The URL can be used to link to this page

Five Flags Center Fiscal Year 2025 Budget Presentation Copyrighted April 9, 2024 City of Dubuque Public Hearings # 02. Special Meeting ITEM TITLE: Five Flags Center Fiscal Year 2025 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book Supporting Documentation PowerPoint Presentation Supporting Documentation HOW TO USE THIS POLICY BUDGET DOCUMENT PURPOSE The Policy Budget defines goals and objectives for all City departments and activities, relates them to cost and resource requirements and attempts to establish measures for evaluating accomplishment. Specific improvement packages are developed and included in the Policy Budget for alternative funding and service levels. The Policy Budget document shows the budget by line item for each Department and provides a basis for fiscal control once the budget is adopted. The Policy Budget emphasizes objectives, accomplishments, and alternative funding and service levels and is intended to keep the attention of the City Council and public on the major policy decisions involving what services the City government will provide, who will pay for them, and the implications of such decisions. FORMAT The Policy Budget is organized by Department/Division and provides detail for all activities that make up each Department/Division. Each Department/Division tab includes the following information: 1) Department/Division Financial Summary: The budget highlights portion of the Department Summary reflects total expenses for the maintenance level budget (cost to continue at the same level of service) and approved improvement packages for all activities within the Department by expenditure category (employee expense, supplies and services, machinery and equipment, and debt service), and the funding sources that pay those expenses. The property tax portion of the funding is reflected, noting the increase or decrease from the prior years adopted budget. For Departments which are self supporting (i.e. Water, Water Resources & Recovery Center, Refuse and Salt Operations (part of Public Works), Media Service, Transit, Parking, Stormwater (part of Engineering)), the net operating surplus/deficit is reflected, noting the increase or decrease in the fund from the prior years adopted budget. This summary displays all Improvement Packages submitted by Department/Division Managers, with a notation of whether they were recommended by the City Manager, and then approved by the City Council. Those noted with a `YES' were added to the maintenance level budget and are reflected in the Department Funding Summary and those noted with a `NO' were not approved. And finally, this summary explains significant line item detail by expenditure category, notable revenue changes, and miscellaneous information regarding the maintenance level budget. These are the review notes prior to adding any improvement packages. 2) Memo Addressing Budget Issue (optional): If there is an important budget issue that needs further explanation, a memo will be provided. 3) Department's Organizational Chart (optional): Shows how a Department is structured. Usually included for larger more complex Departments. -i- 4) Department/Division's Highlights of Prior Year's Accomplishments and Future Initiatives: This is a written narrative that highlights the Department's prior year accomplishments and what Departments plan on accomplishing in the near future. 5) Department/Division's Goals and Performance Measures by Activity: This is a written activity statement and a matrix for each activity which includes activity objectives, relationship to City Council Goals & Priorities, and key performance indicators (KPIs).. Performance measures are included for each activity to evaluate activities and ensure that the approved levels of funding yield the expected results. Icons for each KPI visually indicate how well an objective is doing and represent the following: Goal Met Goal in Progress Goal Not Met The goal has not This goal has not This goal has been been met but is been met and is not met. showing signs of currently showing improvement. signs of progress. 6) Recommended Operating Revenue Budget by Department/Division: This report reflects line item revenue detail at the Department/Division level (combines all activities for each line by fund). Two years actual revenues, prior year adopted revenues and the recommended revenue for the new budget year are reflected. 