Burlington Street Water Main Improvement Project 2023: Project Acceptance and ResolutionCity of Dubuque
City Council Meeting
Consent Items # 07.
Copyrighted
May 6, 2024
ITEM TITLE: Burlington Street Water Main Improvement Project2023: Project
Acceptance and Resolution
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the improvements and authorize the final payment of
$18,214.95 to Tschiggfrie Excavating for the Burlington Street Water
Main Improvement Project.
RESOLUTION Accepting Public Improvement Contract for the
Burlington Street Water Main Improvement Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Burlington Water Main Project Acceptance MVM Staff Memo
Memo
Burlington Water Main Project Acceptance Resolution Resolutions
Project Close Out Document Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Burlington Street Water Main Improvement Project 2023
Project Acceptance and Resolution
DATE: April 29, 2024
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Water Department Director Christopher Lester is recommending City Council adopt the
attached resolution to accept the improvements and authorize the final payment of
$18,214.95 to Tschiggfrie Excavating for the Burlington Street Water Main Improvement
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
Jenny Larson, Chief Financial Officer
Charlie Gau, Water Engineering Assistant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
DATE: April 16, 2024
RE: Burlington Street Water Main Improvement Project 2023
Project Acceptance and Resolution
Dubuque
All-Anerin City
Ntl kAM1L I. Nt: I � /j.l •i
2007.2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request adoption of the attached resolution to
accept the improvements and authorize the final payment for the Burlington Street Water
Main Improvement Project 2023.
BACKGROUND
The FY23 CIP (#4281000036) Budget included funding for Burlington Street Water
Main Improvement Project. The Burlington St. water main reconstruction was started in
September of 2023 with construction completed by the end of November 2023 except
for landscape restoration and final seeding that needed to be completed in the spring
due to the weather conditions. March 2024 the contractor completed final landscape
restoration and seeding, completing the project.
DISCUSSION
Sealed bids for the Burlington Street Water Main Improvement Project were received
and publicly opened on August 10, 2023. Tschiggfrie Excavating of Dubuque, Iowa
submitted the apparent low bid in the amount of $312,252.00.
Approximately 820 feet of 6-inch water main was reconstructed on Burlington St. from
Stoltz St. to the south end of Burlington St. Additionally, (2) air release structures were
installed at the intersection of Burlington St. and Primrose St. to help reduce pressure
surges in the water main distribution system.
BUDGETIMPACT
Project funding is from CIP #4281000036 Burlington Street Water Main Improvement
Project with a starting balance of $440,300.
The final costs for the Burlington Street Water Main Improvement Project are:
Description
Award
Final
Construction Cost
$312,252.00
$351,987.11
Engineering Design (Preliminary and Final)
$50,515.00
$50,515.00
Construction Engineering (Fulltime Inspection)
$21,900
$29,700.00
otal Project Cost
$384,667.00
$432,202.11
The construction administration and construction engineering (inspection) were completed
by WHKS of East Dubuque, IL under a Professional Services Agreement. The
Professional Services Agreement adjustment is recorded under Amendment No. 1 and
was approved separately to this communication.
Project construction was completed by Tschiggfrie Excavating, of Dubuque, IA. Final
construction costs are $351,987.11 which is 12.73% higher than the original bid amount.
The contract adjustments are recorded under Change Orders No. 1, No. 2, and No.3 and
were also approved separately to this communication.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the improvements
and authorize the final payment for the Burlington Street Water Main Improvement Project.
cc: Jenny Larson, Chief Financial Officer
Charlie Gau, Water Engineering Assistant
2
Prepared by: Christopher Lester Water Department Director, 901 Hawthorn St. Dubuque, IA 52001 (563) 589-4290
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 106-24
ACCEPTING PUBLIC IMPROVEMENT CONTRACT FOR THE BURLINGTON STREET
WATER MAIN IMPROVEMENT PROJECT
WHEREAS, the public improvement contract for the Burlington Street Water Main
Improvement Project (the Project) has been completed by the Contractor, Tschiggfrie
Excavating of Dubuque, Iowa, (Contractor), the Water Department Director has examined
the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount is $351,987.11 of which retainage in the
amount $18,214.95 shall be held for 30 days after acceptance and approval, and paid at
that time provided no claims from others are filed; and
WHEREAS, the City Council finds that the recommendation of the Water
Department Director should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Director is approved,
and the Project is hereby accepted.
Section 2. The Chief Financial Officer is hereby directed to pay to the Contractor
the balance of the final payment of $18,214.95 as provided in Iowa Code chapter 573.13.
Passed, adopted, and approved this 611, day of May, 2024.
