 $ 619,366 8.00 $ 656,811 Adult Services-PT 10036200 61020 100 8070 GE-32 LIBRARIAN I 0.07 $ 4,114 0.07 $ 4,303 0.07 $ 4,374 10036200 61020 100 NA-24 LIBRARY CLERK 0.38 $ 8,807 0.38 $ 12,051 0.38 $ 13,400 10036200 61020 100 7900 GE-30 LIBRARYAIDE 1.00 $ 58,539 1.00 $ 54,801 1.00 $ 57,479 Total 1.45 $ 71,460 1.45 $ 71,155 1.45 $ 75,253 Youth Services-FT 10036210 61010 100 8100 GE-34 LIBRARIAN II 1.00 $ 84,807 1.00 $ 88,706 1.00 $ 93,497 10036210 61010 100 7900 GE-30 LIBRARYAIDE 3.00 $ 184,053 3.00 $ 199,459 3.00 $ 221,950 Total 4.00 $ 268,860 4.00 $ 288,165 4.00 $ 315,447 Youth Services-PT 10036210 61020 100 7900 GE-30 LIBRARYAIDE 0.69 $ 40,492 0.69 $ 43,906 0.69 $ 48,049 10036210 61020 100 7750 NA-24 LIBRARY CLERK 2.57 $ 58,477 2.57 $ 85,977 2.57 $ 88,433 Total 3.26 $ 98,969 3.26 $ 129,883 3.26 $ 136,482 Circulation Services-FT 10036220 61010 100 GE-33 CIRCULATION MANAGER 1.00 $ 80,441 1.00 $ 84,140 1.00 $ 88,690 Total 1.00 $ 80,441 1.00 $ 84,140 1.00 $ 88,690 Circulation Services-PT 10036220 61020 100 7750 NA-24 LIBRARY CLERK 1.00 $ 22,680 1.00 $ 32,367 1.00 $ 34,224 10036220 61010 100 GE-27 LEAD LIBRARYASSISTANT 0.63 $ 34,805 1.00 $ 60,482 1.00 $ 64,314 10036220 61020 100 7850 GE-25 LIBRARYASSISTANT 6.30 $ 282,263 6.30 $ 285,428 6.30 $ 306,653 Total 7.93 $ 339,748 8.30 $ 378,277 8.30 $ 405,191 Information Technology-FT 10036440 61010 100 GE-33 LEADAPPL/NETWORKANALY 1.00 $ 79,653 1.00 $ 83,315 1.00 $ 87,821 10036440 61010 100 GE-27 LEAD LIBRARYASSISTANT 1.00 $ 61,615 1.00 $ 64,945 10036440 61010 100 GE-27 MAKERSPACE ASSISTANT 1.00 $ 58,334 - $ - - $ - Total 2.00 $ 137,987 2.00 $ 144,930 2.00 $ 152,766 Information Technology-PT INFORMATION SERVICES 10036440 61020 100 NA-38 INTERN 0.50 $ 14,376 0.50 $ 29,910 0.50 $ 15,852 10036440 61010 100 GE-29 USER SUPPORT SPECIALIST 1.00 $ 54,836 1.00 $ 60,509 1.00 $ 67,240 Total 1.50 $ 69,212 1.50 $ 90,419 1.50 $ 83,092 Maintenance-FT MAINTENANCE WORKER- 10036300 61010 100 2200 GE-27 LIBRARY 1.00 $ 58,334 1.00 $ 67,788 1.00 $ 71,448 10036300 61010 100 1400 GE-25 CUSTODIAN-LIBRARY 1.00 $ 42,122 1.00 $ 46,407 1.00 $ 54,514 Total 2.00 $ 100,456 2.00 $ 114,195 2.00 $ 125,962 -26- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2023 FY 2024 FY 2025 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Maintenance-PT 10036300 61020 100 1400 GE-25 CUSTODIAN-LIBRARY 0.13 $ 6,464 0.13 $ 6,984 0.13 $ 7,362 Total 0.13 $ 6,464 0.13 $ 6,984 0.13 $ 7,362 TOTAL LIBRARY DEPARTMENT 35.15 $2,051,200 35.52 $2,235,223 35.52 $2,371,717 -27- This page intentionally left blank. -28- � FISCAL YEAR 2025 � . �� i �� BUDGET PRESENTATION � � � � � � � � � � � � � Carne ie-Stout Public Libra J rY � � Enriching lives in the Dubuque community th roug h experiences and resou rces that encou rage d iscovery. To improve and empower lives through accessible resources, community engagement, and entertainment opportunities in a welcoming environment. �� ' • ' • � • . • . . � � . Library Board of Trustees . . � . . . Adult Information Materials guilding Maintenance & Material Youth & Services Technology Acquisition & Teen Services Processing Services Distribution of Materials Check-Out Services � H i�h-��r��rm�n�� r��n i��ti�r� ��n� ��mrn u n�� ri�h C R EAT I N G A N �� r� i� �� -�� EQUITABLE ��t��a�u�� It �r� �I�� r�� iil�r� ��: COMMUNITY - OF CHOICE �� ' i � f . - � � . � .� � � � i 4 - � � i� �7 -+� � � � .��' � `' _• ; " �� II-� �,I �_. k ' .� - :�' _ r ��` � � � � //F � _ PERsoNa�� • :•• • - -. LI BRARIAN � • � � R � � ��, ..::.�.eEsn.��rc.:;� . � .v�ARIE9ENEDlC'f VICTtlRIA .�. �. '.•� ..�. . .....:JF11ER�n.liF'.:'. �,. , S ` . . ..� r..t.s.. .. F... .,,� �...,.0 • ��4 :� --- � � � EVENTS CASCADE PU6LIC L16RARY For more information: Wednesday,Mprch 27th 4:30 PM https://libquides.dbq.edu/dubuauecountyreads JAMES KENNEUY PUBLIC LIBRARY Monday,Aprd lsf 5:00 PM ' Carnegie-5[ou[ UNIVERSITY OF UUBUDUE LfBRARY ruo��ci3aanas Monday,AprEl Sth 11'Oa AM r:;�:<^.<�:.�,�»:;6,FrK.�.` CARNEGIE-STOUT PU6LIC LIBRARY Monday,April&h d:QO PM dIVINE WORD CGLLECrE LIBRARY � � � � �j, Tuesday,April 9th 12:Oa PM P E R S 4 N A l. LORAS COLLEGE LIBRARY LIBRARIAN Tuesday,April 9th 4:06 PM ��,• � QUBLIQUE Cdi1NTY LIBRARY D15TRICT - FARLEY � � ""``""�°" _ �„�> Wednesdoy,April I�th 6'00 PM ' '°"""" ''" _ � WARTBURG SEMINARY LIBRARY PLAY Thursdoy,April 141h}2:a0 PM CLARKE UNIVER317Y L16RARY Th�rsday,April 31Th 12:45 PM S H O W I N G VIRTUAL DISCLJS5iON Thursday,April 12th 5:3�PM Registration Required ousuQue COi1NTY LIBRARY DISTRICT - AS6LIRY MULTICULTURAL FAMILY CENTER Sa+urday,Ap��,3t�,,:oo,� Tuesday, April 2nd, 5:00 PM � �� r-, ,. ., �Clarke �� u�,�,K 1�:�,��r��,• f::: �I r qe w 5:3 0 R e f r e s h m e n f s �CiaqeAv '�,�1:��w;u�w� c::.u,a� 6:00 Play Showing ��i�i�� Courn � Cam e-S�om� � �.u..,w.. � ��ya��s� Pnblir � � � 7:20 Q&A with local playwrigh# �.;��:,., , ihis event�is open to the publ�ic.Cop�ies o�ihe Personal Cibrar�an ore avo�lable to barrow from bcal AII e�enh are open!a the o��ic Capres of�he PersnoolLr6mr�on ore wo�fa6lela 6orro�v kom pod�ciporing 1�6mnes.Cop�os oro olso avo�ila6lo for purchose oh R�iver Lighrs Baoksiore with a 25k d��scounr,you con lrL,vnes.a�vrv�lo6�a rvr pv�c7mse or��ror LyF�rS&�vkstw.�.Fvregu-trv��or ard.�wa�.