7) Recommended Operating Expenditure Budget by Department/Division: This report reflects line item expenditure detail at the Department/Division level (combines all activities for each line by fund). Expenses are grouped by category (employee expense, supplies and services, machinery and equipment, debt service, and transfers) and displays two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 8) Recommended Operating Expenditure Budget by Activity and Funding Source: This report reflects expenses grouped by category (employee expense, supplies and services, machinery and equipment, debt service, and transfers) for each activity within the Department/ Division, and displays two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 9) Personnel Complement at Department/Division and Activity Level: These reports reflect positions budgeted at the Department/Division level and the Activity level, by funding source. Total Full Time Equivalents (FTE) and wages with longevity expense are shown for each position for two years prior year adopted FTE and expenses, and the recommended FTE and related expense for the new budget year. 10) Capital Improvement Projects by Department/Division: This report lists all Capital Improvement Project totals for two years actual expenses, prior year adopted expenses and the recommended expense for the new budget year. 11) Five Year Capital Improvement Program Summary by Department/Division: This report lists all Capital Improvement Projects budgeted in the new budget year and planned for the next four years. Reference: Key Terms for Understanding Dubuque's Budget, Budget Glossary Budget Overview and Budget and Fiscal Policy Guidelines located in Citizen's Guide -ii- Five Flags -3- This page intentionally left blank. -4- FIVE FLAGS CIVIC CENTER DIVISION FY 2023 FY 2024 FY 2025 %Change From Budget Highlights Actual Budget Requested FY 2024 Budget Expenses Employee Expense 27,695 28,694 30,359 5.8% Supplies and Services 1,248,189 1,100,772 1,136,325 3.2% Machinery and Equipment 202,895 192,775 320,070 66.0% Total Expenses 1,478,779 1,322,241 1,486,754 12.4% Debt on Projects paid with Sales Tax Fund (20%) 41,887 42,748 41,688 -2.5% Property Tax Support 1,478,779 1,322,241 1,486,754 164,513 Percent Increase (Decrease) 12.4% Personnel -Authorized FTE 0.15 0.15 0.15 *Actual Benchmark for FY 2024 is $1,145,634. Significant Line Items Background 1. History: The City has contracted the firm,ASM Global (formerly SMG), after Council approval in April 2004, to privately manage Five Flags Civic Center.ASM Global's original five year private management agreement began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014 and was extended for another five-year period ending June 30, 2019. It was then again extended for a five-year period ending June 30, 2024. The City will be issuing an RFP for management services, similar to the process used regarding a management contract for Grand River Center. Five Flags Civic Center has been managed by the same vendor for 20 years. Continued on next page -5- Five Flags Property Tax Support St $1,486,754 �ea�e y�udge� �Jaget $1,322,241 F.(2p2 ��ZO�Q�Z�Z3 $1,478,799 �2�.y�y - $1,007,640 � 2��y1 ■ $1,053,937 ��2�20 $1,336,354 ��2�1g $1,045,113 ��2�15 $828,944 ��2�11 $869,086 ��,L�16 $892,848 ��2�15 $853,128 ��2�11� $836,510 ��2�13 $825,314 ��2p12 $824,243 �2��1 - $783,331 � �1p � $792,493 F.�2 ��2�09 � $782,198 �2�p8 � $758,136 F 2�p1 $763,782 F'� ��Z�p6 $594,899 ��2�p5 $793,899 ��2��R $645,162 ��Z�p3 $705,858 O�� O�� O�� O�� O�� O�� O�� O�� O�� O�� O�� O�� O�� O�� ss6��, as�°1�� as'1�� as`b�'�� as°�� as°�� Oy�, ,�;��'�� ^;1'��, ,�;L�� ;h�� ,��'�� ,�h�� ,�h��, ss as ss as ss as as as Property Tax Support($) Recurring Costs � Nonrecurring Costs *ASM Global (formerly SMG) took over managing Five Flags on July 1, 2004. — FY 2020 included Five Flags Assessment and Study in amount of$82,800, a one-time cost. It also included a $17,565 expense for the shortfall to the benchmark in FY 2019 as well as $200,000 shortfall to benchmark payment during FY 2020 due to the full closure of Five Flags in March of 2020 due to the COVID-19 pandemic. This also includes $50,949 for equipment replacement items. — FY 2021 included the soils study to help inform the Phase 2A Study for$20,000 and $14,890 replacement of speakers damaged by water not covered by insurance. -6- — FY 2022 budget initially included $79,700 in replacement equipment purchases. This year also included improvement packages approved including AED's and backflow preventer, as well as a $58,000 carryover from FY 2021 for expenditures forArts Council COVID relief grant. FY 2022 actuals included $58,074 for equipment replacements.ASM Global's performance was under benchmark in FY 2022, accounting for lower recurring expenses. — FY 2023 included $202,895 in replacement equipment purchases and $142,000 in shuttered venue grant expenditures. — FY 2024 budget includes $192,775 in replacement equipment purchases. — FY 2025 budget includes $320,070 in replacement equipment purchases. Employee Expense 2. FY 2025 employee expense reflects a 5.00% wage package increase. 3. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2024. The employee contribution of 6.29% is unchanged from FY 2024. Supplies & Services 4. Benchmark Calculation: The benchmark is the amount of property tax needed to operate the Five Flags Civic Center (this amount is set by the City for ASM Global). The original benchmark and formula for adjustment was established in the 2004 agreement with ASM Global.ASM Global is challenged to spend less than the Benchmark, thereby reducing the amount of property tax support needed. The benchmark is calculated by taking total expense, less earned revenue for the Civic Center, to get the property tax support. This calculation was completed in the beginning by taking the average actual property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually by an inflation factor. This amount includes ASM Global's projected management fee of$123,255 in FY 2025. The Benchmark fee is set for the purpose of the budget with an estimated Consumer Price Index (CPI) and then adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark and management fee. 5. ASM Global's goal is to come in under the benchmark, but if the benchmark is not met, the City of Dubuque must pay any amount over the benchmark.ASM Global's incentive to meet the benchmark gives them $.50 of every dollar under the benchmark. Annual Benchmark Set for ASM Global: In FY 2014 the benchmark was $852,040 (prior year plus the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of 2.1°/o), in FY 2016 the benchmark was $869,933 (prior year plus the May CPI of 0%), in FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1°/o), in FY 2018 the benchmark was $895,326 (prior year based on May CPI of 1.9%), in FY 2019 the benchmark was $920,395 (prior year based on May CPI of 2.80%), in FY 2020 the benchmark was $936,962 (prior year based on May CPI of 1.80%), in FY 2021 the benchmark was$937,899 (prior year based on May CPI of 0.10%), in FY 2022 the benchmark was $984,794 (prior year plus May CPI of 5.00%), in FY 2023 the benchmark was $1,069,486 (prior year based on May CPI of 8.60%), in FY 2024 the benchmark was $1,112,266 (prior year based on May CPI of 4.00%), in FY 2024 the benchmark was $1,112,961 (prior year based on May CPI of 4.00%) and -7- the FY 2025 benchmark is anticipated to be $1,145,634 (prior year and anticipated May CPI of 3.00%). Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual expenses were higher due to the transitioning of the employees. There were additional costs relating to unemployment insurance, vacation payoffs and prior year expenses that did not count against the benchmark. The Five Flags Civic Center was also under renovation soon after SMG (ASM Global) started. It was expected that the first year of management would cost more.Also, the budget was initially set with the management fee ($75,000) added on top of the set benchmark. It was determined that the benchmark should already include ASM Global's management fee, and the actual benchmark was adjusted accordingly with the additional budget going back into General Fund. ASM Global (formerly SMG) Benchmark Payout $100,000 $$�074 $75,000 66,496 65,446 $50,000 25,292 $25,000 11,468 11,220 6,845 8,238 4,594 , 110 � $� ��5�3 8,937 10,169 6,973 — — - o $-25,000 G w $-50,000 $-75,000 $-100,000 $-125,000 (133,689) $-150,000 23 22 21 20 19 18 17 16 15 14 13 12 11 10 09 08 Fiscal Year 50% Benchmark Paid This summary of annual results of the benchmark to date reflects ASM Global has met the benchmark since 2006 with the exception of FY 2019 and FY 2020. FY 2019 included a polar vortex weather event affecting utility costs and event financial perFormance as well as repairs to the facility due to the age and status of the Five Flags building. FY 2020 included the closure of the Five Flags Civic Center due to the COVID-19 pandemic, the Governor's Proclamations in addition to event cancellations and rescheduling into FY 2021. This affected the Five Flags budget from March 2020 to the end of the fiscal year. FY 2020 was on track to be at benchmark prior to the beginning of the pandemic. -8- Property Tax Support Compared to Benchmark for Five Flags 25 � 24 23 22 21 20 19 18 � 17 L � 16 � � 15 � .N 14 � 13 � 12 � 11 10 09 08 07 � 06 05 � � � � � � � � � � � � � o� rn .� oo cc cc � s � � � � � o � o � o �s � j cr, n� o � c�'�'r, n�i o 0 0 0 0 0 0 o u, o u, o u, o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ASM Global/SMG Benchmark � Property Tax Support When comparing the annual property tax support spent to the benchmark each year the following should be noted. Property tax support includes items not included in the benchmark such as • Replacement equipment such as items like lifts, commercial floor machines, sound systems, chairs. The list is extensive and replaced on a replacement schedule. • Improvement packages that are added to the Five Flags such as the addition of security cameras. • Shortfall payments for not meeting the benchmark in FY 19 and FY20. -9- • Studies or specific operating expenses for example the studies and assessments in FY20 and FY21. • Initial cost of transitioning city employees to SMG in FY05. Machinery and Equipment 6. The total equipment requested for FY 2025 is $320,070: Civic Center Machinery and Equipment Administration Vacuum cleaners $ 1,200 Super