Attest:
a_/'t�
Adrienne N. Breitfelder, City Clerk
THE CITY OF
DUB E
Masterpiece on the Mississippi
City of Dubuque, Iowa
Project Close Out Form
PROJECT NAME: BURLINGTON WATER MAIN REPLACEMENT
CONTRACTOR: Tschiggfrie Excavating FINAL CONTRACT AMOUNT $ 351,987.11 COUNCIL ACCEPTANCE
ADDRESS: 425 Julien Dubuque Dr. DATE: 6-May-24
CITY, STATE, ZIP:
IA 52003
LINE REFERENCE BID ITEM DESCRIPTION CONTRACT PREVIOUS TOTAL TO DATE I I CURRENT TOTAL TO DATE
NO. NUMBER QUANTITY UNIT UNIT COST I QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT COMP.
Division 2010 - Earthwork, Subgrade, and Subbase
1 2010-108-D-1 Topsoil, On -site 25.00 CY $ 19.00 22.75 $ 432.25
2 2010-108-J-0 Subbase, Modified Subbase - Gradation 14 860.00 TON $ 19.00 972.35 $ 18,474.65
Sub Total $ 18,906.90
Division 3010 -Trench Excavation and Backfill
3
3010-108-A-0
Bedding Material, 1" Commercial Clean Stone
185.00
TON
$
26.00
212.61
$ 5,527.86
4
3010-108-C-0
Trench Foundation - 3" Breaker
100.00
TON
$
17.00
$
5
3010-108-D-0
Replacement of Unsuitable Backfill Material Gradation 12a
750.00
TON
$
17.00
1501.46
$ 25,524.82
6
5010-108-A-1
Division 5010 - Pipe and Fittings
Water Main, Trenched, DIP, 6"
820.00
LF
$
61.00
Sub Total
820.09
$ 31,052.68
$ 50,025.49
7
5010-108-A-1
Water Main, Trenched, DIP, 12"
10.00
LF
$
180.00
8.25
$ 1,485.00
8
5010-108-E-1
Water Service, Pipe, Copper, 3/4"
50.00
LF
$
120.00
99.76
$ 11,971.20
9
5010-108-E-2
Water Service, Corporation, 3/4"
20.00
EA
$
910.00
20.00
$ 18,200.00
10
5010-108-E-3
Water Service, Curb Stop and Box, 3/4"
5.00
EA
$
1,100.00
7.00
$ 7,700.00
11
Water Service, Curb Stop Box, Clean and Adjust to Grade
20.00
EA
$
820.00
12.00
$ 9,840.00
12
4010-108-T-0
Fittings, DI Bend, 45 Deg, 6"
8.00
EA
$
560.00
10.00
$ 5,600.00
13
4010-108-T-0
Fittings, DI Bend, 90 Deg, 6"
1.00
EA
$
600.00
$
14
5010-108-C-1
Fittings, DI Tee, 6x6
2.00
EA
$
880.00
1.00
$ 880.00
15
4010-108-T-0
Fittings, DI Sleeve, 6"
5.00
EA
$
570.00
4.00
$ 2,280.00
16
4010-108-T-0
Fittings, DI Sleeve, 12"
2.00
EA
$
1,300.00
2.00
$ 2,600.00
17
5010-108-C-2
Fittings by Weight, DI
250.00
LBS
$
12.00
$
18
5010-108-F-0
Water Main Abandonment, Cap
6.00
EA
$
630.00
6.00
$ 3,780.00
19
5020-108-A-0
Division 5020 - Valves, Fire Hydrants, and Appurtenances
Valve, Gate, 6"
6.00
EA
$
2,200.00
Sub Total
5.00
$ 114,361.69
$ 11,000.00
20
5020-108-J-0
Fire Hydrant Removal, Delivery to Water Dept.