�iv v�sre also pay e forword by donating a copy through River Lights lor another local reader_For more�inlo visit fibgwde.v.d6q erf�/d�hriqLeco�,nryrr.orh I�bg u i d es d bq,e d u Idu 6 u q u eca u nr r eads FISCAL YEAR 23 HIGHLIGHTS • Visitors : 184 852 � � � • Card Holders : 44 178 , • Total Collection Use : 617 190 , • Maker S ace use u 70 ° and p p � ro ram attendance u 89 % p g p FISCAL YEAR 23 HIGHLIGHTS • 120 045 check outs of di ital � , g � materials • 17 150 items added to the , collection • I ntrod uci n new d i ital materials g g latform The Shelf p � �� lheShBlf Ca fiome ll�usic� Giile Serres qrtes"esc�+ieas lrifahtil � Imi�iarsesiGn � Protagonizadas por mujeres> '•�" ii+ ,,.�plaY+ �� PWy+ " •,pWy+ � , + A� �� 'I , j . :� � � �n. I I� ' � - �:� . � �� r. r ft y lL �II { � � "� � �,�� , „r :, , � . : � �� r � . � . M1es de perder 3sabel Ca�Ia a Eva Mujer rnn panialones La chiras de oro Mujeres en la Historia> -- � _�.�.--_-__ - �wplay+ � •'� '^pl�? . ••"•`«• �I aaeso�'., eveso�wx ��CPgA � � , �. � �'�u x��s II �r �I`� _ �' _ ar �, �' �i � I ., � � , egu� � � � '�.�j�L'. p r , � A'�_ . .,. :: : ..� ' - - �.�� - - ' �� Amaren tiempos revueitos Teresa de lesus €a 6�uja La Senora Hermanitas Calle EI bempo entre msl�ras 6artdolera L Series basadas en no�elas> p �i�w` lay+ f3�Y,t%�:*' . «pla� � �p�rk , 1 5 M1�LIEC SERV r � �"� ¢* y�� ::a'rwraa v u caaw ��- ;.� S � !'� �Q�Q7l��1 W �,,.. , , — . ' . ... .. . ..._. � � .. �� ,� 1*��' ,. •�2`�.i�: IY�' -_ y'� 1� _ �'I�� Lvs3metes de[aiha MigurJ Servet la sar�gre y3a._ NFarco pepe Carvalho Las goaos Ea ba 4Vue�os episadios> �� 1hBShBlf Q I-Eome Musica Cine Series Artes esc�rticas InFanfi� � Iniciar sesion es� Mujeres en el escenario> :�' �� iYi1�F NJR�MlDUd'IIL�. GZ�71. �BVa kn°ca�'� - �'�' i J UA" EL AMO� �„1 �n�� ,„„�p�1 � + ��' � - � LO �s�w��A c'►f1l� �< `�� 4JU"- II�#�II�II[fF�lll ,`• � 11 � �� PCi�,@ ��..�h��....Hr . -- PHEe�YYPJIPo'Y 1 � � �_ -�� GABRIEIA� i _ �� ' .. -Y � _ ..,..: ,, �� . -�la Loca FJ amor es una m7erda Mmtira que meMf -sala �am Grandes voc MyC,lpe1'a x� �Hf�Pf3eFa -- I 1.��fB � �4VGB1'd � ,�. - �e MyOpga _.__ttCpElpN�a � �} � � ` �— �� 1� �� ` --.. � a . _ � .,, �:K � T�a�dlan u m �a � I p Ta Butte y EI rbera e h�e o# br � Teresa Berganza � Henrynur�ell , vincenzaBellini -`yiaco �I mpvu�c�n� cioacM1:noRoss•ni Gia�omoPuccm� The Indian Queen Gala homenaje a Teresa 6erganz.. I purilani Tosca-Giaoomo Wccini Madama ButterHy EI 6ar6ero de Sevilla-Gioach_ Turandof ;�TEATRIX , •{ .u.,w......w.,..x ww.�:.s ` . • , . _ . , w ,y- � y man ��..a..a � .em.+.. ��°�:,.�. ,� .�.. �, --� ��" ,,,. ,,�.. � � ...._._.._ �¢ � � a urw� a�u �� F �� I�fn D �: �t; ` ,, -�;� t��A , : � � � ti1�tie� -�" �� .�— :. , ' .,� ( � , , � _. !