Trouper Spotlights $ 67,500 Bike Rack $ 3,000 Bike Rack Barricade 4' $ 2,400 Bike Rack Barricade 6' $ 8,000 Feeder Cable $ 8,000 Tables - Round (mity-lite) $ 19,000 Arena folding chairs (black) $ 70,000 Air Compressor- boiler room $ 3,350 Skid Loader Brush Implement $ 7,200 Dry sprinkler compressor(2000) $ 1,000 Eyewash unit 1 wall mount $ 1,000 Ice machine-Upper Concessions $ 8,000 Pizza warmer 1 $ 2,720 Hobart popcorn popper $ 8,000 Power Distribution box $ 28,200 Roller grill 1 $ 1,500 Wireless Microphones $ 15,000 Arena Lighting Control Board $ 65,000 Total Equipment $320,070 Debt Service 1. FY 2025 Annual debt service is as follows ($41,688): Final Call Amount Debt Series Payment Source Purpose Payment Date $ 33,415 2019C G.O. Sales Tax 20% Civic Center Improvements 2030 2026 $ 8,273 2019B G.O. Sales Tax 20% Chair Platform Section 3 2039 2039 $ 41,688 Total Civic Center Annual Debt Service -10- LEISURE SERVICES FACILITY DIVISION The Facility Division provides for the effective and efficient maintenance of buildings and equipment and administration of management contracts for Five Flags Civic Center, Grand River Center, and ImOn Arena, ensuring facilities and programs that provide an increased QUALITY OF LIFE and creates opportunities for both citizens and visitors. Leisure Services Facility Division Five Flags Grand ImOn Center River Arena Center SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING Planning is necessary to develop an angoing capital improvement plan to keep up ea�h building. ASM Global, ❑VG360, and Schmitt Island Development provide �enues for conferences; weddings, family events, trade shaws, recreatian tournaments; entertainment, business needs of indi�iduals, tearns, businesses, and e�ent planners. PE�PLE , ;�� --� The Grand River Center as the conference ^�.�_;�-; ��; �� ' ` �. i . and education center, Fiae Flags as the � " - ��-y�� ciuic center, and the Im�n Arena pra�ide , .�`��t-, � J �„� increased quality of life far residents of ❑ubuque as well as pro�ide visitar �'��R►r�i � � _ , "_ 31N�'�..,�. experiences for travelers to the area. ,, _ � �� 1 j . � � � �� ' � � � � � �� , _� a � PARTNER5HIP5 Efforts are coordinated with Travel Dubuque, �ften local professionals represent their professional association to bring their state andlor national conference and tournaments ta Dubuque. Partners at Five Flags include many theatrical and performing groups. Partners at ImOn Arena include many hockey, figure skating; and other skating groups of all ages. -11- LEISURE SERVICES FACILITY DIVISION FY 2023 FY 2024 FY 2025 Full-Time Equivalent 0.15 0.15 0.15 Property Tax Support $3,000,000 $2,765,921 $2,436,287 $2,033,028.02 I $2,000,000 I $1,000,000 $0 Property Tax Support � FY 2023 FY 2024 FY 2025 The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies and services accounts for 76.47°/o of the department expense as seen below. Overall, the department's expenses are expected to increase by 13.62°/o in FY 2025 compared to FY 2024. Expenditure by Category by Fiscal Year $27,695 Employee Expense $28,694 $30,359 2 Supplies and Services $2,051,124 $2,114,983 $203,976 Machinery and Equipment $327,775 $590,220 �� O� O� O� O� ��0�0 �0000 ��0�0 00�0 � ' � ��, � FY 2023 FY 2024 FY 2025 -12- LEISURE SERVICES FACILITY DIVISION Mission & Services The Facility Management Division of the Leisure Services Department strives to provide venues for community and civic activities, entertainment, recreational, and cultural events and activities. The division promotes events and activities that bring tourists and generate spending in the community and ensure the centers are well-maintained and professionally managed to ensure attendees have a positive experience. Five Flags Civic Center is a City owned building managed day-to-day by ASM Global located in the heart of downtown. It is a multipurpose facility �� which hosts sporting events, theatrical performances, concerts, meetings �I V E F��l�� and conventions, sporting events and much more. Five Flags Civic _ , _ _ Center features an arena, historic theater, meeting rooms and intimate �,��;��E - -� - i��,� performance stage called the Bijou Room. The Grand River Center is a City owned building managed by OVG360. _�,� Dubuque's iconic convention and education center is located in the Port of Dubuque overlooking the Mississippi River and Riverwalk. The conference GRAI�D 1�tVER�ENTE� center has meeting rooms, a ballroom and exhibit hall allowing a variety of uses of the space for large and small events. The ImOn Arena is a city owned building managed by Schmitt Island �r.a�� Development Corporation. The facility has one United States Hockey � ,•"� League size sheet of ice with seating for 3,200. The arena hosts ice � sports events tournament and games. Leisure Services initiates capital improvement projects and equipment purchases for these facilities ensuring the long-term viability and functionality of these buildings. — , �� - . •��. � - - --:�,.