2024 Maintenance Dredging Project No. 1 - Award Public Improvement ContractCity of Dubuque
City Council Meeting
Consent Items # 011.
Copyrighted
May 6, 2024
ITEM TITLE: 2024 Maintenance Dredging Project No. 1 -Award Public Improvement
Contract
Project Number: 5546000001-304-67990 HarborArea Dredging
SUMMARY: City Manager recommending City Council award the Public Improvement
Construction Contract for the 2024 Maintenance Dredging Project No. 1
to Newt Marine Service, in the amount of $312,000.00, through adoption
of the attached resolution, subject to the concurrence of the Iowa DNR
and USFWS.
RESOLUTION Awarding Public Improvement Construction Contract for
the 2024 Maintenance Dredging Project No. 1
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Bid Tab
Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Maintenance Dredging Project No. 1
Award Public Improvement Contract
Project Number: 5546000001-304-67990 Harbor Area Dredging
DATE: April 29, 2024
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is recommending City Council award the Public
Improvement Construction Contract for the 2024 Maintenance Dredging Project No. 1 to
Newt Marine Service, in the amount of $312,000.00, through adoption of the attached
resolution, subject to the concurrence of the Iowa DNR and USFWS.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: April 29, 2024
RE: 2024 Maintenance Dredging Project No. 1
Award Public Improvement Contract
Project Number: 5546000001-304-67990 Harbor Area Dredging
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The purpose of this memorandum is to provide the City Council with information related
to the recommendation for awarding the Public Improvement Construction Contract for
the 2024 Maintenance Dredging Project No. 1.
BACKGROUND
In the fall of 2022, Dubuque Marina submitted a Boating Infrastructure Grant (BIG Tier
1) application to the Iowa DNR for dredging the marina to provide transient boaters, and
boaters who operate vessels 26 feet or larger, access to docking and safe harbor
facilities, including fueling, pump -out, bathroom and shower facilities, access to clean
water, electricity, and other utilities.
In February 2023, Dubuque Marina was notified by the Iowa DNR that they were
awarded $200,000 in BIG Tier 1 grant funding. During the grant development process, it
became apparent that it would be challenging for Dubuque Marina to administer and
comply with all the federal grant requirements.
Based on the potential challenges for Dubuque Marina to successfully administer a
federal BIG Tier 1 grant funded project, the Iowa DNR approached the City to inquire if
the City would be interested in becoming the BIG Tier 1 Grant Recipient and be the
responsible lead agency for administering the federal grant.
Since the City regularly performs maintenance dredging projects and has successfully
completed two (2) previous BIG grant funded project, City staff supported assuming the
lead agency role for the 2022 BIG Tier 1 grant to perform maintenance dredging at
Dubuque Marina.
Since the Dubuque Marina was the original grant applicant, for the City to become the
Grant Recipient, the City was required to submit a new, separate application to the U.S.
Fish and Wildlife Service (USFWS) and Iowa DNR for the 2022 Boating Infrastructure
Tier 1 Grant. In August 2023, per Resolution 248-23, the City Council authorized staff to
submit the 2022 Boating Infrastructure Tier 1 Grant application.
In November 2023, the City received the Notice of Award from the Iowa DNR / USFWS
for the BIG Tier 1 Grant, and per Resolution 379-23, the City Council authorized the
execution of the BIG Tier 1 Subrecipient Grant Agreement.
DUBUQUE MARINA FUNDING AGREEMENT
In November 2023, per Resolution 380-23, the City Council authorized the execution of
a Funding Agreement between the City and Dubuque Marina, Inc. for the partnership
agreement to provide the required local match funding ($117,500) for the 2022 BIG Tier
1 Grant to perform maintenance dredging at Dubuque Marina
BIG TIER 1 GRANTS - DREDGING PLAN
Upon reviewing the BIG grant eligible scope of work for maintenance dredging, and
after discussions with Dubuque Marina and Iowa DNR staff, City staff is proposing a 2-
phase dredging project to support the local and regional transient boating at the marina.
The objective and scope of work for the 2024 Maintenance Dredging Project No. 1,
utilizing the 2022 BIG TIER 1 Grant funding that was awarded is to perform
maintenance dredging within the approximate area shown in Figure 1, to an
approximate river bottom elevation of 586-Ft., which will provide adequate depth for
transient boats 26 feet in length or greater and will create a safe open water for
navigating vessels from the Peosta Channel to and from the marina transient docks.
LEGEND f
At 7.00' River Stage
t �
0'-�- Deep
I� V-r Deea i�
W-a' D..o
occ<
K
J
2022 FIG GRANT
DREDGE AREA
( O
2024 B!G GRANT � — Y I
aREDGE AREA
Figure 1 - Dubuque Marina Areas to be Dredged
2
2024 Maintenance Dredging
Project No. 1
2022 BIG Tier 1 Grant
Funding will be used to
perform dredging within the
area outlined in RED.
2024 Maintenance Dredging
Project No. 2
City of Dubuque submitted a
2024 BIG Tier 1 Grant
Application to assist in
funding to perform dredging
within the area outlined in
GREEN.
In September 2023, per Resolution 284-23, the City Council authorized staff to submit
the 2024 Boating Infrastructure Tier 1 Grant application. The objective and scope of
work for the proposed 2024 Maintenance Dredging Project No. 2, utilizing the 2024 BIG
Grant funding is to continue with the completion of maintenance dredging within the
area shown in Figure 1, to an approximate river bottom elevation of 586-Ft. This will
create a larger open waterway for navigating transient vessels from the Peosta Channel
to and from the marina transient docks and provide safe access to the existing transient
dock for fuel, water, and holding tank pump -out. The City is still waiting to receive the
Notice of Award from the Iowa DNR / USFWS for the 2024 BIG Tier 1 Grant.