1.00
EA
$
740.00
1.00
$ 740.00
21
5020-108-C-0
Fire Hydrant Assembly
1.00
EA
$
7,900.00
1.00
$ 7,900.00
22
5020-108-A-2
Valve, Air Relase Valve & Vacuum, 2"
2.00
EA
$
81800.00
2.00
$ 17,600.00
23
6010-108-A-0
Division 6010 - Structures for Sanitary and Storm Sewers
Air Release Valve Manhole
2.00
EA
$
8,200.00
Sub Total
2.00
$ 37,240.00
$ 16,400.00
24
6010-108-E-0
Manhole Adjustment, Minor
1.00
EA
$
1,600.00
$
Sub Total
$ 16,400.00
Division 7010 - Portland Cement Concrete Pavement
25 7010-108-E-0 Curb and Gutter, 30" (Width), 6" (Thickness)
525.00 LF $ 45.00 455.63
$ 20,503.35
Sub Total
$ 20,503.35
Division 7020 - Hot Mix Asphalt Pavement
26 7020-108-A-0 HMA Pavement by Ton
285.00 TON $ 130.00 329.02
$ 42,772.60
Sub Total
$ 42,772.60
A
$ 22.75
$
432.25
91.00%
$ 972.35
$
18,474.65
113.06
Sub Total
$
18,906.90
$ 212.61
$
5,527.86
114.92%
$ 1501.46
$
25,524.82
200.19%
Sub Total
$
31,052.68
$ 820.09
$
50,025.49
100.01
$ 8.25
$
1,485.00
82.50%
$ 99.76
$
11,971.20
199.52%
$ 20.00
$
18,200.00
100.00%
$ 7.00
$
7,700.00
140.00%
$ 12.00
$
9,840.00
60.00%
$ 10.00
$
5,600.00
125.00%
$ 1.00
$
880.00
50.00
$ 4.00
$
2,280.00
80.00%
$ 2.00
$
2,600.00
100.00%
$ 6.00
$
3,780.00
100.00%
Sub Total
$
114,361.69
$ 5.00
$
11,000.00
83.33%
$ 1.00
$
740.00
100.00
$ 1.00
$
7,900.00
100.00%
$ 2.00
$
17,600.00
100.00%
Sub Total
$
37,240.00
$ 2.00 $ 16,400.00 100.00
Sub Total $ 16,400.00
$ 455.63 $ 20,503.35 86.79%
Sub Total $ 20,503.35
$ 329.02 $ 42,772.60 115.45%
Sub Total $ 42,772.60
Division 7030 - Sidewalks, Shared Use Paths, and Driveways
27
7030-108-A-0
Removal of Sidewalk
13.00
SY
$
8.30
1.20
$ 9.96
$
1.20
$
9.96
9.23 %
28
7030-108-E-0
PCC, Sidewalk, 4" (Thickness)
13.00
SY
$
60.00
1.76
$ 105.60
$
1.76
$
105.60
13.54 %
29
7030-108-E-0
PCC, Sidewalk, 6" (Thickness)
10.00
SY
$
120.00
1.20
$ 144.00
$
1.20
$
144.00
12.00 %
30
7030-108-G-0
Detectable Warning
20.00
SF
$
49.00
$
$
$
31
7030-108-H-1
Driveway, Paved, PCC, 6" (Thickness)
10.00
SY
$
97.00
8.77
$ 850.69
$
8.77
$
850.69
87.70 %
Sub Total
$ 1,110.25
Sub Total
$
1,110.25
Division 7040 - Pavement Rehabilitation
32
7040-108-H-0
Pavement -Removal
1321.00
SY
$
7.10
1430.62
$ 10,157.40
$
1430.62
$
10,157.40
108.30%
Sub Total
$ 10,157.40
Sub Total
$
10,157.40
Division 8030 - Temporary Traffic Control
33
8030-108-A-0
Temporary Traffic Control
1.00
LS
$
5,800.00
1.00
$ 5,800.00
$
1.00
$
5,800.00
100.00%
Sub Total
$ 5,800.00
Sub Total
$
5,800.00
IDOT Division 2524 -Traffic Signing
34
Existing Sign, Remove and Reinstall, As Per Plan
1.00
EA
$
320.00
$
$
$
Sub Total
$
Sub Total
$
Division 9010 - Seeding
35
9010-108-B-0
Hydraulic - Seeding, Fertilizing, and Mulching, Type 1
0.05
AC
$
21,600.00
0.02
$ 432.00
0.03 $ 648.00
0.05
$
1,080.00
100.00%
Sub Total
$ 432.00
Sub Total
$
1,080.00
Division 9040 - Erosion and Sediment Control
36
9040-108-A-2
Stormwater Pollution Prevention Plan (SWPPP) Management
1.00
LS
$
1,700.00
1.00
$ 1,700.00
$
1.00
$
1,700.00
100.00%
37
9040-108-D-1
Filter Socks, 8"
250.00
LF
$
3.20
162.50
$ 520.00
$
162.50
$
520.00
65.00 %
38
9040-108-D-2
Filter Socks, Removal
250.00
LF
$
0.22
162.50
$ 35.75
$
162.50
$
35.75
65.00 %
Sub Total
$ 2,255.75
Sub Total
$
2,255.75
Division 11,010 - Construction Survey