�� `�_ I �� "e,� �� j ' �. "��.—^� h ,� '�i��'f` ,,� � *� �� . a � " ,� �o� _�� i �1 � I � !.>� � � . � . , �'— .,,_...,_--.,I �� , � - � , �r , �=.. k i� � I .' '. �� !: , ..�'j , . . ...._ ..., — --� �' . . . s � ` _ '�..s�a.- � Y _- _ � � !.-�.- .,:. r ,� ." ` #s�`0.�l R � �' I " � 'T �aF ��A�! F i�.�. Five Flags Civic Center Funding Summary FY 2024 FY 2025 FY 2023 Actual Budget Recomm'd Expenditures $1,478,779 $1,322,241 $1,486,754 Resources $5,426 $0 $0 Five Flags Civic Center Position Summary FY 2025 Leisure Services Director 0.15 Total FT Equivalent Employees 0.15 Grand River Center Funding Summary FY 2023 FY 2024 FY 2025 Actual Budget Recomm'd Expenditures $554,249 $1,114,046 $1,279,167 Resources $— $— $— -13- Grand River Center Position Summary FY 2025 Leisure Services Director 0.15 Total FT Equivalent Employees 0.15 ImOn Arena Funding Summary FY 2023 FY 2024 FY 2025 Actual Budget Recomm'd Expenditures $422,526 $373,255 $428,029 Resources $52,252 $— $— Performance Measures City Council Goal: Partnerships for a Better Dubuque Performance Measure(KPI) Target FY 2022 FY 2023 FY 2024 Performance Actual Actual Estimated Indicator � Activity Objective: Become a regional hub for arts and culture by partnering with arts & culture organizations and providing Arts and Culture events and programming. % change from prior year in performing + 5% +2% +8.2% +.5 Goal Met arts programming held at Five Flags 2 Activity Objective: Host community events and activities that support families and children. GRC, FF and ImOn Arena Combined #of unique performances and events 80 78 49 80 Goal Met #of events that supported fundraisers 15 13 24 20 Goal Met benefiting families &children 3 Activity Objective: Maintain infrastructure and amenities to support economic development and growth. #of attendees at Annual Growing 380/18 + Sustainable Communities Conference 400/20 �� * Canada 380/18 Goal In (number of states represented) (actual) (Actual) Progress *Note - In October of 2020 (FY21) and 2021 (FY22) the Growing Sustainable Communities Conference was cancelled due to the ongoing pandemic and health concerns. The Sustainability Conference was moved from October 2022 in FY23 to April 2024. FY19 had 425 attendees from 28 states and Canada, FY20 had 482 attendees from 27 states. , � �E ��t ��_ �°r� �l:T., ``��`` �. �; �r��Y�, ` 1� � � � � ,� � r �` ;, -r�° ,_ �a`'� � � � '1 1 � �;, �. y .�',� : � � � ��. ,l'm �� _� .. ,4 -t �� ►s�!�" d �y�, �7 ILIi ��z'1F,�, � t.� � �e�'.._... . �A.e,} � � �. . . '---..� - ' � ....�L' . ..... ., .,,,� ., � ` T ►�� ;J� �� .�....-_«e -,�. , ..........y..- ..:.,....e-. �.�_�-;� .�_� .._ . ._ , .-R kY�� _ _� ,_ , . - ��i3�`'�+ � 'r: ,� . :A�,,�� r - X� n� � } i y ti � �' NF�` �e�� .o�, ^ �� S„�� • �� I'I . ..��' `� �.: ..: ;y�� -14- Recommended Operating Revenue Budget - Department Total 32-CIVIC CENTER FY22 Actual FY23 Actual FY24 Adopted FY25 Rccomm'd Fund/AccounUAccount Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 47150-Refunds 0 (5,426) 0 0 4A-Charges for Services Total 0 (5,426) 0 0 4B-Grants/Contrib 44000-Fcdcra]Grants (362,080) 0 0 0 44400-State(irants 0 0 0 0 4B-Grants/Contrib Total (362,080) 0 0 0 200-Debt Service 4N-Transfers 49304-Transfer in Sales Tax 20% (44,065) (41,887) (42,748) (41,688) 4N-Transfers Total (44,065) (41,887) (42,748) (41,688) 40-Eliminated for GW 48200-Proceeds trom GO Debt 0 0 0 0 48205-Bond Discount/Premium 0 0 0 0 40-Eliminated for GW Total 0 0 0 0 CIVIC CENTER-Total �r (406,145) (47,313) (42,748) (41,688) -15- � Recommended Operating Expenditure Budget - Department Total � 32-CIVIC CENTER FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd Fund/Account/Accouut Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time � 20,892 _ 21,750 _ 22,746 _ 23,974 60635-Special Pay Sick Lv Payout 50% 0 196 0 206 6A-Salaries&Wages Total 20,892 21,946 22,746 24,180 6B-Employee Benefits 100-General 61 100-FICA-City Contribution 1,549 1,633 1,740 1,850 61300-IPERS-City Contribution 1,972 2,053 2,147 2,263 61510-Health Insurance 1,955 2,014 2,013 2,013 61540-Life Insurance 8 7 7 7 61600-Workers'Compensation 37 42 41 46 6B-Employcc Bcnefits Total 5,522 5,749 � 5,948 6,179 6D-Repair/Maint/Util 100-General 63730-Telecommunications 41 42 42 42 6D-Repair/Maint/Util Total 41 42 42 42 6E-Contractual Svcs 100-General 64070-Engineering-Outsourced 932 0 0 0 64080-Insurance-Property 30,460 36,091 40,293 58,667 64081 -Insurance-Liability 81 97 72 114 64110-Legal 0 2,083 0 0 64130-Payments to Other Agencies 880,913 1,200,787 1,047,967 1,065,309 64140-Printing 0 0 348 348 64145-Copying 2,954 2,725 2,950 2,725 64190-Technology Services 0 0 0 0 64850-Consulting Engineers 0 0 0 0 64900-Other Professional Service 0 0 0 0 64975-Equip Maint Cont 6,365 6,365 7,300 � 7,296 64980-Technolo�ry Equip Maint Cont 1,407 0 1,800 1,824 200-Debt Service 641 10-Legal 0 0 0 0 64900-Other ProCessional Service 0 0 0 0 6E-Contractual Svcs Total 923,ll1 1,248,147 1,100,730 1,136,283 6F-Commodities 