-. , Ea ceMsa de 9 nliSina-2(FZ2 +�.i�;aY�- �s��. o��.vxu•. , � Monolagos> ��rrrix �� lheShelf Q Ftome Musica Cine Series Artesescenicas Enfantil � Iniciarsesion es- �� _ ,� z � A -� - �� d�� . Lpi y Zape Sudmrs la weka al mundo de WiIFy Fa... WiI Ey Fog 2 P�a.va Ruy,el pequeno Cid �'lvtac3n y los tres mosqueper_ Videojuegas� G�G � � ' �;� � � ;� ♦ I��iQE . �.I�� , I�I �� Fno� � - �DN .� ILQ - � � . �AZTE�' =�,:: _ , R . � �� _ ; • - - -" . : .� !�m Spanish 6asic Skills 7(Trench Run 6um6 Ways JR Zan7/s Hosprtal F�rape Gam Aztec� CaY Wizard�efense Pepperoni Gone Wild .�xlekChid:crt Magir Fgg Series infantiles> re � � �. LA �1a� ^1 'y �e �NV� � � � �'SELV� `� " � � _ ., la Pandi�Ae fa Selwa R�in Hood Daozers la abeja Maya Unda y Dada Las aenWras de BLnky Bill ��hMo� _ . e De 5 a 10 anos De 10 a 14 anos Para ado[escentes Sus primeros anos FISCAL YEAR 23 HIGHLIGHTS • Pro rams for outh : 839 � g y � • Pro rams for adults : 198 g • Total ro ram attendance : 25 004 p g � • S ace Needs Assessment p FY23 Collection Use : MATERIAL 625,573 � CHECK-OUTS � F1� ��2� U�ag� Br�al�dav�rn � Total Col lection Use i n �� FY22: 612,806 ' �"�t �'��"�'� ��r • v��o {��r�, ��,-�v} � 233,000+ books �� checked out i n FY23 ' ��° �°°�� '�� 0 0 _ � Digital Nlaterials{eBaak, 47 /o of books Adults �r��F�t�� 53% of books = Youth ■ Retrieval Electronic Information {�atabase use} . . 19� ��F ■ Other ftems �cake pans, games, � 120,045 digital �� ,��,t� checkouts (19%) FISCAL YEAR HIGHLIGHTS � �5% u nder budget � - F11 �� Li�r� r� E�p�r��i�� r�� ■ �tafifi ng �o�t� � �p�r�ti o r�� f�.�l ate rial� � � , Estimated Cost Savings for Library Users E�tir��t�� r�� E�tirr��t�� F��t�il F� �� t �ri�� i r��l�ti�r� ��ir�� ..�I� ��I�� 1 �1 ��a�� a��1 �a�� I�il��r�'��T��r� ��I�� 1 � �1 ��a�� a �1 �1 �a�� I�—�� I � ��,�� 1 ,��,�� i��l�� 1 � �a�� a�� 1��ir�� a�� a�� I�� ,�� 1 ��,�� i��l� �� a�� 1 a��a�� r��rr�ir�� f1�1��i�� a�� 1 �a�� r��rr�i r�� f1�1��i� ��1 �1 �1 a��1 � ��1 �1 a��1 � �tl��r it�rr�� 1 � �1 �,�� ,�� T��I ��a�� a��1 a�� • Dubuque County Reads Program - ' . : . , • New Technolo I� ��L�� gy � Industrial laser cutter/engraver � New self-check machines �_' � Carnegie-Stout Public Library Mobile Checkout app Carnegie-Staut Public Library Meescan Inc. • N ew co I I e ct i o n s ava i I a b l e �elf-checkout in your pocket! � A to Z World Food Database � Weiss Financial Ratings � The Shelf .�„�. . . � • - . . � � • • • . Hybrid meeting technology upgrades to Aigler . _ Auditorium � Increase small study room capacity � y � � � - �� ,� . � , �� r-� � �� 1 �� oM � —1 �� — � . ' • ' • � • • . � � ' • ' ' • � • • ' . • • • �� - - 4 385 775 60 . 