39
11010-108-A-0
Construction Survey
1.00
LS
$
3,400.00
1.00
$ 3,400.00
$
1.00
$
3,400.00
100.00%
Sub Total
$ 3,400.00
Sub Total
$
3,400.00
Division 11,020 - Mobilization
40
11020-108-A-0
Mobilization
1.00
LS
$
13,000.00
1.00
$ 13,000,00
$
1.00
$
13,000.00
100.00%
Sub Total
$ 13,000.00
Sub Total
$
13,000.00
Division 11,030 -Temporary Services During Construction
41
11030-108-A-0
Maintenance of Postal Service
1.00
LS
$
500.00
1.00
$ 500.00
$
1.00
$
500.00
100.00%
42
11030-108-B-0
Maintenance of Solid Waste Collection
1.00
LS
$
500.00
1.00
$ 500.00
$
1.00
$
500.00
100.00%
Sub Total
$ 1,000.00
Sub Total
$
1,000.00
Division 11,050 - Concrete Washout
43
11050-108-A-0
Concrete Washout
1.00
LS
$
500.00
1.00
$ 500.00
$
1.00
$
500.00
100.00%
Sub Total
$ 500.00
Sub Total
$
500.00
BASE AMOUNT EARNED TO DATE: $ 319,540.62 90.78%
[ C.O. CHANGE ORES
N0. (Change Order DeDscription) DATEHANGE ORDERPREVIOUS
%EARNED EVIOU AMOUNT % EARNED URRENTAMOUNT % EARNEDOTAL TO DATE
1 Sink Hole Repair 10/16/23
$
9,341.60
100.00% $
9,341.60
$
100.00%
$
9,341.60
2 Sanitary Sewer Spot Repair 11/21/23
$
17,337.29
100.00% $
17,337.29
$
100.00%
$
17,337.29
3 Additional Requested Water Main Work 11/27/23
$
5,767.60
100.00% $
5,767.60
$
100.00%
$
5,767.60
4
$
$
$
$
5
$
$
$
$
Total Change Order Amount to Date:
$
32,446.49
Change Order Amount Earned
to Date:
$
32,446.49
PAYMENTS PREVIOUSLY APPROVED:
1 $ 177,310.75 8 $ -
2 $ 156,461.41 9 $ -
3 $ 10 $
4 $ 11 $
5 $ 12 $
6 $ 13 $
7 $ 14 $
Retainage $ 18,214.95
TOTAL PAYMENTS FORWARDED: $ 351,987.11
Total Amount Inc. Change Orders Earned to Date: $ 351,987.11
CIP
Earned to Date
Retainage Ret. Release
Amount to Date Encumbranc
4281000036
$ 334,649.82
$
16,700.09 $
$
317,301.73 $ (0.i
-80-
$ 17,337.29
$
866.86 $
$
16,470.43 $
815-5501-00-01-
$
$
$
$
$
67990
$
$
$
$
$
Total
$ 351,987.11
$
17,566.95 $
$
333,772.16 $ (0.i
Project Engineering Cost Summary
Project Engineering Costs
Total Eng.
CIP
Staff
Consultant
Cost
4281000036
+
$ 79,715.00
$ 79,715.00
-80-
+
$ 500.00
$ 500.00
815-5501-00-01-
$ _ +
$ _
$ _
67990
$ +
$
$
Total:
$
$ 80,215.00
$ 80,215. 00
Project Cost / Funding Summary
Construction
Materials
Total Eng. City Material
Total Project
CIP
CIP
Costs
Stored On -Site
Cost Cost
Cost
Funding
4281000036
$
334,649.82
$
$
79,715.00
$
414,364.82
$
440,300.00
-80-
$
17,337.29
$
$
500.00
$
17,837.29
$
815-5501-00-01-
$
_
$
_ $
_
$
_
$
_
67990
$
$
$
$
$
$
$
$
$
$
Total:
$
351,987.11
$
$
80,215.00 $
$
432,202.11
$
440,300.00
Total Amount Earned: $ 351,987.11
Stored Materials: $ -
Final Contract Amount:
$ 351,987.11
Total Engineering:
$ 80.215.00
Total City Material Cost:
$ -
Total Project Cost:
$ 432,202,11
CERTIFICATE OF THE JURISDICTION:
I hereby certify that the above statement shows i detail the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
City of Dubuque, Iowa
APPROVED:
Christopher Lester, Water Department Director
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Tschiggfrie Excavating contractor for the above improvement, does hereby
accept the above "Total Due Contractor', as full settlement for all claims for said improvement,
CONTRACTOR: Tschiggf6e Excavating
BY: E
TITLE:
DATE: �/ — c�.`—