100-General 65045-Technolo�ry Equipment 0 85,238 32,900 80,000 65050-Other Equipment 0 6,500 125,375 240,070 65054-Safety Equipment 0 4,844 4,500 0 65060-Office Supplies 0 0 � 0 0 65110-Signage 0 0 0 0 6F-Commodities Total 0 96,582 162,775 320,070 6G-Capital Outlay 100-Gencral � 67100-Vehicles 0 0 0 0 -16- � Recommended Operating Expenditure Budget - Department Total � 32-CIVIC CENTER FY22 Actual FY23 Actual FY24 Adopted FY 25 Recomm'd Fund/AccounUAccount Title Expense Expense Budget Budget 67210-Furniture/Fixtures 0 0 30,000 0 67270-Other Capital Equipment 58,074 106,313 0 0 6G-Capital Outlay Total 58,074 106,313 30,000 0 6H-Debt Service 200-Dcbt Scrvice 68010-Principal Paymcnt 34,603 33,463 35,328 35,328 68020-Interest Payments 9,462 8,424 7,420 6,360 68990-Paying Agent Fees 0 0 0 0 6H-Debt Service Total 44,065 47,887 42,748 41,688 T CIVIC CENTER-TOTAL 1,OS1,705 1,520,667 1,364,989 1,528,442 -17- Recommended Expenditure Budget Report by Activity & Funding Source 32-CIVIC CENTER FY25 Recomm'd Fund/Activity FY23 Actual Expense FY24 Adopted Budget Budget 3201- Administration 100-General 6A-Salaries&Wages 21,946 22,746 24,180 6B-Employee Benefits 5,749 5,948 6,179 6D-Repair/Maint/Util 42 42 42 6E-Contractual Svcs 1,248,147 1,100,730 1,136,283 6F-Commodities 96,582 162,775 320,070 6G-Capital Outlay 106,313 30,000 — 3201- Administration Total � 1,478,779 1,322,241 1,486,754 3280- Debt Service 200-Debt Service 6E-Contractual Svcs 6H-Dcbt Scrvicc 41,887 42,748 41,688 3280- Debt Service Total 41,887 42,748 41,688 CIVIC CENTER TOTAL 1,520,667 � 1,364,989 � 1,528,442 -18- CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 32 CIVIC CENTER DIVISION FY 2023 FY 2024 FY 2025 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 3375 GE-44 LEISURE SERVICES DIRECTOR 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 TOTAL FULL TIME EMPLOYEES 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 TOTAL CIVIC CENTER DIVISION 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 -19- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2023 FY 2024 FY 2025 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Civic Center Administration 10032100 61010 100 3375 GE-41 LEISURE SERVICES DIRECTOR 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 Total 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 TOTAL CIVIC CENTER DIVISION 0.15 $ 21,746 0.15 $ 22,746 0.15 $ 23,974 -20- Capital Improvement Projects by Department/Division CIVIC CENTER DIVISION Project FY 24 Recomm'd Number Capital Improvement Project Title Department Fund Account Budget 3249900001 Five Flags Building Impr Civic Center 305 64004 50,000 3249900001 Fivc Flags Building lmpr Civic Ccntcr 305 67500 2,750,000 CIVIC CENTER DIVISION TOTAL 2,800,000 PROGRAM PROJECT /DEPT DESCRIPTION FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TOTAL PAGE CIVIC CENTER DIVISION Culture and Recreation Five Flags Building Improvements $ — $ 2,800,000 $ 3,094,678 $ 8,587,322 $ 8,972,000 $ 23,454,000 37 Boiler Replacement $ _ $ _ $ _ $ — $ 410,000 $ 410,000 38 TOTAL $ — $ — $ — $ — $ 410,000 $ 410,000 -21- This page intentionally left blank. -22- 1 1 � ' : � . . . � Five Flags Civic Center . . Grand River Center e � su re erv � ces ImOn Arena e ar men - - � . � � • . � Marie Ware Leisure Services .15 FTE each to Five Flags Director and Grand River Center Jared Charland Charges time to capital Project & Facilities improvement projects Manager Five Flags Civic Center Grand River Center ImOn Arena Aaron Rainey Ryan Bonifas Mark Plantery General Manager General Manager General Manager �!f� �� .e r; j �& n �/ - r*`, � " . . �` ,, f, - , r .�urE � ' / 'L , . �' � ,� � ' � * '�,� �� . �_ �,��.r �,- .�`�,; ��.. ,. ,� �� ' `r� _. v s ' : �'�. � ,s � �� t��, _ T � : n � � �-�r � �. �� ( /: � '1 i �`� `�''j "� -� ; � � �a � i � � � � � � - .� .� � �� . ,,. _ � � ,� �:- � 1 ,�.; � � _ � _ �;, € _-._-i �-. 47�, 4' � �r�� ' � - - 1 _�. � � ■ � � , • • � — , ' .�+_ � • • B ce Parks , Chairperson rY Rod Bakke McKenzie Blau Danielle Jacobs Brenda Christner � - � � - - ` � ' • . • � • • - � • • . Management contract Operating costs through Day-to-day operations benchmark set by agreement Building owned by City Staffing Capital improvement funding Building insurance � - . i IIIIII � IIIIIII ASM GLOBAL LEADERSHIP TEAM . , , GLOBRL .� ' � 5'�. ti' S� :� - �` � '�� _ , - : � � �� . Aaron Rainey Greg son Myles Smith att Oberhoffer Jesse Cosens General Director of Marketing Food and Director of Manager Finance Manager Beverage Events and Manager Operations C REATI N G AN � wi�h-�er�arm�n�� r�ani��ti�n ��nd ��mrnun�t�� rith �� r�� ^��n �� E Q U I TA B L E a�t��-�� : COMMUNITY OF CHOICE �� ` . i � F . - i � . � ■ ■ � ■ �' , �'" ' � , •ti � . } .# . . � _ ,{�� .� ,I ` � �„ ;. 4 } 7� - ' � I. �� / H � � ��t IMPORTANCE OF A �tt� r��lc� r�� CIVIC CENTER �� r�rr� � r�it� ■ ■ ■ ■ E�r� r�t : T�� F�r « . Tc�t�— �,�� Tc�t�l Five Flags is a great location that is centrally located and within easy � � ��t� walking distance of many neighborhoods. We partner with the �. �� ;- - � - Dubuque Police Department and all - � . �� . :.