84 � � � * 947 02 6 Average homeowner s � Net Property ro ert tax cost for Carne ie- Libra Gift Trusts' p p Y J rY Tax Support Stout Public Libra Balance rY (*Avg. home value of $196,508) Restricted G ift Trusts U n restricted G ift Trusts � � . �� i;A,�7��. ,� James . � � sE��r.fTGr�n�, � .. �. , Lacy Book M utsch ler Trust - Trust - _�� Educated $920,672 � �� A MEMOIR � $13,726 �� ,f� � ,�� f �i�' � _ `�y. � ' � r .. '.:\ ':: .. .. . .. . .. � � Walton Trust . �� . � �� . : �� $7 649 -� - _.�- ,.a„�r,n ,�` � • � •s _ Lu I I Art - y�,!' �� -��:. � . � �r . � . x �^r�. � Lt.� i'� • N.�'/'�,�,�.�-�--�� :.� �� Trust ,�^ � � � � -- . � �: �� .�, ; � �f� � ¢��' � �� $4,978 " . -�- _ ��; � {�.m,, _ - �'F Carnegie-5tout _ ;.� -_ �. �._� �."`"�:� :�#.:=��- � , General L�brary PUBLIC L113RARY - -y ��' `�, �� Tru st &'l,he Friencls ni'tl�c�I_ihrary �. .r . �� '� Carnegie-Stout [ $146�� PUBLIC LIBRARY �I�� `�'�� lat�undali[�n FOUNDATION U n restri cted General Gift Trust � Library Study Pods Project $50,000 _ � Fundraising Feasibility Study $30,000 � � � � State Funds (Newspaper/Magazine enhancement : . . - '► � • project) $13,593 � Informational databases $6,281 � Library Foundation Art @ Library Refreshments • " • � • " project $4,000 � �, • ; . � Better World Books Changing Lives Program Funding $3,635 � Giving Tree $2,997 • • : . . - � Designated memorials $2,880 � � Friends of the Library children's play cube $2,000 � . . � Marketing $1 ,550 � Art @ your library $ 1 ,475 � Art appraisal/conservation $1 ,175 � Ai ler Aud itori u m Tech nolo g gy U rades . . _ _ pJ . _ � _ Related cost: $ 13,000 Property tax impact: $0.0051 � U pg rade cameras, m icrophones , and speakers to optimize space for hybrid meeti ngs � Aigler auditorium is used for library programming , City-related meetings, and community sponsored events Carnegie-Stout Public Library PERFORMANCE MEASURES ■ ■ � —� Youth Services � # of prog rams provided to area ch i Id care centers through AmeriCorps 135 � # of prog rams provided for Leadersh i p Enrichment After School Pro ram ( LEAP) 12 g � # of Children 's items checked out 153 , 551 Carnegie-Stout Public Library PERFORMANCE MEASURES � ■ ■ � Adult Services � # of electronic informational resources accessed 169 ,985 � # of check outs of d ig ital materials 120 ,045 � # of attendees to pro rams 2 , 719 g � # of pro rams held for adults 85 g Carnegie-Stout Public Library PERFORMANCE MEASURES � ■ ■ � Materials Checkout & Distribution � # of items in collection for checkout 200 ,440 � # of reg istered borrowers as a % of popu lation 74 � # of del iveries to home bou nd residents 351 � # of issues of TH newspaper archives viewed 94,910 https://carneg iestout.org/