The proposed 2-phase dredging project will provide adequate depth and an improved
open waterway for safely navigating transient vessels. By dredging and creating the
open waterway from the Peosta Channel to the marina transient docks, this will create
improved water flow and water circulation which will reduce the potential for future
sediment siltation within the proposed dredge location. The proposed dredged open
waterway will be more sustainable long-term and will maximize the return on the
investment of federal BIG funding with a long-term solution in providing safe harbor
access for daily and overnight transient boaters.
BID RESULTS
The City received one (1) sealed bid on April 25, 2024, for the 2024 Maintenance
Dredging Project No. 1. Newt Marine Service, of Dubuque, IA submitted the only bid in
the amount of $312,000.00. This bid amount is 1.6% under the estimate of probable
cost. A summary of the bid proposal received is as follows:
Contractor Name Total Bid
Newt Marine Service $ 312,000.00
RECOMMENDATION
It is not a surprise that only one (1) bid was received. The Notice to Bidders for the 2024
Maintenance Dredging Project No. 1 was publicly advertised, on the City's website and
plan room services with statewide and regional circulation, with nine (9) dredging
contractors downloaded plans from the City's website. Historically, when the City bid
previous maintenance dredging projects, Newt Marine Service has been the only
contractor that submitted a bid proposal. Newt Marine Service is the only local marine
contractor that has the marine plant equipment and capabilities to complete the
mechanical dredging operations.
I recommend that the public improvement contract for the 2024 Maintenance Dredging
Project No. 1 be awarded to Newt Marine Service of Dubuque, IA, in the amount of
$312,000.00, subject to the concurrence of the Iowa DNR and USFWS.
3
BUDGETIMPACT
The estimate of probable cost for the 2024 Maintenance Dredging Project No. 1 is
summarized in the following table:
Description
Cost Estimate
Award
Dredge Construction - Dubuque Marina
$ 287,500.00
$ 312,000.00
Contingency (Over Dredge Depth)
30,000.00
5,000.00
Total Construction Cost Estimate
$ 317,500.00
$ 317,500.00
The proposed project funding is summarized as follows:
Project Number
Fund Description
Fund Amount
5546000001-304-67990
Harbor Area Dredging (BIG TIER 1 Grant)
$ 200,000.00
Private Participation - Dubuque Marina
117,500.00
Total Project Funding
$ 317,500.00
The 2024 Maintenance Dredging Project No. 1 included an estimated 8,200 cubic yards
of dredge material to be removed. However, based on the Newt Marine Service bid unit
cost of $35.00 per cubic yard for dredging, the City will need to adjust and reduce the
quantity of dredge material to be removed to ensure there is sufficient contingency
funds available to cover over depth dredge quantities.
REQUESTED ACTION
I respectfully request that the City Council award the Public Improvement Construction
Contract for the 2024 Maintenance Dredging Project No. 1 to Newt Marine Service, in
the amount of $312,000.00, through adoption of the attached resolution, subject to the
concurrence of the Iowa DNR and USFWS.
cc: Jenny Larson, Chief Financial Officer
Nathan Steffen, Civil Engineer
George Scholten, Iowa DNR
Dubuque Marina
FAPROJECTS\DREDGING PROJECTS\2024 Maintenance Dredge\Council & Staff Documents\Project #1\Award
12
Prepared by Robert Schiesl City of Dubuque En ineerin 50 W. 13`h St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. BreIelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 108-24
AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE 2024
MAINTENANCE DREDGING PROJECT NO. 1
WHEREAS, sealed proposals have been submitted by contractors for the 2024
Maintenance Dredging Project No. 1, (the Project) pursuant to Resolution No. 74-24 and
Notice to Bidders published on the City of Dubuque, Iowa website and plan room service
with statewide circulation on the 5th day of April 2024; and
WHEREAS, said sealed proposal was opened and read on the 25th day of April
2024 and it has been determined that Newt Marine Service, of Dubuque, Iowa submitted
low bid in the amount of $312,000.00, and is the lowest responsive, responsible bidder
for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
SECTION 1. That a Public Improvement Construction Contract for the Project is
hereby awarded to Newt Marine Service and the City Manager is hereby directed to
execute a Public Improvement Construction Contract on behalf of the City of Dubuque for
the Project, subject to the concurrence of the Iowa DNR and USFWS.
Passed, adopted, and approved this 6th day of May 2024.
Brad M. C�r gh, Mayor
Attest:
Adrienne N. Breitfeider, City Clerk
THE --OF
DUB E
Masterpiece on the Mississippi
City of Dubuque, Iowa
Bid Tabulation
Project Name:
2024 Dredging Project Mi
Bid Data Engineer. Estimate
Newt M.,Ine Service
2SApr-24
R E
BID ITEM DESCRIPTION
UNIT TOTAL PRICE
TOTAL PRICE
NI OE NUMBER
pUANTITV UNIT PRICE
UNIT PRICE
Division 11020 - Mobilization
1 11020-108-A-0
Mobilization
1 LS $ 38,500.00 $ 38,500.00
$ 25,000.00 $ 25,000.00
Sub Total $ 38,500.00
Sub Total $ 25,000.00
Division 12 - Non-SUDAS It...
2 SP 01100
En—tim- Mechanical Dredging
8200 CV $ 30.50 $ 250,100.00
$ 35.00 $ 287,000.00
Sub Total $ 250,100.00
Sub Total $ 287,000.00
Total Eat. $ 288,600.00
Total Bid $ 312,000.00
%Over I Under (-)
8.11