� _ , , � the community partners that make this -- � - � ��"�� .� � � ,. R a successful free event welcoming to � � � - _ � all during the holidays." ��` � - ��'°�� { -Bryce Parks, Coordinator of , � Dubuque's Marine Corps Toys for Tots .� �- �� +� �� ' `-t i� � ' � � � • � � � I � � � � � � � � � � � � � � - � y � " *� � �,r� i ` t� n ' GLOBAL r -- �tsr;, � , 1 '" ;T ''' � . � 1 s , . � �'`Z i� %0 I '�~ -�.r � (`" ! ; ,�`�-` �}�� r. . n� ,. • 4C � �� T"' � I � � _. I � i��l�f .A �, ��,roy �,� �1� - ..� ' �--° �� f � � �,�. f�� +,,��,i t - ', �� a�� ; � }�� '�- ' �� '�'� . , �. I �� " � � ��t .:� � -� � � � a' . -'''�y�► , ,r, ,- _ �� . . =� �.� .�,� , �,`� �_ � � `�_ `� �� 1�`� � '�:5� ��` �a i ... I . �. � - _ 4 r�;�- � � -� .�: , ,.,,,,,� - �; , . ` _ � � � �� -- -" i � ��'■ � .� ; . �� - - � -- - �--� :f� ; - - ��' � ,. � 'r � . ' �.+..�� -�� £r � , !�'` , � h�� i�j ��. �' - �'_" p��r ( y' �� ~�� . � - --�::_ �y� - _ /Ir��.'��'- ``� -1 - - ---� ;s'`:1 --_ - - y t � 1�� ► -y � _ ��' !r� � �s_ y � - � �/ � FIVE FLAGS C E N T E R _�, �� a� � � +;r: r� �l� _�;� _�. — HIGHLIGHTS � � , -� r - _ � R � � .�, - . ...� �- .� --- �- � �� rw � ' �E ..� r �'�,' - '� �:r. � , ''s �� - .,e- .r,` � � 1 ' �'- l � � . . FE , •1� - J . � l �� - � y .� � � - - � _ �:,. '•��,. �.�,�+.r-�_ F :n� n 1� �L - -,.�µ -�� t' � ' ��;��.y �..�� r �.{yl�d 5��/��4,`:4 . !. � . _ � t�c9�. � �h_IF��. ��.�t�. /`• ,t �!°"4' .r • _ ��f� � �� +� Rl � 'r}$ i�'kr �' _ •-� _ t • �- �ii�� J; �� t_�� , !. 1 '''l ' �« i ,�� 1 ' , �'��', q1�� Z,i�,] ..fe.� f° .r.4 ��f��. �.�- �� i �rIM � ,`�. �. -� ' ,�.* ��1 a�"�}��-. I1�,- , ' i '.� ah�n � -i ' � i � � � � � ,y � �' �� - _ . � y a` ��„'r�� .P,s ::�„'.,3� �4. . .-,�� '��"_( R'':.-:� :�: '�Y�,j-� �i�$�r r. ; �� l ... �} � ��. r � I I } E �* , � � d �.�.y��'�,�! � � ..� �� _:,� R � , �=ryC �'� �?,lr� C "a�/r`r�� . +�r � ''� }�, 1 � � r i. t �� / .t 1� '� � ��l ll �I 1° '2 �. n� .k. _.. 1 r , . r^ + /. � � � � I � � r . � � -. �� _� __--- �- - _ - -- _ . - �__ - ;��: �._� , GL08AL _ _� �1� ' I ��,"'t..�_ � — i;" � _r—. ' ` �' �y ''f �w .��_ � �E N _ •,- FA M I L - �� ,-., : � :�� j y�` -�: t - —' . � ___ f�� S _ _ � 35 ' .. � _ - � - �. �f e'"� �-��' �'� � �,;'�I ��1 , ; - �,- .y . ,. ��.J��- ' � ! l�- ' • �j'. ��~ ':-�., _ �l. � � =,1� f .�- i ��,° _ �� . �w, � '�` � ��. . . y_ r �- _- �..: - , ti _ a - - '. . ��hT F ` � �Y�' � � ' �. . �,�� o _� R�; i �� y�i�5. ,� - A �� :� ?� $�� - . 't�� R�}"� � � ' � _� � � � �. - '�� 3� � � y.t, l �''�IL'� _ �� rP� +('f';.. � � :.+�_f � i. .�- ` � ��q � _/�, ,�� •�.�, ,� �� ,, -- ; �� r -� �,� x� �'~- ��L ;��'�� ' : ` � "Last ni ht we took our famil alon with m ,�; ,. , � - g Y g Y _ _ .__, ._ ��: �� .a- . _ sister's family to the "Battle of the Bluffs" ' � � � .� � ��4�-:' ,r� y,- - ` "�- rodeo at Five Fla s. It was a wonderful �,. ; e 4� n+�,,, � �w, i fT b �' ,; .� , _ ;t �� ;, i ��-� � ; � event! Staff were excel lent, the event was �.. -; � .�>�-' , , � � - ,b-��t � `` ��,,��:�� family friendly, and entertaining for all. Such �, - i� • +,�; , } , :� a great night in Dubuque and grateful for all � �� - �� involved !" , � - �� .� � � _ . r iiil � ll I � � � iii � � !�;• � � �>. � � '—, �. �' �`��,. �f4 � 1 � �� GLOBAL , -- - . � ` _� . `_ �-•- B U I L D I N G _ . {�.:==}=�..-.�-h. i i i � �� , r� FIVE FLPGS CENTER - � y � � + r . � ,� B�VERAG�S&S�ALKS I _ BUDLIGHT PRESS SELT�ER - �� " + - BUSCH LIGNT EASY EDDY - �.��P �..��.��-, �� .- s:��_� : ' - � - MICH�LOB ULTRA p�EUDO SUE - _ - � � - BUDWEISER "� � _ ' - .. . .. ��.— �" � �`:� .;� r- .4=:,� -��._�- " . � :��-'' � =':�;'� {u;,�x:•.�`;.,<::�;:,�-, ;. `= � - t�' T4" 3_ . . . _ . �t' ' . -.. . � . e. .. . . . � . - . f � y `�.�-.••'. :f...q,,,{��,-�K� . � �f� LIM1T OF 2'ALC6110L PROU{li'TS YER PEN50N,VEN TRANSACTI�N I � f�a�q✓�' iro w'. , . e�� 1'~ � '�f��°, .'- 4 ! �� rr w�w�� '� ��'.�_��Y � �� 5 �� `4 iV-'4' 1� � I .�•.��.�a��''I ��=„I�� I��r � � �_�'��F � ��y-� `��i��1� �p�a&��Vw'�1'� �ido"�� '11P .�—�ccY"' � `Vli��,n„� � '� �-�.� �` � , FF�1��+ _ ,��:-i;��`�� ,��^��,f,��r��-�. .�[i.41 r� , �� `— —� �-�� —�—��---�� , � � � '��`��`�';�,� ' `�`� , -_ � � ; - � --'' •=�.:� p']'S�'-�,' � � ._. - - — - _ - ~ � ��4�'� �� • '�:: ` 01611 -- - - _ - � ��.q -� . -� f 10I�I Q�'1� .. .i �}'J�'�.-rd.��..r..... . �:''":.r��.... _ . . �'J� JI �OQ�Q - � �v ,� �� _ ,�� - oroai f� � �- — - ,, r�.,F :� - ------ -� ,� F �V E F L AG S i _ � - C E N T E R , ! .y��`�� . .�..,-.....�...,r.... � ..;��:..�,� ........ - � \� I �. _ ��"� `` �'�"�' `;�� III b`� � �� ._�xf9� �� .:�, �!�. �~ � � y,;. , , � �, v �.,,� R� `�� '� ,�� '..��Vy� ,�� ; � �A • �1. {� -1�' �/ ' t ��'.�1�RF�1�3j� i�l' — _ �, y � It�l�^e . �45� � � l � ��4�`4 �� , ,� 1`1.A�'�•� �.�� - � `y\' �,5. �.�"�_ � ��''x�� %�� O �� 1 ,�� ►, %� � '��C'��rs• �� µ � � � � s y�. %�'; ��r A� ��`�3� 22,000 Followers ',��';�a � % ► �� `x�� f�� Avera e 60 000 ost reach ��;'"I �! �; _� r- g � p .�-��':��;' " , � �;a f � � � ,�� - per month �{ , ��y�r{��?r �.��! � ♦ � r� . � � � 1 � / •i w �� ' „4�.�� Five Flags Center � ... � F�ur�� : _�; �� •�� .� J�st the right fusiar� of ca�ntry, rack and grunge,,. 1 night „1 stage, �on't rniss it!! , I{o� 1Netzel vrith Pecasand The Raaftops and 1 �900 Followers D�lan 1�heeler on July 1 st! � Average 20,000 post reach Get yo�r � tickets https;//��v��•�.ticketi�aster,comr{event/06005E3��4� per month C4.39F6 �� , �� ,� �� t�,�F� �� ,r FIVE FLAGS C E N T E R � � e�t $1.486,754 Rea� �udgeti Ud�¢ti $1,322,241 • � ��ZOZ��,�OZ��4�3 ...; $1,478,799 ��q�Z - $1,fl07,fi4a � � • � � �,��'1 ■ $1,053,937 � x4Z� $1,335,354 � F � ��,��9 $1,045,113 �� $828,94A F'� � � • � ��p1'� $869,08fi ��p�6 5892,848 ��4�5 $853,128 ��4,�4 $83fi,510 ��x4�3 $825,31k ��,�Z � $824,243 F� ��1 - $783,331 ��4�0 - $79�,493 ��,��p9 - 5782,198 ��xpp8 � $758,136 ��p'� $763,782 F� �pp6 $594,899 F"� �dp5 $793,899 F'� 2�p4 $645,'162 F'� ��493 $7a5,858 V oa �Q O� OQ oO �O 44 4a oa �O OQ OO 4O �O � q0 �O o4 �O �O y0 40 �O �4 y�0 �O �O �O �O ��o ' �6'l ' �.�h as$`� �y� ' ��'1 A�h h��. ��,a ' ��,'1 �3h ��,`L �y4 ' A�'1 FIVE FLAGS � � � � � � � � C E N T E R Property Tax Support�$) � .��,. Recurring Costs � Nanrecurring Costs - - �/ `. • ► i _ ► _ ► i • � . � � • � ► i • ► FIVEFLAGS � - C E N T E R __ __. � �/�� _'_'__'_ v�T�r/1�f � A�IVI GEabal ��vrmerly SIIAC} Benc�mark Payout ��oa.00a ss,or� �F�3r,��Q ��r�� n,oaa ' 25,292 $2a,000 17D 11,46$ 17,�2� �,845 8,238 4,��4 �, $� ��6�� 8,93� 1�$9 6� — — — — � � fi,9�3 � �-��,00a = � � 5-�0,004 $-T5,000 - $-'IOU,000 �-�2�,00a {733,�ss} $-'1�0,004 . , , , , , . . _ , , , , 23 22 21 20 'I 9 9 8 'I 7 'I 6 'I� '!4 7� 7 2 'I 9 'I� U� OS Fiscal Year 50°/o Ber�chma�k Paid FUTU RE I N ITIATIVES ■ ■ ■ ■ - . __� .�:�:. . .;��. _. �� . � - --� - �� .� �� . ��-. ��. - �� - � � -`�I_��'- . -Z '� `� �'�r�`- ;_ � — � • � �� _.�. _1__ _ —_ `- s ''� µ ._ -' ` �' - - _ RFP for Management - � � �31 �� E:��`'�� I�� y �, � �� n '♦ '' ' i � �l:r Z,_� < '�., r; Services for Five Fla s -� �1 '�� - �� -:�� J .� �.��, . . , . , . _�.-,i�•�, � , p,�� , T � �� , �;�. ��.,�`�t.,4�L ? � � t_ , J;,�, � � ,— • � � +�i_�� ', , ,� �� ,,.'% - 'R,� ,`�'~ � ' �" � ARPA capital pro�ects . ,��,-- �� . � : - ��.,; # � v�� . _ � �ai" . � R � � ��. / -� r � � a �� , �� • • + � 's • . � � • , R� rf Replacement equ�pment r . � y � � � � ;. : ; purchases � � � � � � � � � � � � � � . , GL08AL I � � • �I�I�dQ Inr, 1�1�� ]h �l �ll� �� EIN IHG' HQ7EL DUBUQUE 1 GALEtVA NEWS � ,V r � � usce uar ; � � � NORTHEAST IOWA �� COMMUNITYCOLLEGE ..� -- KWWL � ` ATLANTIC �� BO�TTLING C�MPANY � T � � i :��., � r � � � � � �.i� - - VJ ' _1:� I ' � I I ' �� :�=� = ' � � =�� _F_IVE F LAGS -- � � ■ �-r��r�.7 :� ��1�� •� � a �� Ja :�� ►� �c� :�� ic� a �•�� ►�� ►�ir�� :� _ .� _ __ - � FIVE FLAGS C E N T E R � � �� 0 O 1 486 754 , * ' ' Average homeowner s Net Operating ro ert tax cost for Five Fla s p p Y J Budget Request (*Avg. home value of $196,508) � � � � �r � • • - � Building Improvements FY 24 $ 600,000 FY 26 $ 2,800,000 FY 27 $ 3,094,678 �'=��' _.-- . , __. --_--� . � � FY 28 $ 8,587,322 �. � ' ---.�_, ,�, :., ,� ; �. - �' � - FY 29 $ 8,972,000 :�� _ t �� _ � ,�:.a _ _ ; TOTAL $ 24,054,000 �- M �� - }_ � � ,�, �� °� � . �� 0.. �= � � ;��; � � ��} � �_� -� � �� -- 6 �. � -.� �. �,.�� '1� ' � �` 'i��`, � � y � '�` �! �, r- k��ti� � u� [ .�3 _ a _� ,�,'i.i.►i�.: � L�-. � � .�� 1a�' � - � �, _ � �; � ; F - � ., PERFORMANCE MEASURE Become a regional hub for arts and culture by partnering with arts and culture organizations and providing arts and culture events and programming. _ �.:� �� f �� ,', �� M. � r � �.�.�� ' ,;I _�._ �;a�..lr_�-�.._�-,�'. �y t .i �� Q!f rt y �J '� � »'w� --nia.:t �q . II �h��<<�,T�.si .!' 73�t�� - , �� . �j��4-F' � ll ' f. ' li.�EA�':>� �48��„�7.,1� I�4 � �; , �� . �� , �.�� : ; � � FY23 8.2% , .�� ; � , . � . � � r/ � { � . �s��aa�x�� , � ��;� . .�� , �� I N C REAS E I N ; � a � 4;�� k';[ JL;j; ,,� ,�;. �� .`'ht =i>� �, ' � �� G: r �� "SA '��r�� I ��I�� F r�� I� Q E R F (�� ; , � �i"!�$' ' i'�i1� _ �: ti� .-� ,� _ ORMING — � �. '1 � �RTS PROGRAMMING '. �. � �� 'Ik '!�j ! .��J2R�� --r� \ �'�I ' .� . l_ -- � ^ l � � ` — I � +N � f Y�s':L 1' �� ':��f qJ'y� �^ .� I:.r . � � � � ' �� ` .lf��- �`� � � Y� , T��"��_ " xr 1' ;� � I � �� "`^r�, ��..11- �,� . r � : ; , �� • - ,-� �.m ��, � � 1 {r9; ��_ __ `; � - � . � {�.' � _ ��,1 y �/'� w' _� -�_ � / �� - .�- '� ._ . �� 3�.�' �� -- �{ - _ - .it -� �- �z? � , 1 -\ � � �' .:'�� - ■ ' -i'i: y�. ' . j' + 1 ��I ^/ � �� ?� �'� ❑ � � �,��.1s.u�- �+ v J � I "' _,�.. ,�.� i .i f ., i i�' ----- � � _ �� ,- - L � � ' � 1 � � �.. . ,``�,� .r ' �f _ -�f' ,�� T= / � ' � I'.�I I 1:�5i.t �iS�°T"- , �� I. � 1 � \, Y � �_� .. �.� � .— � ■ � ■ _ �'�-� � �� -L Zi �' � , . . � :� � � . e ~� � - �-' FIVE FLAGS —_ `a4 �.a r'� i ,� � -�._ . . -- 1,I — C E N T E R . _ - �� - —"'�- — — www.fiveflagscenter. com